Privacy Act of 1974; System of Records, 42737-42750 [2011-18193]

Agencies

• Office of the Director of National Intelligence

[Federal Register Volume 76, Number 138 (Tuesday, July 19, 2011)]
[Notices]
[Pages 42737-42750]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-18193]


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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE


Privacy Act of 1974; System of Records

AGENCY: Office of the Director of National Intelligence.

ACTION: Notice to establish, amend and rescind systems of records.

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SUMMARY: The Office of the Director of National Intelligence (ODNI) 
provides notice that it is establishing six (6) new Privacy Act systems 
of records, updating and amending four (4) existing

[[Page 42738]]

Privacy Act systems of records and rescinding one Privacy Act system of 
records. This action is necessary to meet the requirements of the 
Privacy Act to publish in the Federal Register notice of the existence 
and character of records maintained by the agency (5 U.S.C. 
552a(e)(4)).

DATES: This action will be effective on August 29, 2011, unless 
comments are received that result in a contrary determination.

ADDRESSES: You may submit comments, identified by [RIN number] by any 
of the following methods:
    Federal eRulemaking Portal: https://www.regulations.gov.
    Mail: Director, Information Management Office, Office of the 
Director of National Intelligence, Washington, DC 20511.

FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director, 
Information Management Office, 703-275-2215.

SUPPLEMENTARY INFORMATION: The ODNI was created by the Intelligence 
Reform and Terrorism Prevention Act of 2004 (IRTPA), Public Law 108-
458, 118 Stat. 3638 (Dec. 17, 2004). ODNI published its final Privacy 
Act Regulation on March 28, 2008 (73 FR 16531), codified at 32 CFR part 
1701. It published; twelve (12) Privacy Act systems of records notices 
on December 28, 2007 (72 FR 73887); fourteen (14) Privacy Act systems 
of records notices on April 2, 2010 (75 FR 16853) and now adds six (6) 
systems of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a). These new systems of records are: 
Human Resource Records (ODNI-16); Personnel Security Records (ODNI-17); 
Freedom of Information Act, Privacy Act, and Mandatory Declassification 
Review Request Records (ODNI-18); IT Systems Activity and Access 
Records (ODNI-19); Security Clearance Reciprocity Hotline Records 
(ODNI-20) and IT Network Support, Administration and Analysis Records 
(ODNI-21). To protect classified and sensitive personnel or law 
enforcement information contained in these systems, the Director of 
National Intelligence is proposing to exempt these systems of records 
from certain portions of the Privacy Act where necessary, as permitted 
by law. As required by the Privacy Act, a proposed rule is being 
published concurrently with this notice seeking public comment 
regarding exemption of these systems. The ODNI has previously 
established a rule that it will preserve the exempt status of records 
it receives when the reason for the exemption remains valid. See 32 CFR 
1701.20 (a)(2) (73 FR at 16537).
    The four existing systems of records being amended are: Office of 
Inspector General Investigation and Interview Records (ODNI/OIG-003), 
originally published at 72 FR 73902 (December 28, 2007); National 
Counterterrorism Center Knowledge Repository (ODNI/NCTC-004), 
originally published at 72 FR 73891 (December 28, 2007); IC Security 
Clearance and Access Approval Repository (ODNI-12), originally 
published at 75 FR 16863 (April 2, 2010); and National Intelligence 
Council (NIC) Consultation Records (ODNI-15), originally published at 
75 FR 16867 (April 2, 2010) and now renamed Mission Outreach and 
Collaboration Records. ODNI/NCTC-004, ODNI-12, and ODNI-15 are being 
updated to reflect some combination of changes in the categories of 
record subjects, categories of records maintained, purposes for which 
the records are used, or the technology applied. ODNI/OIG-003 is being 
amended to add subsection (k)(5) of the Privacy Act as an additional 
basis for exempting records in that system from those provisions of the 
Act enumerated at 5 U.S.C. 552a(k). A proposed rulemaking supporting 
this notice addresses ODNI's intention to amend the exemption language 
of ODNI/OIG-003. This is the sole amendment to ODNI/OIG-003.
    The six new systems of records and the four amended systems of 
records are subject to the General Routine Uses Applicable to More than 
One ODNI Privacy Act System of Records, subpart C of ODNI's Privacy Act 
Regulation published at 32 CFR Part 1701 (73 FR 16531, 16541).
    Finally, ODNI provides notice that the system of records entitled 
National Counterterrorism Center Human Resources Management System 
(ODNI/NCTC-001), published at 72 FR 73888 (December 28, 2007), has been 
subsumed under the new Human Resource Records system (ODNI-16) and 
therefore is rescinded.
    In accordance with 5 U.S.C. 552(r), the ODNI has provided a report 
of these new and altered systems of records to the Office of Management 
and Budget and to Congress.

