Privacy Act of 1974; Notice of New System of Records, 20986-20987 [2011-9022]

Agencies

• General Services Administration

[Federal Register Volume 76, Number 72 (Thursday, April 14, 2011)]
[Notices]
[Pages 20986-20987]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-9022]


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GENERAL SERVICES ADMINISTRATION

[Notice CIB-2011-1; Docket-2011-0006; Sequence 8]


Privacy Act of 1974; Notice of New System of Records

AGENCY: General Services Administration.

ACTION: New notice.

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SUMMARY: GSA proposes to establish a new system of records subject to 
the Privacy Act of 1974, as amended, 5 U.S.C. 552a.

DATES: Effective May 16, 2011.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1275 First Street, NE., Washington, DC 20417.

SUPPLEMENTARY INFORMATION: GSA proposes to establish a new system of 
records subject to the Privacy Act of 1974, 5 U.S.C. 552a. The system 
will provide for the collection of information to track, manage, and 
process claims, protests, administrative actions, and litigation cases 
in the Office of General Counsel.

    Dated: April 5, 2011.
Cheryl M. Paige,
Director, Office of Information Management.

SYSTEM NAME:
    GSA/OGC-1 (Office of General Counsel Cases).

SYSTEM LOCATION:
    The system is maintained electronically and in paper form in the 
Office of the General Counsel (OGC).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are parties to or are otherwise involved in claims, 
protests, administrative actions or other litigation with GSA. 
Individuals referenced in potential or actual cases and matters handled 
by the Office of General Counsel; and attorneys, paralegals, and other 
employees of the Office of General Counsel directly involved in these 
cases or matters.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains information routinely and necessarily obtained 
by the Office of General Counsel in the conduct of its official 
responsibility to represent and advise the Agency. Records in this 
system pertain to a broad variety of matters handled by the Office of 
General Counsel including, but not limited to, tort claims, contract 
disputes, transactional matters, employment matters, and other 
administrative actions or litigation. Records may include but are not 
limited to: name, social security number, addresses, phone numbers, e-
mail address, birth date, financial information, medical records, or 
employment records. This system notice covers records not covered by 
other appropriate system of records notices.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    General authority to maintain the system is contained in 5 U.S.C. 
301 and 302 and 44 U.S.C. 3101; 5 U.S.C. 1204 and 1221; Part III of 
Title 5 of the U.S. Code; 40 U.S.C. 501, et seq.; 41 U.S.C. 601, et 
seq.; E.O. 12979, 4 CFR part 21, and 28 U.S.C. 1491; 28 U.S.C. 2671, et 
seq.; E.O. 12549, E.O. 12689, and 48 CFR subpart 9.4; Chapter 37 of 
Title 31 of the U.S. Code; 5 U.S.C. 552; and 5 U.S.C. 552a.

PURPOSE:
    Records are maintained by the Office of General Counsel for the 
purpose of providing representational and advisory legal services to 
the agency.

[[Page 20987]]

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM:
    In addition to the purpose for this system of records, information 
from this system also may be disclosed as a routine use:
    a. In any criminal, civil or administrative legal proceeding, where 
pertinent, to which GSA, a GSA employee, or the United States or other 
entity of the United States Government is a party before a court or 
administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation; or to an agency, 
individual or organization, if there is reason to believe that such 
agency, individual or organization possesses information or is 
responsible for acquiring information relating to the investigation, 
trial or hearing, and the dissemination is reasonably necessary to 
elicit such information or to obtain the cooperation of a witness or an 
informant.
    c. To an appeal, grievance, hearing, or complaints examiner; an 
equal employment opportunity investigator, arbitrator, or mediator; 
and/or an exclusive representative or other person authorized to 
investigate or settle a grievance, complaint, or appeal filed by an 
individual who is the subject of the record.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), and the Government Accountability Office 
(GAO) in accordance with their responsibilities for evaluating Federal 
programs.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty related to the contract or appointment to 
which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised, (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information, 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
RETAINING, AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    Records are maintained in paper and/or electronic form in the 
Office of General Counsel.

RETRIEVABILITY:
    Records may be retrieved based on any information captured, 
including but not limited to: name, case name, and social security 
number.

SAFEGUARDS:
    Access is limited to authorized individuals with passwords or keys. 
Electronic files are maintained behind a GSA firewall certified by the 
National Computer Security Association, and paper files are stored in 
locked rooms or filing cabinets.

RETENTION AND DISPOSAL:
    System records are retained and disposed of according to GSA 
records maintenance and disposition schedules and the requirements of 
the National Archives and Records Administration.

SYSTEM MANAGER AND ADDRESS:
    Office of General Counsel, General Services Administration, 1275 
First St., NE., Washington, DC 20417. OGC may also be contacted via 
telephone at (202) 501-2200.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire if the system contains information 
about them should contact the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Individuals wishing to access their own records should contact the 
system manager at the address above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to amend their records should contact the 
system manager at the address above. Applicable regulations are located 
at 41 CFR 105-64.

RECORD SOURCE CATEGORIES:
    The sources for information in the system are data from other 
systems, information submitted by individuals or their representatives, 
information gathered from public sources, and information from other 
entities or individuals involved in the cases or matters.

[FR Doc. 2011-9022 Filed 4-13-11; 8:45 am]
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