Federal Acquisition Regulation; Unique Procurement Instrument Identifier, 39234-39236 [2011-16673]
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39234
Federal Register / Vol. 76, No. 128 / Tuesday, July 5, 2011 / Rules and Regulations
regulatory action and, therefore, was
subject to review under section 6(b) of
E.O. 12866, Regulatory Planning and
Review, dated September 30, 1993. This
rule is not a major rule under 5 U.S.C.
804.
IV. Regulatory Flexibility Act
The Department of Defense, the
General Services Administration, and
the National Aeronautics and Space
Administration certify that this final
rule will not have a significant
economic impact on a substantial
number of small entities within the
meaning of the Regulatory Flexibility
Act, 5 U.S.C. 601, et seq., because
contractors are already required to
annually track and report their veteran
workforces on the VETS–100 Form in
accordance with the Vietnam Era
Veterans’ Readjustment Assistance Act
of 1972, as amended by the Jobs for
Veterans Act. This rule implemented a
new form, VETS–100A that simply
includes the revised categories of
veterans for reporting purposes.
V. Paperwork Reduction Act
The final rule does not contain any
information collection requirements that
require the approval of the Office of
Management and Budget under the
Paperwork Reduction Act (44 U.S.C.
chapter 35).
List of Subjects in 48 CFR Parts 1, 22,
and 52
Government procurement.
Dated: June 28, 2011.
Laura Auletta,
Acting Director, Office of Governmentwide
Acquisition Policy, Office of Acquisition
Policy.
Accordingly, the interim rule
amending 48 CFR parts 1, 22, and 52,
which was published in the Federal
Register at 75 FR 60249, September 29,
2010, is adopted as final with the
following changes:
PART 22—APPLICATION OF LABOR
LAWS TO GOVERNMENT
ACQUISITIONS
1. The authority citation for 48 CFR
part 22 continues to read as follows:
■
Authority: 40 U.S.C. 121(c); 10 U.S.C.
chapter 137; and 42 U.S.C. 2473(c).
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22.1301
Definitions.
*
*
*
*
*
Executive and senior management
means—
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[FR Doc. 2011–16672 Filed 7–1–11; 8:45 am]
BILLING CODE 6820–EP–P
duplicate, overlapping, or conflicting
information from the different Federal
agencies.
Effective Date: August 4, 2011.
Mr.
Karlos Morgan, Procurement Analyst, at
(202) 501–2364 for clarification of
content. For information pertaining to
status or publication schedules, contact
the Regulatory Secretariat at (202) 501–
4755. Please cite FAC 2005–53, FAR
Case 2009–023.
SUPPLEMENTARY INFORMATION:
DATES:
FOR FURTHER INFORMATION CONTACT:
I. Background
DoD, GSA, and NASA published a
proposed rule in the Federal Register at
75 FR 50731 on August 17, 2010, to
standardize the use of unique PIIDs
throughout the Government. Four
respondents submitted comments on the
proposed rule.
II. Discussion and Analysis of the
Public Comments
The Civilian Agency Acquisition
Council and the Defense Acquisition
Regulations Council (the Councils)
reviewed the public comments in the
development of the final rule. A
discussion of the comments and the
changes made to the rule as a result of
those comments are provided as
follows:
DEPARTMENT OF DEFENSE
A. Agency and Office Identifier
GENERAL SERVICES
ADMINISTRATION
[FAC 2005–53; FAR Case 2009–023; Item
II; Docket 2010–0094, Sequence 1]
Comment: A respondent provided a
suggestion that the prescribed
identifiers include not only an agency
identifier, but an office identifier as
well.
Response: At this time, not all
agencies have an office-unique
identifier. However, as data
standardization efforts progress, this
may be a future area of consideration.
RIN 9000–AL70
B. Amendments
Federal Acquisition Regulation;
Unique Procurement Instrument
Identifier
Comment: A respondent suggested
that the term ‘‘amendments’’ be
removed from the proposed FAR 4.605,
as ‘‘amendments’’ are not reported to
the Federal Procurement Data System
(FPDS).