    Dated: July 14, 2011.
John F. Hackett,
Director, Information Management Office.



SYSTEM NAME:
    Office of the Director of National Intelligence (ODNI) Human 
Resource Records (ODNI-16)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former staff of the Office of the Director of National 
Intelligence (ODNI), to include ODNI employees, and military and 
civilian personnel detailed or assigned to the ODNI from other U.S. 
government departments and agencies; applicants for employment with the 
ODNI; and participants or beneficiaries designated by ODNI employees as 
part of a Federal benefit program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic information and employment history including military 
service; education, to include certifications and special 
qualifications; and emergency point of contacts. Application materials 
such as interview reports; test results; resumes; Knowledge, Skills and 
Abilities (KSAs); performance reviews; and qualifications and skills 
assessment data. ODNI assignments and positions descriptions, to 
include memorandums of agreement; security clearance information; time 
and attendance records; leave records; fitness for duty and performance 
appraisal reports; awards and commendations; personnel actions; travel 
records; training records; joint duty credit; employee grievances; 
records documenting disabilities or job-related injuries; and general 
in processing and out processing records. Financial information and 
entitlements including payroll; authorized or required deductions or 
contributions for Federal, state and local taxes; financial institution 
data; financial disclosure forms; medical leave bank claims; worker's 
compensation record; medical and life insurance records, including 
dependent and beneficiary designations; records regarding retirement 
status, eligibility, benefits and retirement savings accounts. This 
system also contains the Official Personnel Files of current and former 
ODNI staff, containing identifying and biographic data (name(s), date 
of birth, place of birth, citizenship, social security number, and 
contact information); records of military service; employment history 
(applications for Federal employment, personnel actions, performance 
appraisals, and other personnel documents); documentation

[[Page 42739]]

of awards and training; investigative notices; and records relating to 
Federal benefit program participation, to include insurance, savings, 
and retirement programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
the Central Intelligence Agency Retirement Act, 50 U.S.C. 2001 et seq.; 
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.; 
Executive Order 9397, as amended (73 FR 70239); Executive Order 12333, 
as amended (73 FR 45325); Executive Order 12968, as amended (73 FR 
38103); and Executive Order 13526 (75 FR 707).

PURPOSE(S):
    To serve as the central human resources management system for the 
ODNI. Records in this system are used to provide a comprehensive and 
continuing record of each staff member's service, status, skills and 
personnel history; to perform centralized personnel functions to 
include hiring, performance management, time and attendance, leave 
earnings, Federal benefits, retirement programs, and separation; to 
maintain applicant and employee biographic and demographic data; to 
generate reports for workforce analysis and manpower requirements; and 
to support personnel training and career development programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR part 1701 (73 FR 16531, 16541), and incorporated by 
reference (see also https://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

RETRIEVABILITY:
    By name, social security number, or other unique employee 
identifier. Information may be retrieved from this system of records by 
automated or hand search based on indices and automated capabilities 
utilized in the normal course of business.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government facility with 
access to the facility limited to authorized personnel only and 
authorized and escorted visitors. Physical security protections include 
guards and locked facilities requiring badges and passwords for access. 
Records are accessed only by authorized government personnel and 
contractors holding appropriate security clearances and whose official 
duties require access to the records. Communications are encrypted 
where required and other safeguards are in place to monitor and audit 
access and to detect intrusions. System backup is maintained 
separately.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter b, 
part 1228--Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule, or unless 
such records are covered by NARA's General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources, c/o Director, Information Management 
Office, Office of the Director of National Intelligence, Washington, DC 
20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access shall be made in writing with the envelope and letter clearly 
marked ``Privacy Act Request.'' Requesters shall provide their full 
name and complete address. The requester must sign the request; and 
have it verified by a notary public. Alternately, the request may be 
submitted under 28 U.S.C. 1746, certifying the requester's identity and 
understanding that obtaining a record under false pretenses constitutes 
a criminal offense. Requests for access to information must be 
addressed to the Director, Information Management, Office of the 
Director of National Intelligence, Washington, DC 20511. Regulations 
governing access to one's records or for appealing an initial 
determination concerning access to records are contained in the ODNI 
regulation implementing the Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Individuals covered by this system; educational institutions; 
medical practitioners; private organizations; and other U.S. government 
departments and agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained in this System of Records may be exempted from 
the requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1); 
(e)(4)(G),(H),(I); (f) and (h) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(1). Additionally, records may be exempted from the requirements 
of subsections (c)(4); (e)(2),(3),(5),(8),(12); and (g) of the Privacy 
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or 
(k) by the originator of the record, provided the reason for the 
exemption remains valid and necessary.

