Privacy Act of 1974; System of Records, 21706-21708 [2011-9335]
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21706
Federal Register / Vol. 76, No. 74 / Monday, April 18, 2011 / Notices
needs of the Department of Defense. At
this meeting, the Board will discuss
interim finding and recommendations
resulting from ongoing Task Force
activities. The Board will also discuss
plans for future consideration of
scientific and technical aspects of
specific strategies, tactics, and policies
as they may affect the U.S. national
defense posture and homeland security.
In accordance with section 10(d) of
the Federal Advisory Committee Act,
Public Law 92–463, as amended (5
U.S.C. App. 2) and 41 CFR 102–3.155,
the Department of Defense has
determined that these Defense Science
Board Quarterly meetings will be closed
to the public. Specifically, the Under
Secretary of Defense (Acquisition,
Technology and Logistics), with the
coordination of the DoD Office of
General Counsel, has determined in
writing that all sessions of these
meetings will be closed to the public
because they will be concerned
throughout with matters listed in 5
U.S.C. 552b(c)(1).
Interested persons may submit a
written statement for consideration by
the Defense Science Board. Individuals
submitting a written statement must
submit their statement to the Designated
Federal Official at the address detailed
below, at any point, however, if a
written statement is not received at least
10 calendar days prior to the meeting,
which is the subject of this notice, then
it may not be provided to or considered
by the Defense Science Board. The
Designated Federal Official will review
all timely submissions with the Defense
Science Board Chairperson, and ensure
they are provided to members of the
Defense Science Board before the
meeting that is the subject of this notice.
FOR FURTHER INFORMATION CONTACT: Ms.
Debra Rose, Executive Officer, Defense
Science Board, 3140 Defense Pentagon,
Room 3B888A, Washington, DC 20301–
3140, via e-mail at debra.rose@osd.mil,
or via phone at (703) 571–0084.
Dated: April 12, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2011–9334 Filed 4–15–11; 8:45 am]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2011–OS–0042]
Privacy Act of 1974; System of
Records
AGENCY:
ACTION:
Notice to amend a system of
records.
The Defense Logistics Agency
is proposing to amend a system of
records notice in its existing inventory
of record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
SUMMARY:
The proposed action will be
effective without further notice on May
18, 2011 unless comments are received
which would result in a contrary
determination.
DATES:
You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
• Federal Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
OSD Mailroom 3C843, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Ms.
Jody Sinkler at (703) 767–5045, or
Privacy Act Officer, Headquarters
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT:
The
Defense Logistics Agency’s system of
record notices subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the FOR
FURTHER INFORMATION CONTACT address
above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new
or altered systems reports.
SUPPLEMENTARY INFORMATION:
Defense Logistics Agency, DoD.
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Dated: April 12, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
S510.30
SYSTEM NAME:
Freedom of Information Act/Privacy
Act Requests and Administrative
Appeal Records (January 22, 2009, 74
FR 4009).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with ‘‘DLA
FOIA/Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221 and the
FOIA/Privacy Act Offices of the DLA
Primary Level Field Activities. Mailing
addresses for the DLA Primary Level
Field Activities may be obtained from
the system manager.’’
*
*
*
*
*
SAFEGUARDS:
Delete entry and replace with
‘‘Information in this system is
safeguarded in accordance with
applicable laws, rules, and policies.
Access is limited to those officers and
employees of the agency who have an
official need for access in order to
perform their duties. Access to
electronic media is further restricted by
the use of a two-factor authentication
process, Common Access Card and
registered login name. Physical entry is
restricted by the use of locks, guards,
and administrative procedures.
Employees are periodically briefed on
the consequences of improperly
accessing restricted databases.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Senior
Privacy and FOIA Officer, DLA FOIA/
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the DLA
Activity to which the initial request was
addressed and/or directed or you may
submit your request to the DLA FOIA/
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
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Federal Register / Vol. 76, No. 74 / Monday, April 18, 2011 / Notices
Written inquiry should contain the
subject individual’s full name, current
address, telephone number, a
description of the records sought, and
correspondence tracking number, if
known.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the DLA Activity to
which the initial request was addressed
and/or directed or you may submit your
request to the DLA FOIA/Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Written inquiry should contain the
subject individual’s full name, current
address, telephone number, a
description of the records sought, and
correspondence tracking number, if
known.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the DLA FOIA/Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.’’