Response: ‘‘Amendments’’ will be
removed from the identified part, and
replaced with ‘‘solicitations’’, because
solicitation numbers are included in
FPDS contract action reports.
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
48 CFR Part 4
Department of Defense (DoD),
General Services Administration (GSA),
and National Aeronautics and Space
Administration (NASA).
ACTION: Final rule.
AGENCIES:
DoD, GSA, and NASA are
issuing a final rule amending the
Federal Acquisition Regulation (FAR) to
standardize use of unique Procurement
Instrument Identifiers (PIID) throughout
the Government. The lack of consistent
agency policies and procedures for
PIIDs subjected users of contract data,
including the Federal Government,
contractors, and the public, to potential
SUMMARY:
2. Amend section 22.1301 by adding,
in alphabetical order, the definition
‘‘Executive and senior management’’ to
read as follows:
■
(1) Any employee—
(i) Compensated on a salary basis at
a rate of not less than $455 per week (or
$380 per week, if employed in
American Samoa by employers other
than the Federal Government), exclusive
of board, lodging, or other facilities;
(ii) Whose primary duty consists of
the management of the enterprise in
which the individual is employed or of
a customarily recognized department or
subdivision thereof;
(iii) Who customarily and regularly
directs the work of two or more other
employees; and
(iv) Who has the authority to hire or
fire other employees or whose
suggestions and recommendations as to
the hiring or firing and as to the
advancement and promotion or any
other change of status of other
employees will be given particular
weight; or
(2) Any employee who owns at least
a bona fide 20-percent equity interest in
the enterprise in which the employee is
employed, regardless of whether the
business is a corporate or other type of
organization, and who is actively
engaged in its management.
*
*
*
*
*
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C. Consistent Government Format
Comment: Two respondents requested
a consistent format for the PIIDs across
the Government.
Response: At this time it is not cost
effective to transition all Federal
agencies to a single PIID format across
the Government.
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Federal Register / Vol. 76, No. 128 / Tuesday, July 5, 2011 / Rules and Regulations
Dated: June 28, 2011.
Laura Auletta,
Acting Director, Office of Governmentwide
Acquisition Policy, Office of Acquisition
Policy.
Comment: A respondent suggested
adding language to proposed FAR
4.1601(f) to require linking any new
PIID assigned to an award to the old
originating PIID.
Response: Language was added to
FAR 4.1601(f) as suggested.
III. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and
13563 direct agencies to assess all costs
and benefits of available regulatory
alternatives and, if regulation is
necessary, to select regulatory
approaches that maximize net benefits
(including potential economic,
environmental, public health and safety
effects, distributive impacts, and
equity). E.O. 13563 emphasizes the
importance of quantifying both costs
and benefits, of reducing costs, of
harmonizing rules, and of promoting
flexibility. This is not a significant
regulatory action and, therefore, was not
subject to review under section 6(b) of
E.O. 12866, Regulatory Planning and
Review, dated September 30, 1993. This
rule is not a major rule under 5 U.S.C.
804.
IV. Regulatory Flexibility Act
The Department of Defense, the
General Services Administration, and
the National Aeronautics and Space
Administration certify that this final
rule will not have a significant
economic impact on a substantial
number of small entities within the
meaning of the Regulatory Flexibility
Act, 5 U.S.C. 601, et seq., because it will
not impose new requirements on
industry. It only provides internal
Government policies and procedures.
mstockstill on DSK4VPTVN1PROD with RULES2
V. Paperwork Reduction Act
The final rule does not contain any
information collection requirements that
require the approval of the Office of
Management and Budget under the
Paperwork Reduction Act (44 U.S.C.
chapter 35).
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20:17 Jul 01, 2011
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1. The authority citation for 48 CFR
part 4 continues to read as follows:
■
Comment: Two respondents suggested
the creation of a new contractor
identification system within the public
domain.
Response: This request is out of scope
for this case.
Government procurement.
4.1600
PART 4—ADMINISTRATIVE MATTERS
E. New Contractor Identification
List of Subjects in 48 CFR Part 4
4.1602 Identifying the PIID and
supplementary PIID.
