Privacy Act of 1974; System of Records, 33286-33297 [2011-14057]

Agencies

• FEDERAL HOUSING FINANCE AGENCY

[Federal Register Volume 76, Number 110 (Wednesday, June 8, 2011)]
[Notices]
[Pages 33286-33297]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-14057]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2011-N-06]


Privacy Act of 1974; System of Records

AGENCY: Federal Housing Finance Agency.

ACTION: Notice of the Establishment of New Systems of Records, Adoption 
of a Government-Wide System of Records, Removal of Existing Systems of 
Records, and notice of Government-Wide Systems of Records previously 
adopted by the Federal Housing Finance Agency.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended (Privacy Act), the Federal Housing Finance Agency 
(FHFA) gives notice of the proposed establishment of seven new Privacy 
Act systems of records, the adoption of a government-wide Privacy Act 
system of records, the removal of four existing Privacy Act systems of 
records, and notice of twenty-one government-wide Privacy Act systems 
of records previously adopted by FHFA.
    The proposed new systems are: ``Mail, Contact, Telephone, and Other 
Lists'' (FHFA-7); ``Federal Home Loan Bank Directors'' (FHFA-8); 
``Administrative Grievance Records'' (FHFA-9); ``Employee Benefits 
Records'' (FHFA-10); ``Transit Subsidy Program Records'' (FHFA-11); 
``Parking Program Records'' (FHFA-12); and ``Freedom of Information Act 
and Privacy Act Records'' (FHFA-13). Two of the proposed new systems, 
(FHFA-8) and (FHFA-9), will replace systems of records issued by one of 
FHFA's predecessor agencies, the Federal Housing Finance Board (FHFB) 
titled ``FHFB-4 Federal Home Loan Bank Appointive Director 
Certification Forms'' and ``FHFB-3 Administrative Grievance Files.''
    The new adopted system of records, ``Personal Identity Verification 
Identity Management System'' (GSA/GOVT-7), will replace systems of 
records issued by FHFA's predecessor agencies FHFB and the Office of 
Federal Housing Enterprise Oversight (OFHEO), titled ``FHFB-8 Personal 
Identify Verification Management System'' and ``OFHEO-03 Employee 
Identification Card System.''
    Notice is given that FHFA previously adopted the following 
government-wide systems of records: EEOC/GOVT-1 Equal Employment 
Opportunity in the Federal Government Complaint and Appeals Records; 
DOL/GOVT-1 Office of Worker's Compensation Programs, Federal Employees' 
Compensation Act File; DOL/GOVT-2 Job Corps Student Records; DOT/ALL-8 
Employee Transportation Facilitation; GSA/GOVT-2 Employment Under 
Commercial Activities Contracts; EPA/GOVT-2--Federal Docket Management 
System (FDMS); GSA/GOVT-3 Travel Charge Card Program; GSA/GOVT-4 
Contracted Travel Services Program; GSA/GOVT-6 GSA SmartPay Purchase 
Charge Card Program; GSA/GOVT-8 Excluded Parties List System (EPLS); 
MSPB/GOVT--1 Appeal and Case Records; OGE/GOVT-1 Executive Branch 
Public Financial Disclosure Reports and Other Ethics Program Records; 
OGE/GOVT-2 Confidential Statements of Employment and Financial 
Interests; OPM/GOVT-1 General Personnel Records; OPM/GOVT-2 Employee 
Performance File System Records; OPM/GOVT-3 Records of Adverse Actions; 
OPM/GOVT-5 Recruiting, Examining and Placement Records; OPM/GOVT-6 
Personnel Research and Test Validation Records; OPM/GOVT-7 Applicant--
Race, Sex, National Origin and Disability Status Records; OPM/GOVT-9 
File on Position Classification Appeals, Job Grading Appeals, and 
Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) 
Claims and Complaints; OPM/GOVT-10 Employee Medical File System 
Records; and OSC/GOVT-1 OSC Complaint Litigation and Political Activity 
Files. Two of the proposed new systems, (FHFA-11) and (FHFA-12), will 
replace the system of records previously adopted by FHFA titled ``DOT/
ALL-8 Employee Transportation Facilitation'' as these two new systems 
more accurately reflect the systems of records that FHFA maintains.

[[Page 33287]]

    Upon the effective date of this notice, the replaced FHFB systems, 
``FHFB-3'' published at 60 FR 46120 (September 5, 1995) and further 
amended, ``FHFB-4'' published at 64 FR 14919 (March 29, 1999) and 
further amended, and ``FHFB-8'' published at 71 FR 61052 on October 17, 
2006; and the replaced OFHEO system ``OFHEO-3'' published at 63 FR 9007 
on February 23, 1998, will be removed.

DATES: The addition of these new systems of records will become 
effective July 18, 2011 without further notice unless comments 
necessitate otherwise. FHFA will publish a new notice if in order to 
review comments the effective date is delayed or if changes are made 
based on comments received. To be assured of consideration, comments 
must be received on or before July 8, 2011.