*
*
*
*
*
S510.30
SYSTEM NAME:
Freedom of Information Act/Privacy
Act Requests and Administrative
Appeal Records.
SYSTEM LOCATION:
DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221 and the FOIA/Privacy Act
Offices of the DLA Primary Level Field
Activities. Mailing addresses for the
DLA Primary Level Field Activities may
be obtained from the System manager.
individuals who are the subjects of such
requests and appeals.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records created or compiled in
response to FOIA and Privacy Act
requests and administrative appeals and
includes the original requests and
administrative appeals; responses to
such requests and administrative
appeals; all related memoranda,
correspondence, notes, and other related
or supporting documentation; and, in
some instances, copies of requested
records and records under
administrative appeal.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 552, Freedom of
Information Act, as amended; and 5
U.S.C. 552a, The Privacy Act of 1974, as
amended.
PURPOSE(S):
This system is maintained for the
purpose of processing access requests
and administrative appeals under the
FOIA, access and amendment requests
and administrative appeals under the
Privacy Act; for the purpose of
participating in litigation regarding
agency action on such requests and
appeals; and for the purpose of assisting
the Defense Logistics Agency in carrying
out any other responsibilities under the
FOIA and the Privacy Act.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Information may be provided to other
Federal, State, and local agencies when
it is necessary to coordinate responses
or denials.
The DoD ‘Blanket Routine Uses’ also
apply to this system of records.
Policies and practices for storing,
retrieving, accessing, retaining and
disposing of records in the system:
STORAGE:
erowe on DSK5CLS3C1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who submit Freedom of
Information Act (FOIA) and Privacy Act
(PA) requests, or FOIA/PA
administrative appeals; individuals
whose requests and/or records have
been referred to the Defense Logistics
Agency by other agencies; and in some
instances includes attorneys
representing individuals submitting
such requests and appeals, or
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Records may be stored on paper and/
or on electronic media.
RETRIEVABILITY:
Records are retrieved by the name of
the requester or appellant; the case
number assigned to the request or
appeal; and in some instances may be
retrieved by the name of the attorney
representing the requester or appellant,
or the name of an individual who is the
subject of such a request or appeal.
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21707
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
applicable laws, rules, and policies.
Access is limited to those officers and
employees of the agency who have an
official need for access in order to
perform their duties. Access to
electronic media is further restricted by
the use of a two-factor authentication
process, Common Access Card and
registered login name. Physical entry is
restricted by the use of locks, guards,
and administrative procedures.
Employees are periodically briefed on
the consequences of improperly
accessing restricted databases.
RETENTION AND DISPOSAL:
Freedom of Information Act Requests
Full disclosure files are destroyed 2
years after date of reply; FOIA request
denial files are destroyed after 6 years
if not appealed; FOIA appeal files are
destroyed 6 years after final
determination by agency, or 6 years after
the time at which a requester could file
suit, or 3 years after adjudication by
courts, whichever is later.
Privacy Act Requests—Requests
totally granted are destroyed 2 years
after date of reply; requests totally or
partially denied and not appealed are
destroyed 5 years after date of reply;
requests totally or partially denied and
appealed are destroyed 4 years after
final determination by agency or 3 years
after final adjudication by courts,
whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Privacy and FOIA Officer, DLA
FOIA/Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the DLA
Activity to which the initial request was
addressed and/or directed or you may
submit your request to the DLA FOIA/
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Written inquiry should contain the
subject individual’s full name, current
address, telephone number, a
description of the records sought, and
correspondence tracking number, if
known.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
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21708
Federal Register / Vol. 76, No. 74 / Monday, April 18, 2011 / Notices
in this system of records should address
written inquiries to the DLA Activity to
which the initial request was addressed
and/or directed or you may submit your
request to the DLA FOIA/Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Written inquiry should contain the
subject individual’s full name, current
address, telephone number, a
description of the records sought, and
correspondence tracking number, if
known.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the DLA FOIA/Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
RECORD SOURCE CATEGORIES:
Data is provided by the record subject,
the FOIA/Privacy Act staff, and program
software. Those individuals who submit
initial requests and administrative
appeals pursuant to the FOIA and the
Privacy Act; the agency records
searched in the process of responding to
such requests and appeals; other
agencies or entities that have referred to
the Defense Logistics Agency requests
concerning Defense Logistics Agency
records, or that have consulted with the
Defense Logistics Agency regarding the
handling of particular requests.