Therefore, DoD, GSA, and NASA
amend 48 CFR part 4 as follows:
D. Linkage of Old and New PIIDs
39235
Authority: 40 U.S.C. 121(c); 10 U.S.C.
chapter 137; and 42 U.S.C. 2473(c).
2. Add section 4.001 to read as
follows:
■
4.001
Definitions.
As used in this part—
Procurement Instrument Identifier
(PIID) means the Government-unique
identifier for each solicitation, contract,
agreement, or order. For example, an
agency may use as its PIID for
procurement actions, such as delivery
and task orders or basic ordering
agreements, the order or agreement
number in conjunction with the contract
number (see 4.1602).
Supplementary procurement
instrument identifier means the nonunique identifier for a procurement
action that is used in conjunction with
the Government-unique identifier. For
example, an agency may use as its PIID
for an amended solicitation, the
Government-unique identifier for a
solicitation number (e.g.,
N0002309R0009) in conjunction with a
non-unique amendment number (e.g.,
0001). The non-unique amendment
number represents the supplementary
PIID.
■ 3. Amend section 4.605 by revising
paragraph (a) to read as follows:
4.605
Procedures.
(a) Procurement Instrument Identifier
(PIID). Agencies shall have in place a
process that ensures that each PIID
reported to FPDS is unique
Governmentwide, for all solicitations,
contracts, blanket purchase agreements,
basic agreements, basic ordering
agreements, or orders in accordance
with 4.1601, and will remain so for at
least 20 years from the date of contract
award. Other pertinent PIID instructions
for FPDS reporting can be found at
https://www.fpds.gov.
*
*
*
*
*
■ 4. Add subpart 4.16 to read as follows:
Subpart 4.16—Unique Procurement
Instrument Identifiers
Sec.
4.1600 Scope of subpart.
4.1601 Policy.
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Subpart 4.16—Unique Procurement
Instrument Identifiers
Scope of subpart.
This subpart prescribes policies and
procedures for assigning unique
Procurement Instrument Identifiers
(PIID) for each solicitation, contract,
agreement, or order and related
procurement instrument.
4.1601
Policy.
(a) Procurement Instrument Identifier
(PIID). Agencies shall have in place a
process that ensures that each PIID used
to identify a solicitation or contract
action is unique Governmentwide, and
will remain so for at least 20 years from
the date of contract award.
(b) Agencies must submit their
proposed identifier format to the
General Services Administration’s
Integrated Acquisition Environment
Program Office, which maintains a
registry of the agency-unique identifier
schemes.
(c) The PIID shall consist of alpha
characters in the first positions to
indicate the agency, followed by alphanumeric characters according to agency
procedures.
(d) The PIID shall be used to identify
all solicitation and contract actions. The
PIID shall also be used to identify
solicitation and contract actions in
designated support and reporting
systems (e.g., Federal Procurement Data
System, Past Performance Information
Retrieval System), in accordance with
regulations, applicable authorities, and
agency policies and procedures.
(e) Agencies shall not change the PIID,
unless the conditions in paragraph (f) of
this section exist.
(f) If continued use of a PIID is not
possible or is not in the Government’s
best interest solely for administrative
reasons (e.g., for implementations of
new agency contracting systems), the
contracting officer may assign a new
PIID by issuing a modification. The
modification shall clearly identify both
the original and the newly assigned
PIID.
4.1602 Identifying the PIID and
supplementary PIID.
(a) Identifying the PIID in solicitation
and contract award documentation
(including forms and electronic
generated formats). Agencies shall
include all PIIDs for all related
procurement actions as identified in
paragraphs (a)(1) through (5) of this
section.
(1) Solicitation. Identify the PIID for
all solicitations. For amendments to
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39236
Federal Register / Vol. 76, No. 128 / Tuesday, July 5, 2011 / Rules and Regulations
solicitations, identify a supplementary
PIID, in conjunction with the PIID for
the solicitation.
(2) Contracts and purchase orders.
Identify the PIID for contracts and
purchase orders.
