Rural Energy for America Program, 21110-21167 [2011-8460]
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Federal Register / Vol. 76, No. 72 / Thursday, April 14, 2011 / Rules and Regulations
Rural Business-Cooperative Service
SUPPLEMENTARY INFORMATION:
Executive Order 12866
Rural Utilities Service
7 CFR Part 4280
RIN 0575–AA76
Rural Energy for America Program
Rural Business-Cooperative
Service and Rural Utilities Service,
USDA.
ACTION: Interim rule with request for
comments.
AGENCY:
The Rural BusinessCooperative Service (Agency) is
establishing an interim rule for the
Rural Energy for America Program
(REAP), which is authorized under the
Food, Conservation, and Energy Act of
2008. This interim rule modifies the
existing grant and guaranteed loan
program for renewable energy systems
and energy efficiency improvements. In
addition, it adds a grant program for
feasibility studies for renewable energy
systems and a grant program for energy
audits and renewable energy
development assistance, as provided in
the Food, Conservation, and Energy Act
of 2008.
DATES: This interim rule is effective
April 14, 2011. Written comments on
this interim rule must be received on or
before June 13, 2011.
ADDRESSES: You may submit comments
on this interim rule by any of the
following methods:
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Submit written comments via
the U.S. Postal Service to the Branch
Chief, Regulations and Paperwork
Management Branch, U.S. Department
of Agriculture, STOP 0742, 1400
Independence Avenue, SW.,
Washington, DC 20250–0742.
• Hand Delivery/Courier: Submit
written comments via Federal Express
Mail or other courier service requiring a
street address to the Branch Chief,
Regulations and Paperwork
Management Branch, U.S. Department
of Agriculture, 300 7th Street, SW., 7th
Floor, Washington, DC 20024.
All written comments will be
available for public inspection during
regular work hours at the 300 7th Street,
SW., 7th Floor address listed above.
FOR FURTHER INFORMATION CONTACT:
Diane Berger, Energy Branch, U.S.
Department of Agriculture, 1400
Independence Avenue, SW., Stop 3225,
Washington, DC 20250–3201; telephone
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SUMMARY:
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State, local, and tribal governments or
the private sector. Thus, this rule is not
subject to the requirements of sections
202 and 205 of the UMRA.
(202) 260–1508. E-mail:
diane.berger@wdc.usda.gov.
DEPARTMENT OF AGRICULTURE
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This interim rule has been reviewed
under Executive Order (EO) 12866 and
has been determined to be significant by
the Office of Management and Budget.
The EO defines a ‘‘significant regulatory
action’’ as one that is likely to result in
a rule that may: (1) Have an annual
effect on the economy of $100 million
or more or adversely affect, in a material
way, the economy, a sector of the
economy, productivity, competition,
jobs, the environment, public health or
safety, or State, local, or tribal
governments or communities; (2) Create
a serious inconsistency or otherwise
interfere with an action taken or
planned by another agency; (3)
Materially alter the budgetary impact of
entitlements, grants, user fees, or loan
programs or the rights and obligations of
recipients thereof; or (4) Raise novel
legal or policy issues arising out of legal
mandates, the President’s priorities, or
the principles set forth in this EO.
The Agency conducted a benefit-cost
analysis to fulfill the requirements of EO
12866. In this analysis, the Agency
identifies potential benefits and costs of
REAP to lenders, borrowers, and the
Agency. The analysis contains
quantitative estimates of the burden to
the public and the Federal government
and qualitative descriptions of the
expected economic, environmental, and
energy impacts associated with REAP.
Unfunded Mandates Reform Act
Title II of the Unfunded Mandates
Reform Act of 1995 (UMRA), Public
Law 104–4, establishes requirements for
Federal agencies to assess the effects of
their regulatory actions on State, local,
and tribal governments and the private
sector. Under section 202 of the UMRA,
Rural Development generally must
prepare a written statement, including a
cost-benefit analysis, for proposed and
final rules with ‘‘Federal mandates’’ that
may result in expenditures to State,
local, or tribal governments, in the
aggregate, or to the private sector of
$100 million or more in any one year.
When such a statement is needed for a
rule, section 205 of the UMRA generally
requires Rural Development to identify
and consider a reasonable number of
regulatory alternatives and adopt the
least costly, more cost-effective, or least
burdensome alternative that achieves
the objectives of the rule.
This interim rule contains no Federal
mandates (under the regulatory
provisions of Title II of the UMRA) for
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Environmental Impact Statement
Under this program, the Agency
conducts a National Environmental
Policy Act of 1969 (NEPA), 42 U.S.C.
4321 et seq., review for each application
received. To date, no significant
environmental impacts have been
reported, and Findings of No Significant
Impact (FONSI) have been issued for
each approved application. Taken
collectively, the applications show no
potential for significant adverse
cumulative effects.
This document has been reviewed in
accordance with 7 CFR part 1940,
subpart G, ‘‘Environmental Program.’’
Rural Development has determined that
this action does not constitute a major
Federal action significantly affecting the
quality of the human environment, and
in accordance with NEPA, an
Environmental Impact Statement is not
required. Grant and guaranteed loan
applications will be reviewed
individually to determine compliance
with NEPA.
Executive Order 12988, Civil Justice
Reform
This interim rule has been reviewed
under EO 12988, Civil Justice Reform. In
accordance with this rule: (1) All State
and local laws and regulations that are
in conflict with this rule will be
preempted; (2) no retroactive effect will
be given to this rule; and (3)
administrative proceedings in
accordance with the regulations of the
Department of Agriculture’s National
Appeals Division (7 CFR part 11) must
be exhausted before bringing suit in
court challenging action taken under
this rule unless those regulations
specifically allow bringing suit at an
earlier time.
Executive Order 13132, Federalism
It has been determined, under EO
13132, that this interim rule does not
have sufficient federalism implications
to warrant the preparation of a
Federalism Assessment. The provisions
contained in the rule will not have a
substantial direct effect on States or
their political subdivisions or on the
distribution of power and
responsibilities among the various
government levels.
Regulatory Flexibility Act
The Regulatory Flexibility Act (5
U.S.C. 601–612) (RFA) generally
requires an agency to prepare a
regulatory flexibility analysis of any rule
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subject to notice and comment
rulemaking requirements under the
Administrative Procedure Act or any
other statute unless the agency certifies
that the rule will not have an
economically significant impact on a
substantial number of small entities.
Small entities include small businesses,
small organizations, and small
governmental jurisdictions.
In compliance with the RFA, Rural
Development has determined that this
action, while mostly affecting small
entities, will not have a significant
economic impact on a substantial
number of these small entities. Rural
Development made this determination
based on the fact that this regulation
only impacts those who choose to
participate in the program. Small entity
applicants will not be affected to a
greater extent than large entity
applicants.
Executive Order 13211, Actions
Concerning Regulations That
Significantly Affect Energy Supply,
Distribution, or Use
The regulatory impact analysis
conducted for this interim rule meets
the requirements for EO 13211, which
states that an agency undertaking
regulatory actions related to energy
supply, distribution, or use is to prepare
a Statement of Energy Effects. This
analysis finds that this interim rule will
not have any adverse impacts on energy
supply, distribution, or use.
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Executive Order 12372,
Intergovernmental Review of Federal
Programs
This program is not subject to the
provisions of EO 12372, which require
intergovernmental consultation with
State and local officials.
Executive Order 13175, Consultation
and Coordination With Indian Tribal
Governments
United States Department of
Agriculture (USDA) will undertake,
within 6 months after this rule becomes
effective, a series of regulation Tribal
consultation sessions to gain input by
elected Tribal officials or their designees
concerning the impact of this rule on
Tribal governments, communities, and
individuals. These sessions will
establish a baseline of consultation for
future actions, should any be necessary,
regarding this rule. Reports from these
sessions for consultation will be made
part of the USDA annual reporting on
Tribal Consultation and Collaboration.
USDA will respond in a timely and
meaningful manner to all Tribal
government requests for consultation
concerning this rule and will provide
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additional venues, such as webinars and
teleconferences, to periodically host
collaborative conversations with Tribal
leaders and their representatives
concerning ways to improve this rule in
Indian country.
The policies contained in this rule
will not have Tribal implications that
preempt Tribal law.
Programs Affected
The Rural Energy for America
Program is listed in the Catalog of
Federal Domestic Assistance under
Number 10.868.
Paperwork Reduction Act
The information collection
requirements contained in this interim
rule have been approved by the Office
of Management and Budget (OMB)
under three separate information
collections. The information collection
requirements associated with renewable
energy system and energy efficiency
improvement grants and guaranteed
loans, as covered in this Interim Rule,
has been approved by OMB under OMB
Control Number 0570–0050. The
information collection requirements
associated with energy audit and
renewable energy development
assistance grants and with renewable
energy feasibility study grants have been
approved by OMB under OMB Control
Number 0570–0059 and OMB Control
Number 0570–0061, respectively.
The collection of information is vital
for Rural Development to make wise
decisions regarding the eligibility of
projects and borrowers in order to
ensure compliance with the regulations
and that the funds obtained from the
Government are used appropriately
(e.g., used for the purposes for which
the guaranteed loans were awarded).
The type of information required
depends on the type of financial
assistance being sought.
E-Government Act Compliance
Rural Development is committed to
complying with the E-Government Act,
to promote the use of the Internet and
other information technologies to
provide increased opportunities for
citizen access to Government
information and services, and for other
purposes.
I. Background
Rural Development administers a
multitude of Federal programs for the
benefit of rural America, ranging from
housing and community facilities to
infrastructure and business
development. Its mission is to increase
economic opportunity and improve the
quality of life in rural communities by
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providing the leadership, infrastructure,
venture capital, and technical support
that enables rural communities to
prosper. To achieve its mission, Rural
Development provides financial support
(including direct loans, grants, and loan
guarantees) and technical assistance to
help enhance the quality of life and
provide the foundation for economic
development in rural areas.