SYSTEM NAME:
    Office of the Director of National Intelligence (ODNI) Personnel 
Security Records (ODNI-17)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

[[Page 42740]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    ODNI staff; civilian and military personnel detailed or assigned to 
the ODNI; applicants who have been presented with and accepted offers 
of employment with the ODNI; government contractors; and other 
personnel nominated or investigated for security clearances and 
facility or program accesses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic data to include Social Security Numbers; employment 
history; personnel security forms; information documenting an 
individual's security eligibility for access to classified information, 
projects, or facilities, and suitability for ODNI assignment or 
affiliation; documentation of initial and final actions relating to the 
granting, denial, suspension, or revocation of security clearance or 
access approvals; and non-disclosure and other agreements executed by 
individuals covered by this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.; 
Executive Order 9397, as amended (73 FR 70239); Executive Order 10450, 
as amended (44 FR 1055); Executive Order 12333, as amended (73 FR 
45325); Executive Order 12968, as amended (73 FR 38103); and Executive 
Order 13526 (75 FR 707).

PURPOSE:
    Records in this system are used to document personnel suitability, 
eligibility and qualification decisions; initial and continued access 
approvals to classified information and facilities; and other personnel 
security actions and determinations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR Part 1701 (73 FR 16531, 16541), and incorporated by 
reference (see also https://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

RETRIEVABILITY:
    By name, social security number, or other personal identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on indices and automated capabilities utilized in 
the normal course of business.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government facility with 
access to the facility limited to authorized personnel only and 
authorized and escorted visitors. Physical security protections include 
guards and locked facilities requiring badges and passwords for access. 
Records are accessed only by authorized government personnel and 
contractors holding appropriate security clearances and whose official 
duties require access to the records. Communications are encrypted 
where required and other safeguards are in place to monitor and audit 
access and to detect intrusions. System backup is maintained 
separately.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12, Subchapter B, 
Part 1228--Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule, or unless 
such records are covered by NARA's General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Mission Support Directorate/Security, c/o Director, Information 
Management Office, Office of the Director of National Intelligence, 
Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access shall be made in writing with the envelope and letter clearly 
marked ``Privacy Act Request.'' Requesters shall provide their full 
name and complete address. The requester must sign the request; and 
have it verified by a notary public. Alternately, the request may be 
submitted under 28 U.S.C. 1746, certifying the requester's identity and 
understanding that obtaining a record under false pretenses constitutes 
a criminal offense. Requests for access to information must be 
addressed to the Director, Information Management, Office of the 
Director of National Intelligence, Washington, DC 20511. Regulations 
governing access to one's records or for appealing an initial 
determination concerning access to records are contained in the ODNI 
regulation implementing the Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Individuals covered by this system of records and any sponsoring 
entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained in this System of Records may be exempted from 
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1); 
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(1), (k)(2) and (k)(5). Additionally, records may be 
exempted from the requirements of subsections (c)(4); (e)(2), (3), (5), 
(8), (12); and (g) of the Privacy Act consistent with any exemptions 
claimed under 5 U.S.C. 552a(j) or (k) by the originator of the record, 
provided the reason for the exemption remains valid and necessary.

SYSTEM NAME:
    Office of the Director of National Intelligence (ODNI) Freedom of 
Information Act, Privacy Act, and Mandatory Declassification Review 
Request Records (ODNI-18).

[[Page 42741]]

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit Freedom of Information Act (FOIA), Privacy 
Act (PA), and Mandatory Declassification Review (MDR) requests and 
administrative appeals to the Office of the Director of National 
Intelligence (ODNI); individuals whose requests and/or appeals have 
been referred to the ODNI by other Federal agencies; and individuals 
requesting assistance in connection with the filing of a FOIA/PA/MDR 
request or appeal on behalf of another.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records created or compiled in response to FOIA/PA/MDR requests and 
administrative appeals, to include the requester's name, mailing 
address, and any other information voluntarily submitted by the 
requester such as telephone numbers and e-mail addresses; subject of 
the request; case numbers; responses to such requests and appeals; all 
related or supporting memoranda, correspondence, and notes; and copies 
of responsive records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.; 
The Freedom of Information Act, as amended, 5 U.S.C. 552; The Privacy 
Act, as amended, 5 U.S.C. 552a; Executive Order 12333, as amended (73 
FR 45325); and Executive Order 13526 (75 CFR 707).