(3) Delivery and task orders. For
delivery and task orders placed by an
agency under a contract (e.g., indefinite
delivery indefinite quantity (IDIQ)
contracts, multi-agency contracts
(MAC), Governmentwide acquisition
contracts (GWACs), or Multiple Award
Schedule (MAS) contracts), identify the
PIID for the delivery and task order and
the PIID for the contract.
(4) Blanket purchase agreements and
basic ordering agreements. Identify the
PIID for blanket purchase agreements
issued in accordance with 13.303, and
for basic agreements and basic ordering
agreements issued in accordance with
subpart 16.7. For blanket purchase
agreements issued in accordance with
subpart 8.4 under a MAS contract,
identify the PIID for the blanket
purchase agreement and the PIID for the
MAS contract.
(i) Orders. For orders against basic
ordering agreements or blanket purchase
agreements issued in accordance with
13.303, identify the PIID for the order
and the PIID for the blanket purchase
agreement or basic ordering agreement.
(ii) Orders under subpart 8.4. For
orders against a blanket purchase
agreement established under a MAS
contract, identify the PIID for the order,
the PIID for the blanket purchase
agreement, and the PIID for the MAS
contract.
(5) Modifications. For modifications
to actions described in paragraphs (a)(2)
through (4) of this section, and in
accordance with agency procedures,
identify a supplementary PIID for the
modification in conjunction with the
PIID for the contract, order, or
agreement being modified.
(b) Placement of the PIID on forms.
When the form (including electronic
generated format) does not provide
spaces or fields for the PIID or
supplementary PIID required in
paragraph (a) of this section, identify the
PIID in accordance with agency
procedures.
(c) Additional agency specific
identification information. If agency
procedures require additional
identification information in
solicitations, contracts, or other related
procurement instruments for
administrative purposes, identify it in
such a manner so as to separate it
clearly from the PIID.
[FR Doc. 2011–16673 Filed 7–1–11; 8:45 am]
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DEPARTMENT OF DEFENSE
GENERAL SERVICES
ADMINISTRATION
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
48 CFR Parts 9 and 52
[FAC 2005–53; FAR Case 2009–036; Item
III; Docket 2010–0109, Sequence 1]
RIN 9000–AL75
Federal Acquisition Regulation;
Uniform Suspension and Debarment
Requirement
Department of Defense (DoD),
General Services Administration (GSA),
and National Aeronautics and Space
Administration (NASA).
ACTION: Final rule.
AGENCIES:
DoD, GSA, and NASA have
adopted as final, with changes, the
interim rule amending the Federal
Acquisition Regulation (FAR) to
implement section 815 of the National
Defense Authorization Act for Fiscal
Year 2010. Section 815 extends the flow
down of limitations on subcontracting
with entities that have been debarred,
suspended, or proposed for debarment.
DATES: Effective Date: August 4, 2011.
FOR FURTHER INFORMATION CONTACT: Mr.
Michael O. Jackson, Procurement
Analyst, at (202) 208–4949 for
clarification of content. For information
pertaining to status or publication
schedules, contact the Regulatory
Secretariat at (202) 501–4755. Please
cite FAC 2005–53, FAR Case 2009–036.
SUPPLEMENTARY INFORMATION:
SUMMARY:
I. Background
DoD, GSA, and NASA published an
interim rule in the Federal Register at
75 FR 77739 on December 13, 2010, to
implement section 815 of the National
Defense Authorization Act for Fiscal
Year 2010 (Pub. L. 111–84). Section 815
amends section 2455(c)(1) of the Federal
Acquisition Streamlining Act of 1994
(FASA) (31 U.S.C. 6101 note) by
amending the definition of
‘‘procurement activities’’ to include
subcontracts at any tier, except—
• It does not include subcontracts for
commercially available off-the-shelf
items (COTS); and
• In the case of commercial items,
such term includes only the first-tier
subcontracts.
This has the effect, except for
commercial items and COTS items, of
expanding the requirement of section
2455(a), which states that ‘‘No agency
shall allow a party to participate in any
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Frm 00006
Fmt 4701
Sfmt 4700
procurement * * * activity if any
agency has debarred, suspended, or
otherwise excluded * * * that party
from participation in a procurement
* * * activity.’’