In response to the Farm Security and
Rural Investment Act of 2002 (FSRIA),
which established the Renewable
Energy Systems and Energy Efficiency
Improvements Program under Title IX,
Section 9006, the Agency promulgated a
rule (70 FR 41264, July 18, 2005)
establishing the RES and EEI program (7
CFR part 4280, subpart B) for making
grants, loan guarantees, and direct loans
to farmers and ranchers (agricultural
producers) or rural small businesses to
purchase renewable energy systems and
make energy efficiency improvements.
Renewable energy sources eligible for
funding included bioenergy, anaerobic
digesters, electric geothermal, direct
geothermal, solar, hydrogen, and wind.
Section 9001 of the Food,
Conservation, and Energy Act of 2008
(2008 Farm Bill) amended Title IX of the
FSRIA. Under the 2008 Farm Bill and
Section 9007 of the amended FSRIA, the
Agency is authorized to continue
providing to agricultural producers and
rural small businesses loan guarantees
and grants for the development and
construction of RES and EEI projects. In
addition to the current set of renewable
energy projects eligible for funding, the
2008 Farm Bill expands the program to
include two new renewable energy
technologies: hydroelectric and ocean
energy. Further, the 2008 Farm Bill
authorizes the Agency to provide grants
specifically for energy audits, renewable
energy development assistance, and RES
feasibility studies. This newly expanded
program is referred to as REAP, which
continues the Agency’s assistance to the
adoption of both renewable energy
systems and energy efficiency
improvements through Federal
government loan guarantees and grants.
REAP has been operating since 2005
under 7 CFR part 4280, subpart B, and,
since the 2008 Farm Bill, through a
series of Federal Register notices
implementing the provisions in the
2008 Farm Bill for RES feasibility
studies, energy audits, and renewable
energy development assistance. For the
RES feasibility studies, these notices
were published on May 26, 2009 (74 FR
24769) and August 6, 2010 (75 FR
47525). For energy audits and renewable
energy development assistance, these
notices were published on March 11,
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2009 (74 FR 10533) and May 27, 2010
(75 FR 29706).
This regulation establishes a
consolidated REAP program by
including each part of the program in a
single subpart. Up to now, only the RES
and EEI grant and guaranteed loan
program requirements have been
implemented under 7 CFR part 4280,
subpart B and, for requirements
established by the 2008 Farm Bill,
through Federal Register notices. The
requirements for RES feasibility study
grants and for energy audit and
renewable energy development
assistance grants have been
implemented through a series of Federal
Register notices. It is, and has been, the
Agency’s intent to consolidate each of
these programs into one REAP program.
Given the history of the
implementation of this program, as
described above, it is important to
immediately implement a regulation in
an effort to signal full implementation of
REAP. Since 2002, the Agency, through
its operation of the program, has
developed experience regarding how
this authority can be used to address
renewable energy and energy efficiency
issues facing agricultural producers and
rural small businesses. The interim rule
responds to these lessons learned. In
addition, in determining to publish this
regulation as an interim rule, the
Agency is balancing the interests of not
forestalling the implementation and
administration of the program while it
develops program regulations versus its
desire to obtain public comment. For
these reasons, the Agency chose to
publish this as an interim rule as
opposed to publishing it as a proposed
rule with a separate notice of funding
availability for the Fiscal Year 2011
funding cycle as it has done in previous
fiscal years. By publishing an interim
rule, the Agency is able to obtain public
comment regarding the operation of the
program for Fiscal Year 2011. The
Agency believes that this approach is in
the best interest of the public.
Following the publication of this
interim rule, the Agency will propose
and promulgate a subsequent rule for
REAP to replace this interim rule.
Interim rule. USDA Rural
Development is issuing this regulation
as an interim rule, effective April 14,
2011. All provisions of this regulation
are adopted on an interim final basis,
are subject to a 60-day comment period,
and will remain in effect until the
Agency adopts the final rule.
II. Development of the Interim Rule for
REAP
As noted above, this interim rule
establishes a consolidated REAP
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program by including each part of the
program in a single subpart. The
provisions in the interim rule are based
on the following:
1. The existing program found at 7
CFR part 4280, subpart B, for renewable
energy systems and energy efficiency
improvements as modified by the 2008
Farm Bill and the Fiscal Year 2010
notice.
2. The Fiscal Year 2010 notices that
implement the 2008 Farm Bill
provisions for RES feasibility studies,
energy audits, and renewable energy
development assistance.
3. The inclusion of flexible fuel
pumps that dispense blended liquid
transportation fuel as an important new
component of the Federal government’s
strategy for encouraging the use of
renewable fuels. Section 9007(a)(2)
authorizes the Agency to fund parts of
renewable energy systems as well as
renewable energy systems in whole. The
Agency has determined that a flexible
fuel pump is a uniquely critical aspect
of a biofuel renewable energy system
defined as the conversion of the biomass
through the dispensing of the biofuel to
a vehicle.
The policy rationale for the Agency to
include flexible fuel pumps in REAP is
to address a barrier that the Agency has
determined impedes the broader use of
biofuels as a liquid transportation fuel
in the United States. For example, one
major aspect of this barrier derives from
two scenarios. The first is one of an
insufficient availability of higher
ethanol-blend fuels in the market place
that discourages Americans from
purchasing flexible fuel vehicles that
can burn such higher ethanol-blend
fuels and does not provide a sufficient
level of higher ethanol-blend fuel to
supply the existing flexible fuel vehicle
fleet to fully take advantage of the fleet’s
ability to consume additional biofuel.
The second is one of an insufficient
number of flexible fuel vehicles on the
road to encourage fuel station owners to
expend the capital necessary to install
flexible fuel pumps in response to
market forces. By allowing REAP to
provide financing through grants and
loan guarantees to encourage the
installation of flexible fuel pumps in
rural areas, the Agency believes it can
help overcome this barrier. The Agency
acknowledges that there are other
similar biofuel examples, including
barriers to biodiesel.
The Agency recognizes that REAP is
designed to address a variety of
renewable energy and energy efficiency
goals. With the inclusion of flexible fuel
pumps for REAP funding, the Agency
will ensure that it will not ignore the
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other important goals and purposes of
the program.
4. The removal of citizenship
requirements which the Agency has
determined is in the best interest of
furthering the Administration’s goal of
increasing the use of renewable energy
systems and energy efficiency
improvements to include applicants
who are not U.S. citizens, provided the
proposed project is located in a State
and the applicant has a place of
business located in a State. In addition,
this change is consistent with recent
litigation.
5. The modification of the rural area
requirement for projects proposed by
agricultural producers to allow such
projects to be located in non-rural areas.
The Agency determined to remove the
rural area requirement as it applies to
agricultural producers under REAP for
several reasons. First, the Agency
wanted REAP to be consistent with the
Biorefinery Assistance Program, the
Repowering Assistance Program, and
the Advanced Biofuel Payment Program.
The three programs do not include a
rural area requirement in their
respective interim rules published in
February 2011. Second, the Agency has
determined that there are a number of
agricultural producers that operate in
non-rural areas that can benefit from
REAP. Such agricultural producers may
include commercial nurseries and truck
farms (the growing of one or more crops
on a scale necessary for shipment to
distant markets) that are located near
urban areas.
6. The addition of a new paragraph to
clarify how the Agency addresses
changes in equipment for energy
efficiency improvements for
determining eligible project costs.
7. The replacement of ‘‘return on
investment’’ with ‘‘simple payback.’’
Using the term ‘‘return on investment’’
was creating confusion because the
calculations used for this scoring
criterion are not typically understood as
return on investment. Therefore, we are
clarifying the calculations and using the
phrase ‘‘simple payback’’ because that is
what we are calculating.
8. The correction of several
inconsistencies in the previous
implementation of 7 CFR part 4280,
subpart B and in the Fiscal Year 2010
notices implementing REAP.
By taking into consideration each of
the above factors, the Agency has
developed an interim rule for REAP.
The Rural Energy for America Program
The following paragraphs discuss the
interim rule in terms of changes from
the current program as it relates to:
• General Provisions;
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• RES and EEI grants;
• RES and EEI guaranteed loans;
• RES feasibility study grants;
• EA and REDA grants; and
• Appendices.
The changes discussed are how the
interim rule varies from the existing
RES and EEI program in 7 CFR part
4280, subpart B, and the Fiscal Year
2010 Federal Register notice for the RES
and EEI program, and from the
implementation of RES feasibility study
grants and EA and REDA grants as
found in their respective Fiscal Year
2010 notices.
1. General Provisions
The organization of this section
follows the first six sections of the
current regulation at 7 CFR part 4280,
subpart B, with changes as discussed
below. The interim rule includes several
new sections to the general provisions,
the contents of which mostly
consolidate existing provisions from the
Fiscal Year 2010 Notices that are
applicable to each of the programs
within REAP. Lastly, the applicant
eligibility and project eligibility sections
of the existing rule have been relocated
to the RES and EEI grants section of the
rule and modified as needed.
Purpose (§ 4280.101)
The primary revision to this section is
adding reference to provision of grants
for conducting RES feasibility studies
and for energy audits and renewable
energy development assistance. These
provisions are being added as a result of
the 2008 Farm Bill. In addition,
reference to a direct loan program has
been removed because direct loans are
no longer authorized under the 2008
Farm Bill. Lastly, the Agency also
removed current 7 CFR 4280.101(b),
which the Agency has determined is
unnecessary for the rule. Additional
conforming changes were made in
subsequent sections, but are not
necessarily identified below.
