Privacy Act of 1974; System of Records, 24865-24868 [2011-10678]

Download as PDF Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices names used), SSN, and date and place of birth. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed without the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’ Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf. Because JPAS is a ‘‘joint’’ DoD system, it may be necessary to refer specific data to the DoD Component where it originated for a release determination. CONTESTING RECORD PROCEDURES: The OSD rules for accessing records, and for contesting or appealing agency determinations are published in OSD Administrative Instruction 81, 32 CFR part 311; or may be obtained directly from the system manager. RECORDS SOURCE CATEGORIES: Information contained in this system is derived from the appropriate DoD personnel systems; Consolidated Adjudication Tracking System (CATS); records maintained by the DoD adjudicative agencies; and records maintained by security managers, special security officers, or other officials requesting and/or sponsoring the security eligibility determination for the individual. Additional information may be obtained from other sources (such as personnel security investigations, personal financial records, military service records, medical records and unsolicited sources). srobinson on DSKHWCL6B1PROD with NOTICES EXEMPTIONS CLAIMED FOR THE SYSTEM: Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with VerDate Mar<15>2010 20:39 May 02, 2011 Jkt 223001 requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 311. For additional information contact the system manager. [FR Doc. 2011–10677 Filed 5–2–11; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Army [Docket ID USA–2011–0009] Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to alter a system of AGENCY: ACTION: records. Department of the Army is altering a system of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on June 2, 2011 unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and/ Regulatory Information Number (RIN) and title, by any of the following methods: • Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, 1160 Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and docket number or Regulatory Information Number (RIN) for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428–6185, or Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. SUPPLEMENTARY INFORMATION: Department of the Army notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the FOR SUMMARY: PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 24865 address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on April 26, 2011 to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ February 20, 1996, 61 FR 6427. FURTHER INFORMATION CONTACT Dated: April 27, 2011. Morgan F. Park, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0600–8–1c AHRC DoD SYSTEM NAME: Defense Casualty Information Processing System (DCIPS)(April 25, 2005, 70 FR 21183). * * * * * CHANGES: CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Civilian Information: Individual’s name, Social Security Number (SSN), date of birth, sex, race, religion, citizenship, DNA tracking information, employment information, financial information, mailing/home address, marital status, medical information, mother’s maiden name, mother’s middle name, other names used, personal cell telephone number, personal e-mail address, place of birth. Contact Information: Home of record, and other pertinent information, emergency contact, home contact and address information, home telephone number. Military Information: Branch of service, organization, duty, Army rank and military occupational specialty (MOS), Air Force Specialty Code (AFSC) and rank, (Navy rank and rate, Marine Corp rank and specialty code, personnel records, inquiries from other agencies and individuals, disability information, internal system ID number. Casualty Information: DD Form 1300 (Report of Casualty); biometrics; casualty information (cause, circumstances, injuries observed post mortem, injury/illness description, location of death, status, and treatment facility); cemetery contact and address information, funeral, genealogy information. Beneficiary Information: Correspondence with primary next of E:\FR\FM\03MYN1.SGM 03MYN1 24866 Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices kin/secondary next of kin, child information, Dependency and Indemnity Compensation beneficiary information, Servicemen’s Group Life Insurance (SGLI) beneficiary information, spouse’s truncated Social Security Number (SSN). Law Enforcement Information: Incarcerated next-of-kin, legal status.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5043, Commandant of the Marine Corps, 10 U.S.C. 8013, Secretary of the Air Force; 44 U.S.C. 3101, Records Management by Federal Agencies; DoDD 1300.15, Military Funeral Support; DoDD 1300.22, Mortuary Affairs Policy; DoDI 1300.18, Personnel Casualty Matters, Policies, and Procedures; Office of the Assistant Secretary of Defense Memorandum, Subject: Defense Casualty Information Processing System, dated Oct 22, 1999; and E.O. 9397 (SSN), as amended.’’ * * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: srobinson on DSKHWCL6B1PROD with NOTICES Delete entry and replace with ‘‘In addition to those disclosures generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Information from these records may be disclosed to the Department of Veterans Affairs, and other Federal agencies in connection with eligibility, notification and assistance in obtaining benefits due. If deceased has no spouse, children, representative of minor children, or an executor or personal representative named in the deceased’s will, then information from these records may be released to the primary next of kin (PNOK) family member(s) of the injured or deceased DoD personnel to aid in the settlement of the member’s estate. The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18–R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18–R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of VerDate Mar<15>2010 20:39 May 02, 2011 Jkt 223001 1974 or mentioned in this system of records notice.’’ * * * * * RETRIEVABILITY: Delete entry and replace with ‘‘By individual’s name and/or Social Security Number (SSN) or last four of SSN if spouse.’’ * * * * * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Offices having Army-wide responsibility: Records are permanent. Keep in current file area until no longer needed for conducting business, then retire to Records Holding Area (RHA)/Army Electronic Archive (AEA). The RHA/ AEA will transfer to the National Archives when 25 years old. Offices other than having Army-wide responsibility: Keep in current file area until record is 2 years old, and then destroy.’’ SYSTEM MANAGERS AND ADDRESSES: Delete entry and replace with ‘‘Office of the Under Secretary of Defense, Personnel and Readiness, Military Severely Injured Joint Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201–3058. Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122– 5001. Commander, Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150– 4703. Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055–3130. Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134– 5101.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine if information about themselves is contained in this system of records should address written inquiries to the appropriate system manager. For verification purposes, individual should provide their full name, Social Security Number (SSN), last four only if spouse, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the appropriate system manager. For verification purposes, individual should provide their full name, Social Security Number (SSN), last four only if spouse, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.’’ * * * * * A0600–8–1c AHRC DoD SYSTEM NAME: Defense Casualty Information Processing System (DCIPS). SYSTEM LOCATION: Office of the Under Secretary of Defense, Personnel and Readiness, Military Severely Injured Joint Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201–3058. Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122– 5001. Commander, Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150– 4703. Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055–3130. Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134– 5101. E:\FR\FM\03MYN1.SGM 03MYN1 Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department of Defense military personnel (active component and reserve component) and their family members; DoD civilian personnel, retired service members, non-DoD civilians, and other individuals that are reported as casualties. CATEGORIES OF RECORDS IN THE SYSTEM: Civilian Information: Individual’s name, Social Security Number (SSN), date of birth, sex, race, religion, citizenship, DNA tracking information, employment information, financial information, mailing/home address, marital status, medical information, mother’s maiden name, mother’s middle name, other names used, personal cell telephone number, personal e-mail address, place of birth. Contact Information: Home of record, and other pertinent information, emergency contact, home contact and address information, home telephone number. Military Information: Branch of service, organization, duty, Army rank and military occupational specialty (MOS), Air Force Specialty Code (AFSC) and rank, (Navy rank and rate, Marine Corp rank and specialty code, personnel records, inquiries from other agencies and individuals, disability information, internal system ID number. Casualty Information: DD Form 1300 (Report of Casualty); biometrics; casualty information (cause, circumstances, injuries observed post mortem, injury/illness description, location of death, status, and treatment facility); cemetery contact and address information, funeral, genealogy information. Beneficiary Information: Correspondence with primary next of kin/secondary next of kin, child information, Dependency and Indemnity Compensation beneficiary information, Servicemen’s Group Life Insurance (SGLI) beneficiary information, spouse’s truncated Social Security Number (SSN). Law Enforcement Information: Incarcerated next-of-kin, legal status. srobinson on DSKHWCL6B1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5043, Commandant of the Marine Corps, 10 U.S.C. 8013, Secretary of the Air Force; 44 U.S.C. 3101, Records Management by Federal Agencies; DoDD 1300.15, Military Funeral Support; DoDD 1300.22, Mortuary Affairs Policy; DoDI 1300.18, Personnel Casualty Matters, Policies, VerDate Mar<15>2010 20:39 May 02, 2011 Jkt 223001 24867 and Procedures; Office of the Assistant Secretary of Defense Memorandum, Subject: Defense Casualty Information Processing System, dated Oct 22, 1999; and E.O. 9397 (SSN), as amended. RETRIEVABILITY: PURPOSE(S): Buildings and/or rooms employ alarms, security guards, and are security-controlled areas accessible only to authorized persons. Hard copy records are maintained in General Service Administration approved security containers, and records in the U.S. Army Investigative Records Repository are stored in securitycontrolled areas accessible only to authorized persons. Electronically and optically stored records are maintained in ‘fail-safe’ system software with password-protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained. To provide DoD with a single joint military casualty information processing system; to provide support for the management of casualty and mortuary affairs by the Services Casualty and Mortuary Affairs Offices; to respond to inquiries; to provide statistical data comprising type, number, place and cause of incident to DoD Services’ members; and to support the families of service members. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under Title 5 US Code Section 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to Title 5 US Code Section 552a(b)(3) as follows: Information from these records may be disclosed to the Department of Veterans Affairs, and other Federal agencies in connection with eligibility, notification and assistance in obtaining benefits due. If deceased has no spouse, children, representative of minor children, or an executor or personal representative named in the deceased’s will, then information from these records may be released to the primary next of kin (PNOK) family member(s) of the injured or deceased DoD personnel to aid in the settlement of the member’s estate. The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18–R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18–R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and on electronic storage media. PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 By individual’s name and/or Social Security Number (SSN) or last four of SSN if spouse. SAFEGUARDS: RETENTION AND DISPOSAL: Offices having Army-wide responsibility: Records are permanent. Keep in current file area until no longer needed for conducting business, then retire to Records Holding Area (RHA)/ Army Electronic Archive (AEA). Transfer a snap shot of the DCIPS Master File to AEA annually at the end of the fiscal year. The AEA will transfer a snap shot of DCIPS to the National Archives and Records Administration (NARA) one year after the signature by the Archivist of the United States. Thereafter, the AEA will transfer a snap shot of DCIPS to NARA every two years. Legal custody of each snap shot will transfer to NARA when the record is 25 years old. Offices other than having Army-wide responsibility: Keep in current file area until record is 2 years old, and then destroy. SYSTEM MANAGERS AND ADDRESSES: Office of the Under Secretary of Defense, Personnel and Readiness, Military Severely Injured Joint Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201–3058. Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122– 5001. Commander, Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150– 4703. Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055–3130. Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134– 5101. E:\FR\FM\03MYN1.SGM 03MYN1 24868 Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices NOTIFICATION PROCEDURE: Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the appropriate system manager. For verification purposes, individual should provide their full name, Social Security Number (SSN), last four only if spouse, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’. RECORD ACCESS PROCEDURES: Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the appropriate system manager. For verification purposes, individual should provide their full name, Social Security Number (SSN), last four only if spouse, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’. srobinson on DSKHWCL6B1PROD with NOTICES CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: From casualty reports and investigations received from VerDate Mar<15>2010 20:39 May 02, 2011 Jkt 223001 commander, medical personnel, medical examiners, and other related official sources. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2011–10678 Filed 5–2–11; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Navy Extension of Public Comment Period for the Draft Environmental Impact Statement for the Trident Support Facilities Explosives Handling Wharf (EHW–2), Naval Base Kitsap Bangor, Silverdale, Kitsap County, WA Carlton Street, Silverdale, WA 98383; Sylvan Way Library, 1301 Sylvan Way, Bremerton, WA 98310; and Seattle Central Library, 1000 Fourth Avenue, Seattle, WA 98104. The Trident Support Facilities Explosives Handling Wharf (EHW–2) Draft EIS is also available for electronic public viewing at: https:// ehw.nbkeis.com/. Dated: April 28, 2011. L.R. Almand, Office of the Judge Advocate General, U.S. Navy, Alternate Federal Register Liaison Officer. [FR Doc. 2011–10708 Filed 5–2–11; 8:45 am] BILLING CODE 3810–FF–P DEPARTMENT OF EDUCATION Department of the Navy, DoD. ACTION: Notice. Notice of Submission for OMB Review A notice of availability was published in the Federal Register by the U.S. Environmental Protection Agency on March 18, 2011 (76 FR 14968) for the Department of the Navy’s (Navy) Draft Environmental Impact Statement (EIS) for constructing and operating the TRIDENT Support Facilities Explosives Handling Wharf (EHW–2) at Naval Base Kitsap Bangor, Silverdale, WA. The public review period ends on May 2, 2011. This notice announces a fifteenday extension of the public comment period until May 17, 2011. FOR FURTHER INFORMATION CONTACT: Ms. Christine Stevenson, EHW–2 EIS Project Manager, 1101 Tautog Circle, Silverdale, Washington 98315–1101; or https:// ehw.nbkeis.com/. SUPPLEMENTARY INFORMATION: This notice announces a fifteen-day extension of the public comment period until May 17, 2011. Comments may be submitted in writing to Naval Facilities Engineering Command Northwest, Attention: Ms. Christine Stevenson, EHW–2 EIS Project Manager, 1101 Tautog Circle, Silverdale, Washington 98315–1101. In addition, comments may be submitted online at https://ehw.nbkeis.com/ during the comment period. All written comments must be postmarked by May 17, 2011, to ensure they become part of the official record. All comments will be addressed in the Final EIS. Copies of the Draft EIS are available for public review at the following libraries: Jefferson County Rural Library, 620 Cedar Avenue, Port Hadlock, WA 98339; Port Townsend Public Library, 1220 Lawrence Street, Port Townsend, WA 98368; Poulsbo Library, 700 Northeast Lincoln Road, Poulsbo, WA 98370; Silverdale Library, 3450 NW ACTION: AGENCY: SUMMARY: PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 Department of Education. Comment Request. AGENCY: The Director, Information Collection Clearance Division, Privacy, Information and Records Management Services, Office of Management, invites comments on the submission for OMB review as required by the Paperwork Reduction Act of 1995 (Pub. L. 104–13). DATES: Interested persons are invited to submit comments on or before [insert the 30th day after publication of this notice]. ADDRESSES: Written comments should be addressed to the Office of Information and Regulatory Affairs, Attention: Education Desk Officer, Office of Management and Budget, 725 17th Street, NW., Room 10222, New Executive Office Building, Washington, DC 20503, be faxed to (202) 395–5806 or e-mailed to oira_submission@omb.eop.gov with a cc: to ICDocketMgr@ed.gov. Please note that written comments received in response to this notice will be considered public records. SUPPLEMENTARY INFORMATION: Section 3506 of the Paperwork Reduction Act of 1995 (44 U.S.C. Chapter 35) requires that the Office of Management and Budget (OMB) provide interested Federal agencies and the public an early opportunity to comment on information collection requests. The OMB is particularly interested in comments which: (1) Evaluate whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) Evaluate the accuracy of the agency’s estimate of the burden of the proposed collection of information, including the validity of SUMMARY: E:\FR\FM\03MYN1.SGM 03MYN1