Therefore, the interim rule amended
the FAR clause at 52.209–6, Protecting
the Government’s Interest When
Subcontracting with Contractors
Debarred, Suspended, or Proposed for
Debarment, by flowing down the
requirements for the contractor or
higher-tier subcontractor to check
whether a subcontractor beyond the first
tier is debarred, suspended, or proposed
for debarment, with the stated dollar
threshold and exceptions for
commercial items and COTS items. As
in the current clause, the contractor and
higher-tier subcontractors must also
notify the contracting officer in writing
before entering into a subcontract with
a party that is debarred, suspended, or
proposed for debarment, providing the
contractor’s knowledge of the reasons
for the subcontractor being on the
Excluded Parties Systems List, and the
compelling reasons for doing business
with the subcontractor, as well as the
systems and procedures the contractor
has established to ensure that it is fully
protecting the Government’s interests.
The contracting officer will now have
more visibility into whether lower- tier
subcontractors have been debarred,
suspended, or proposed for debarment.
Because commercial contracts must now
flow the requirement down to the first
tier, the clause was added to FAR
52.212–5, Contract Terms and
Conditions Required to Implement
Statutes or Executive Orders—
Commercial Items.
The comment period closed on
February 11, 2011. Three respondents
submitted comments on the interim
rule.
II. Discussion/Analysis of the Public
Comments
The Civilian Agency Acquisition
Council and the Defense Acquisition
Regulations Council (the Councils)
reviewed the public comments in the
development of the final rule. A
discussion of the comments and the
changes made to the rule as a result of
those comments are provided as
follows:
A. Dollar Threshold in FAR 9.405–2
Comment: One respondent
recommended a rewrite of FAR 9.405–
2 to clarify that the notification
requirement does not apply to
subcontracts under $30,000.
Response: The Councils agree and
have incorporated the requested change.
E:\FR\FM\05JYR2.SGM
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]]>Agencies
[Federal Register Volume 76, Number 128 (Tuesday, July 5, 2011)]
[Rules and Regulations]
[Pages 39234-39236]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-16673]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
48 CFR Part 4
[FAC 2005-53; FAR Case 2009-023; Item II; Docket 2010-0094, Sequence 1]
RIN 9000-AL70
Federal Acquisition Regulation; Unique Procurement Instrument
Identifier
AGENCIES: Department of Defense (DoD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: DoD, GSA, and NASA are issuing a final rule amending the
Federal Acquisition Regulation (FAR) to standardize use of unique
Procurement Instrument Identifiers (PIID) throughout the Government.
The lack of consistent agency policies and procedures for PIIDs
subjected users of contract data, including the Federal Government,
contractors, and the public, to potential duplicate, overlapping, or
conflicting information from the different Federal agencies.
DATES: Effective Date: August 4, 2011.
FOR FURTHER INFORMATION CONTACT: Mr. Karlos Morgan, Procurement
Analyst, at (202) 501-2364 for clarification of content. For
information pertaining to status or publication schedules, contact the
Regulatory Secretariat at (202) 501-4755. Please cite FAC 2005-53, FAR
Case 2009-023.
SUPPLEMENTARY INFORMATION:
I. Background
DoD, GSA, and NASA published a proposed rule in the Federal
Register at 75 FR 50731 on August 17, 2010, to standardize the use of
unique PIIDs throughout the Government. Four respondents submitted
comments on the proposed rule.
II. Discussion and Analysis of the Public Comments
The Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (the Councils) reviewed the public comments in the
development of the final rule. A discussion of the comments and the
changes made to the rule as a result of those comments are provided as
follows:
A. Agency and Office Identifier
Comment: A respondent provided a suggestion that the prescribed
identifiers include not only an agency identifier, but an office
identifier as well.
Response: At this time, not all agencies have an office-unique
identifier. However, as data standardization efforts progress, this may
be a future area of consideration.