PURPOSE(S):
    To process requests for information and administrative appeals 
under the FOIA; for access, amendment, and administrative appeals under 
the Privacy Act; for requests and administrative appeals for MDR 
pursuant to applicable Executive Orders governing classified national 
security information; and to assist the ODNI in carrying out any other 
responsibilities relating to the FOIA, Privacy Act, and applicable 
Executive Orders, including production of program data in response to 
Congressional requests.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR part 1701 (73 FR 16531, 16541), and incorporated by 
reference (see also https://www.dni.gov). In addition, a record from 
this system of records maintained by ODNI may be disclosed as follows:
    a. To a Federal, state, local, or private entity for the purpose of 
consulting with that entity to enable ODNI to make a determination as 
to the propriety of access to or correction of information, or for the 
purpose of verifying the identity of an individual or the accuracy of 
information submitted by an individual who has requested access to or 
amendment of information.
    b. To a Federal agency or entity that furnished the record or 
information for the purpose of permitting that agency or entity to make 
a decision as to access to or correction of the record or information, 
or to a Federal agency or entity for purposes of providing guidance or 
advice regarding the handling of particular requests.
    c. To a submitter or subject of a record or information in order 
that ODNI may obtain assistance in making a determination as to access 
or amendment.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

RETRIEVABILITY:
    By name and case number. Information may be retrieved from this 
system of records by automated or hand search based on indices and 
automated capabilities utilized in the normal course of business. All 
searches of this system of records will be performed in ODNI offices by 
authorized staff.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government or contractor 
facility with access to the facility limited to authorized personnel 
only and authorized and escorted visitors. Physical security 
protections include guards and locked facilities requiring badges and 
passwords for access. Records are accessed only by authorized 
government personnel and contractors holding appropriate security 
clearances and whose official duties require access to the records. 
Communications are encrypted where required and other safeguards are in 
place to monitor and audit access and to detect intrusions. System 
backup is maintained separately.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter B, 
part 1228--Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule, or unless 
such records are covered by NARA's General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Information Management Office, Office of the Director of 
National Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access shall be made in writing with the envelope and letter clearly 
marked ``Privacy Act Request.'' Requesters shall provide their full 
name and complete address. The requester must sign the request; and 
have it verified by a notary public. Alternately, the request may be 
submitted under 28 U.S.C. 1746, certifying the requester's identity and 
understanding that obtaining a record under false pretenses constitutes 
a criminal offense. Requests for access to information must be 
addressed to the Director, Information Management Office, Office of the 
Director of National Intelligence, Washington, DC 20511. Regulations 
governing access to one's records, or for appealing an initial

[[Page 42742]]

determination concerning access to records, are contained in the ODNI 
regulation implementing the Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Records Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access to or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Individuals who have submitted requests and administrative appeals 
pursuant to the FOIA, the Privacy Act, or applicable executive orders 
governing classification of national security information; ODNI records 
searched in the process of responding to such requests and appeals; 
ODNI personnel assigned to handle such requests and appeals; other 
Federal agencies or entities that have referred requests to the ODNI 
concerning ODNI records or that have consulted with the ODNI regarding 
the handling of particular requests and administrative appeals; and 
third parties entitled by law to assert privileges that bear upon 
access or amendment determinations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records pertaining to requests under the Privacy Act contained in 
this System of Records may be exempted from the requirements of 
subsections (c)(3); (d)(1), (2), (3), (4); (e)(1); (e)(4)(G), (H), (I); 
(f) and (h) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(1), (2) and 
(5). Additionally, records may be exempted from the requirements of 
subsections (c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy 
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or 
(k) by the originator of the record, provided the reason for the 
exemption remains valid and necessary.

SYSTEM NAME:
    Office of the Director of National Intelligence (ODNI) Information 
Technology Systems Activity and Access Records (ODNI-19)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are authorized to use ODNI and Intelligence 
Community (IC) enterprise information technology resources.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include data on the use and attempted use of 
enterprise information technology resources by all individuals with 
access to these resources, to include full content of audited events 
and activities on such resources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
The Counterintelligence Enhancement Act of 2002, as amended, 50 U.S.C. 
402b; The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et 
seq.; The Computer Security Act of 1987, 40 U.S.C. 1441 note; Executive 
Order 12333, as amended (73 FR 45325); Executive Order 12968, as 
amended (73 FR 38103); and Executive Order 13526 (75 FR 707).