Agencies

[Federal Register Volume 76, Number 85 (Tuesday, May 3, 2011)]
[Notices]
[Pages 24865-24868]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-10678]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2011-0009]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: Department of the Army is altering a system of records notices 
in its existing inventory of record systems subject to the Privacy Act 
of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
June 2, 2011 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185, or 
Department of the Army, Privacy Office, U.S. Army Records Management 
and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22325-3905.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems 
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 26, 2011 to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' February 20, 1996, 61 FR 6427.

    Dated: April 27, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS)(April 25, 
2005, 70 FR 21183).
* * * * *

Changes:
Categories of records in the system:
    Delete entry and replace with ``Civilian Information: Individual's 
name, Social Security Number (SSN), date of birth, sex, race, religion, 
citizenship, DNA tracking information, employment information, 
financial information, mailing/home address, marital status, medical 
information, mother's maiden name, mother's middle name, other names 
used, personal cell telephone number, personal e-mail address, place of 
birth.
    Contact Information: Home of record, and other pertinent 
information, emergency contact, home contact and address information, 
home telephone number.
    Military Information: Branch of service, organization, duty, Army 
rank and military occupational specialty (MOS), Air Force Specialty 
Code (AFSC) and rank, (Navy rank and rate, Marine Corp rank and 
specialty code, personnel records, inquiries from other agencies and 
individuals, disability information, internal system ID number.
    Casualty Information: DD Form 1300 (Report of Casualty); 
biometrics; casualty information (cause, circumstances, injuries 
observed post mortem, injury/illness description, location of death, 
status, and treatment facility); cemetery contact and address 
information, funeral, genealogy information.
    Beneficiary Information: Correspondence with primary next of