ADDRESSES: Submit comments only once, identified by ``2011-N-06,'' 
using any one of the following methods:
     E-mail: Comments to Alfred M. Pollard, General Counsel, 
may be sent by e-mail to RegComments@fhfa.gov. Please include ``2011-N-
06'' in the subject line of the message.
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by e-
mail to FHFA at RegComments@fhfa.gov to ensure timely receipt by FHFA. 
Please include ``2011-N-06'' in the subject line of the message.
     U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Alfred M. 
Pollard, General Counsel, Attention: Comments/2011-N-06, Federal 
Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552. 
Please note that all mail sent to the FHFA via the U.S. Postal Service 
is routed through a national irradiation facility, a process that can 
delay delivery by approximately two weeks. For any time-sensitive 
correspondence, please plan accordingly.
     Hand Delivered/Courier: The hand delivery address is: 
Alfred M. Pollard, General Counsel, Attention: Comments/2011-N-06, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552. The package should be logged at the Guard's Desk, First Floor, 
on business days between 9 a.m. to 5 p.m.
    See SUPPLEMENTARY INFORMATION for additional information on 
submission and posting of comments.

FOR FURTHER INFORMATION CONTACT: Stacy Easter, Privacy Act Officer, 
privacy@fhfa.gov or 202-414-3762, or David A. Lee, Senior Agency 
Official for Privacy, privacy@fhfa.gov or 202-414-3804 (not toll free 
numbers), Federal Housing Finance Agency, 1700 G Street, NW., 
Washington DC 20552. The telephone number for the Telecommunications 
Device for the Deaf is 800-877-8339.

SUPPLEMENTARY INFORMATION:

I. Comments

    Instructions: FHFA seeks public comments on the seven proposed new 
systems of records and will take all comments into consideration. See 5 
U.S.C. 552a(e)(4) and (11). In addition to referencing ``Comments/2011-
N-06,'' please reference the title and number of the system of records 
your comment addresses.
    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA Web site at https://www.fhfa.gov, and will include any personal information provided. In 
addition, copies of all comments received will be available for 
examination by the public on business days between the hours of l0 a.m. 
and 3 p.m., at the Federal Housing Finance Agency, Fourth Floor, 1700 G 
Street, NW., Washington, DC 20552. To make an appointment to inspect 
comments, please call the Office of General Counsel at 202-414-6924.

II. Introduction

    This notice satisfies the Privacy Act requirement that an agency 
publish a system of records notice in the Federal Register when there 
is an addition to the agency's system of records. Congress has 
recognized that application of all requirements of the Privacy Act to 
certain categories of records may have an undesirable and often 
unacceptable effect upon agencies in the conduct of necessary public 
business. Consequently, Congress established general exemptions and 
specific exemptions that could be used to exempt records from 
provisions of the Privacy Act. Congress also required that exempting 
records from provisions of the Privacy Act would require the head of an 
agency to publish a determination to exempt a record from the Privacy 
Act as a rule in accordance with the Administrative Procedure Act. The 
Director of FHFA has determined that records and information in these 
seven new systems of records are not exempt from the requirements of 
the Privacy Act.
    As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (6l FR 6427, 6435 February 20, 1996), FHFA has 
submitted a report describing the seven new systems of records covered 
by this notice, to the Committee on Oversight and Government Reform of 
the House of Representatives, the Committee on Homeland Security and 
Governmental Affairs of the Senate, and the Office of Management and 
Budget.

III. Proposed, Adopted and Removed Systems of Records

    The first proposed system is ``Mail, Contact, Telephone, and Other 
Lists'' (FHFA-7). The proposed system will contain records related to 
individuals, including FHFA employees, who submit to FHFA requests for 
information, subscriptions, guidance, informal advice, complaints, and 
assistance, and who register for FHFA-related activities and events, 
such as FHFA-sponsored seminars, training programs, or compliance 
meetings.
    The second proposed system is ``Federal Home Loan Bank Directors'' 
(FHFA-8). The proposed system will contain records of certifications of 
eligibility and qualifications, and information concerning the 
financial interests of current and former Federal Home Loan Bank 
(FHLBank) Member and Independent Directors, and actual and potential 
candidates for election and their immediate families that may render 
that individual ineligible to serve as either a Member or Independent 
Director of an FHLBank. The information that is collected and contained 
in this system has been approved by the Office of Management and Budget 
under OMB Control No. 2590-0006, ``Federal Home Loan Bank Directors (76 
FR 5161 January 29, 2011).'' This proposed system of records will 
replace the system of records issued by FHFA's predecessor agency FHFB. 
The replaced FHFB system, ``FHFB-4 Federal Home Loan Bank Appointive 
Director Certification Forms,'' was originally published in the Federal 
Register in 1999, see 64 FR 14919 (Mar. 29, 1999), and further amended 
in 2003, see 68 FR 39947 (Jul. 3, 2003); and in 2006, see 71 FR 61052 
(Oct. 17, 2006).
    The third proposed system is ``Administrative Grievance Records'' 
(FHFA-9). The proposed system will contain records related to 
individuals, including FHFA employees, who file administrative 
grievances with FHFA. This proposed system of records will replace the 
system of records issued by FHFA's predecessor agency FHFB. The 
replaced FHFB system, ``FHFB-3 Administrative Grievance Files,'' was