B. Amendments
Comment: A respondent suggested that the term ``amendments'' be
removed from the proposed FAR 4.605, as ``amendments'' are not reported
to the Federal Procurement Data System (FPDS).
Response: ``Amendments'' will be removed from the identified part,
and replaced with ``solicitations'', because solicitation numbers are
included in FPDS contract action reports.
C. Consistent Government Format
Comment: Two respondents requested a consistent format for the
PIIDs across the Government.
Response: At this time it is not cost effective to transition all
Federal agencies to a single PIID format across the Government.
[[Page 39235]]
D. Linkage of Old and New PIIDs
Comment: A respondent suggested adding language to proposed FAR
4.1601(f) to require linking any new PIID assigned to an award to the
old originating PIID.
Response: Language was added to FAR 4.1601(f) as suggested.
E. New Contractor Identification
Comment: Two respondents suggested the creation of a new contractor
identification system within the public domain.
Response: This request is out of scope for this case.
III. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess
all costs and benefits of available regulatory alternatives and, if
regulation is necessary, to select regulatory approaches that maximize
net benefits (including potential economic, environmental, public
health and safety effects, distributive impacts, and equity). E.O.
13563 emphasizes the importance of quantifying both costs and benefits,
of reducing costs, of harmonizing rules, and of promoting flexibility.
This is not a significant regulatory action and, therefore, was not
subject to review under section 6(b) of E.O. 12866, Regulatory Planning
and Review, dated September 30, 1993. This rule is not a major rule
under 5 U.S.C. 804.
IV. Regulatory Flexibility Act
The Department of Defense, the General Services Administration, and
the National Aeronautics and Space Administration certify that this
final rule will not have a significant economic impact on a substantial
number of small entities within the meaning of the Regulatory
Flexibility Act, 5 U.S.C. 601, et seq., because it will not impose new
requirements on industry. It only provides internal Government policies
and procedures.
V. Paperwork Reduction Act
The final rule does not contain any information collection
requirements that require the approval of the Office of Management and
Budget under the Paperwork Reduction Act (44 U.S.C. chapter 35).
List of Subjects in 48 CFR Part 4
Government procurement.
Dated: June 28, 2011.
Laura Auletta,
Acting Director, Office of Governmentwide Acquisition Policy, Office of
Acquisition Policy.
Therefore, DoD, GSA, and NASA amend 48 CFR part 4 as follows:
PART 4--ADMINISTRATIVE MATTERS
0
1. The authority citation for 48 CFR part 4 continues to read as
follows:
Authority: 40 U.S.C. 121(c); 10 U.S.C. chapter 137; and 42
U.S.C. 2473(c).
0
2. Add section 4.001 to read as follows:
4.001 Definitions.
As used in this part--
Procurement Instrument Identifier (PIID) means the Government-
unique identifier for each solicitation, contract, agreement, or order.
For example, an agency may use as its PIID for procurement actions,
such as delivery and task orders or basic ordering agreements, the
order or agreement number in conjunction with the contract number (see
4.1602).
Supplementary procurement instrument identifier means the non-
unique identifier for a procurement action that is used in conjunction
with the Government-unique identifier. For example, an agency may use
as its PIID for an amended solicitation, the Government-unique
identifier for a solicitation number (e.g., N0002309R0009) in
conjunction with a non-unique amendment number (e.g., 0001). The non-
unique amendment number represents the supplementary PIID.
0
3. Amend section 4.605 by revising paragraph (a) to read as follows:
4.605 Procedures.
(a) Procurement Instrument Identifier (PIID). Agencies shall have
in place a process that ensures that each PIID reported to FPDS is
unique Governmentwide, for all solicitations, contracts, blanket
purchase agreements, basic agreements, basic ordering agreements, or
orders in accordance with 4.1601, and will remain so for at least 20
years from the date of contract award. Other pertinent PIID
instructions for FPDS reporting can be found at https://www.fpds.gov.
* * * * *
0
4. Add subpart 4.16 to read as follows:
Subpart 4.16--Unique Procurement Instrument Identifiers
Sec.