Organization of Subpart (§ 4280.102)
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This section is basically the same as
existing 7 CFR 4280.102, in that it
identifies the organization of the rule.
The primary differences are editorial in
nature, simplifying the discussion,
expanding the section to cover FS, EA,
and REDA grants and identifying more
clearly the rule’s organization.
Definitions (§ 4280.103)
This section was revised by adding,
revising, and deleting a number of
terms. The major revisions were the
addition of definitions from the Fiscal
Year 2010 notices for the RES/EEI, FS,
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EA, and REDA grants. The following
present the changes made.
Added Terms
• Administrator. This term was added
for clarity.
• Blended liquid transportation fuel.
This term was added to implement the
revision to allow retail pumps that
combine and dispense a blended liquid
transportation fuel to be eligible for
grant funding.
• Departmental regulations. This
term was added and is now referenced
in the rule.
• Flexible fuel pump. This term was
added because the Agency will allow
flexible fuel pumps as an eligible RES
project. The term refers to a retail pump
that combines and dispenses a blended
liquid transportation fuel or that
dispenses a blended liquid
transportation fuel with a percentage
volume of renewable fuel in excess of
the Federal or State requirements,
whichever is higher.
• Hydroelectric energy, hydropower,
ocean energy and small hydropower.
These terms were added in response to
the 2008 Farm Bill provisions that
authorize these qualifying sources of
renewable energy. The Agency is
limiting the size of eligible hydropower
projects to those that have a rated power
of 30 megawatts or less. The Conference
Managers Report to the 2008 Farm Bill
specifically mentions allowing small
hydroelectric systems to be eligible
under the program. Per consultation
with the U.S. Department of Energy, the
Agency is defining small hydropower
systems as having a rated power of 30
megawatts or less, which includes
hydropower projects commonly referred
to as ‘‘micro-hydro’’ and ‘‘mini-hydro.’’
Thus, if the hydropower system has a
rated power of more than 30 megawatts,
it would not be eligible for this program.
• Institution of higher education,
instrumentality, and public power
entity. These terms were added because
they are three of the eligible entities for
energy audit and renewable energy
development assistance grants.
• Rated power. This term was added
to clarify the definitions in which it is
used.
• Renewable biomass. This term was
added as a result of the 2008 Farm Bill.
• Renewable energy development
assistance, renewable energy site
assessment, and renewable energy
technical assistance. These terms were
added to implement the Energy Audit
and Renewable Energy Development
Assistance grants.
• Rural Energy for America Grant
Agreement. This term was added for
clarity.
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• Simple payback. This term was
added to implement the scoring
criterion for simple payback. It includes
the method to be used to calculate
simple payback.
Deleted Terms
• Biomass. This term has been
replaced, under the 2008 Farm Bill,
with ‘‘renewable biomass.’’
• Demonstrated financial need. This
term was deleted because it is no longer
part of the program as found in the 2008
Farm Bill.
• In-kind contribution, loan-to-value,
and parity. These terms were deleted
because they are not used in the rule.
Revised Terms
• Agency. This term was updated to
refer to the Rural Energy for America
Program rather than the 9006 program.
• Anaerobic digester project. This
term was revised in order to allow
facilities producing natural gas in a
compressed gaseous or liquid state to
qualify as an anaerobic digester project.
• Biogas. This term was revised to
refer to ‘‘renewable biomass’’ rather than
to ‘‘biomass.’’
• Matching funds. This term was
revised to remove reference to direct
loans.
• Post-application. This term was
clarified.
• Power purchase agreement. This
term was revised by replacing
‘‘arrangement’’ with ‘‘agreement.’’
• Renewable energy. This term was
revised to conform to changes in the
2008 Farm Bill, including adding
reference to ocean and hydroelectric
energy as renewable energy sources and
replacing ‘‘biomass’’ with ‘‘renewable
biomass.’’
• Rural or rural area. This term was
revised to conform to changes provided
in the 2008 Farm Bill.
• Small business. In order for the
Agency to clarify the application of the
requirement that entities must operate
independent of governmental control to
certain Tribal enterprises, this term was
revised to allow such enterprises to
remain eligible if they are operated in a
manner consistent to the Department of
the Interior’s regulation governing the
establishment of Section 17
Corporations. This clarification is
necessary to enable this program to be
effectively administered in Indian
Country.
• State. This term was clarified by
adding ‘‘of the United States.’’
Exception Authority (§ 4280.104)
This section was updated to reflect
the latest language the Agency uses, as
reflected in the recent Agency energy
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title interim rules. First, the exercise of
this exception authority must be in the
Federal government’s interest. Under
the current rule, this reads in the
USDA’s interest. Second, the exercise of
this exception authority must be
concurred to by the Secretary of
Agriculture.
Appeals (§ 4280.105)
This section was revised by removing
reference to direct loans to conform to
the 2008 Farm Bill and deleting the last
sentence of the section because it is
inappropriate.
Conflict of Interest (§ 4280.106)
This section was revised by removing
reference to direct loans to conform to
the 2008 Farm Bill and adding a
provision specifically prohibiting
members of, or delegates to, Congress
from receiving any grant or portion
thereof or from receiving any benefit
that might arise therefrom and
specifically addressing assistance to
Agency employees and their relatives
and associates. The Agency added this
provision to provide greater
transparency and accountability in
government.
USDA Departmental Regulations
(§ 4280.107)
This section was added to clearly
identify the incorporation by reference
of the Departmental Regulations.
Laws That Contain Other Compliance
Requirements (§ 4280.108)
This section was relocated under the
‘‘General’’ heading of the rule because it
applies to each REAP program, with
minor exceptions. Two of the changes
made were to remove reference to direct
loans in the paragraph on civil rights
compliance because direct loans are not
part of the program and to add a
paragraph specific to guaranteed loans
concerning the Americans with
Disabilities Act.
Ineligible Applicants, Borrowers, and
Owners (§ 4280.109)
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General Applicant and Application
Provisions (§ 4280.110)
With minor wording changes, this
new section gathers into one place three
general requirements affecting each
REAP program concerning:
• Complete applications;
• Application withdrawal; and
• Satisfactory progress.
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This new section gathers into one
place general requirements affecting
each REAP program regarding
notification of applicants and lenders,
as applicable, if applicants and their
projects are eligible, if their application
is determined to be ineligible, and if
their application receives an award.
2. Renewable Energy System and Energy
Efficiency Improvement Grant Program
Applicant Eligibility (§ 4280.112)
This section has been reduced to just
identifying the type of applicant eligible
(i.e., agricultural producer or rural small
business, which is unchanged from the
current rule) because the other
provisions have been either deleted or
moved, as discussed below.
The citizenship requirements
currently found in 7 CFR 4280.107(a)(2)
and (3) have been removed (and, in their
place, the rule requires the project to be
located in a State as defined in the rule).
The Agency removed this requirement
because, after reviewing public
comments that it sought and received on
a March 12, 2010, Notice of Contract for
Proposal (NOCP) for payments to
advanced biofuels producers, the
Agency has determined that it is in the
best interests of furthering the
Administration’s goal of increasing the
use of renewable energy systems and
energy efficiency improvements to
include applicants who are not U.S.
citizens, provided the proposed project
is located in a State and the applicant
has a place of business located in a
State. In addition, this change is
consistent with recent litigation.
The provisions in existing 7 CFR
4280.107(a)(4) and in 7 CFR
4280.107(b), as noted earlier, have been
relocated to §§ 4280.109 and
4280.110(c), respectively.
The demonstrated financial need
provisions in existing 7 CFR
4280.107(a)(5) have been removed to
conform the rule to the 2008 Farm Bill.
Project Eligibility (§ 4280.113)
With minor wording changes to make
it applicable to both grants and
guaranteed loans, this section replaces
existing 7 CFR 4280.107(a)(4).
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Notifications (§ 4280.111)
Numerous changes have been made to
this section for determining whether a
project is eligible to receive an RES or
EEI grant under this subpart.
First. The Agency clarified that energy
efficiency improvements to existing
renewable energy systems are eligible
energy efficiency improvement projects.
Second. Projects must be located in a
State, as defined in the rule, as
discussed above under applicant
eligibility.
Third. The applicant must have a
place of business located in a State, also
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as discussed above under applicant
eligibility.
Fourth. The Agency is allowing
projects for facilities located in nonrural areas to be eligible if the project is
being proposed by an agricultural
producer.
This conforms the rule to other
programs that serve agricultural
producers (e.g., those provided by the
Natural Resource Conservation Service
and Farm Service Agency), which do
not have a rural area requirement for
agricultural producers. Further, the
authorizing statute (the 2008 Farm Bill)
does not restrict eligibility of
agricultural producers to rural areas as
it does with rural small businesses,
where the language specifically uses the
term ‘‘rural’’ in referring to small
businesses. The Agency does not expect
the inclusion of projects for facilities
located in non-rural areas proposed by
agricultural producers to affect a large
number of agricultural producers
because most agricultural producers’
facilities are located within rural areas.
However, in allowing projects by
agricultural producers for facilities in
non-rural areas to be eligible, the
Agency is also requiring that the
application for such facilities be only for
renewable energy systems or energy
efficiency improvements on integral
components of or that are directly
related to the facility, such as vertically
integrated operations, and are part of
and co-located with the agricultural
production operation. For example, if an
agricultural producer grows vegetables
in a greenhouse located in a non-rural
area and sells those vegetables at a colocated retail operation, where both the
greenhouse and the retail operation are
owned by the applicant, the application
may consider both the greenhouse and
the retail operation. However, if the
retail operation is not co-located with
the greenhouse, in this example, the
application may consider only the
greenhouse and not the retail operation.