[[Page 33288]]

originally published in the Federal Register in 1995, see 60 FR 46120 
(Sept. 5, 1995), and further amended in 1999, see 64 FR 14919 (Mar. 29, 
1999); in 2003, see 68 FR 39947 (Jul. 3, 2003); and in 2006, see 71 FR 
61052 (Oct. 17, 2006).
    The fourth proposed system is ``Employee Benefits Records'' (FHFA-
10). This new system will contain records used to support the 
administration and management of FHFA's employee and other benefit 
programs.
    The fifth proposed system is ``Transit Subsidy Program Records'' 
(FHFA-11). The proposed new system will contain records related to FHFA 
employees who apply for and receive transit subsidy program benefits. 
FHFA has an agreement with the Washington Metropolitan Transit 
Authority to provide and maintain transit subsidy related services. 
This new system will replace the system of records previously adopted 
by FHFA titled ``DOT/ALL-8 Employee Transportation Facilitation.''
    The sixth proposed system is ``Parking Program Records'' (FHFA-12). 
The proposed new system will contain records related to FHFA employees 
who apply for and receive parking program benefits. FHFA has agreements 
or contracts with government and commercial entities to provide and 
maintain parking related services. This new system will also replace 
the system of records previously adopted by FHFA titled ``DOT/ALL-8 
Employee Transportation Facilitation.''
    The seventh proposed system is ``Freedom of Information Act and 
Privacy Act Records'' (FHFA-13). The proposed new system will contain 
records related to individuals who submit Freedom of Information Act 
(FOIA) and Privacy Act requests and appeals to FHFA.
    The adopted system is ``Personal Identity Verification Identity 
Management System'' (GSA/GOVT-7). See 73 FR 22377 (Apr. 25, 2008). This 
system will cover all participating FHFA employees, contractor 
personnel, consultants, and other individuals who require routine, 
long-term access to FHFA facilities, federal facilities, information 
technology systems, and networks. The system does not apply to 
occasional visitors or short-term FHFA employees, contractor personnel, 
consultants, and other individuals. This adopted system will replace 
systems of records issued by FHFA's predecessor agencies FHFB and 
OFHEO, titled ``FHFB-8 Personal Identify Verification Management 
System'' and ``OFHEO-03 Employee Identification Card System.'' The FHFB 
system ``FHFB-8'' was published in the Federal Register at 71 FR 61052 
(Oct. 17, 2006); and the OFHEO system ``OFHEO-03'' was originally 
published in the Federal Register in 1998, see 63 FR 9007 (Feb. 23, 
1998), and further amended in 2007, see 72 FR 52572 (Sept. 14, 2007); 
and in 2008, see 73 FR 36548 (Jun. 27, 2008).
    The seven proposed new systems and the routine uses for each are 
set out in their entirety and described in detail below.
FHFA-7

system name:
    Mail, Contact, Telephone, and Other Lists.

security classification:
    None.

system locations:
    Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552; 1625 Eye Street, NW., Washington, DC 20006; 1750 Pennsylvania 
Avenue, NW., Washington, DC 20006; and any alternate work site utilized 
by employees of the Federal Housing Finance Agency (FHFA) or by 
individuals assisting such employees.

categories of individuals covered by the system:
    Records contain information related to individuals, including FHFA 
employees, who submit to FHFA requests for information, subscriptions, 
guidance, informal advice, complaints, and assistance in any format, 
including but not limited to paper, telephone, and electronic 
submissions; FHFA employees and contractor personnel assigned to handle 
such submissions; and individuals who have registered for FHFA-related 
activities and events, such as FHFA-sponsored seminars, training 
programs, or compliance meetings and those who have so registered and 
responded to questionnaires, request forms, and evaluation or feedback 
forms.

categories of records in the system:
    Records may contain information relating but not limited to name, 
title, affiliation, mailing address, Social Security number mortgage 
loan number, mortgage and banking information, telephone numbers, 
including mobile and cellular, facsimile number, e-mail address, 
business affiliation, and other contact and related supporting 
information provided to FHFA by individuals, including FHFA employees, 
or derived from other sources covered by this system of records and not 
currently covered under an existing system of records notice.

authority for maintenance of the system:
    The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal 
Housing Enterprises Financial Safety and Soundness Act of 1992 (12 
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery 
Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008).

purpose(s):
    (1) To track and process submissions to FHFA for requests for 
information, subscriptions, guidance, informal advice, complaints, and 
assistance.
    (2) To track and process registration for FHFA-related activities 
and events and any feedback and evaluations from such activities and 
events.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, foreign or a 
financial self-regulatory organization charged with the responsibility 
of investigating or prosecuting such violation or charged with 
enforcing or implementing the statute, or rule, regulation or order 
issued pursuant thereto.
    (3) Records in this system may, in the discretion of FHFA, be 
disclosed to any

[[Page 33289]]

individual during the course of any inquiry or investigation conducted 
by FHFA, or in connection with civil litigation, if FHFA has reason to 
believe that the individual to whom the record is disclosed may have 
further information about the matters related therein, and those 
matters appeared to be relevant at the time to the subject matter of 
the inquiry.
    (4) A record or information in this system may be disclosed to any 
individual with whom FHFA contracts to reproduce, by typing, photocopy 
or other means, any record within this system for use by FHFA and its 
employees in connection with their official duties or to any individual 
who is utilized by FHFA to perform clerical or stenographic functions 
relating to the official business of FHFA.
    (5) Records or information in records contained in this system may 
be disclosed to members of advisory committees that are created by FHFA 
or by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) Disclosure may be made to a Congressional office from the 
record of an individual in response to an inquiry from the 
Congressional office made at the request of that individual.
    (7) To contractor personnel,, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.

