Privacy Act of 1974; Notice of Updated Systems of Records, 44332-44333 [2011-18637]

Agencies

• General Services Administration

[Federal Register Volume 76, Number 142 (Monday, July 25, 2011)]
[Notices]
[Pages 44332-44333]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-18637]



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GENERAL SERVICES ADMINISTRATION



[Notice: CIB-2011-3; Docket 2011-0004; Sequence 3]




Privacy Act of 1974; Notice of Updated Systems of Records



AGENCY: General Services Administration.



ACTION: Updated Notice.



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SUMMARY: GSA reviews its Privacy Act systems to ensure that they are 

relevant, necessary, accurate, up-to-date, and covered by the 

appropriate legal or regulatory authority. This notice is an updated 

Privacy Act system of records notice.



DATES: Effective August 24, 2011.



FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 

Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.



ADDRESSES: GSA Privacy Act Officer (CIB), General Services 

Administration, 1275 First Street, NE., Washington, DC 20417.



SUPPLEMENTARY INFORMATION: GSA completed an agency wide review of its 

Privacy Act systems of records. As a result of the review, GSA is 

publishing an updated Privacy Act system of records notice. The system 

contains information needed to identify potential and actual bidders 

and awardees, and transaction information involving personal property 

sales. System records include: (1) Personal information provided by 

bidders and buyers, including, but not limited to, names, phone 

numbers, addresses, Social Security Numbers, birth dates and credit 

card numbers or other banking information, and (2) contract information 

on Federal personal property sales, including whether payment was 

received, the form of the payment, notices of default, and contract 

claim information.



    Dated: July 19, 2011.

Cheryl M. Paige,

Director, Office of Information Management.

GSA/FSS-13



SYSTEM NAME:

    Personal Property Sales Program.



SYSTEM LOCATION:

    System records are maintained by the General Services 

Administration (GSA) at several locations within the United States 

including the Unisys Data Center in Egan, Minnesota, and the Unisys 

Data Center in Salt Lake City, Utah. A complete list of the locations 

is available from the system manager.



CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    The system will include those individuals who request to be added 

to GSA bidders mailing lists, register to bid on GSA sales, and/or 

enter into contracts to buy Federal personal property at sales 

conducted by GSA.



CATEGORIES OF RECORDS IN THE SYSTEM:

    The system contains information needed to identify potential and 

actual bidders and awardees, and transaction information involving 

personal property sales. System records include:

    a. Personal information provided by bidders and buyers, including, 

but not limited to, names, phone numbers, addresses, Social Security 

Numbers, birth dates and credit card numbers or other banking 

information; and

    b. Contract information on Federal personal property sales, 

including whether payment was received, the form of the payment, 

notices of default, and contract claim information.



AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    40 U.S.C. 121(c) and 40 U.S.C. 541, et seq.



PURPOSE:

    To establish and maintain a system of records for conducting public 

sales of Federal personal property by GSA.



[[Page 44333]]



ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 

THEIR PURPOSES FOR USING THE SYSTEM:

    System information may be accessed and used by authorized GSA 

employees or contractors to prepare for and conduct personal property 

sales, administer sales contracts, perform oversight or maintenance of 

the GSA electronic systems and, when necessary, for sales contract 

litigation or non-procurement suspension or debarment purposes.



INFORMATION FROM THIS SYSTEM ALSO MAY BE DISCLOSED AS A ROUTINE USE:

    a. In any criminal, civil, or administrative legal proceeding, 

where pertinent, to which GSA, a GSA employee, or the United States or 

other entity of the United States Government is a party before a court 

or administrative body.

    b. To an appeal, grievance, hearing, or complaints examiner; an 

equal employment opportunity investigator, arbitrator, or mediator; 

and/or an exclusive representative or other person authorized to 

investigate or settle a grievance, complaint, or appeal filed by an 

individual who is the subject of the record.

    c. To a Federal agency, state, local, tribal or other public 

authority in connection with the hiring or retention of an employee, 

the issuance of a security clearance, the reporting of an 

investigation, the letting of a contract, or the issuance of a grant, 

license, or other benefit to the extent that the information is 

relevant and necessary to a decision.