Fifth. If the project is for a
hydropower project, only those
hydropower projects with a rated power
of 30 megawatts or less are eligible.
Sixth. The project must have
demonstrated technical feasibility.
Seventh. The Agency revised the
provision associated with residential
costs to clarify the current regulation
and how residential purposes relate to
the eligibility of projects under REAP.
The Agency notes that this provision,
found in § 4280.113(k), does not
preclude an applicant from applying for
funding for the installation of a second
meter or providing certification in the
application that any excess power
generated by the renewable energy
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system will be sold to the grid and will
not be used by the applicant for
residential purposes.
Qualification for Simplified
Applications (§ 4280.114)
The provisions of this section were
modified by removing the certification
by the applicant of demonstrated
financial need.
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RES and EEI Grant Funding (§ 4280.115)
Several changes were made to this
section as described below.
• The prohibition on third-party, inkind contributions was removed
because it conflicts with the Agency’s
Departmental Regulations.
• The Agency added a provision
specifically addressing energy efficiency
improvements as eligible project costs
(see § 4280.115(c)(10)). In the current
rule, eligible energy efficiency
improvement costs were included in the
paragraph addressing construction of
new EEI projects (see 7 CFR
4280.110(c)(9)). This is somewhat
confusing. The new provision clearly
states that energy efficiency
improvements as eligible project costs
are limited to only improvements
identified in the energy assessment or
energy audit. This is similar to the
current text found in 7 CFR
4280.110(c)(9). The new paragraph also
covers explicitly how the Agency will
address the replacement of equipment
identified in the energy audit as an
eligible project cost. To illustrate this,
an example is provided in the rule.
• The provisions associated with
determining the amount of a RES or EEI
grant were updated to reflect the 2008
Farm Bill (see § 4280.115(g)(4) through
(g)(6)), which resulted in two
substantive changes. The first is adding
consideration of the expected energy
efficiency of the renewable energy
system. The second is deleting
consideration of the extent to which the
renewable energy system will be
replicable.
• Unless otherwise agreed to by the
Agency, any renewable energy system or
energy efficiency improvement grant
agreement under this subpart will
terminate 2 years from the date the
Agency signs the agreement.
Application and Documentation
(§ 4280.116)
The primary change to this section
was to include a new paragraph (a) that
addresses general application
requirements covering one funding type
applications, environmental
information, foreign technology, and
commercial application demonstration
of pre-commercial technology.
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With regard to application content,
the two primary changes made were to
remove the requirement to include
intergovernmental consultation
comments (such consultation is not
required for this program) and the
requirement to certify to and provide
sufficient information or documentation
for determination of demonstrated
financial need.
Evaluation of RES and EEI Grant
Applications (§ 4280.117)
Several changes were made to this
section as described below.
First. The paragraphs concerning
ineligible applications and incomplete
applications were relocated to the
General section of the rule.
Second. Scoring for flexible fuel
pumps was added to the first scoring
criterion (see § 4280.117(c)(1)(iv)).
Third. The return on investment
criterion was replaced with a simple
payback criterion to more accurately
reflect the actual scoring the Agency
performs.
Fourth. A new scoring criterion was
added that allows State Directors and
the Administrator to award up to 10
priority points if the application is for
an under-represented technology, is for
flexible fuel pumps, or would help
achieve geographic diversity.
Insurance Requirements (§ 4280.118)
No changes were made to this set of
provisions.
Construction Planning and Performing
Development (§ 4280.119)
One change was made to this set of
provisions in § 4280.119(f)(3) where the
Agency revised the text associated with
an outdated American Institute of
Architects form (i.e., Form A191).
RES and EEI Grantee Requirements
(§ 4280.120)
Three primary changes were made to
this section as described below.
First. The requirement that grants
must also abide by ‘‘any other applicable
Federal statutes or regulations’’ was
added.
Second. A statement that the failure to
follow the requirements contained in
the grant agreement, the subpart, and
other applicable Federal statutes and
regulations may result in termination of
the grant and adoption of other available
remedies was added.
Third. The requirement for the
applicant to provide, where applicable,
a copy of the executed power purchase
agreement was added.
Servicing Grants (§ 4280.121)
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• Adding reference to the
Departmental Regulations when
servicing RES and EEI grants; and
• Adding provisions for when a
grantee seeks to change a contractor or
vendor.
3. Renewable Energy System and Energy
Efficiency Improvement Guaranteed
Loans
Borrower and Project Eligibility
(§§ 4280.122 and 4280.123)
Changes made to these sections reflect
the same changes made to applicant and
project eligibility for RES and EEI
grants, as discussed above.
Guaranteed Loan Funding (§ 4280.124)
Several changes were made to this
section:
• The maximum amount of the loan
that will be made available to an eligible
project was increased from 50 to 75
percent of total eligible project costs;
• Both the maximum amount of a
guaranteed loan and the total amount of
loans guaranteed by the Agency under
this program to any one borrower were
increased from $10 million to $25
million;
• A 60 percent guarantee was added
for loans greater than $10 million; and
• Revised the criteria associated with
determining the amount of a loan
awarded in the same manner as
described earlier for RES and EEI grants.
Application and Documentation
(§ 4280.128)
As was done for grant application and
documentation, the requirement to
include intergovernmental consultation
comments was removed (such
consultation is not required for this
program).
Evaluation of RES and EEI Guaranteed
Loan Applications (§ 4280.129)
As was done for RES and EEI grants,
the requirements associated with
ineligible applications and incomplete
applications were relocated under the
‘‘General’’ heading of the rule. A minor
edit was made to paragraph (a) and
cross-references were updated. No other
changes were made to this section.
Conditions Precedent to Issuance of
Loan Note Guarantee (§ 4280.146)
The one substantive change to this
section was the addition of the
requirement for the lender to provide,
where applicable, a copy of the
executed power purchase agreement.
Laws That Contain Other Compliance
Requirements (§ 4280.151)
This section is now ‘‘Reserved,’’ and
the provisions regarding laws that
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contain other compliance requirements
have been incorporated into a similar
section in the General Provisions
portion of the interim rule.
Other Sections
Other than minor edits and updating
cross references where applicable, no
changes were made to the following
guaranteed loan sections:
• Interest rates (§ 4280.125).
• Terms of loan (§ 4280.126).
• Guarantee/annual renewal fee
percentage (§ 4280.127).
• Eligible lenders (§ 4280.130).
• Lender’s functions and
responsibilities (§ 4280.131).
• Access to records (§ 4280.132).
• Conditions of guarantee
(§ 4280.133).
• Sale or assignment of guaranteed
loan (§ 4280.134).
• Participation (§ 4280.135).
• Minimum retention (§ 4280.136).
• Repurchase from holder
(§ 4280.137).
• Replacement of document
(§ 4280.138).
• Credit quality (§ 4280.139).
• Financial statements (§ 4280.140).
• Appraisals (§ 4280.141).
• Personal and corporate guarantees
(§ 4280.142).
• Loan approval and obligation of
funds (§ 4280.143).
• Transfer of lenders (§ 4280.144).
• Changes in borrower (§ 4280.145).
• Issuance of the guarantee
(§ 4280.147).
• Refusal to execute Loan Note
Guarantee (§ 4280.148).
• Requirements after project
construction (§ 4280.149).
• Insurance requirements
(§ 4280.150).
• Servicing guaranteed loans
(§ 4280.152).
• Substitution of lender (§ 4280.153).
• Default by borrower (§ 4280.154).
• Protective advances (§ 4280.155).
• Liquidation (§ 4280.156).
• Determination of loss and payment
(§ 4280.157).
• Future recovery (§ 4280.158).
• Bankruptcy (§ 4280.159).
• Termination of guarantee
(§ 4280.160).
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4. Combined Funding
Other than updating cross-references,
the only other change to this section
was deleting the third-party, in-kind
contribution prohibition as was done for
RES and EEI grants.
5. Renewable Energy System Feasibility
Study Grants
The provisions contained in the Fiscal
Year 2010 notice for RES feasibility
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study grants that were specific to RES
feasibility study grants are organized in
the interim rule as shown in the
following table. Other provisions in the
Fiscal Year 2010 notice for RES
feasibility study grants that are
applicable to the other REAP programs
are incorporated into the General
provisions section of the interim rule.
Section
number
Section name
Applicant eligibility ....................
Project eligibility ........................
Application eligibility provisions
Grant funding for feasibility
studies ...................................
Feasibility study grant applications—content .......................
Evaluation of feasibility study
grant applications ..................
Scoring feasibility study grant
applications ...........................
Selecting feasibility study grant
applications for award ...........
Actions prior to grant closing ....
Awarding and administering
feasibility study grants ..........
Servicing feasibility study
grants ....................................
4280.170
4280.171
4280.172
4280.173
4280.176
4280.177
4280.178
4280.179
4280.180
4280.181
4280.182
With a limited number of exceptions,
the provisions found in the Fiscal Year
2010 notice for RES feasibility study
grants have been incorporated into the
interim rule. These exceptions are
presented below.
Project eligibility (§ 4280.171). Three
conforming changes were made to the
requirements for project eligibility.
First. The project for which the RES
feasibility study is to be performed must
be located in a State. This is a
conforming change necessitated by
removing the citizenship requirement
(which was incorporated by reference in
the Fiscal Year 2010 Notice).
Second. The applicant must have a
place of business in a State. This is also
a conforming change necessitated by
removing the citizenship requirement
(which was incorporated by reference in
the Fiscal Year 2010 notice).