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EXEMPTIONS CLAIMED FOR THE SYSTEM:
During the course of a FOIA/Privacy
Act action, exempt materials from other
systems of records may become part of
the case records in this system of
records. To the extent that copies of
exempt records from those other
systems of records are entered into these
FOIA/PA case records, Defense Logistics
Agency hereby claims the same
exemptions for the records as claimed in
the original primary systems of records
which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c), and (e) and published in 32
CFR part 323. For additional
information contact the System
manager.
[FR Doc. 2011–9335 Filed 4–15–11; 8:45 am]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2011–OS–0043]
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
ACTION: Notice to alter a system of
records.
AGENCY:
The Office of the Secretary of
Defense proposes to alter a system of
records in its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on May
18, 2011 unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
• Federal Rulemaking Portal: http:
//www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
OSD Mailroom 3C843, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard at (703) 588–6830, or
Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the FOR
FURTHER INFORMATION CONTACT address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on April 12, 2011, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
SUMMARY:
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and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: April 12, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DPR 35
SYSTEM NAME:
Defense Injury and Unemployment
Compensation System (November 14,
2007, 72 FR 64056).
CHANGES:
*
*
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete and replace with ‘‘Individuals
name, Social Security Number (SSN) or
employee ID, date of birth, gender,
home phone number, component,
occupation, assignment and duty
location information, wages, benefits,
entitlement data necessary to injury or
unemployment claim management,
Department of Labor/Office of Workers
Compensation Programs claim data,
authorization for medical care, related
DoD personnel records such as,
timekeeping and payroll data, reports
descriptive of the incident and extent of
injury for use in Department of Labor/
Office of Workers Compensation
Program (DOL/OWCP) adjudication of
the claim, initial notification to agency
safety personnel for Occupational Safety
and Health Act (OSHA) reporting
purposes, reports related to payment of
benefits through SESA offices, State
where the claim for unemployment
compensation was filed and
approximate date filed with the SESA.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. Chapter 81, Compensation for
Work Injuries; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and
Readiness; DoD Instruction (DoDI)
1400.25–V810, DoD Civilian Personnel
Management System: Injury
Compensation; DoDI 1400.25–V850,
DoD Civilian Personnel Management
System: Unemployment Compensation;
DoD 1400.25–M, DoD Civilian
Personnel Manual; and E.O. 9397(SSN),
as amended.’’
*
*
*
*
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
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]]>Agencies
[Federal Register Volume 76, Number 74 (Monday, April 18, 2011)]
[Notices]
[Pages 21706-21708]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-9335]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2011-OS-0042]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
May 18, 2011 unless comments are received which would result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045, or
Privacy Act Officer, Headquarters Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the FOR FURTHER INFORMATION CONTACT address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: April 12, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S510.30
System name:
Freedom of Information Act/Privacy Act Requests and Administrative
Appeal Records (January 22, 2009, 74 FR 4009).
Changes:
* * * * *
System location:
Delete entry and replace with ``DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221 and the FOIA/Privacy Act
Offices of the DLA Primary Level Field Activities. Mailing addresses
for the DLA Primary Level Field Activities may be obtained from the
system manager.''
* * * * *
Safeguards:
Delete entry and replace with ``Information in this system is
safeguarded in accordance with applicable laws, rules, and policies.
Access is limited to those officers and employees of the agency who
have an official need for access in order to perform their duties.
Access to electronic media is further restricted by the use of a two-
factor authentication process, Common Access Card and registered login
name. Physical entry is restricted by the use of locks, guards, and
administrative procedures. Employees are periodically briefed on the
consequences of improperly accessing restricted databases.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Senior Privacy and FOIA Officer,
DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the DLA Activity to which the initial
request was addressed and/or directed or you may submit your request to
the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221.
[[Page 21707]]
Written inquiry should contain the subject individual's full name,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the DLA Activity to which the initial
request was addressed and/or directed or you may submit your request to
the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221.
Written inquiry should contain the subject individual's full name,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.''
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221.''
* * * * *
S510.30
System name:
Freedom of Information Act/Privacy Act Requests and Administrative
Appeal Records.
