Privacy Act of 1974; System of Records, 49755-49757 [2011-20362]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 76, Number 155 (Thursday, August 11, 2011)]
[Notices]
[Pages 49755-49757]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-20362]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2011-0014]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, Department of Defense (DoD).

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Department of the Navy proposes to add a new system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on September 12, 2011 unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:

[[Page 49756]]

    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Head, FOIA/
Privacy Act Policy Branch, Acting, the Department of the Navy, 2000 
Navy Pentagon, Washington, DC 20350-2000, or by phone at (202) 685-
6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notice subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on August 5, 2011, 
to the House Committee on Government Report, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining records About Individual,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 5, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM03760-5

System name:
    DON Military Flight Operations Quality Assurance

System location:
    Primary databases (Enterprise Level Servers) are maintained at the 
Naval Air Systems Command (PMA-209), 47014 Hinkle Circle, Bldg. 420A, 
Patuxent River, MD 20670.
    Secondary databases (COOP) are maintained at 46610 Expedition 
Drive, Suite 201, Lexington Park, MD 20653.
    Local databases (Site Level Servers) are maintained at Navy and 
Marine Corps aviation activities and select ships. Official mailing 
addresses are published in the Standard Navy Distribution List.

Categories of individuals covered by the system:
    All aeronautically designated commissioned Navy and Marine Corps 
officers and enlisted members assigned as aircrew members in the 
operation of an aircraft.

Categories of records in the system:
    Name, last four of Social Security Number (SSN), squadron ID; 
reports of each flight; unique system ID; age and gender (if 
available); and Common Access Card (CAC) Electronic Data Interchange 
Personal Identifier (EDIPI) (DoD ID Number). The system will contain 
``last four of SSN'' for older records but the Social Security Number 
(SSN) will no longer be collected/solicited and will be phased out of 
the system as they meet their retention dates.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; USD-P&R and USD-ATL MFOQA Directive Type 
Memorandum, Process Implementation memo, October 11, 2005; and E.O. 
9397 (SSN), as amended.

Purpose(s):
    To track pilot and aircrew performance during flights in order to 
preemptively identify hazards before they lead to mishaps; and provide 
timely, tangible information on aircrew and system performance for each 
aircraft flight to prevent mishaps and improve operational readiness.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Unique system ID.

Safeguards:
    System access will be restricted by the use of access controls, 
Common Access Cards and encryption. Any personal data will be accessed 
only by users with uniquely assigned roles and permissions and a need 
to know.

Retention and disposal:
    Personally Identifiable Information is purged from local database 
electronic records after 90 days. Routine Operations and Training 
Flights records are cut off annually in November and retired to the 
nearest Federal Records Center (FRC). Records are destroyed when 7 
years old. Units being decommissioned retire files to FRC upon 
decommissioning.

System manager(s) and address:
    Commander, Naval Air Systems Command (PMA-209), 47123 Buse Road, 
Patuxent River, MD 20670-1537.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves that is contained in this system should query the data base 
at the installation where assigned or address written inquiries to the 
Commander, Naval Air Systems Command (PMA-209), 47123 Buse Road, 
Patuxent River, MD 20670-1537.
    The signed written request should contain the individual's full 
name and unique system ID.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.

Record access procedures:
    Individuals seeking access to information about themselves is 
contained in this system should query the data base at the installation 
where assigned or address written inquiries to the Commander, Naval Air 
Systems Command (PMA-209), 47123 Buse Road, Patuxent River, MD 20670-
0000.
    The signed written request should contain the individual's full 
name and unique system ID.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

[[Page 49757]]

Record source categories:
    Individual and command supported aircrew information systems.

Exemptions claimed for the system:
    None.
[FR Doc. 2011-20362 Filed 8-10-11; 8:45 am]
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