disclosure to consumer reporting agencies:
    None.

policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
storage:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms or locked file cabinets.

retrievability:
    Records may be retrieved by any of the following: e-mail address, 
name, or an assigned file number for the purpose of responding to the 
requestor. Information may additionally be retrieved by other personal 
identifiers.

safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Access is limited to those individuals whose official duties 
require access. Computerized records are safeguarded through use of 
access codes and other information technology security measures.

retention and disposal:
    Paper records and electronic media are retained in accordance with 
National Archives and Records Administration and FHFA Records Retention 
and Disposition Schedules. Disposal is by shredding or other 
appropriate disposal systems.

system manager(s) and address:
    Federal Housing Finance Agency at 1700 G Street, NW., Washington, 
DC 20552; 1625 Eye Street, NW., Washington, DC 20006, 1750 Pennsylvania 
Avenue, NW., Washington, DC 20006, and any alternate work site utilized 
by FHFA employees or by individuals assisting such employees.

notification procedure:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer, Federal Housing 
Finance Agency, 1700 G Street, NW., Washington, DC 20552, or 
privacy@fhfa.gov in accordance with the procedures set forth in 12 CFR 
part 1204.

record access procedures:
    Direct requests for access to a record to the Privacy Act Officer, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552, or privacy@fhfa.gov in accordance with the procedures set forth 
in 12 CFR part 1204.

contesting record procedures:
    Direct requests to contest or appeal an adverse determination for a 
record to the Privacy Act Appeals Officer, Federal Housing Finance 
Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the 
procedures set forth in 12 CFR part 1204.

record source categories:
    The information is provided by the individual and/or company making 
the request. Data may also be added pertaining to the fulfillment of 
the request. Information may also be obtained from other FHFA records 
systems.

exemptions claimed for the system:
    None.
FHFA-8

system name:
    Federal Home Loan Bank Directors.

security classification:
    None.

system locations:
    Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552; 1625 Eye Street, NW., Washington, DC 20006; 1750 Pennsylvania 
Avenue, NW., Washington, DC 20006; and any alternate work site utilized 
by employees of the Federal Housing Finance Agency (FHFA) or by 
individuals assisting such employees.

categories of individuals covered by the system:
    Current and former Federal Home Loan Bank (FHLBank) Directors, and 
potential candidates for election.

categories of records in the system:
    Records contain certifications of eligibility and qualifications, 
and information concerning the financial interests of current and 
former FHLBank Member and Independent Directors, actual and potential 
candidates for election, and their immediate families that may render 
that individual ineligible to serve as either a Member or Independent 
Director of a FHLBank.

authority for maintenance of the system:
    12 U.S.C. 1427(a) and (b); 12 CFR 1261.5, 1261.7, 1261.10 to 
1261.13.

purpose(s):
    Records are collected to determine whether FHLBank Directors and 
potential candidates for election are in compliance with statutory and 
regulatory eligibility requirements and, in the case of Independent 
Directors, whether they fulfill certain statutory qualifications.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the

[[Page 33290]]

security or integrity of this system or other systems or programs 
(whether maintained by FHFA or another agency or entity) that rely upon 
the compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, foreign or a 
financial self-regulatory organization charged with the responsibility 
of investigating or prosecuting such violation or charged with 
enforcing or implementing the statute, or rule, regulation or order 
issued pursuant thereto.
    (3) Records in this system may, in the discretion of FHFA, be 
disclosed to any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe that the individual to whom 
the record is disclosed may have further information about the matters 
related therein, and those matters appeared to be relevant at the time 
to the subject matter of the inquiry.
    (4) A record or information in this system may be disclosed to any 
individual with whom FHFA contracts to reproduce, by typing, photocopy 
or other means, any record within this system for use by FHFA and its 
employees in connection with their official duties or to any individual 
who is utilized by FHFA to perform clerical or stenographic functions 
relating to the official business of FHFA.
    (5) Records or information in records contained in this system may 
be disclosed to members of advisory committees that are created by FHFA 
or by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) Disclosure may be made to a Congressional office from the 
record of an individual in response to an inquiry from the 
Congressional office made at the request of that individual.
    (7) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.

policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
storage:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms or locked file cabinets.

retrievability:
    Records may be retrieved by any of the following: e-mail address, 
name, or an assigned file number for the purpose of responding to the 
requestor. Information may additionally be retrieved by other personal 
identifiers.

safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Access is limited to those individuals whose official duties 
require access. Computerized records are safeguarded through use of 
access codes and other information technology security measures.

retention and disposal:
    Paper records and electronic media are retained in accordance with 
National Archives and Records Administration and FHFA Records Retention 
and Disposition Schedules. Disposal is by shredding or other 
appropriate disposal systems.