System location:
DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221 and the FOIA/Privacy Act Offices of the DLA Primary Level
Field Activities. Mailing addresses for the DLA Primary Level Field
Activities may be obtained from the System manager.
Categories of individuals covered by the system:
Individuals who submit Freedom of Information Act (FOIA) and
Privacy Act (PA) requests, or FOIA/PA administrative appeals;
individuals whose requests and/or records have been referred to the
Defense Logistics Agency by other agencies; and in some instances
includes attorneys representing individuals submitting such requests
and appeals, or individuals who are the subjects of such requests and
appeals.
Categories of records in the system:
Records created or compiled in response to FOIA and Privacy Act
requests and administrative appeals and includes the original requests
and administrative appeals; responses to such requests and
administrative appeals; all related memoranda, correspondence, notes,
and other related or supporting documentation; and, in some instances,
copies of requested records and records under administrative appeal.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552, Freedom of
Information Act, as amended; and 5 U.S.C. 552a, The Privacy Act of
1974, as amended.
Purpose(s):
This system is maintained for the purpose of processing access
requests and administrative appeals under the FOIA, access and
amendment requests and administrative appeals under the Privacy Act;
for the purpose of participating in litigation regarding agency action
on such requests and appeals; and for the purpose of assisting the
Defense Logistics Agency in carrying out any other responsibilities
under the FOIA and the Privacy Act.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DOD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
Information may be provided to other Federal, State, and local
agencies when it is necessary to coordinate responses or denials.
The DoD `Blanket Routine Uses' also apply to this system of
records.
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Records may be stored on paper and/or on electronic media.
Retrievability:
Records are retrieved by the name of the requester or appellant;
the case number assigned to the request or appeal; and in some
instances may be retrieved by the name of the attorney representing the
requester or appellant, or the name of an individual who is the subject
of such a request or appeal.
Safeguards:
Information in this system is safeguarded in accordance with
applicable laws, rules, and policies. Access is limited to those
officers and employees of the agency who have an official need for
access in order to perform their duties. Access to electronic media is
further restricted by the use of a two-factor authentication process,
Common Access Card and registered login name. Physical entry is
restricted by the use of locks, guards, and administrative procedures.
Employees are periodically briefed on the consequences of improperly
accessing restricted databases.
Retention and disposal:
Freedom of Information Act Requests Full disclosure files are
destroyed 2 years after date of reply; FOIA request denial files are
destroyed after 6 years if not appealed; FOIA appeal files are
destroyed 6 years after final determination by agency, or 6 years after
the time at which a requester could file suit, or 3 years after
adjudication by courts, whichever is later.
Privacy Act Requests--Requests totally granted are destroyed 2
years after date of reply; requests totally or partially denied and not
appealed are destroyed 5 years after date of reply; requests totally or
partially denied and appealed are destroyed 4 years after final
determination by agency or 3 years after final adjudication by courts,
whichever is later.
System manager(s) and address:
Senior Privacy and FOIA Officer, DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the DLA Activity to which the initial request was addressed and/or
directed or you may submit your request to the DLA FOIA/Privacy Act
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Written inquiry should contain the subject individual's full name,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.
Record access procedures:
Individuals seeking access to information about themselves
contained
[[Page 21708]]
in this system of records should address written inquiries to the DLA
Activity to which the initial request was addressed and/or directed or
you may submit your request to the DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Written inquiry should contain the subject individual's full name,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Data is provided by the record subject, the FOIA/Privacy Act staff,
and program software. Those individuals who submit initial requests and
administrative appeals pursuant to the FOIA and the Privacy Act; the
agency records searched in the process of responding to such requests
and appeals; other agencies or entities that have referred to the
Defense Logistics Agency requests concerning Defense Logistics Agency
records, or that have consulted with the Defense Logistics Agency
regarding the handling of particular requests.
Exemptions claimed for the system:
During the course of a FOIA/Privacy Act action, exempt materials
from other systems of records may become part of the case records in
this system of records. To the extent that copies of exempt records
from those other systems of records are entered into these FOIA/PA case
records, Defense Logistics Agency hereby claims the same exemptions for
the records as claimed in the original primary systems of records which
they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 323. For additional information
contact the System manager.
[FR Doc. 2011-9335 Filed 4-15-11; 8:45 am]
BILLING CODE 5001-06-P