Third. A RES feasibility study may be
performed for a proposed RES project
for a facility that is located in a nonrural area if the applicant is an
agricultural producer. If the agricultural
producer’s facility is in a non-rural area,
then the feasibility study can be for a
renewable energy system on integral
components of or directly related to the
facility, such as vertically integrated
operations, and are part of and colocated with the agriculture production
operation. For example, if an
agricultural producer grows vegetables
in a greenhouse located in a non-rural
area and sells those vegetables at a colocated retail operation, where both the
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greenhouse and the retail operation are
owned by the applicant, the feasibility
study may consider both the greenhouse
and the retail operation. If the retail
operation is not co-located with the
greenhouse, in this example, the
feasibility study could only consider the
greenhouse and not the retail operation.
Under the Fiscal Year 2010 notice, all
projects were required to be in a rural
area.
Forms and certifications (§ 4280.176).
Two additional forms are identified for
submittal with the application—Forms
SF–424A and SF–424B. These forms are
applicable for non-construction projects.
The certification that the renewable
energy system is located in a rural area
is limited to rural small businesses,
because, under the interim rule, the
rural area location requirement does not
apply to projects from agricultural
producers.
Evaluation of feasibility study grant
applications (§ 4280.177). The sentence
referring to the Agency continuing to
process an application if the application
contains certification that the applicant
has neither sought nor received any
other Federal or State assistance for a
RES feasibility study on the subject
facility was not included in the interim
rule, because there are other reasons
why the Agency may not continue
processing an application.
Scoring feasibility study grant
applications (§ 4280.178). Reference to
‘‘Other Federal or State assistance for
only the RES feasibility study would
make the request ineligible’’ under the
scoring criterion for commitment of
funds was not included in the interim
rule because it is incorrect.
Awarding and administering
feasibility study grants (§ 4280.181). The
interim rule clarifies when which forms
are to be submitted.
Servicing (§ 4280.182). The sentence
‘‘All non-confidential information
resulting from the Grantee’s activities
shall be made available to the general
public on an equal basis’’ is not
included in the interim rule because it
is not appropriate.
Intergovernmental review comments.
This provision was not included in the
interim rule because it is not applicable
to this program.
Exception Authority. The exception
authority provision in the Fiscal Year
2010 notice is replaced in the interim
rule with a different exception authority
provision that is a more recent provision
and that is applicable across the entire
subpart.
Appeals. The appeals provision in the
Fiscal Year 2010 notice is replaced in
the interim rule with a different appeals
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provision that is applicable across the
entire subpart.
6. Energy Audit and Renewable Energy
Development Assistance Grants
As was done for RES feasibility study
grants, the provisions contained in the
Fiscal Year 2010 notice for EA and
REDA grants that are specific to EA and
REDA grants are organized in the
interim rule as shown in the following
table. Other provisions in the Fiscal
Year 2010 notice for EA and REDA
grants that are applicable to the other
REAP programs are incorporated into
the General provisions section of the
interim rule.
Section name
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Applicant eligibility ....................
Project eligibility ........................
Grant funding for energy audit
and renewable energy development assistance ................
EA/REDA grant applications—
content ..................................
Evaluation of energy audit and
renewable energy development assistance grant applications ...................................
Scoring energy audit and renewable energy development
assistance grant applications
Selecting energy audit and renewable energy development
assistance grant applications
for award ...............................
Actions prior to grant closing ....
Awarding and administering energy audit and renewable energy development assistance
grants ....................................
Servicing energy audit and renewable energy development
assistance grants ..................
Section
number
4280.186
4280.187
4280.188
4280.190
4280.191
4280.192
4280.193
4280.194
4280.195
4280.196
With a limited number of exceptions,
the provisions found in the Fiscal Year
2010 notice for EA and REDA grants
have been incorporated into the interim
rule. These exceptions are presented
below.
Applicant eligibility (§ 4280.186). The
citizenship requirement found in the
Fiscal Year 2010 notice is not included
in the interim rule.
Project eligibility (§ 4280.187). In
response to the removal of the
citizenship requirement, the interim
rule requires that the energy audit or
renewable energy development
assistance must be provided to a
recipient in a State and the applicant
must have a place of business in a State.
Another change is that the rural area
requirement in the interim rule is not
applicable to agricultural producers (as
it was in the Fiscal Year 2010 notice).
Instead, a facility owned by an
agricultural producer for which an
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energy audit is being conducted or that
is receiving renewable energy
development assistance may be located
in either a rural area or non-rural area.
If the agricultural producer’s facility is
in a non-rural area, then the energy
audit or renewable energy development
assistance can be for a renewable energy
system or energy efficiency
improvement on integral components of
or that are directly related to the facility,
such as vertically integrated operations,
and are part of and co-located with the
agriculture production operation.
Grant funding for energy audit and
renewable energy development
assistance (§ 4280.188). Under the
provisions for eligible project costs, the
interim rule does not include ‘‘pay for
assistance to any private business
enterprise which does not meet the
requirements of paragraph III.A(2) of
this Notice’’ because the referenced
paragraph in the Fiscal Year 2010 notice
refers to meeting the citizenship
requirement, which has been not been
included in the interim rule, thus
making this provision not applicable to
the interim rule.
Application contents (§ 4280.190).
The requirement to submit
intergovernmental review comments
was not included in the interim rule
because intergovernmental review is not
required for this program. In addition,
the Agency removed the phrasing ‘‘(in
addition to the required 25 percent
contribution from the agricultural
producer or rural small business for the
cost of an energy audit)’’ from the title
of the ‘‘leveraging and commitment of
other sources of funding’’ scoring
criterion because the Agency
determined that it was confusing.
Scoring energy audit and renewable
energy development assistance grant
applications (§ 4280.192). The interim
rule replaces ‘‘existing rural service
area’’ with ‘‘existing service area.’’
Selecting energy audit and renewable
energy development grant assistance
applications for award (§ 4280.193). The
interim rule does not include the Fiscal
Year 2010 provision concerning
objections raised by State or local
governments during the
intergovernmental review process,
because the intergovernmental review
process is not applicable to this
program. Thus, this provision is not
appropriate.
Awarding and administering energy
audit and renewable energy
development assistance grants
(§ 4280.195). The text concerning forms
was revised to clarify which forms are
to be submitted to the Agency and to
remove reference to the grant being
considered closed on the obligation
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21117
date, because that is incorrect and is not
needed in the rule.
Servicing (§ 4280.196). In the
requirements for performance reports,
the phrase ‘‘final semiannual
performance report’’ was revised to
‘‘final performance report’’ for clarity. In
addition, the Agency recast the
paragraph on the use of remaining funds
to use the same phrasing as found in the
deobligation provisions for RES
feasibility study grants.
Intergovernmental review comments.
This provision was not included in the
interim rule because it is not applicable
to this program.
Exception Authority. The exception
authority provision in the Fiscal Year
2010 notice is replaced in the interim
rule with a different exception authority
provision that is a more recent provision
and that is applicable across the entire
subpart.
Appeals. The appeals provision in the
Fiscal Year 2010 notice is replaced in
the interim rule with a different appeals
provision that is applicable across the
entire subpart.
III. Request for Comments
The Agency is interested in receiving
comments on all aspects of the interim
rule. An area in which the Agency is
seeking specific comments is identified
below. All comments should be
submitted as indicated in the ADDRESSES
section of this preamble.
Demonstrated financial need. The
Agency is seeking comment on whether
to require demonstrated financial need
for applicants seeking grants and, if so,
what should the requirements be for
such demonstration (i.e., how would an
applicant demonstrate financial need).
Please be specific and provide rationale
to support your position.
List of Subjects in 7 CFR Part 4280
Loan programs—Business and
industry, Economic development,
Energy, Energy audits, Energy efficiency
improvements, Feasibility studies, Grant
programs, Guaranteed loan programs,
Renewable energy development
assistance, Renewable energy systems,
and Rural areas.
For the reasons set forth in the
preamble, Chapter XLII of title 7 of the
Code of Federal Regulations is amended
as follows:
CHAPTER XLII—RURAL BUSINESS–
COOPERATIVE SERVICE AND RURAL
UTILITIES SERVICE, DEPARTMENT OF
AGRICULTURE
PART 4280—LOANS AND GRANTS
1. The authority citation for part 4280
is revised to read as follows:
■
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Authority: 5 U.S.C. 301; 7 U.S.C. 940c; 7
U.S.C. 8107.
2. Subpart B of part 4280 is revised to
read as follows:
■
Subpart B—Rural Energy for America
Program General
Sec.
4280.101 Purpose.
4280.102 Organization of subpart.
4280.103 Definitions.
4280.104 Exception authority.
4280.105 Appeals.
4280.106 Conflict of interest.
4280.107 USDA Departmental Regulations.
4280.108 Laws that contain other
compliance requirements.
4280.109 Ineligible applicants, borrowers,
and owners.
4280.110 General applicant and application
provisions.
4280.111 Notifications.
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Renewable Energy System and Energy
Efficiency Improvement Grants
4280.112 Applicant eligibility.
4280.113 Project eligibility.
4280.114 Qualification for simplified
applications.
4280.115 RES and EEI grant funding.
4280.116 Application and documentation.
4280.117 Evaluation of RES and EEI grant
applications.
4280.118 Insurance requirements.
4280.119 Construction planning and
performing development.
4280.120 RES and EEI grantee
requirements.
4280.121 Servicing grants.
Renewable Energy System and Energy
Efficiency Improvement Guaranteed Loans
4280.122 Borrower eligibility.
4280.123 Project eligibility.
4280.124 Guaranteed loan funding.
4280.125 Interest rates.
4280.126 Terms of loan.
4280.127 Guarantee/annual renewal fee
percentages.
4280.128 Application and documentation.
4280.129 Evaluation of RES and EEI
guaranteed loan applications.
4280.130 Eligible lenders.
4280.131 Lender’s functions and
responsibilities.