4.1600 Scope of subpart.
4.1601 Policy.
4.1602 Identifying the PIID and supplementary PIID.
Subpart 4.16--Unique Procurement Instrument Identifiers
4.1600 Scope of subpart.
This subpart prescribes policies and procedures for assigning
unique Procurement Instrument Identifiers (PIID) for each solicitation,
contract, agreement, or order and related procurement instrument.
4.1601 Policy.
(a) Procurement Instrument Identifier (PIID). Agencies shall have
in place a process that ensures that each PIID used to identify a
solicitation or contract action is unique Governmentwide, and will
remain so for at least 20 years from the date of contract award.
(b) Agencies must submit their proposed identifier format to the
General Services Administration's Integrated Acquisition Environment
Program Office, which maintains a registry of the agency-unique
identifier schemes.
(c) The PIID shall consist of alpha characters in the first
positions to indicate the agency, followed by alpha-numeric characters
according to agency procedures.
(d) The PIID shall be used to identify all solicitation and
contract actions. The PIID shall also be used to identify solicitation
and contract actions in designated support and reporting systems (e.g.,
Federal Procurement Data System, Past Performance Information Retrieval
System), in accordance with regulations, applicable authorities, and
agency policies and procedures.
(e) Agencies shall not change the PIID, unless the conditions in
paragraph (f) of this section exist.
(f) If continued use of a PIID is not possible or is not in the
Government's best interest solely for administrative reasons (e.g., for
implementations of new agency contracting systems), the contracting
officer may assign a new PIID by issuing a modification. The
modification shall clearly identify both the original and the newly
assigned PIID.
4.1602 Identifying the PIID and supplementary PIID.
(a) Identifying the PIID in solicitation and contract award
documentation (including forms and electronic generated formats).
Agencies shall include all PIIDs for all related procurement actions as
identified in paragraphs (a)(1) through (5) of this section.
(1) Solicitation. Identify the PIID for all solicitations. For
amendments to
[[Page 39236]]
solicitations, identify a supplementary PIID, in conjunction with the
PIID for the solicitation.
(2) Contracts and purchase orders. Identify the PIID for contracts
and purchase orders.
(3) Delivery and task orders. For delivery and task orders placed
by an agency under a contract (e.g., indefinite delivery indefinite
quantity (IDIQ) contracts, multi-agency contracts (MAC), Governmentwide
acquisition contracts (GWACs), or Multiple Award Schedule (MAS)
contracts), identify the PIID for the delivery and task order and the
PIID for the contract.
(4) Blanket purchase agreements and basic ordering agreements.
Identify the PIID for blanket purchase agreements issued in accordance
with 13.303, and for basic agreements and basic ordering agreements
issued in accordance with subpart 16.7. For blanket purchase agreements
issued in accordance with subpart 8.4 under a MAS contract, identify
the PIID for the blanket purchase agreement and the PIID for the MAS
contract.
(i) Orders. For orders against basic ordering agreements or blanket
purchase agreements issued in accordance with 13.303, identify the PIID
for the order and the PIID for the blanket purchase agreement or basic
ordering agreement.
(ii) Orders under subpart 8.4. For orders against a blanket
purchase agreement established under a MAS contract, identify the PIID
for the order, the PIID for the blanket purchase agreement, and the
PIID for the MAS contract.
(5) Modifications. For modifications to actions described in
paragraphs (a)(2) through (4) of this section, and in accordance with
agency procedures, identify a supplementary PIID for the modification
in conjunction with the PIID for the contract, order, or agreement
being modified.
(b) Placement of the PIID on forms. When the form (including
electronic generated format) does not provide spaces or fields for the
PIID or supplementary PIID required in paragraph (a) of this section,
identify the PIID in accordance with agency procedures.
(c) Additional agency specific identification information. If
agency procedures require additional identification information in
solicitations, contracts, or other related procurement instruments for
administrative purposes, identify it in such a manner so as to separate
it clearly from the PIID.
[FR Doc. 2011-16673 Filed 7-1-11; 8:45 am]
BILLING CODE 6820-EP-P