PURPOSE(S):
    Data in this system will be used for evaluating the operational 
status, security and performance of the information environment and for 
identifying usage trends, capabilities, and misuse of or threats to 
ODNI and IC enterprise information technology resources or the 
information residing thereon. This data will support business 
analytics, information security, counterintelligence, and law 
enforcement requirements (to include civil, criminal, and 
administrative investigative requirements).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by 
reference (see also https://www.dni.gov). In addition, records from this 
system of records may be disclosed to authorized individuals within 
Executive Branch departments or agencies for the purpose of identifying 
usage trends, capabilities, misuse of or threats to enterprise 
information technology resources or the information residing thereon, 
and for evaluating the operational status, security, and performance of 
the information environment.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

RETRIEVABILITY:
    By name, user ID, e-mail address, or other unique identifying 
search term.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government facility with 
access to the facility limited to authorized personnel only and 
authorized and escorted visitors. Physical security protections include 
guards and locked facilities requiring badges and passwords for access. 
Records are accessed only by authorized government personnel and 
contractors holding appropriate security clearances and whose official 
duties require access to the records. Communications are encrypted 
where required and other safeguards are in place to monitor and audit 
access and to detect intrusions. System backup is maintained 
separately.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter B, 
part 1228--Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule, or when 
applicable, GRS 24 and 27.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Director of National Intelligence and IC Chief 
Information Officer; and Director of Information Technology, Mission 
Support Division; c/o Director, Information Management Office, Office 
of the Director of National Intelligence, Washington, DC 20511.

[[Page 42743]]

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access shall be made in writing with the envelope and letter clearly 
marked ``Privacy Act Request.'' Requesters shall provide their full 
name and complete address. The requester must sign the request; and 
have it verified by a notary public. Alternately, the request may be 
submitted under 28 U.S.C. 1746, certifying the requester's identity and 
understanding that obtaining a record under false pretenses constitutes 
a criminal offense. Requests for access to information must be 
addressed to the Director, Information Management Office, Office of the 
Director of National Intelligence, Washington, DC 20511. Regulations 
governing access to one's records or for appealing an initial 
determination concerning access to records are contained in the ODNI 
regulation implementing the Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    ODNI and IC enterprise audit data.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained in this System of Records may be exempted from 
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1); 
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(1) and (k)(2). Additionally, records may be exempted 
from the requirements of subsections (c)(4); (e)(2), (3), (5), (8), 
(12); and (g) of the Privacy Act consistent with any exemptions claimed 
under 5 U.S.C. 552a(j) or (k) by the originator of the record, provided 
the reason for the exemption remains valid and necessary.

SYSTEM NAME:
    Office of the Director of National Intelligence (ODNI) Security 
Clearance Reciprocity Hotline Records (ODNI-20)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who hold a security clearance granted by a U.S. 
government agency, to include U.S. Government officials; employees of 
private sector organizations; members of the academic community; 
members of scientific and other professional organizations; and other 
individuals with a current security clearance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic information including name; social security number; date 
of birth; place of birth; status as civilian, contractor or consultant; 
current clearance level to include special accesses; and sponsoring/
gaining agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
The Federal Records Act, as amended, 44 U.S.C. 3101 et seq.; Executive 
Order 9397, as amended (73 FR 70239); Executive Order 10450, as amended 
(44 FR 1055); Executive Order 12333, as amended (73 FR 45325); 
Executive Order 12968, as amended (73 FR 38103); and Executive Order 
13526 (75 FR 707).

PURPOSE(S):
    The records in this system are used by authorized ODNI security 
personnel to facilitate and document resolution of issues relating to 
the transfer or recognition of individual clearances between U.S. 
Government entities and/or between the U.S. Government and the private, 
academic, and scientific sectors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR part 1701 (73 FR 16531, 16541), and incorporated by 
reference (see also https://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

RETRIEVABILITY:
    By name or uniquely assigned case number. Information may be 
retrieved from this system of records by automated or hand search based 
on indices and automated capabilities utilized in the normal course of 
business.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government or contractor 
facility with access to the facility limited to authorized personnel 
only and authorized and escorted visitors. Physical security 
protections include guards and locked facilities requiring badges and 
passwords for access. Records are accessed only by authorized 
government personnel and contractors holding appropriate security 
clearances and whose official duties require access to the records. 
Communications are encrypted where required and other safeguards are in 
place to monitor and audit access and to detect intrusions. System 
backup is maintained separately.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter B, 
part 1228--Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule, or unless 
such records are covered by NARA's General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Community Services Group c/o Director, Information Management 
Office, Office of the Director of National Intelligence, Washington, DC 
20511.