[[Page 24866]]

kin/secondary next of kin, child information, Dependency and Indemnity 
Compensation beneficiary information, Servicemen's Group Life Insurance 
(SGLI) beneficiary information, spouse's truncated Social Security 
Number (SSN).
    Law Enforcement Information: Incarcerated next-of-kin, legal 
status.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army, 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5043, Commandant 
of the Marine Corps, 10 U.S.C. 8013, Secretary of the Air Force; 44 
U.S.C. 3101, Records Management by Federal Agencies; DoDD 1300.15, 
Military Funeral Support; DoDD 1300.22, Mortuary Affairs Policy; DoDI 
1300.18, Personnel Casualty Matters, Policies, and Procedures; Office 
of the Assistant Secretary of Defense Memorandum, Subject: Defense 
Casualty Information Processing System, dated Oct 22, 1999; and E.O. 
9397 (SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 
1974, these records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Information from these records may be disclosed to the Department 
of Veterans Affairs, and other Federal agencies in connection with 
eligibility, notification and assistance in obtaining benefits due.
    If deceased has no spouse, children, representative of minor 
children, or an executor or personal representative named in the 
deceased's will, then information from these records may be released to 
the primary next of kin (PNOK) family member(s) of the injured or 
deceased DoD personnel to aid in the settlement of the member's estate.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.''

* * * * *

Retrievability:
    Delete entry and replace with ``By individual's name and/or Social 
Security Number (SSN) or last four of SSN if spouse.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Offices having Army-wide 
responsibility: Records are permanent. Keep in current file area until 
no longer needed for conducting business, then retire to Records 
Holding Area (RHA)/Army Electronic Archive (AEA). The RHA/AEA will 
transfer to the National Archives when 25 years old.
    Offices other than having Army-wide responsibility: Keep in current 
file area until record is 2 years old, and then destroy.''

System managers and addresses:
    Delete entry and replace with ``Office of the Under Secretary of 
Defense, Personnel and Readiness, Military Severely Injured Joint 
Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201-3058.
    Commander, U.S. Army Human Resources Command, 1600 Spearhead 
Division Avenue, Fort Knox, KY 40122-5001.
    Commander, Headquarters Air Force Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this system of records 
should address written inquiries to the appropriate system manager.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), last four only if spouse, any 
details which may assist in locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this record system should 
address written inquiries to the appropriate system manager.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), last four only if spouse, any 
details which may assist in locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
* * * * *
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS).

System location:
    Office of the Under Secretary of Defense, Personnel and Readiness, 
Military Severely Injured Joint Support Operations Center, 2107 Wilson 
Blvd., Arlington, VA 22201-3058.
    Commander, U.S. Army Human Resources Command, 1600 Spearhead 
Division Avenue, Fort Knox, KY 40122-5001.
    Commander, Headquarters Air Force Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.

[[Page 24867]]

Categories of individuals covered by the system:
    Department of Defense military personnel (active component and 
reserve component) and their family members; DoD civilian personnel, 
retired service members, non-DoD civilians, and other individuals that 
are reported as casualties.