SYSTEM MANAGER(S) AND ADDRESS:
    Federal Housing Finance Agency at 1700 G Street, NW., Washington, 
DC 20552; 1625 Eye Street, NW., Washington, DC 20006, 1750 Pennsylvania 
Avenue, NW., Washington, DC 20006, and any alternate work site utilized 
by FHFA employees or by individuals assisting such employees.

notification procedure:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer, Federal Housing 
Finance Agency, 1700 G Street, NW., Washington, DC 20552, or 
privacy@fhfa.gov in accordance with the procedures set forth in 12 CFR 
part 1204.

record access procedures:
    Direct requests for access to a record to the Privacy Act Officer, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552, or privacy@fhfa.gov in accordance with the procedures set forth 
in 12 CFR part 1204.

contesting record procedures:
    Direct requests to contest or appeal an adverse determination for a 
record to the Privacy Act Appeals Officer, Federal Housing Finance 
Agency, 1700 G Street NW., Washington, DC 20552 or privacy@fhfa.gov in 
accordance with the procedures set forth in 12 CFR part 1204.

record source categories:
    The information is provided by the individual and/or the FHLBank. 
Data may also be added pertaining to the fulfillment of the form. 
Information may also be obtained from other FHFA records systems.

exemptions claimed for the system:
    None.

omb control number:
    The information that is collected and contained in this system has 
been approved by the Office of Management and Budget under OMB Control 
No. 2590-0006, ``Federal Home Loan Bank Directors.''
FHFA-9

system name:
    Administrative Grievance Records.

security classification:
    Unclassified but sensitive.

system locations:
    Federal Housing Finance Agency, Office of Human Resources 
Management, 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, 
NW., Washington, DC 20006; 1750 Pennsylvania Avenue, NW., Washington, 
DC 20006; and any alternate work site utilized by employees of the 
Federal Housing Finance Agency (FHFA) or by individuals assisting such 
employees. For administrative purposes, duplicate systems may exist 
within FHFA at the duty station of each employee.

categories of individuals covered by the system:
    To the extent not covered by any other system, this system covers 
current and former FHFA employees who have filed a grievance pursuant 
to FHFA's administrative grievance procedures.

categories of records in the system:
    Records contain documents related to grievances, including the 
written grievance filed by the employee, statements of witnesses, 
records, documents, e-mails, the report of a

[[Page 33291]]

grievance examiner when a grievance examiner is used, statements made 
by the parties to the grievance, and the agency's decisions.

authority for maintenance of the system:
    5 CFR part 771.

purpose(s):
    Records document grievance proceedings brought pursuant to FHFA's 
administrative grievance procedures.

routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside FHFA as a 
routine use as follows:
    (1) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto;
    (2) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when FHFA is a 
party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To a congressional office in response to an inquiry made by the 
congressional office at the request of the individual who is the 
subject of the record;
    (4) To appropriate federal, state, local authorities, and other 
entities when (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm;
    (5) To appropriate federal, state, and local authorities in 
connection with hiring or retaining an individual, conducting a 
background security or suitability investigation, adjudication of 
liability, or eligibility for a license, contract, grant, or other 
benefit;
    (6) To appropriate federal, state, and local authorities, agencies, 
arbitrators, and other parties responsible for processing any personnel 
actions or conducting administrative hearings or corrective actions or 
grievances or appeals, or if needed in the performance of other 
authorized duties;
    (7) To appropriate federal agencies and other public authorities 
for use in records management inspections;
    (8) To officials of a labor organization when relevant and 
necessary to their duties of exclusive representation of FHFA employees 
concerning personnel policies, practices, and matters affecting working 
conditions;
    (9) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA;
    (10) To the Department of Agriculture, National Finance Center to 
provide personnel, payroll, and related services and systems involving 
FHFA employees;
    (11) To the Department of Treasury, Bureau of the Public Debt to 
provide financial management services and systems, including local and 
temporary duty travel, involving FHFA employees;
    (12) To the Internal Revenue Service and appropriate State and 
local taxing authorities; and
    (13) To appropriate federal agencies to effect salary or 
administrative offsets, or for other purposes connected with the 
collection of debts owed to the United States.

disclosure to consumer reporting agencies:
    Pursuant to 5 U.S.C. 552a(b)(12) disclosures may be made from this 
system to consumer reporting agencies as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
storage:
    Records are maintained in paper form, electronic format, or 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk or tape records are stored in locked 
file rooms or locked file cabinets.

retrievability:
    Records retrieved by name or other personal identifier.

safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Access is limited to those individuals whose official duties 
require access. Computerized records are safeguarded through use of 
access codes and other information technology security measures.

retention and disposal:
    Paper records and electronic media are retained in accordance with 
National Archives and Records Administration and FHFA Records Retention 
and Disposition Schedules. Disposal is by shredding or other 
appropriate disposal systems.

system manager(s) and address:
    Office of Human Resources Management, Federal Housing Finance 
Agency, 1625 Eye Street, NW., Washington, DC 20006.

notification procedure:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer, Federal Housing 
Finance Agency, 1700 G Street, NW., Washington, DC 20552, or 
privacy@fhfa.gov, in accordance with the procedures set forth in 12 CFR 
part 1204.

record access procedures:
    Direct requests for access to a record to the Privacy Act Officer, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552, or privacy@fhfa.gov in accordance with the procedures set forth 
in 12 CFR part 1204.

contesting record procedures:
    Direct requests to contest or appeal an adverse determination for a 
record to the Privacy Act Appeals Officer, Federal Housing Finance 
Agency, 1700 G Street NW., Washington, DC 20552, in accordance with the 
procedures set forth in 12 CFR part 1204.

record source categories:
    The information is provided by current and former employees, FHFA 
personnel records, statements and testimony of other individuals, 
agency decisions, and related correspondence.