[[Page 42744]]

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access shall be made in writing with the envelope and letter clearly 
marked ``Privacy Act Request.'' Requesters shall provide their full 
name and complete address. The requester must sign the request; and 
have it verified by a notary public. Alternately, the request may be 
submitted under 28 U.S.C. 1746, certifying the requester's identity and 
understanding that obtaining a record under false pretenses constitutes 
a criminal offense. Requests for access to information must be 
addressed to the Director, Information Management Office, Office of the 
Director of National Intelligence, Washington, DC 20511. Regulations 
governing access to one's records or for appealing an initial 
determination concerning access to records are contained in the ODNI 
regulation implementing the Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Individual complainants who are the subject of records in this 
system; U.S. Government and private sector security offices; and ODNI 
security personnel engaged in facilitating reciprocity on behalf of 
complainants.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained in this System of Records may be exempted from 
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1); 
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(1) and (k)(5). Additionally, records may be exempted 
from the requirements of subsections (c)(4); (e)(2), (3), (5), (8), 
(12); and (g) of the Privacy Act consistent with any exemptions claimed 
under 5 U.S.C. 552a(j) or (k) by the originator of the record, provided 
the reason for the exemption remains valid and necessary.

SYSTEM NAME:
    Office of the Director of National Intelligence (ODNI) Information 
Technology Network Support, Administration and Analysis Records (ODNI-
21)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons possessing appropriate security clearances and holding 
accounts/access authorizations for ODNI and/or IC information 
technology resources and, when records are provided to ODNI for 
strategic integration purposes, for persons holding accounts/access 
authorizations for other government networks, systems and applications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic and job-related data to support user account 
authorization, including combinations of the following data elements: 
name, Social Security Number, date of birth, citizenship, home address, 
personal phone/cell numbers, employing entity and location, job title 
and phone number, role-based accesses and permissions, and supervisory 
point of contact.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
the Federal Records Act of 1950, as amended; 44 U.S.C. 3101 et seq.; 
Executive Order 9397, as amended (73 FR 70239); Executive Order 12333, 
as amended (73 FR 45325); and Executive Order 13388 (70 FR 62023).

PURPOSE(S):
    Records in this system are used to administer user accounts and 
accesses for ODNI and IC information systems, applications, databases, 
Web sites, and networks, and for strategic resource management, to 
include analysis to deconflict redundancies and achieve 
interoperability and efficiencies with respect to government networks 
and systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR Part 1701 (73 FR 16531, 16541), and incorporated by 
reference (see also https://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

RETRIEVABILITY:
    By name, social security number, or other identifier. Information 
may be retrieved by automated searches based on capabilities utilized 
in the normal course of business. Only authorized personnel may search 
this system.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government or contractor 
facility with access to the facility limited to authorized personnel 
only and authorized and escorted visitors. Physical security 
protections include guards and locked facilities requiring badges and 
passwords for access. Records are accessed only by authorized 
government personnel and contractors holding appropriate security 
clearances and who have a valid business reason to access the records. 
Communications are encrypted where required and other safeguards are in 
place to monitor and audit access and to detect intrusions. Backup 
tapes are maintained in a secure, off-site location.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12, Subchapter B, 
Part 128--Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and

[[Page 42745]]

Records Administration (NARA) approves an applicable ODNI Records 
Control Schedule, or unless such records are covered by NARA's General 
Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Director of National Intelligence and IC Chief 
Information Officer; and Director of Information Technology, Mission 
Support Division, c/o Director, Information Management Office, Office 
of the Director of National Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
(``notification'') should address inquiries to the ODNI at the address 
and according to the requirements set forth below under the heading 
``Record Access Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access to non-exempt records shall be made in writing with the envelope 
and letter clearly marked ``Privacy Act Request.'' Each request must 
provide the requester's full name and complete address. The requester 
must sign the request and have it verified by a notary public. 
Alternately, the request may be submitted under 28 U.S.C. 1746, 
certifying the requester's identity and acknowledging that obtaining 
records under false pretenses constitutes a criminal offense. Requests 
for access to information must be addressed to the Director, 
Information Management Office, Office of the Director of National 
Intelligence, Washington, DC 20511. Regulations governing access to 
one's records or for appealing an initial determination concerning 
access to records are contained in the ODNI regulation implementing the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Sponsoring and approving government agencies; and private sector 
entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained within this System of Records may be exempted 
from the requirements of subsections (c)(3); (d)(1), (2), (3), (4); 
(e)(1); (e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(1). Additionally, records may be exempted from the 
requirements of subsections (c)(4); (e)(2), (3), (5), (8), (12); and 
(g) of the Privacy Act consistent with any exemptions claimed under 5 
U.S.C. 552a(j) or (k) by the originator of the record, provided the 
reason for the exemption remains valid and necessary.