Categories of records in the system:
    Civilian Information: Individual's name, Social Security Number 
(SSN), date of birth, sex, race, religion, citizenship, DNA tracking 
information, employment information, financial information, mailing/
home address, marital status, medical information, mother's maiden 
name, mother's middle name, other names used, personal cell telephone 
number, personal e-mail address, place of birth.
    Contact Information: Home of record, and other pertinent 
information, emergency contact, home contact and address information, 
home telephone number.
    Military Information: Branch of service, organization, duty, Army 
rank and military occupational specialty (MOS), Air Force
    Specialty Code (AFSC) and rank, (Navy rank and rate, Marine Corp 
rank and specialty code, personnel records, inquiries from other 
agencies and individuals, disability information, internal system ID 
number.
    Casualty Information: DD Form 1300 (Report of Casualty); 
biometrics; casualty information (cause, circumstances, injuries 
observed post mortem, injury/illness description, location of death, 
status, and treatment facility); cemetery contact and address 
information, funeral, genealogy information.
    Beneficiary Information: Correspondence with primary next of kin/
secondary next of kin, child information, Dependency and Indemnity 
Compensation beneficiary information, Servicemen's Group Life Insurance 
(SGLI) beneficiary information, spouse's truncated Social Security 
Number (SSN).
    Law Enforcement Information: Incarcerated next-of-kin, legal 
status.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 5013, Secretary of 
the Navy, 10 U.S.C. 5043, Commandant of the Marine Corps, 10 U.S.C. 
8013, Secretary of the Air Force; 44 U.S.C. 3101, Records Management by 
Federal Agencies; DoDD 1300.15, Military Funeral Support; DoDD 1300.22, 
Mortuary Affairs Policy; DoDI 1300.18, Personnel Casualty Matters, 
Policies, and Procedures; Office of the Assistant Secretary of Defense 
Memorandum, Subject: Defense Casualty Information Processing System, 
dated Oct 22, 1999; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To provide DoD with a single joint military casualty information 
processing system; to provide support for the management of casualty 
and mortuary affairs by the Services Casualty and Mortuary Affairs 
Offices; to respond to inquiries; to provide statistical data 
comprising type, number, place and cause of incident to DoD Services' 
members; and to support the families of service members.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under Title 5 
US Code Section 552a(b) of the Privacy Act of 1974, these records 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to Title 5 US Code Section 552a(b)(3) as follows:
    Information from these records may be disclosed to the Department 
of Veterans Affairs, and other Federal agencies in connection with 
eligibility, notification and assistance in obtaining benefits due.
    If deceased has no spouse, children, representative of minor 
children, or an executor or personal representative named in the 
deceased's will, then information from these records may be released to 
the primary next of kin (PNOK) family member(s) of the injured or 
deceased DoD personnel to aid in the settlement of the member's estate.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note:  This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By individual's name and/or Social Security Number (SSN) or last 
four of SSN if spouse.

Safeguards:
    Buildings and/or rooms employ alarms, security guards, and are 
security-controlled areas accessible only to authorized persons. Hard 
copy records are maintained in General Service Administration approved 
security containers, and records in the U.S. Army Investigative Records 
Repository are stored in security-controlled areas accessible only to 
authorized persons. Electronically and optically stored records are 
maintained in `fail-safe' system software with password-protected 
access. Records are accessible only to authorized persons with a need-
to-know who are properly screened, cleared, and trained.

Retention and disposal:
    Offices having Army-wide responsibility: Records are permanent. 
Keep in current file area until no longer needed for conducting 
business, then retire to Records Holding Area (RHA)/Army Electronic 
Archive (AEA). Transfer a snap shot of the DCIPS Master File to AEA 
annually at the end of the fiscal year. The AEA will transfer a snap 
shot of DCIPS to the National Archives and Records Administration 
(NARA) one year after the signature by the Archivist of the United 
States. Thereafter, the AEA will transfer a snap shot of DCIPS to NARA 
every two years. Legal custody of each snap shot will transfer to NARA 
when the record is 25 years old.
    Offices other than having Army-wide responsibility: Keep in current 
file area until record is 2 years old, and then destroy.

System managers and addresses:
    Office of the Under Secretary of Defense, Personnel and Readiness, 
Military Severely Injured Joint Support Operations Center, 2107 Wilson 
Blvd., Arlington, VA 22201-3058.
    Commander, U.S. Army Human Resources Command, 1600 Spearhead 
Division Avenue, Fort Knox, KY 40122-5001.
    Commander, Headquarters Air Force Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.

[[Page 24868]]

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
appropriate system manager.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), last four only if spouse, any 
details which may assist in locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
appropriate system manager.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), last four only if spouse, any 
details which may assist in locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From casualty reports and investigations received from commander, 
medical personnel, medical examiners, and other related official 
sources.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-10678 Filed 5-2-11; 8:45 am]
BILLING CODE 5001-06-P
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.