Privacy Act of 1974; System of Records, 49753-49755 [2011-20345]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 76, Number 155 (Thursday, August 11, 2011)]
[Notices]
[Pages 49753-49755]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-20345]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2011-OS-0089]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, Department of Defense.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on September 9, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155, or by phone at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 5, 2011, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 5, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 14

System name:
    Computer/Electronics Accommodations Program for People with 
Disabilities (June 21, 2006, 71 FR 35632).

Changes:
* * * * *



[[Page 49754]]

System name:
    Delete entry and replace with ``Computer/Electronic Accommodations 
Program.''

System location:
    Delete entry and replace with ``Computer/Electronic Accommodations 
Program, Skyline 5, Suite 302, 5111 Leesburg Pike, Falls Church, VA 
22041-3891.''

Categories of individuals covered by the system:
    Delete entry and replace with ``All Federal employees and members 
of the Armed Forces with disabilities that can be addressed with 
assistive technology solutions.''

Categories of records in the system:
    Delete entry and replace with ``Information includes employee name, 
grade level, occupational series, prior assistive technology solutions 
provided to the individual, work email, work address, work telephone 
number, Federal Agency, computer/electronic accommodations program 
request number, disability data, history of accommodations being sought 
and their disposition, and other documentation used in support of the 
request for an assistive technology solution. Product and vendor 
contact information includes orders, invoices, declination, and 
cancellation data for the product and identification of vendors, vendor 
products used, and product costs.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 1582, Assistive 
technology, assistive technology devices, and assistive technology 
services; 29 U.S.C. 794d, Electronic and information technology; 42 
U.S.C. Chapter 126, Equal Opportunity For Individuals With 
Disabilities; and DoD Instruction 6025.22, Assistive Technology (AT) 
for Wounded Service Members.''

Purpose(s):
    Delete entry and replace with ``To administer the Computer/
Electronic Accommodations Program, a centrally funded program that 
provides assistive (computer/electronic) technology solutions to 
individuals with hearing, visual, dexterity, cognitive, and/or 
communications impairments in the form of an accessible work 
environment. The system documents and tracks provided computer/
electronic accommodations. May also be used as a management tool for 
statistical analysis, tracking, reporting, evaluating program 
effectiveness and conducting research.''
* * * * *

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper file folders and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Records are retrieved by employee 
name, Federal Agency, computer/electronic accommodations program 
request number, work address, work telephone number.''

Safeguards:
    Delete entry and replace with ``Records are maintained in 
controlled areas accessible only to authorized DoD personnel. Access to 
personal information is further restricted by the use of Common Access 
Card and user ID/passwords. Paper records are maintained in a 
controlled facility where physical entry is restricted by the use of 
locks, guards, or administrative procedures. All records are maintained 
by the DoD.''

Retention and disposal:
    Delete entry and replace with ``Case files are destroyed three (3) 
years after employee separation from the agency or all appeals are 
concluded, whichever is later.''

System manager(s) and address:
    Delete entry and replace with ``Senior Program Manager, Computer/
Electronic Accommodations Program, Skyline 5, Suite 810, 5111 Leesburg 
Pike, Falls Church, VA 22041-3891.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to TRICARE Management Activity, Department of 
Defense, ATTN: TMA Privacy Officer, Skyline 5, Suite 810, 5111 Leesburg 
Pike, Falls Church, VA 22041-3206.
    Request should contain name, work address, work telephone number, 
and type of disability.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to TRICARE Management Activity, Attention: Freedom of 
Information Act Requester Service Center, 16401 East Centretech 
Parkway, Aurora, CO 80011-9066.
    Request should contain full name, Federal Agency, computer/
electronic accommodations request number, work address, work telephone 
number, the name and number of this system of records notice, and be 
signed.''

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents, and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR Part 311, or may be obtained from 
the system manager.