SYSTEM NAME:
    Intelligence Community Security Clearance and Access Approval 
Repository (ODNI-12)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of security clearance and access approval investigations, 
including current and former U.S. government employees, applicants for 
employment in the Intelligence Community (IC), military personnel, 
personal service independent contractors and industrial contractors to 
U.S. government programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Revise current paragraph to read as follows:
    Biographic data of individuals covered by the system (including 
name, date and place of birth, social security number, and sponsoring 
agency); mission and security-related attributes, including current 
status of security clearances and security access approvals, date and 
source of background investigation and, if applicable, of polygraph 
examination; and electronic logs of manual and electronic searches of 
the system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Revise current paragraph to read as follows:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
The Counterintelligence Enhancement Act of 2002, as amended, 50 U.S.C. 
402b; The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et 
seq.; Executive Order 13526 (75 FR 707); Executive Order 12333, as 
amended (73 FR 45325); and Executive Order 9397, as amended (73 FR 
70239).

PURPOSE(S):
    Revise current paragraph to read as follows:
    Records in this system enable authorized personnel of the ODNI and 
other IC elements, other Federal government agencies, and U.S. 
Government-sponsored entities to reciprocally share information about 
individuals who are currently cleared or individuals where some 
processing was previously conducted for a clearance/access. Such 
information supports clearance reciprocity and automated security 
business processes for protecting physical and logical resources as 
well as audit of access to controlled facilities and classified 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Revise current paragraph to read as follows:
    Records in this system are made accessible to elements of the IC 
and authorized personnel and automated capabilities of the Federal 
agencies and U.S. Government-sponsored entities to verify and audit 
individuals' security clearances and access approvals. See also General 
Routine Uses Applicable to More Than One ODNI Privacy Act System of 
Records, Subpart C of ODNI's Privacy Act Regulation published at 32 CFR 
part 1701 (73 FR 16531, 16541) and incorporated by reference (see also 
https://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Revise current paragraph to read as follows:
    Electronic records are stored in secure file-servers located within 
ODNI facilities. Paper records and other media are stored in secured 
areas within such facilities.

[[Page 42746]]

RETRIEVABILITY:
    Revise current paragraph to read as follows:
    By name, social security number, or other unique identifier. 
Information may be retrieved from this system of records by automated 
search based on indices and automated capabilities utilized in the 
normal course of business. All searches of the system are conducted by 
authorized staff of Federal government agencies or U.S. Government-
sponsored entities.

SAFEGUARDS:
    Revise current paragraph to read as follows:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure facility with access to 
the facility limited to authorized personnel only and authorized and 
escorted visitors. Physical security protections include guards and 
locked facilities requiring badges and passwords for access. Records 
are accessed and provided to authorized personnel who require such 
information in the performance of their official duties and 
responsibilities. Communications are encrypted where required and other 
safeguards are in place to monitor and audit access and to detect 
intrusions. System backup is maintained separately.

RETENTION AND DISPOSAL:
    Revise current paragraph to read as follows:
    Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12 Subchapter B, 
Part 1228-Disposition of Federal Records, records will not disposed of 
until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Personnel Security Databases Program Manager, c/o Director, 
Information Management, Office of the Director of National 
Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access to non-exempt records shall be made in writing with the envelope 
and letter clearly marked ``Privacy Act Request.'' Each request must 
provide the requester's full name and complete address. The requester 
must sign the request and have it verified by a notary public. 
Alternately, the request may be submitted under 28 U.S.C. 1746, 
certifying the requester's identity and acknowledging that obtaining 
records under false pretenses constitutes a criminal offense. Requests 
for access to information must be addressed to the Director, 
Information Management, Office of the Director of National 
Intelligence, Washington, DC 20511. Regulations governing access to 
one's records or for appealing an initial determination concerning 
access to records are contained in the ODNI regulation implementing the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Revise current paragraph to read as follows:
    Records in this system derive from background investigations 
conducted or maintained by government agencies and U.S. Government-
sponsored organizations, and from mission-based identity and attribute 
management sources.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Revise current paragraph to read as follows:
    Records contained in this System of Records may be exempted from 
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1); 
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(1), (2) and (5). Additionally, records may be exempted 
from the requirements of subsections (c)(4); (e)(2), (3), (5), (8), 
(12); and (g) of the Privacy Act consistent with any exemptions claimed 
under 5 U.S.C. 552a(j) or (k) by the originator of the record, provided 
the reason for the exemption remains valid and necessary.