4280.132 Access to records.
4280.133 Conditions of guarantee.
4280.134 Sale or assignment of guaranteed
loan.
4280.135 Participation.
4280.136 Minimum retention.
4280.137 Repurchase from holder.
4280.138 Replacement of document.
4280.139 Credit quality.
4280.140 Financial statements.
4280.141 Appraisals.
4280.142 Personal and corporate
guarantees.
4280.143 Loan approval and obligation of
funds.
4280.144 Transfer of lenders.
4280.145 Changes in borrower.
4280.146 Conditions precedent to issuance
of Loan Note Guarantee.
4280.147 Issuance of the guarantee.
4280.148 Refusal to execute Loan Note
Guarantee.
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4280.149 Requirements after project
construction.
4280.150 Insurance requirements.
4280.151 [Reserved]
4280.152 Servicing guaranteed loans.
4280.153 Substitution of lender.
4280.154 Default by borrower.
4280.155 Protective advances.
4280.156 Liquidation.
4280.157 Determination of loss and
payment.
4280.158 Future recovery.
4280.159 Bankruptcy.
4280.160 Termination of guarantee.
4280.161–4280.164 [Reserved]
Appendix B to Subpart B of Part 4280—
Technical Reports for Projects with Total
Eligible Project Costs of Greater than
$200,000
Appendix C to Subpart B of Part 4280—
Technical Report for Hydropower
Projects
Appendix D to Subpart B of Part 4280—
Technical Report for Flexible Fuel
Pumps
Appendix E to Subpart B of Part 4280—
Feasibility Study Content
Combined Funding for Renewable Energy
Systems and Energy Efficiency
Improvements
4280.165 Combined funding for renewable
energy systems and energy efficiency
improvements.
4280.166–4280.169 [Reserved]
General
Renewable Energy System Feasibility Study
Grants
4280.170 Applicant eligibility.
4280.171 Project eligibility.
4280.172 Application eligibility provisions.
4280.173 Grant funding for feasibility
studies.
4280.174–4280.175 [Reserved]
4280.176 Feasibility study grant
applications—Content.
4280.177 Evaluation of feasibility study
grant applications.
4280.178 Scoring feasibility study grant
applications.
4280.179 Selecting feasibility study grant
applications for award.
4280.180 Actions prior to grant closing.
4280.181 Awarding and administering
feasibility study grants.
4280.182 Servicing feasibility study grants.
4280.183–4280.185 [Reserved]
Energy Audit and Renewable Energy
Development Assistance Grants
4280.186 Applicant eligibility.
4280.187 Project eligibility.
4280.188 Grant funding for energy audit
and renewable energy development
assistance.
4280.189 [Reserved]
4280.190 EA/REDA grant applications—
Content.
4280.191 Evaluation of energy audit and
renewable energy development
assistance grant applications.
4280.192 Scoring energy audit and
renewable energy development
assistance grant applications.
4280.193 Selecting energy audit and
renewable energy development
assistance grant applications for award.
4280.194 Actions prior to grant closing.
4280.195 Awarding and administering
energy audit and renewable energy
development assistance grants.
4280.196 Servicing energy audit and
renewable energy development
assistance grants.
4280.197–4280.199 [Reserved]
4280.200 OMB control numbers.
Appendix A to Subpart B of Part 4280—
Technical Reports for Projects with Total
Eligible Project Costs of $200,000 or Less
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Subpart B—Rural Energy for America
Program
§ 4280.101
Purpose.
This subpart contains the procedures
and requirements for providing the
following financial assistance under the
Rural Energy for America Program:
(a) Grants or guaranteed loans, or a
combination grant and guaranteed loan,
for the purpose of purchasing and
installing renewable energy systems and
energy efficiency improvements in rural
areas;
(b) Grants for conducting renewable
energy system feasibility studies; and
(c) Grants to assist agricultural
producers and rural small businesses by
conducting energy audits and providing
recommendations and information on
renewable energy development
assistance and improving energy
efficiency.
§ 4280.102
Organization of subpart.
(a) Sections 4280.103 through
4280.111 discuss definitions, exception
authority, appeals, conflict of interest,
USDA Departmental regulations, other
applicable laws, ineligible applicants,
borrowers, and owners, general
applicant and application provisions,
and notifications, which are applicable
to all of the funding programs under this
subpart.
(b) Sections 4280.112 through
4280.121 discuss the requirements
specific to renewable energy system and
energy efficiency improvement grants.
Sections 4280.112 and 4280.113
discuss, respectively, applicant and
project eligibility. Section 4280.114
discusses the circumstances under
which an applicant may qualify to
submit a simplified application for a
grant. Sections 4280.115 through
4280.118 address grant funding, grant
application content and required
documentation, the evaluation process,
and insurance requirements. Sections
4280.119 through 4280.121 address
project planning, development, and
completion, grantee requirements, and
grant servicing.
(c) Sections 4280.122 through
4280.160 discuss the requirements
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specific to renewable energy system and
energy efficiency improvement
guaranteed loans. Sections 4280.122
through 4280.127 discuss eligibility and
requirements for making and processing
loans guaranteed by the Agency. Section
4280.128 addresses the application and
documentation requirements, separating
the requirements for loans over
$600,000 and for loans of $600,000 or
less. Section 4280.129 addresses the
evaluation of guaranteed loan
applications. Sections 4280.130 through
4280.160 provide guaranteed loan
origination and servicing requirements.
These requirements apply to lenders,
holders, and other parties involved in
making, guaranteeing, holding,
servicing, or liquidating such loans.
(d) Section 4280.165 presents the
process by which the Agency will make
combined loan guarantee and grant
funding available for renewable energy
system and energy efficiency
improvement projects.
(e) Sections 4280.170 through
4280.182 presents the process by which
the Agency will make renewable energy
system feasibility study grant funding
available. These sections cover
applicant, project, and application
eligibility; grant funding; application
content, evaluation, scoring, and
selection for award; and grant award,
administration, and servicing.
(f) Sections 4280.186 through
4280.196 present the process by which
the Agency will make energy audit and
renewable energy development
assistance grant funding available.
These sections cover applicant and
project eligibility; grant funding;
application content, evaluation, scoring,
and selection for award; and grant
award, administration, and servicing.
(g) Appendices A through D of this
subpart cover technical report
requirements. Appendix A applies to
projects with total eligible project costs
of $200,000 or less; Appendix B applies
projects with total eligible project costs
greater than $200,000; Appendix C
applies to hydropower projects; and
Appendix D applies to flexible fuel
pumps. Appendix E identifies the
contents of the feasibility study that will
be required to be submitted to the
Agency if funding is provided under
§§ 4280.170 through 4280.182.
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§ 4280.103
Definitions.
Terms used in this subpart are
defined in either § 4279.2 of this chapter
or in this section. If a term is defined in
both § 4279.2 and this section, it will
have, for purposes of this subpart only,
the meaning given in this section.
Administrator. The Administrator of
the Rural Business-Cooperative Service
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within the Rural Development Mission
Area of the U.S. Department of
Agriculture.
Agency. The Rural BusinessCooperative Service or successor
Agency assigned by the Secretary of
Agriculture to administer the Rural
Energy for America Program. References
to the National Office, Finance Office,
State Office, or other Agency offices or
officials should be read as prefaced by
‘‘Agency’’ or ‘‘Rural Development’’ as
applicable.
Agricultural producer. An individual
or entity directly engaged in the
production of agricultural products,
including crops (including farming);
livestock (including ranching); forestry
products; hydroponics; nursery stock; or
aquaculture, whereby 50 percent or
greater of their gross income is derived
from the operations.
Anaerobic digester project. A
renewable energy system that uses
animal waste and other organic
substrates, via anaerobic digestion, to
produce biomethane that is used to
produce thermal or electrical energy or
converted to a compressed gaseous or
liquid state.
Annual receipts. The total income or
gross income (sole proprietorship) plus
cost of goods sold.
Applicant. The agricultural producer
or rural small business that is seeking a
grant, guaranteed loan, or a combination
of a grant and loan, under this subpart.
Assignment Guarantee Agreement
(Form RD 4279–6) or successor form. A
signed agreement between the Agency,
the lender, and the holder containing
the terms and conditions of an
assignment of a guaranteed portion of a
loan.
Bioenergy project. A renewable energy
system that produces fuel, thermal
energy, or electric power from a biomass
source, other than an anaerobic digester
project.
Biogas. Renewable biomass converted
to gaseous fuels.
Blended liquid transportation fuel. A
fuel used for transportation that:
(1) Is composed of one or more fuel
types, at least one of which must meet
the Renewable Fuel Standard, and
(2) Results in a blended fuel that
exceeds the highest requirement for the
percentage volume for a renewable fuel.
Borrower. Any party or parties liable
for a guaranteed loan made under this
subpart except guarantors.
Capacity. The maximum load that an
apparatus or heating unit is able to meet
on a sustained basis as rated by the
manufacturer.
Commercially available. A system
that has a proven operating history
specific to the proposed application.
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Such a system is based on established
design, and installation procedures and
practices. Professional service
providers, trades, large construction
equipment providers, and labor are
familiar with installation procedures
and practices. Proprietary and balance
of system equipment and spare parts are
readily available. Service is readily
available to properly maintain and
operate the system. An established
warranty exists for parts, labor, and
performance.
Conditional Commitment (Form RD
4279–3) or successor form. Agency
notice to the lender that the loan
guarantee is approved subject to the
completion of all conditions and
requirements set forth by the Agency.
Default. The condition where a
borrower or grantee is not in compliance
with one or more loan covenants or
grant conditions as stipulated in the
Letter of Conditions, Conditional
Commitment, or loan or grant
agreement.