Record source categories:
    Delete entry and replace with ``Information provided by the 
individual and human resources databases maintained by DoD and the 
Federal Government agencies participating in the Computer/Electronic 
Accommodations Program.''
* * * * *
DHA 14

System name:
    Computer/Electronic Accommodations Program.

System location:
    Computer/Electronic Accommodations Program, Skyline 5, Suite 302, 
5111 Leesburg Pike, Falls Church, VA 22041-3891.

Categories of individuals covered by the system:
    All Federal employees and members of the Armed Forces with 
disabilities that can be addressed with assistive technology solutions.

Categories of records in the system:
    Information includes employee name, grade level, occupational 
series, prior assistive technology solutions provided to the 
individual, work email, work address, work telephone number, Federal 
Agency, computer/electronic accommodations program request number, 
disability data, history of accommodations being sought and their 
disposition, and other documentation used in support of the request for 
an assistive technology solution. Product and vendor contact 
information includes orders, invoices, declination, and cancellation 
data for the product and identification of vendors, vendor products 
used, and product costs.

Authority for maintenance of the system:
    10 U.S.C. 1582, Assistive technology, assistive technology devices, 
and assistive technology services; 29 U.S.C. 794d, Electronic and 
information technology; 42 U.S.C. Chapter 126, Equal Opportunity For 
Individuals With Disabilities; and DoD Instruction 6025.22, Assistive 
Technology (AT) for Wounded Service Members.

[[Page 49755]]

Purpose(s):
    To administer the Computer/Electronic Accommodations Program, a 
centrally funded program that provides assistive (computer/electronic) 
technology solutions to individuals with hearing, visual, dexterity, 
cognitive, and/or communications impairments in the form of an 
accessible work environment. The system documents and tracks provided 
computer/electronic accommodations. May also be used as a management 
tool for statistical analysis, tracking, reporting, evaluating program 
effectiveness and conducting research.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To Federal Government agencies participating in the Computer/
Electronic Accommodations Program for purposes of providing information 
as necessary to permit the agency to carry out its responsibilities 
under the program.
    To commercial vendors for purposes of providing information to 
permit the vendor to identify and provide assistive technology 
solutions for individuals with disabilities.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper file folders and electronic storage media.

Retrievability:
    Records are retrieved by employee name, Federal Agency, computer/
electronic accommodations program request number, work address, work 
telephone number.

Safeguards:
    Records are maintained in controlled areas accessible only to 
authorized DoD personnel. Access to personal information is further 
restricted by the use of Common Access Card and user ID/passwords. 
Paper records are maintained in a controlled facility where physical 
entry is restricted by the use of locks, guards, or administrative 
procedures. All records are maintained by the DoD.

Retention and disposal:
    Case files are destroyed three (3) years after employee separation 
from the agency or all appeals are concluded, whichever is later.

System manager(s) and address:
    Senior Program Manager, Computer/Electronic Accommodations Program, 
Skyline 5, Suite 810, 5111 Leesburg Pike, Falls Church, VA 22041-3891.

Notification procedure:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
TRICARE Management Activity, Department of Defense, ATTN: TMA Privacy 
Officer, Skyline 5, Suite 810, 5111 Leesburg Pike, Falls Church, VA 
22041-3206.
    Request should contain name, work address, work telephone number, 
and type of disability.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to TRICARE Management 
Activity, Attention: Freedom of Information Act Requester Service 
Center, 16401 East Centretech Parkway, Aurora, CO 80011-9066.
    Request should contain full name, Federal Agency, computer/
electronic accommodations request number, work address, work telephone 
number, the name and number of this system of records notice, and be 
signed.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents, and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR Part 311, or may be obtained from 
the system manager.

Record source categories:
    Information provided by the individual and human resources 
databases maintained by DoD and the Federal Government agencies 
participating in the Computer/Electronic Accommodations Program.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-20345 Filed 8-10-11; 8:45 am]
BILLING CODE 5001-06-P