[[Page 33292]]

exemptions claimed for the system:
    None.
FHFA-10

system name:
    Employee Benefits Records.

security classification:
    Unclassified but sensitive.

system locations:
    Federal Housing Finance Agency (FHFA), Office of Human Resources 
Management, 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, 
NW., Washington, DC 20006. For administrative purposes, duplicate 
systems may exist within FHFA at the duty station of each employee. 
FHFA also has an interagency agreement with the U.S. Department of 
Agriculture, National Finance Center in New Orleans, Louisiana, to 
provide and maintain payroll, personnel, and related services and 
systems and with the U.S. Department of Treasury, Bureau of the Public 
Debt in Parkersburg, West Virginia, to provide and maintain financial 
management services and systems. FHFA also has agreements with various 
commercial benefit plan entities to provide employee benefits and 
related administrative services.

categories of individuals covered by the system:
    To the extent not covered by any other system, this system covers 
current and former FHFA employees and their spouses, domestic partners, 
and dependents who are enrolled in, apply for, or participate in one or 
more of FHFA employee benefit programs including health club 
applications, health, life, and other insurance programs, and other 
FHFA-sponsored benefit programs.

categories of records in the system:
    This system contains general enrollment and claim information for 
FHFA-sponsored programs. As appropriate to the specific program, 
records contain salary and earnings; name of employee and employee's 
spouse, domestic partner, and dependents and their gender, birth date, 
home address (including home phone number, mobile phone number, and 
home e-mail address), and Social Security number; membership in 
professional organizations (including membership number); employee 
locator and emergency contact information (including home, e-mail and 
office addresses, home and work phone numbers, and other emergency 
contact information); health, life, vision, and dental information; 
claims for reimbursement; student loan information; and related 
information.

authority for maintenance of the system:
    The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal 
Housing Enterprises Financial Safety and Soundness Act of 1992 (12 
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery 
Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008).

purpose(s):
    The records are collected, maintained and used to support the 
administration and management of FHFA employee and other benefits 
programs.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside FHFA as a 
routine use as follows:
    (1) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto;
    (2) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when FHFA is a 
party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To a congressional office in response to an inquiry made by the 
congressional office at the request of the individual who is the 
subject of the record;
    (4) To appropriate federal, state, local authorities, and other 
entities when (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm;
    (5) To appropriate federal, state, and local authorities in 
connection with hiring or retaining an individual, conducting a 
background security or suitability investigation, adjudication of 
liability, or eligibility for a license, contract, grant, or other 
benefit;
    (6) To appropriate federal, state, and local authorities, agencies, 
arbitrators, and other parties responsible for processing any personnel 
actions or conducting administrative hearings or corrective actions or 
grievances or appeals, or if needed in the performance of other 
authorized duties;
    (7) To appropriate federal agencies and other public authorities 
for use in records management inspections;
    (8) To officials of a labor organization when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions;
    (9) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for the Federal Government;
    (10) To the Department of Agriculture, National Finance Center to 
provide personnel, payroll, and related services and systems involving 
FHFA employees;
    (11) To the Department of Treasury, Bureau of the Public Debt to 
provide financial management services and systems, including local and 
temporary duty travel, involving FHFA employees;
    (12) To the Internal Revenue Service and appropriate State and 
local taxing authorities;
    (13) To appropriate Federal agencies to effect salary or 
administrative offsets, or for other purposes connected with the 
collection of debts owed to the United States;
    (14) To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services for the 
purpose of locating individuals to establish paternity, establish and 
modify orders of child support enforcement actions as required by the 
Personal Responsibility and Work Opportunity Reconciliation Act, the 
Federal Parent Locator System and the Federal Tax Offset System;

[[Page 33293]]

    (15) To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying Social security numbers in 
connection with the operation of the Federal Parent Locator System by 
the Office of Child Support Enforcement;
    (16) To the Office of Child Support Enforcement for release to the 
Department of Treasury for purposes of administering the Earned Income 
Tax Credit Program and verifying a claim with respect to employment in 
a tax return; and
    (17) To commercial benefit providers, carriers, vendors, contractor 
personnel, and agents to process claims and provide related 
administrative services involving FHFA employees.

disclosure to consumer reporting agencies:
    Pursuant to 5 U.S.C. 552a(b)(12) disclosures may be made from this 
system to consumer reporting agencies as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
storage:
    Records are maintained in paper form, electronic format, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk or tape records are stored in locked 
file rooms or locked file cabinets.

retrievability:
    Records are retrieved by the name, Social Security number, assigned 
file number, or by other personal identifier.

safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Access is limited to those individuals whose official duties 
require access. Computerized records are safeguarded through use of 
access codes and other information technology security measures.