    d. To the Office of Personnel Management (OPM), the Office of 

Management and Budget (OMB), or the Government Accountability Office 

(GAO) when the information is required for program evaluation purposes.

    e. To a Member of Congress or his or her staff on behalf of and at 

the request of the individual who is the subject of the record.

    f. To an expert, consultant, or contractor of GSA in the 

performance of a Federal duty related to the contract or appointment to 

which the information is relevant.

    g. To the GSA Office of Finance for debt collection purposes (see 

GSA/PPFM-7).

    h. To the National Archives and Records Administration (NARA) for 

records management purposes.

    i. To appropriate agencies, entities, and persons when (1) The 

Agency suspects or has confirmed that the security or confidentiality 

of information in the system of records has been compromised; (2) the 

Agency has determined that as a result of the suspected or confirmed 

compromise there is a risk of harm to economic or property interests, 

identity theft or fraud, or harm to the security or integrity of this 

system or other systems or programs (whether maintained by GSA or 

another agency or entity) that rely upon the compromised information; 

and (3) the disclosure made to such agencies, entities, and persons is 

reasonably necessary to assist in connection with GSA's efforts to 

respond to the suspected or confirmed compromise and prevent, minimize, 

or remedy such harm.

    j. To a Federal, state, local, or tribal agency responsible for 

investigating, prosecuting, enforcing, or carrying out a statute, rule, 

regulation, or order when GSA becomes aware of a violation or potential 

violation of civil or criminal law or regulation; or to an agency, 

individual or organization, if there is reason to believe that such 

agency, individual or organization possesses information or is 

responsible for acquiring information relating to the investigation, 

trial or hearing, and the dissemination is reasonably necessary to 

elicit such information or to obtain the cooperation of a witness or an 

informant.

    k. To the Office of Management and Budget (OMB) when necessary to 

the review of private relief legislation pursuant to OMB circular No. 

A-19.

    l. To designated agency personnel for controlled access to specific 

records for the purpose of performing authorized audit or oversight 

functions.



POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 

RETAINING, AND DISPOSING OF SYTEM RECORDS:

STORAGE:

    Information may be collected on paper or electronically and may be 

stored on paper or on electronic media, as appropriate.



RETRIEVABILITY:

    Records are retrievable by a personal identifier or by other 

appropriate type of designation approved by GSA.



SAFEGUARDS:

    System records are safeguarded in accordance with the requirements 

of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 

Technical, administrative, and personnel security measures are 

implemented to ensure confidentiality and integrity of the system data 

stored, processed, and transmitted. Access is limited to those 

individuals with a need to know and access the information. Paper 

records are stored in secure cabinets or rooms. Electronic records are 

protected by passwords and other appropriate security measures. 

Electronic systems are compliant with the standards established by the 

National Institute of Standards and Technology.



RETENTION AND DISPOSAL:

    Disposition of records is according to the National Archives and 

Records Administration (NARA) guidelines, as set forth in CIO P 1820.1, 

GSA Records Maintenance and Disposition System, and authorized GSA 

records schedules.



SYSTEM MANAGER AND ADDRESS:

    Director, Property Management Division (FBP), Federal Supply 

Service, General Services Administration, 2200 Crystal Drive, Crystal 

Plaza 4, Arlington, VA 22202.



NOTIFICATION PROCEDURE:

    Individuals may submit a request on whether a system contains 

records about them to the system manager at the above address.



RECORD ACCESS PROCEDURES:

    Requests from individuals for access to their records should be 

addressed to the system manager.



CONTESTING RECORD PROCEDURE:

    GSA rules for access to systems of records, contesting the contents 

of systems of records, and appealing initial determinations are 

published in the Federal Register, 41 CFR part 105-64.



RECORD SOURCE CATEGORIES:

    Information is provided by individuals who wish to participate in 

the GSA personal property sales program, and system transactions 

designed to gather and maintain data and to manage and evaluate the 

Federal personal property disposal program.



[FR Doc. 2011-18637 Filed 7-22-11; 8:45 am]

BILLING CODE 6820-34-P