SYSTEM NAME:
    Revise current system name to read as follows:
    Mission Outreach and Collaboration Records (ODNI-15)

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Office of the Director of National Intelligence, Washington, DC 
20511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Revise current paragraph to read as follows:
    U.S. Government personnel, personal services independent 
contractors, industrial contractors, or others who serve in liaison or 
contractual relationships with the ODNI or with Intelligence Community 
(IC) elements; and individuals in academia and the private sector with 
expertise on matters of intelligence interest.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include biographic, administrative, and 
contact information for individuals covered by the system; records 
about intelligence products and activities in which covered individuals 
collaborated or participated.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Revise current paragraph to read as follows:
    The National Security Act of 1947, as amended, 50 U.S.C. 401-442; 
Executive Order 12333, as amended (73 FR 45325); Executive Order 12968, 
as amended (73 FR 38103); and Executive Order 13526 (75 FR 707).

PURPOSE(S):
    Revise current paragraph to read as follows:
    Records in this system enable the ODNI and IC analysts to enlist 
the expertise of and collaborate with subject matter experts from 
outside of the IC in government, non-profit organizations, academia, 
and the private sector in producing strategic intelligence products.

[[Page 42747]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses Applicable to More than One ODNI Privacy 
Act System of Records, Subpart C of ODNI's Privacy Act Regulation 
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by 
reference (see also https://www.dni.gov).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in secured areas within ODNI facilities. 
Electronic records are stored in secure file-servers located within 
ODNI facilities.

RETRIEVABILITY:
    By name or other key word. Information may be retrieved from this 
system of records by automated or hand search based on indices and 
automated capabilities utilized in the normal course of business.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
recommended and/or prescribed administrative, physical, and technical 
safeguards. Records are maintained in a secure government and 
government-sponsored facilities with access to the facility limited to 
authorized personnel only and authorized and escorted visitors. 
Physical security protections include guards and locked facilities 
requiring badges and passwords for access. Records are accessed only by 
authorized government personnel and contractors holding appropriate 
security clearances and whose official duties require access to the 
records. Communications are encrypted where required and other 
safeguards are in place to monitor and audit access and to detect 
intrusions. System backup is maintained separately.

RETENTION AND DISPOSAL:
    Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B, 
part 1228-Disposition of Federal Records, records will not be disposed 
of until such time as the National Archives and Records Administration 
(NARA) approves an applicable ODNI Records Control Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Revise current paragraph to read as follows:
    Senior Advisor for Analytic Outreach, Mission Integration Division, 
and Director, Plans and Production, National Intelligence Council, c/o 
Director, Information Management, Office of the Director of National 
Intelligence, Washington, DC 20511.

NOTIFICATION PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
learn whether this system contains non-exempt information about them 
should address inquiries to the ODNI at the address and according to 
the requirements set forth below under the heading ``Record Access 
Procedures.''

RECORD ACCESS PROCEDURES:
    As specified below, records in this system have been exempted from 
certain notification, access, and amendment procedures. A request for 
access shall be made in writing with the envelope and letter clearly 
marked ``Privacy Act Request.'' Requesters shall provide their full 
name and complete address. The requester must sign the request; and 
have it verified by a notary public. Alternately, the request may be 
submitted under 28 U.S.C. 1746, certifying the requester's identity and 
understanding that obtaining a record under false pretenses constitutes 
a criminal offense. Requests for access to information must be 
addressed to the Director, Information Management, Office of the 
Director of National Intelligence, Washington, DC 20511. Regulations 
governing access to one's records or for appealing an initial 
determination concerning access to records are contained in the ODNI 
regulation implementing the Privacy Act.

CONTESTING RECORD PROCEDURES:
    As specified below, records in this system are exempt from certain 
notification, access, and amendment procedures. Individuals seeking to 
correct or amend non-exempt records should address their requests to 
the ODNI at the address and according to the requirements set forth 
above under the heading ``Record Access Procedures.'' Regulations 
governing access to and amendment of one's records or for appealing an 
initial determination concerning access or amendment of records are 
contained in the ODNI regulation implementing the Privacy Act.

RECORD SOURCE CATEGORIES:
    Individuals covered by this system; U.S. Government employees, 
agencies and organizations; private sector entities, academia, media, 
libraries and commercial databases.

EXEMPTIONS CLAIME