Privacy Act of 1974; System of Records, 28961-28962 [2011-12323]
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Federal Register / Vol. 76, No. 97 / Thursday, May 19, 2011 / Notices
Dated: May 15, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on May 11, 2011, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
[FR Doc. 2011–12318 Filed 5–18–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2011–OS–0057]
Privacy Act of 1974; System of
Records
Dated: May 15, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Office of the Secretary, DoD.
ACTION: Notice to add a system of
records.
AGENCY:
The Office of the Secretary of
Defense proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on June
20, 2011 unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Services, 1155 Defense Pentagon,
Washington, DC 20301–1155 or call
(703) 588–6830.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the FOR
FURTHER INFORMATION CONTACT address.
jlentini on DSK4TPTVN1PROD with NOTICES
SUMMARY:
VerDate Mar<15>2010
15:54 May 18, 2011
Jkt 223001
DoDEA 30
SYSTEM NAME:
DoDEA Travel Orders Processing
System (TOPS).
SYSTEM LOCATION:
Department of Defense Education
Activity (DoDEA), Human Resources
Regional Service Center, Functional
Automation & Information Management
Section, 4040 North Fairfax Drive,
Arlington, VA 22203–1365.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DoDEA civilian personnel and/or
family members necessary for the
completion of travel documentation for
employment or relocation as required.
CATEGORIES OF RECORDS IN THE SYSTEM:
Traveler’s name, Social Security
Number (SSN), title/grade, home
address, mailing address, retirement
code, district name, releasing official
station and location, new official duty
station and location. Specific trip
information to include travel order
number, reporting date at new duty
station, travel purpose (to include round
trip travel for house-hunting),
transportation mode, names of
dependents traveling, trip cost estimates
and supporting documentation.
Financial information to include
government code/budget information,
fund citation, temporary quarters/
subsistence expense, household goods
shipment commuted rate/government
bill of lading, commitment of travel
funds, travel related receipts, travel
document status information, records of
actual payment of travel funds, and
other authorized expenses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5701–5702, Travel,
Transportation, and Subsistence; Joint
Travel Regulation, Volume 2, Chapter 5,
PO 00000
Frm 00014
Fmt 4703
Sfmt 4703
28961
Permanent Duty Travel; and E.O. 9307
(SSN), as amended.
PURPOSE(S):
The Travel Order Processing System
will enable DoDEA employees to create
travel orders and transportation
agreement forms, track the status of
their travel orders, and view their
completed travel orders.
Routine uses of records maintained in
the system, including categories of users
and the purposes of such uses:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To Federal and private entities
providing travel services for purposes of
arranging transportation and lodging for
those individuals authorized to travel at
government expense on official
business.
To banking establishments for the
purpose of confirming billing or
expense data.
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices also apply to this system.
Policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Records may be retrieved by name,
SSN, district name, fund citation, and
travel order number.
SAFEGUARDS:
Records are stored in office buildings
protected by controlled screening, use of
visitor registers, electronic access, and/
or locks. Access to records is limited to
individuals who are properly screened
and cleared on a need-to-know basis in
the performance of their official duties.
Logon and passwords are used to
control access to the systems date, and
procedures are in place to deter and
detect browsing and unauthorized
access. Physical and electronic access
are limited to persons responsible for
servicing and authorized to use the
record system.
RETENTION AND DISPOSAL:
Records are maintained for six years
and then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Program Director, Department of
Defense Education Activity, Human
E:\FR\FM\19MYN1.SGM
19MYN1
28962
Federal Register / Vol. 76, No. 97 / Thursday, May 19, 2011 / Notices
Resources Regional Service Center, 4040
North Fairfax Drive, Arlington, VA
22203–1365.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Officer, Department of
Defense Education Activity, 4040 North
Fairfax Drive, Arlington, VA 22203–
1365.
Requests must include individual’s
full name, SSN, office or organization
where assigned when trip was taken,
date(s) of travel, and the address to
which a response should be mailed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written requests to the DoDEA Freedom
of Information Act Requester Service
Center, 4040 North Fairfax Drive,
Arlington, VA 22203–1365.
Requests must include individual’s
full name, SSN, office or organization
where assigned when trip was taken,
dates of travel, the address to which a
response or record should be mailed,
and the name and number of this system
of records notice. The requestor must
sign the request letter or a document
authorizing another person to access his
or her information.
The OSD rules for accessing records,
contesting contents, and appealing
initial agency determinations are
contained in Office of the Secretary of
Defense Administrative Instruction 81;
32 CFR part 311; or may be obtained
from the system manager.
The individual traveler or other
authorized DoD personnel engaged in
processing travel orders.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–12323 Filed 5–18–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Air Force
jlentini on DSK4TPTVN1PROD with NOTICES
[Docket ID USAF–2011–0015]
Privacy Act of 1974; System of
Records
Department of the Air Force,
DoD.
Notice to Alter a System of
Records.
ACTION:
15:54 May 18, 2011
You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Mr.
Charles J. Shedrick, Department of the
Air Force Privacy Office, Air Force
Privacy Act Office, Office of Warfighting
Integration and Chief Information
officer, Attn: SAF/A6PPF, 1800 Air
Force Pentagon, Washington DC 20330–
1800, or call 703–696–6488.
The
Department of the Air Force systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the FOR FURTHER INFORMATION CONTACT
address. The proposed systems reports,
as required by 5 United States Code
552a(r) of the Privacy Act of 1974, were
submitted on May 13, 2011 to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget pursuant to
paragraph 4c of Appendix I to Office of
Management and Budget Circular No.
