Privacy Act of 1974; System of Records, 35197-35199 [2011-14935]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 76, Number 116 (Thursday, June 16, 2011)]
[Notices]
[Pages 35197-35199]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-14935]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2011-0012]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: Department of the Army is altering a system of records notice 
in its existing inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 18, 2011 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905, or by phone at (703) 428-6185.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems 
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 7, 2011 to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' February 20, 1996, 61 FR 6427.

    Dated: June 7, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351b TRADOC DoD

System name:
    Army Correspondence Course Program (ACCP) (July 25, 2008, 73 FR 
43420).

Changes:
System Name:
    Delete entry and replace with ``Army Training Information 
Architecture--Learning Management System (ATIA-LMS).''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; Army Regulation 350-1, Army Training and Leader Development; Army 
Regulation 350-10, Management of Army Individual Training Requirements

[[Page 35198]]

and Resources; and E.O. 9397 (SSN), as amended.''
* * * * *

Safeguards:
    Delete entry and replace with ``The system is hosted on an Army 
installation, in a secure environment at the Training Capability 
Manager--Army Training Information System (TCM-ATIS). Building security 
is through Police patrols, installation fences, key card access, 
building-server room alarms and cameras. System access is through the 
Directorate of Information Management's (DOIM's) firewall. Servers are 
frequently scanned and comply with current Security Technical 
Implementation Guides (STIGS) which ensures proper security settings. 
Each user requires a user ID and password (which has to be changed each 
90 days). Direct access to the database is restricted to authorized 
System Administrators (SAs) only. Server access is controlled by IP 
address. System is accessible world-wide. Servers are located in a 
cipher locked room and access is controlled by the SA.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Commander, Army Training Support 
Center, Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Commander, U.S. Army Training Support 
Center, Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166.
    Individual must furnish his/her full name, Social Security Number 
(SSN), current address and telephone number, and military status or 
other information verifiable from the record itself which may assist in 
locating the record, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Commander, U.S. Army Training Support Center, 
Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166.
    Individual must furnish his/her full name, Social Security Number 
(SSN), current address and telephone number, and military status or 
other information verifiable from the record itself which may assist in 
locating the record, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
* * * * *
A0351b TRADOC DoD

System name:
    Army Training Information Architecture--Learning Management System 
(ATIA-LMS).

System location:
    Commander, U.S. Army Training Support Center, 3308 Wilson Avenue, 
Fort Eustis, VA 23604-5166.

Categories of individuals covered by the system:
    Members of the Army, Navy, Marine Corps, and Air Force, Reserve 
Officer Training Corps and National Defense Cadet Corps students, 
Department of Defense civilian employees, and approved foreign military 
personnel enrolled in a non-resident course administered by the Army 
Institute for Professional Development.

Categories of records in the system:
    Files contain name, grade/rank, Social Security Number (SSN), 
address, service component, branch, personnel classification, military 
occupational specialty, credit hours accumulated, examination and 
lesson grades, student academic status, curricula, course description.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-1, Army 
Training and Leader Development; Army Regulation 350-10, Management of 
Army Individual Training Requirements and Resources; and E.O. 9397 
(SSN), as amended.

Purpose(s):
    To record lessons and/or exam grades; maintain student academic 
status; course and sub-course descriptions; produce course completion 
certificates and reflect credit hours earned; and produce management 
summary reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By name and Social Security Number (SSN).

Safeguards:
    The system is hosted on an Army installation, in a secure 
environment at the Training Capability Manager--Army Training 
Information System (TCM-ATIS). Building security is through Police 
patrols, installation fences, key card access, building-server room 
alarms and cameras. System access is through the Directorate of 
Information Management's (DOIM's) firewall. Servers are frequently 
scanned and comply with current Security Technical Implementation 
Guides (STIGS) which ensures proper security settings. Each user 
requires a user ID and password (which has to be changed each 90 days). 
Direct access to the database is restricted to authorized System 
Administrators (SAs) only. Server access is controlled by IP address. 
System is accessible world-wide. Servers are located in a cipher locked 
room and access is controlled by the SA.

Retention and disposal:
    Student records indicating courses attended, course length, extent 
of

[[Page 35199]]

completion, results, aptitudes and personal qualities, grade, rating 
attained and related information destroy after 40 years. Records of 
extension courses will be held for 3 years in current file area and 2 
years in records holding area before retirement to National Personnel 
Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100.

System manager(s) and address:
    Commander, Army Training Support Center, Building 2114, Pershing 
Avenue, Fort Eustis, VA 23604-5166.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Training Support Center, Building 2114, 
Pershing Avenue, Fort Eustis, VA 23604-5166.
    Individual must furnish his/her full name, Social Security Number 
(SSN), current address and telephone number, and military status or 
other information verifiable from the record itself which may assist in 
locating the record, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Training Support Center, Building 2114, Pershing 
Avenue, Fort Eustis, VA 23604-5166.
    Individual must furnish his/her full name, Social Security Number 
(SSN), current address and telephone number, and military status or 
other information verifiable from the record itself which may assist in 
locating the record, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The Army's rules for accessing records, contesting content, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From individual upon enrollment, from class records and 
instructors, and from graded examinations.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-14935 Filed 6-15-11; 8:45 am]
BILLING CODE 5001-06-P