retention and disposal:
    Paper records and electronic media are retained in accordance with 
National Archives and Records Administration and FHFA Records Retention 
and Disposition Schedules. Disposal is by shredding or other 
appropriate disposal systems.

system manager(s) and address:
    Office of Human Resources Management, Federal Housing Finance 
Agency, 1625 Eye Street, NW., Washington, DC 20006.

notification procedure:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer, Federal Housing 
Finance Agency, 1700 G Street, NW., Washington, DC 20552, or 
privacy@fhfa.gov in accordance with the procedures set forth in 12 CFR 
part 1204.

record access procedures:
    Direct requests for access to a record to the Privacy Act Officer, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552, or privacy@fhfa.gov in accordance with the procedures set forth 
in 12 CFR part 1204.

contesting record procedures:
    Direct requests to contest or appeal an adverse determination for a 
record to the Privacy Act Appeals Officer, Federal Housing Finance 
Agency, 1700 G Street NW., Washington, DC 20552 in accordance with the 
procedures set forth in 12 CFR part 1204.

record source categories:
    The information is provided by current and former employees, the 
Office of Human Resources Management, FHFA personnel records, and other 
sources.

exemptions claimed for the system:
    None.
FHFA-11

system name:
    Transit Subsidy Program Records.

security classification:
    Unclassified but sensitive.

system locations:
    Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552; 1625 Eye Street, NW., Washington, DC 20006; 1750 Pennsylvania 
Avenue, NW., Washington, DC 20006; and any alternate work site utilized 
by employees of the Federal Housing Finance Agency (FHFA) or by 
individuals assisting such employees. For administrative purposes, 
duplicate systems may exist within FHFA at the duty station of each 
employee.

categories of individuals covered by the system:
    To the extent not covered by any other system, this system covers 
employees who apply for and receive transit subsidy program benefits 
for use in commuting to and from the official duty station whether by a 
commercial or public transit systems, or by bicycle. FHFA has an 
agreement with the Washington Metropolitan Transit Authority to provide 
and maintain transit subsidy-related services and systems.

categories of records in the system:
    The records in the system are completed FHFA transit subsidy 
benefit application forms and related information. The applications 
include, but are not limited to, the applicant's name, home address, 
title, grade, office, work address, phone number and e-mail address, 
commuting schedule, and transit system(s) used.

authority for maintenance of the system:
    The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal 
Housing Enterprises Financial Safety and Soundness Act of 1992 (12 
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery 
Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008).

purpose(s):
    The records are used to administer the FHFA transit subsidy 
benefits program.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside FHFA as a 
routine use as follows:
    (1) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto;
    (2) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, rules and regulations 
litigation, or settlement negotiations or in connection with criminal 
proceedings, when FHFA is a party to the proceeding or has a 
significant interest in the proceeding, to the extent that the 
information is determined to be relevant and necessary.
    (3) To a congressional office in response to an inquiry made by the 
congressional office at the request of the

[[Page 33294]]

individual who is the subject of the record;
    (4) To appropriate federal, state, local authorities, and other 
entities when (a) It is suspected or confirmed that the security or 
confidentiality of information in the system has been compromised; (b) 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs that rely upon the compromised information; 
and (c) the disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm;
    (5) To appropriate federal, state, and local authorities in 
connection with hiring or retaining an individual, conducting a 
background security or suitability investigation, adjudication of 
liability, or eligibility for a license, contract, grant, or other 
benefit;
    (6) To appropriate federal, state, and local authorities, agencies, 
arbitrators, and other parties responsible for processing any personnel 
actions or conducting administrative hearings or corrective actions or 
grievances or appeals, or if needed in the performance of other 
authorized duties;
    (7) To appropriate federal agencies and other public authorities 
for use in records management inspections;
    (8) To officials of a labor organization when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions;
    (9) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for the Federal Government.
    (10) To the Washington Metropolitan Transit Authority or other 
transportation authority to provide transit subsidy benefit related 
services and systems involving FHFA employees.

disclosure to consumer reporting agencies:
    None.

policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
storage:
    Records are maintained in paper form, electronic format, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk or tape records are stored in locked 
file rooms or locked file cabinets.

retrievability:
    Records are indexed and retrieved by employee name, employee 
identification number, or by other personal identifiers.

safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Access is limited to those individuals whose official duties 
require access. Computerized records are safeguarded through use of 
access codes and other information technology security measures.

retention and disposal:
    Paper records and electronic media are retained in accordance with 
National Archives and Records Administration and FHFA Records Retention 
and Disposition Schedules. Disposal is by shredding or other 
appropriate disposal systems.

system manager(s) and address:
    Office of Human Resources Management, Federal Housing Finance 
Agency, 1625 Eye Street, NW., Washington, DC 20006.

notification procedure:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer, Federal Housing 
Finance Agency, 1700 G Street, NW., Washington, DC 2052, or 
privacy@fhfa.gov in accordance with the procedures set forth in 12 CFR 
part 1204.

record access procedures:
    Direct requests for access to a record to the Privacy Act Officer, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552, or privacy@fhfa.gov in accordance with the procedures set forth 
in 12 CFR part 1204.