A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996, (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
RECORD SOURCE CATEGORIES:
VerDate Mar<15>2010
The proposed action will be
effective on June 20, 2011 unless
comments are received that would
result in a contrary determination.
DATES:
FOR FURTHER INFORMATION CONTACT:
CONTESTING RECORD PROCEDURES:
AGENCY:
The Department of the Air
Force is proposing to alter a system of
records notice in its existing inventory
of records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as altered.
SUMMARY:
Jkt 223001
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
Dated: May 15, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F033 AF A
SYSTEM NAME:
Information requests—Freedom of
Information Act (April 7, 2003, 68 FR
16787)
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘All
persons who have requested records
from the Air Force under the provisions
of the Freedom of Information Act
(FOIA); all persons whose requests for
records have been referred to the Air
Force by other Federal agencies; and all
persons who have submitted appeals to
the Secretary of the Air Force under the
provisions of the FOIA.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Name,
home address, telephone number, email address, FOIA case numbers
assigned to individual cases, and
appeals, FOIA requests and appeals,
responses to requests, determinations of
appeals, correspondence with requesters
and with other persons who have
contacted the Air Force in connection
with requests or appeals other than
requesters or other correspondence in
connection with requests or appeals.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with
‘‘Maintained in hard copy file folders
and/or on electronic storage media.’’
RETRIEVABILITY:
Delete entry and replace with
‘‘Retrieved by name or by unique FOIA
case number assigned to each request or
appeal.’’
*
*
*
*
*
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Records relating to requests that
resulted in a full release of responsive
records are retained in Requester
Service Center files for two years
following response to the requester.
Records that resulted in a full or
partial denial (including ‘‘no records’’
responses) are retained in Requester
Service Center files for six years
following response to the requester.
Records for which an appeal is filed
are retained in the Requester Service
Center and in General Litigation
Division office files for six years
following determination of the appeal.
E:\FR\FM\19MYN1.SGM
19MYN1
]]>Agencies
[Federal Register Volume 76, Number 97 (Thursday, May 19, 2011)]
[Notices]
[Pages 28961-28962]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-12323]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2011-OS-0057]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on June 20, 2011 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-1155
or call (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the FOR FURTHER INFORMATION CONTACT address.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on May 11, 2011, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: May 15, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DoDEA 30
System name:
DoDEA Travel Orders Processing System (TOPS).
System location:
Department of Defense Education Activity (DoDEA), Human Resources
Regional Service Center, Functional Automation & Information Management
Section, 4040 North Fairfax Drive, Arlington, VA 22203-1365.
Categories of individuals covered by the system:
DoDEA civilian personnel and/or family members necessary for the
completion of travel documentation for employment or relocation as
required.
Categories of records in the system:
Traveler's name, Social Security Number (SSN), title/grade, home
address, mailing address, retirement code, district name, releasing
official station and location, new official duty station and location.
Specific trip information to include travel order number, reporting
date at new duty station, travel purpose (to include round trip travel
for house-hunting), transportation mode, names of dependents traveling,
trip cost estimates and supporting documentation. Financial information
to include government code/budget information, fund citation, temporary
quarters/subsistence expense, household goods shipment commuted rate/
government bill of lading, commitment of travel funds, travel related
receipts, travel document status information, records of actual payment
of travel funds, and other authorized expenses.
Authority for Maintenance of the System:
5 U.S.C. 5701-5702, Travel, Transportation, and Subsistence; Joint
Travel Regulation, Volume 2, Chapter 5, Permanent Duty Travel; and E.O.
9307 (SSN), as amended.
Purpose(s):
The Travel Order Processing System will enable DoDEA employees to
create travel orders and transportation agreement forms, track the
status of their travel orders, and view their completed travel orders.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
To Federal and private entities providing travel services for
purposes of arranging transportation and lodging for those individuals
authorized to travel at government expense on official business.
To banking establishments for the purpose of confirming billing or
expense data.
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices also apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Records may be retrieved by name, SSN, district name, fund
citation, and travel order number.
Safeguards:
Records are stored in office buildings protected by controlled
screening, use of visitor registers, electronic access, and/or locks.
Access to records is limited to individuals who are properly screened
and cleared on a need-to-know basis in the performance of their
official duties. Logon and passwords are used to control access to the
systems date, and procedures are in place to deter and detect browsing
and unauthorized access. Physical and electronic access are limited to
persons responsible for servicing and authorized to use the record
system.
Retention and disposal:
Records are maintained for six years and then destroyed.
System manager(s) and address:
Program Director, Department of Defense Education Activity, Human
[[Page 28962]]
Resources Regional Service Center, 4040 North Fairfax Drive, Arlington,
VA 22203-1365.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Act Officer, Department of Defense
Education Activity, 4040 North Fairfax Drive, Arlington, VA 22203-1365.
Requests must include individual's full name, SSN, office or
organization where assigned when trip was taken, date(s) of travel, and
the address to which a response should be mailed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written requests to
the DoDEA Freedom of Information Act Requester Service Center, 4040
North Fairfax Drive, Arlington, VA 22203-1365.
Requests must include individual's full name, SSN, office or
organization where assigned when trip was taken, dates of travel, the
address to which a response or record should be mailed, and the name
and number of this system of records notice. The requestor must sign
the request letter or a document authorizing another person to access
his or her information.
Contesting record procedures:
The OSD rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Office of the
Secretary of Defense Administrative Instruction 81; 32 CFR part 311; or
may be obtained from the system manager.
Record source categories:
The individual traveler or other authorized DoD personnel engaged
in processing travel orders.
Exemptions claimed for the system:
None.
[FR Doc. 2011-12323 Filed 5-18-11; 8:45 am]
BILLING CODE 5001-06-P