Departmental regulations. The
regulations of the Department of
Agriculture’s Office of Chief Financial
Officer (or successor office) as codified
in 2 CFR part 417 and 7 CFR parts 3000
through 3099, including, but not
necessarily limited to, 7 CFR parts 3015
through 3019, 7 CFR part 3021, and 7
CFR part 3052.
Design/build method. A method of
project development whereby all design,
engineering, procurement, construction,
and other related project activities are
performed under a single contract. The
prime contractor is solely responsible
and accountable for successful delivery
of the project to the owner.
Eligible project costs. The total project
costs that are eligible to be paid with
program funds.
Energy assessment. A report
conducted by an experienced energy
assessor, certified energy manager or
professional engineer assessing energy
cost and efficiency by analyzing energy
bills and briefly surveying the target
building, machinery, or system. The
report identifies and provides a savings
and cost analysis of low-cost/no-cost
measures. The report will estimate the
overall costs and expected energy
savings from these improvements, and
dollars saved per year. The report will
estimate weighted-average payback
period in years.
Energy assessor. An individual or
entity that conducts an energy
assessment.
Energy audit. An audit conducted by
a certified energy manager or
professional engineer that focuses on
potential capital-intensive projects and
involves detailed gathering of field data
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and engineering analysis. The audit will
provide detailed project costs and
savings information with a high level of
confidence sufficient for major capital
investment decisions.
Energy auditor. An individual or
entity that conducts an energy audit.
Energy efficiency improvement (EEI).
Improvements to a facility, building, or
process that reduce energy
consumption, or reduce energy
consumed per square foot.
Existing business. A business that has
completed at least one full business
cycle.
Fair market value of equity in real
property. Fair market value of real
property, as established by an appraisal,
less the outstanding balance of any
mortgages, liens, or encumbrances.
Feasibility study. An analysis of the
economic, market, technical, financial,
and management feasibility of a
proposed project or business.
Financial feasibility. The ability of a
project or business to achieve the
income, credit, and cash flows to
financially sustain a project over the
long term. The concept of financial
feasibility includes assessments of the
cost-accounting system, the availability
of short-term credit for seasonal
businesses, and the adequacy of raw
materials and supplies.
Flexible fuel pump. A retail pump
that combines and dispenses a blended
liquid transportation fuel or dispenses a
blended liquid transportation fuel. If a
flexible fuel pump dispenses more than
one blend of liquid transportation fuel,
at least one of the blends must meet the
definition of blended liquid
transportation fuel found in this section.
Geothermal, direct use. A system that
uses thermal energy directly from a
geothermal source.
Geothermal, electric generation. A
system that uses geothermal energy to
produce high pressure steam for electric
power production.
Holder. A person or entity, other than
the lender, who owns all or part of the
guaranteed portion of the loan with no
servicing responsibilities. When the
single note option is used and the
lender assigns a part of the guaranteed
note to an assignee, the assignee
becomes a holder only when the Agency
receives notice and the transaction is
completed through the use of Form RD
4279–6.
Hydroelectric energy. Energy created
from various hydroelectric sources
including, but not limited to, diverted
run-of-river water, in-stream run-of-river
water, and in-conduit water.
Hydrogen project. A renewable energy
system that produces hydrogen or, a
renewable energy system that uses
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mechanical or electric power or thermal
energy from a renewable resource using
hydrogen as an energy transport
medium.
Hydropower. Energy created by
hydroelectric or ocean energy.
Institution of higher education. As
defined in 20 U.S.C. 1002(a).
Instrumentality. An organization
recognized, established, and controlled
by a State, tribal, or local government,
for a public purpose or to carry out
special purposes.
Interconnection agreement. The terms
and conditions governing the
interconnection and parallel operation
of the grantee’s or borrower’s electric
generation equipment and the utility’s
electric power system.
Interim financing. A temporary or
short-term loan made with the clear
intent that it will be repaid through
another loan, cash, or other financing
mechanism. Interim financing is
frequently used to pay construction and
other costs associated with a planned
project, with permanent financing to be
obtained after project completion.
Large solar, electric. Large solar
electric systems are those for which the
rated power of the system is larger than
10 kilowatts (kW). Large solar electric
systems are either stand-alone (off grid)
or interconnected to the grid (on grid).
Large solar, thermal. Large solar
thermal systems are those for which the
rated storage volume of the system is
greater than 240 gallons or that have a
collector area of more than 1,000 square
feet.
Large wind system. A wind energy
project for which the rated power of the
individual wind turbine(s) is larger than
100kW.
Lender. The organization making,
servicing, and collecting the loan that is
guaranteed under the provisions of this
subpart.
Lender’s Agreement (Form RD 4279–
4) or successor form. Agreement
between the Agency and the lender
setting forth the lender’s loan
responsibilities.
Loan Note Guarantee (Form RD 4279–
5) or successor form. Instrument issued
and executed by the Agency containing
the terms and conditions of the
guarantee.
Matching funds. The funds needed to
pay for the portion of the eligible project
costs not funded or guaranteed by the
Agency through a grant or guaranteed
loan under this program. Unless
authorized by statute, other Federal
grant funds cannot be used to meet a
matching funds requirement.
Necessary capital improvement. A
capital improvement required to keep
an existing system in compliance with
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regulations or to maintain technical or
operational feasibility.
Ocean energy. Energy created by use
of various types of moving water
including, but not limited to, tidal,
wave, current, and thermal changes.
Participation. The sale of interest in a
loan by the lender wherein the lender
retains the note, collateral securing the
note, and all responsibility for loan
servicing and liquidation.
Passive investor. An equity investor
that does not actively participate in
management and operation decisions of
the business entity as evidenced by a
contractual arrangement.
Post-application. The period of time
after the Agency has received a
complete application, which contains
all parts necessary for the Agency to
determine applicant and project
eligibility, to score the application, and
to conduct the technical evaluation.
Power purchase agreement. The terms
and conditions governing the sale and
transportation of electricity produced by
the grantee or borrower to another party.
Pre-commercial technology.
Technology that has emerged through
the research and development process
and has technical and economic
potential for commercial application,
but is not yet commercially available.
Promissory Note. Evidence of debt. A
note that a borrower signs promising to
pay a specific amount of money at a
stated time or on demand.
Public power entity. Is defined using
the definition of state utility as defined
in section 217(A)(4) of the Federal
Power Act (16 U.S.C. 824q(a)(4)). As of
this writing, the definition ‘‘means a
State or any political subdivision of a
State, or any agency, authority, or
instrumentality of any one or more of
the foregoing, or a corporation that is
wholly owned, directly or indirectly, by
any one or more of the foregoing,
competent to carry on the business of
developing, transmitting, utilizing, or
distributing power.’’
Qualified consultant. An entity
possessing the knowledge, expertise,
and experience to perform a specific
task.
Qualified party. An independent third
party entity possessing the knowledge,
expertise, and experience to perform in
an efficient, effective, and authoritative
manner the specific task required.
Rated power. The maximum amount
of energy that can be created at any
given time.
Renewable biomass.
(1) Materials, pre-commercial
thinnings, or invasive species from
National Forest System land and public
lands (as defined in section 103 of the
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Federal Land Policy and Management
Act of 1976 (43 U.S.C. 1702)) that:
(i) Are byproducts of preventive
treatments that are removed to reduce
hazardous fuels; to reduce or contain
disease or insect infestation; or to
restore ecosystem health;
(ii) Would not otherwise be used for
higher-value products; and
(iii) Are harvested in accordance with
applicable law and land management
plans and the requirements for oldgrowth maintenance, restoration, and
management direction of paragraphs
(e)(2), (e)(3), and (e)(4) and large-tree
retention of subsection (f) of section 102
of the Healthy Forests Restoration Act of
2003 (16 U.S.C. 6512); or
(2) Any organic matter that is
available on a renewable or recurring
basis from non-Federal land or land
belonging to an Indian or Indian tribe
that is held in trust by the United States
or subject to a restriction against
alienation imposed by the United States,
including:
(i) Renewable plant material,
including feed grains; other agricultural
commodities; other plants and trees;
and algae; and
(ii) Waste material, including crop
residue; other vegetative waste material
(including wood waste and wood
residues); animal waste and byproducts
(including fats, oils, greases, and
manure); and food waste and yard
waste.
Renewable energy. Energy derived
from:
(1) A wind, solar, renewable biomass,
ocean (including tidal, wave, current,
and thermal), geothermal or
hydroelectric source; or
(2) Hydrogen derived from renewable
biomass or water using wind, solar,
ocean (including tidal, wave, current,
and thermal), geothermal or
hydroelectric energy sources.
Renewable Energy Development
Assistance. Assistance provided by
eligible grantees to agricultural
producers and rural small businesses to
become more energy efficient and to use
renewable energy technologies and
resources. The renewable energy
development assistance may consist of
renewable energy site assessment and/or
renewable energy technical assistance.
Renewable energy site assessment. A
report provided to an agricultural
producer or rural small business
providing recommendations and
information regarding the use of
renewable energy technologies in its
operation. The report shall be prepared
by a qualified consultant and evaluate a
specific site or geographic area for
potential use of one or more renewable
energy technologies. Typically, the
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report will evaluate a potential
renewable energy project with an
estimated total cost of construction of
less than $200,000. The evaluation shall
be based on existing data, which may
include data regarding existing and/or
proposed structures, commercially
available technologies, feed-stocks, and
other renewable energy resources. The
report will consider factors such as the
site and the potential uses of renewable
energy technology at the site. The report
will not include information about any
residential dwelling(s).
Renewable energy system (RES). A
system that produces or produces and
delivers usable energy from a renewable
energy source, or is a flexible fuel
pump.
