Privacy Act of 1974; System of Records, 35195-35197 [2011-14940]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 76, Number 116 (Thursday, June 16, 2011)]
[Notices]
[Pages 35195-35197]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-14940]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2011-0016]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on July 18, 2011 unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by dock number and/RIN 
number and title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information officer, ATTN: SAF/XCPPI, 
1800 Air Force Pentagon, Washington DC 20330-1800, or by phone at 703-
696-6488.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on June 8, 2011 to the House Committee 
on Oversight and Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records about 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: June 8, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFMC L

System name:
    Air Force Integrated Personnel and Pay System (AF-IPPS).

System location:
    Command, Control, Communications and Computers Enterprise 
Integration Facility (CEIF), 15 Elgin St., Hanscom Air Force Base, MA 
01731-3000.

Categories of individuals covered by the system:
    Active Duty Air Force, Air Force Reserve, and Air National Guard 
personnel.

Categories of records in the system:
    Personal Information: Individual's name, rank/grade, address, date 
of birth, eye color, height, weight, place of birth, Social Security 
Number (SSN), and similar personal identifiers for beneficiary/
dependant purposes; driver's license number, security clearance level, 
office location, assigned user name and security questions, local and 
home of record addresses, phone numbers and emergency contact 
information.
    Personnel Information: Evaluation and review history, enrollment, 
participation, status and outcome information for personnel programs, 
service qualification and performance measures, types of orders, 
accomplishments, skills and competencies, career preferences, contract 
information related to accession and Oath of Office, enlistment and re-
enlistment, and separation information, benefits eligibility, 
enrollment, designations and status information, Uniform Code of 
Military Justice (UCMJ) actions summarizing court martial, non-judicial 
punishments, and similar or related documents. Circumstances of an 
incident the member was involved in and whether he or she is in an 
injured, wounded, seriously wounded, or ill duty status from the 
incident.
    Duty related information: Duty station, employment and job related 
information and history, deployment information, work title, work 
address and related work contact information (e.g., phone and fax 
numbers, E-mail address), supervisor's name and related contact 
information.
    Education and training: Graduation dates and locations, highest 
level of education, other education, training and school information 
including courses and training completion dates.
    Pay Entitlement and Allowances: Pay information including earnings 
and allowances, additional pay (bonuses, special, and incentive pays), 
payroll computation, balances and history with associated accounting 
elements, leave balances and leave history.
    Deductions from Pay: Tax information (federal, state and local) 
based on withholding options, payroll deductions, garnishments, savings 
bond information including designated owner, deductions, and purchase 
dates, thrift savings plan participation.
    Other pay-related information: Direct deposit information including 
financial institution name, routing number, and account information.

[[Page 35196]]

Authority for maintenance of the system:
    10 U.S.C. 113 note, Secretary of Defense; 10 U.S.C. 8013, Secretary 
of the Air Force; 37 U.S.C Pay and Allowances of the Uniformed 
Services; 10 U.S.C., Armed Forces; Under Secretary of Defense for 
Personnel and Readiness; E.O. 9397 (SSN), as amended.