contesting record procedures:
    Direct requests to contest or appeal an adverse determination for a 
record to the Privacy Act Appeals Officer, Federal Housing Finance 
Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the 
procedures set forth in 12 CFR part 1204.

record source categories:
    The information is provided by current and former FHFA employees as 
well as information retrieved from official FHFA records.

exemptions claimed for the system:
    None.
FHFA-12

system name:
    Parking Program Records.

security classification:
    Unclassified but sensitive.

system locations:
    Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20552; 1625 Eye Street, NW., Washington, DC 20006; 1750 Pennsylvania 
Avenue, NW., Washington, DC 20006; and any alternate work site utilized 
by employees of the Federal Housing Finance Agency (FHFA) or by 
individuals assisting such employees. For administrative purposes, 
duplicate systems may exist within FHFA at the duty station of each 
employee.

categories of individuals covered by the system:
    To the extent not covered by any other system, this system covers 
employees and individuals who apply for and/or receive parking program 
benefits for use in an FHFA contracted parking facility while commuting 
to and from work; individuals who car-pool with employees holding such 
permits; and employees interested in joining a car pool. FHFA has 
agreements or contracts with government and commercial vendors to 
provide and maintain parking related services and systems.

categories of records in the system:
    The system contains the individual parking application, car pool 
application, disability parking application, special parking 
application/authorization, visitor parking requests, and related 
information. The information on the forms include, but is not limited 
to, the applicant's name; home address; title; grade; make, year and 
license number of the individual's vehicle(s); office; work hours; room 
and telephone (both work and personal) numbers; and arrival and 
departure times.

authority for maintenance of the system:
    The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal 
Housing Enterprises Financial Safety and Soundness Act of 1992 (12 
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery 
Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008).

purpose(s):
    The records are used to administer the parking program, to allocate 
the limited number of parking spaces among employees and visitors, to 
facilitate the

[[Page 33295]]

formation of car pools with employees who have been issued parking 
permits, and to provide for the safe use of FHFA facilities.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside FHFA as a 
routine use as follows:
    (1) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto;
    (2) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when FHFA is a 
party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary.
    (3) To a congressional office in response to an inquiry made by the 
congressional office at the request of the individual who is the 
subject of the record;
    (4) To appropriate federal, state, local authorities, and other 
entities when (a) It is suspected or confirmed that the security or 
confidentiality of information in the system has been compromised; (b) 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs that rely upon the compromised information; 
and (c) the disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm;
    (5) To appropriate federal, state, and local authorities in 
connection with hiring or retaining an individual, conducting a 
background security or suitability investigation, adjudication of 
liability, or eligibility for a license, contract, grant, or other 
benefit;
    (6) To appropriate federal, state, and local authorities, agencies, 
arbitrators, and other parties responsible for processing any personnel 
actions or conducting administrative hearings or corrective actions or 
grievances or appeals, or if needed in the performance of other 
authorized duties;
    (7) To appropriate federal agencies and other public authorities 
for use in records management inspections;
    (8) To officials of a labor organization when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions;
    (9) To contractor personnel,, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for the Federal Government; and
    (10) To government and commercial vendors that provide parking-
related services and systems involving FHFA employees.

disclosure to consumer reporting agencies:
    None.

policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
storage:
    Records are maintained in paper form, electronic format, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk or tape records are stored in locked 
file rooms or locked file cabinets.
    retrievability:
    Records are indexed and retrieved by employee name, employee 
identification number, license tag number, or by other personal 
identifier .

safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Access is limited to those individuals whose official duties 
require access. Computerized records are safeguarded through use of 
access codes and other information technology security measures.

retention and disposal:
    Paper records and electronic media are retained in accordance with 
National Archives and Records Administration and FHFA Records Retention 
and Disposition Schedules. Disposal is by shredding or other 
appropriate disposal systems.

system manager(s) and address:
    Office of Human Resources Management, Federal Housing Finance 
Agency, 1625 Eye Street, NW., Washington, DC 20006.

notification procedure:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer, Federal Housing 
Finance Agency, 1700 G Street, NW., Washington, DC 2052, or 
privacy@fhfa.gov in accordance with the procedures set forth in 12 CFR 
part 1204.

record access procedures:
    Direct requests for access to a record to the Privacy Act Officer, 
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 
20052, or privacy@fhfa.gov in accordance with the procedures set forth 
in 12 CFR part 1204.

contesting record procedures:
    Direct requests to contest or appeal an adverse determination for a 
record to the Privacy Act Appeals Officer, Federal Housing Finance 
Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the 
procedures set forth in 12 CFR part 1204.

record source categories:
    The information is provided by current and former FHFA employees as 
well as information retrieved from official FHFA records.

exemptions claimed for the system:
    None.
FHFA-13

system name:
    Freedom of Information Act and Privacy Act Records.

 security classification:
    Unclassified but sensitive.

system locations:
    Office of General Counsel, Federal Housing Finance Agency, 1700 G 
Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC 
20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any 
alternate work site utilized by employees of the Federal Housing 
Finance Agency (FHFA) or by individuals assisting such employees.

categories of individuals covered by the system:
    Individuals who have submitted requests for information pursuant to 
the Freedom of Information Act (FOIA); individ