Privacy Act of 1974; System of Records, 21708-21710 [2011-9338]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 76, Number 74 (Monday, April 18, 2011)]
[Notices]
[Pages 21708-21710]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-9338]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2011-OS-0043]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on May 18, 2011 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830, or 
Chief, OSD/JS Privacy Office, Freedom of Information Directorate, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the FOR FURTHER INFORMATION CONTACT address 
above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 12, 2011, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 12, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 35

System name:
    Defense Injury and Unemployment Compensation System (November 14, 
2007, 72 FR 64056).

Changes:
* * * * *

Categories of records in the system:
    Delete and replace with ``Individuals name, Social Security Number 
(SSN) or employee ID, date of birth, gender, home phone number, 
component, occupation, assignment and duty location information, wages, 
benefits, entitlement data necessary to injury or unemployment claim 
management, Department of Labor/Office of Workers Compensation Programs 
claim data, authorization for medical care, related DoD personnel 
records such as, timekeeping and payroll data, reports descriptive of 
the incident and extent of injury for use in Department of Labor/Office 
of Workers Compensation Program (DOL/OWCP) adjudication of the claim, 
initial notification to agency safety personnel for Occupational Safety 
and Health Act (OSHA) reporting purposes, reports related to payment of 
benefits through SESA offices, State where the claim for unemployment 
compensation was filed and approximate date filed with the SESA.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. Chapter 81, Compensation 
for Work Injuries; 10 U.S.C. 136, Under Secretary of Defense for 
Personnel and Readiness; DoD Instruction (DoDI) 1400.25-V810, DoD 
Civilian Personnel Management System: Injury Compensation; DoDI 
1400.25-V850, DoD Civilian Personnel Management System: Unemployment 
Compensation; DoD 1400.25-M, DoD Civilian Personnel Manual; and E.O. 
9397(SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally

[[Page 21709]]

permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these 
records may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Office of Personnel Management and Social Security 
Administration for the purpose of ensuring appropriate payment of 
benefits.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices apply to this system of records.''
* * * * *

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the OSD/Joint Staff, Freedom of 
Information Act Requester Service Center, Office of Freedom of 
Information, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Requests should include the name and number of this system of 
records notice, include the individual's full name, SSN, address, and 
be signed. If the request involves unemployment compensation, it should 
include the State where the claim for unemployment compensation was 
filed and approximate date filed with the SESA.''
* * * * *

Record source categories:
    Delete entry and replace with ``Individual, Defense Civilian 
Personnel Data System profile and position data, Defense Civilian Pay 
System wage and earnings data, and DOL/OWCP claim records.''
* * * * *
DPR 35

System name:
    Defense Injury and Unemployment Compensation System.

System location:
    Civilian Personnel Management Services, 1400 Key Blvd., Rosslyn, VA 
22209-5144.

Categories of individuals covered by the system:
    Current and former DoD civilian appropriated fund employees and/or 
their survivors who have filed a claim for workers compensation 
benefits under the Federal Employees Compensation Act (FECA) by reason 
of injuries sustained while in the performance of civilian duty or who 
have filed claims for unemployment compensation through State 
employment security agencies (SESAs).

Categories of records in the system:
    Individuals name, Social Security Number (SSN) or employee ID, date 
of birth, gender, home phone number, component, occupation, assignment 
and duty location information, wages, benefits, entitlement data 
necessary to injury or unemployment claim management, Department of 
Labor/Office of Workers Compensation Programs claim data, authorization 
for medical care, related DoD personnel records such as, timekeeping 
and payroll data, reports descriptive of the incident and extent of 
injury for use in Department of Labor/Office of Workers Compensation 
Program (DOL/OWCP) adjudication of the claim, initial notification to 
agency safety personnel for Occupational Safety and Health Act (OSHA) 
reporting purposes, reports related to payment of benefits through SESA 
offices, State where the claim for unemployment compensation was filed 
and approximate date filed with the SESA.

Authority for maintenance of the system:
    5 U.S.C. Chapter 81, Compensation for Work Injuries; 10 U.S.C. 136, 
Under Secretary of Defense for Personnel and Readiness; DoD Instruction 
(DoDI) 1400.25-V810, DoD Civilian Personnel Management System: Injury 
Compensation; DoDI 1400.25-V850, DoD Civilian Personnel Management 
System: Unemployment Compensation; DoD 1400.25-M, DoD Civilian 
Personnel Manual; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To process FECA claims seeking monetary, medical, and similar 
benefits for injuries or deaths sustained while performing assigned 
duties.
    Data is collected for incident notification to safety personnel 
responsible for OSHA recording. Safety claim records are used to 
support DoD management responsibilities under the applicable 
regulations and to obtain appropriate injury compensation benefits for 
qualifying employees or their dependents.
    Records are maintained for the purpose of auditing the State 
itemized listings of unemployment compensation charges, identifying 
erroneous charges and requesting credits from the SESAs, and tracking 
the charges to ensure that credits are received from the appropriate 
State jurisdictions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    To the Office of Personnel Management and Social Security 
Administration for the purpose of ensuring appropriate payment of 
benefits.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Individual's name, SSN, and/or claim number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for a need-to-know. 
Access to computerized data is restricted by passwords, which are 
changed periodically according to agency security policy.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    Human Resources Specialist, Benefits and Information Systems, 
Civilian Personnel Management Services, Injury and Unemployment 
Compensation Division, 1400 Key Blvd, Rosslyn, VA 22209-5144.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Injury Compensation Program Administrator (ICPA) designated by 
their servicing Human Resources office, or contact the Benefits and 
Information Systems,

[[Page 21710]]

Civilian Personnel Management Services, Injury Compensation 
Unemployment Compensation Division, 1400 Key Boulevard, Rosslyn, VA 
22209-5144 for assistance in identifying the Injury Compensation 
Program Administrator.
    Requests should be signed, include the individual's full name, SSN, 
and address. It should include the State where the claim for 
unemployment compensation was filed and approximate date filed with the 
SESA.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the OSD/Joint Staff, Freedom of Information Act Requester Service 
Center, Office of Freedom of Information, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Requests should include the name and number of this system of 
records notice, include the individual's full name, SSN, address, and 
be signed. If the request involves unemployment compensation, it should 
include the State where the claim for unemployment compensation was 
filed and approximate date filed with the SESA.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Individual, Defense Civilian Personnel Data System profile and 
position data, Defense Civilian Pay System wage and earnings data, and 
DOL/OWCP claim records.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-9338 Filed 4-15-11; 8:45 am]
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