Purpose(s):
    The Air Force Integrated Personnel and Pay System (AF-IPPS) fully 
integrates military personnel and pay capabilities for all Active Duty 
Air Force, Air National Guard, and Air Force Reserves. The system 
provides a single record of service for each officer/enlisted member 
and will provide Combatant Commanders real-time accurate force strength 
and readiness, better tracking of personnel into and out of theaters of 
operations, enhanced mission planning and support. This single record 
of service and will become the Air Force's authoritative source of data 
used to populate the Department of Defense's data bases via the 
Enterprise Information Web (EIW). AF-IPPS will also allow Air Force 
Manpower and Personnel office to be aligned with the Air Force's 
strategic vision and provide a solution with the adaptability to 
effectively manage Air Force personnel in operational concepts of 
mobilization, activation, contingency operations, requirements, and 
assignment actions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the Department of Defense (DoD) as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the Department of Health and Human 
Services, and Selective Service Administration in the performance of 
their official duties related to eligibility, notification, and 
assistance in obtaining benefits for which members, former members or 
retiree may be eligible.
    To officials and employees of the Department of Veterans Affairs in 
the performance of their official duties related to approved research 
projects, and for processing and adjudicating claims, determining 
eligibility, notification, and assistance in obtaining benefits and 
medical care for which members, former members, retiree and family 
members/annuitants may be eligible. To the Department of Veterans 
Affairs to provide information regarding a service-member's record or 
family member for the purposes of supporting eligibility processing for 
the Service-member's Group Life Insurance program.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans bonuses and other benefits and entitlements.
    To officials and employees of the American Red Cross in the 
performance of their duties relating to the assistance of the members 
and their dependents and relatives, or related to assistance previously 
furnished such individuals, without regard to whether the individual 
assisted or his/her sponsor continues to be a member of the Military 
Service. Access will be limited to those portions of the member's 
record required to effectively assist the member.
    To the U.S. Citizenship and Immigration Services for use in making 
alien admission and naturalization inquiries. To the Social Security 
Administration to obtain or verify Social Security Numbers or to 
substantiate applicant's credit for social security compensation.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty military 
service of Members of Congress. Access is limited to those portions of 
the member's record required to verify time in service.
    To the widow or widower, dependent, or next-of-kin of deceased 
members to settle the affairs of the deceased member. The individuals 
will have to verify relationship by providing a birth certificate, 
marriage license, death certificate, or court document as requested/
required to prove identity.
    To governmental agencies for the conduct of computer matching 
agreements for the purpose(s) of determining eligibility for Federal 
benefit programs, to determine compliance with benefit program 
requirements and to recover improper payments or delinquent debts under 
a federal benefit program. To Federal and state licensing authorities 
and civilian certification boards, committees and/or ecclesiastical 
endorsing organizations for the purposes of professional credentialing 
(licensing and certification) of lawyers, chaplains and health 
professionals.
    To Federal agencies such as the National Academy of Sciences, for 
the purposes of conducting personnel and/or health-related research in 
the interest of the Federal government and the public. When not 
considered mandatory, the names and other identifying data will be 
eliminated from records used for such research studies.
    To the officials and employees of the Department of Labor in the 
performance of their official duties related to employment and 
compensation.

    Note:  Disclosure to consumer reporting agencies.
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from 
this system to `consumer reporting agencies' as defined in the Fair 
Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this 
disclosure is to aid in the collection of outstanding debts owed to 
the Federal government, typically to provide an incentive for 
debtors to repay delinquent Federal government debts by making these 
debts part of their credit records.

    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number (SSN)); the amount, 
status and history of the claim, and the agency or program under which 
the claim arose for the sole purpose of allowing the consumer reporting 
agency to prepare a commercial credit report.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Air Force's compilation of the System of Records Notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Individual's name, Social Security Number (SSN), and date of birth.

Safeguards:
    Physical entry will be restricted by the use of locks, guards, and 
will be accessible only to authorized personnel with a need-to-know. 
Access to personal data will be limited to person(s) responsible for 
maintaining and servicing AF-IPPS data in performance of their official 
duties and who are properly trained, screened and cleared for a need-
to-know. Access to personal data will be further restricted by 
encryption and the use of Common Access Card (CAC) and/or strong 
password, which are changed periodically according to DoD and Air Force 
policies.

Retention and disposal:
    Those records designated as temporary in the prescribing directive 
remain in the records until their obsolescence (superseded, member 
terminates status or retires) when they are removed and provided to the 
individual.

[[Page 35197]]

    Unfavorable communications in the Open Systems Research Group 
(OSRG) are transferred to the Air Reserve Component and retained for 
one year following an officer's termination of status or destroyed if 
the officer retires or dies.
    Those documents designated as permanent remain in the military 
personnel records system permanently and are retired with the master 
personnel record group.

System manager(s) and address:
    Program Director, AFMC/ESC/HIS/AF-IPPS, Bldg 1102C, 3rd Floor 29 
Randolph Rd., Hanscom AFB, MA 01731-3000.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
Program Director, AFMC/ESC/HIS/AF-IPPS, Bldg 1102C, 29 Randolph Rd., 
Hanscom AFB, MA 01731-3000.
    For verification purposes, individuals should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'. If executed within 
the United States, its territories, possessions, or commonwealths: `I 
declare (or certify, verify, or state) under penalty of perjury that 
the foregoing is true and correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Air Force Records--Air Force Personnel Center, HQ AFPC/DPSSRP, 550 C 
Street West, Suite 19, Randolph AFB, TX 78150-4721.
    For verification purposes, individuals should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'. If executed within 
the United States, its territories, possessions, or commonwealths: `I 
declare (or certify, verify, or state) under penalty of perjury that 
the foregoing is true and correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR Part 806b; or may be obtained from 
the system manager.

Record source categories:
    Data contained in this system is collected from the individuals and 
current Air Force Human Resource Offices and integrated pay systems.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-14940 Filed 6-15-11; 8:45 am]
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