Renewable energy technical
assistance. Assistance provided to
agricultural producers and rural small
businesses on how to use renewable
energy technologies and resources in
their operations.
Rural or rural area. Any area of a
State not in a city or town that has a
population of more than 50,000
inhabitants, according to the latest
decennial census of the United States,
or in the urbanized area contiguous and
adjacent to a city or town that has a
population of more than 50,000
inhabitants, and any area that has been
determined to be ‘‘rural in character’’ by
the Under Secretary for Rural
Development, or as otherwise identified
in this definition.
(1) An area that is attached to the
urbanized area of a city or town with
more than 50,000 inhabitants by a
contiguous area of urbanized census
blocks that is not more than 2 census
blocks wide. Applicants from such an
area should work with their Rural
Development State Office to request a
determination of whether their project is
located in a rural area under this
provision.
(2) For the purposes of this definition,
cities and towns are incorporated
population centers with definite
boundaries, local self government, and
legal powers set forth in a charter
granted by the State.
(3) For the Commonwealth of Puerto
Rico, the island is considered rural and
eligible for Business Programs
assistance, except for the San Juan
Census Designated Place (CDP) and any
other CDP with greater than 50,000
inhabitants. CDPs with greater than
50,000 inhabitants, other than the San
Juan CDP, may be determined to be
eligible if they are ‘‘not urban in
character.’’
(4) For the State of Hawaii, all areas
within the State are considered rural
and eligible for Business Programs
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assistance, except for the Honolulu CDP
within the County of Honolulu.
(5) For the purpose of defining a rural
area in the Republic of Palau, the
Federated States of Micronesia, and the
Republic of the Marshall Islands, the
Agency shall determine what
constitutes rural and rural area based on
available population data.
(6) The determination that an area is
‘‘rural in character’’ will be made by the
Under Secretary of Rural Development.
The process to request a determination
under this provision is outlined in
paragraph (6)(ii) of this definition.
(i) The determination that an area is
‘‘rural in character’’ under this definition
will apply to areas that are within:
(A) An urbanized area that has two
points on its boundary that are at least
40 miles apart, which is not contiguous
or adjacent to a city or town that has a
population of greater than 150,000
inhabitants or the urbanized area of
such a city or town; or
(B) An urbanized area contiguous and
adjacent to a city or town of greater than
50,000 inhabitants that is within onequarter mile of a rural area.
(ii) Units of local government may
petition the Under Secretary of Rural
Development for a ‘‘rural in character’’
designation by submitting a petition to
both the appropriate Rural Development
State Director and the Administrator on
behalf of the Under Secretary. The
petition shall document how the area
meets the requirements of paragraph
(6)(i)(A) or (B) of this definition and
discuss why the petitioner believes the
area is ‘‘rural in character,’’ including,
but not limited to, the area’s population
density, demographics, and topography
and how the local economy is tied to a
rural economic base. Upon receiving a
petition, the Under Secretary will
consult with the applicable Governor or
leader in a similar position and request
comments to be submitted within 5
business days, unless such comments
were submitted with the petition. The
Under Secretary will release to the
public a notice of a petition filed by a
unit of local government not later than
30 days after receipt of the petition by
way of publication in a local newspaper
and posting on the Agency’s Web site,
and the Under Secretary will make a
determination not less than 15 days, but
no more than 60 days, after the release
of the notice. Upon a negative
determination, the Under Secretary will
provide to the petitioner an opportunity
to appeal a determination to the Under
Secretary, and the petitioner will have
10 business days to appeal the
determination and provide further
information for consideration.
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Rural Energy for America Program
Grant Agreement (Form RD 4280–2) or
successor form. An agreement between
the Agency and the grantee setting forth
the provisions under which the grant
will be administered.
Simple payback. The estimated
simple payback of a project funded
under this subpart as calculated using
paragraph (1), (2), or (3), as applicable,
of this definition.
(1) For energy generation projects,
simple payback is calculated as follows:
(i) Simple payback = (Total Project
Costs (including REAP Grant))/(Average
Net Income + Interest Expense +
Depreciation Expense (for the project))
(ii) Average net income:
(A) Is based on all energy related
revenue streams which include
monetary benefits from Production Tax
Credit (PTC), Renewable Energy Credit,
Carbon Credits, revenue from
byproducts produced by the energy
system, fair market value of byproducts
produced by and used in the project or
related enterprises, and other incentives
that can be annualized.
(B) Is based on income remaining after
all project obligations are paid
(operating and maintenance), except
interest and depreciation as noted
above.
(C) Is based on the Agency’s review
and acceptance of the project’s typical
year income (which is after the project
is operating and stabilized) projections
at the time of application submittal.
(D) Does not allow Investment Tax
Credits, State tax incentives, or other
one-time construction and investment
related benefits that cannot be
annualized to be included as income or
reduce total eligible project costs.
(2) For energy replacement and energy
efficiency improvement projects, simple
payback is calculated as follows:
(i) Simple payback = (Total Project
Costs (including REAP Grant))/Dollar
Value of Energy Generated or Saved (as
applicable)
(ii) Dollar value of energy generated or
saved incorporates the following:
(A) All energy related revenue
streams, which include monetary
benefits from PTC, Renewable Energy
Credit, Carbon Credits, revenue from
byproducts produced by the energy
system, and other monetary incentives
that can be annualized.
(B) Energy saved or replaced shall be
calculated on the quantity of energy
saved or replaced (e.g., BTU) and
converted to a monetary value using a
constant value or price of energy as
determined under paragraph (2)(ii)(B)(3)
of this definition.
(1) The actual total quantity of energy
used (BTU) in the original building and
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equipment in the 12 months prior to the
RES or EEI project application.
(2) Projected energy usage after the
RES or EEI project shall be the projected
total quantity of energy used (BTU) on
an annual basis for the same size or
capacity as the original building or
equipment. For energy efficiency
improvement to equipment, if the new
piece of equipment has a different
capacity than the piece of equipment
being replaced, the projected total
quantity of energy used for the new
piece of equipment shall be adjusted
based on the ratio of the capacity of the
replaced piece of equipment to the
capacity of the new piece of equipment.
(3) Value or price of energy shall be
the actual average price paid over the
last year and used as a constant for all
calculations of the value of energy.
(C) Does not allow energy efficiency
improvements to monetize benefits
other than the dollar amount of the
energy savings the agricultural producer
or rural small business realizes as a
result of the improvement.
(D) Does not allow Investment Tax
Credits, State tax incentives, or other
one-time construction and investment
related benefits that cannot be
annualized to be included as income or
reduce total project costs.
(3) For flexible fuel pumps, the
calculation for simple payback is as
follows:
(i) Simple payback = (Total Project
Costs (including REAP Grant))/(Increase
in Net Income + Interest Expense +
Depreciation Expense (for the project))
(ii) Increase in income:
(A) Is based on all flexible fuel pump
related net income (the projected
increase in annual net income resulting
by the installation of the project), which
includes monetary benefits from Tax
Credits and other credits or incentives
that can be annualized.
(B) Is based on income remaining after
all project obligations are paid
(operating and maintenance), except
interest and depreciation as noted
above.
(C) Is based on the Agency’s review
and acceptance of the project’s typical
year income (which is after the project
is operating and stabilized) projections
at the time of application submittal.
(D) Does not allow State tax
incentives or other one-time
construction and investment related
benefits that cannot be annualized to be
included as income or reduce total
eligible project costs.
Simplified application. An
application that conforms to the criteria
and procedures specified in § 4280.114.
Small business. An entity is
considered a small business in
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accordance with the Small Business
Administration’s (SBA) small business
size standards by the North American
Industry Classification System (NAICS)
found in 13 CFR part 121. A private
entity, including a sole proprietorship,
partnership, corporation, cooperative
(including a cooperative qualified under
section 501(c)(12) of the Internal
Revenue Code), and an electric utility,
including a Tribal or governmental
electric utility, that provides service to
rural consumers on a cost-of-service
basis without support from public funds
or subsidy from the Government
authority establishing the district,
provided such utilities meet SBA’s
definition of small business. These
entities must operate independent of
direct Government control except for
Tribal business entities formed as
Section 17 Corporations as determined
by the Secretary of the Interior or other
Tribal business entities that have similar
structures and relationships with their
Tribal governments as determined by
the Agency. The Agency shall determine
the small business status of such a
Tribal entity without regard to the
resources of the Tribal government.
With the exception of the entities
described above, all other non-profit
entities are excluded.
Small hydropower. A hydropower
project for which the rated power of the
system is 30 megawatts or less.
Small solar, electric. Small solar
electric projects are those for which the
rated power of the system is 10kW or
smaller. Small solar electric projects are
either stand-alone (off grid) or
interconnected to the grid at less than
600 volts (on grid).
Small solar, thermal. Small solar
thermal projects are those for which the
rated storage volume of the system is
240 gallons or smaller or that have a
collector area of 1,000 square feet or
less.
Small wind system. Wind energy
system for which the rated power of the
wind turbine is 100kW or smaller and
with a generator hub height of 120 feet
or less. A small wind system is either
stand-alone or connected to the local
electrical system at less than 600 volts.
Spreadsheet. A table containing data
from a series of financial statements of
a business over a period of time.
Financial statement analysis normally
contains spreadsheets for balance sheets
and income statements and may include
cash flow statement data and commonly
used ratios. The spreadsheets enable a
reviewer to easily scan the data, spot
trends, and make comparisons.
State. Any of the 50 states of the
United States, the Commonwealth of
Puerto Rico, the District of Columbia,
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the U.S. Virgin Islands, Guam,
American Samoa, the Commonwealth of
the Northern Mariana Islands, the
Republic of Palau, the Federated States
of Micronesia, and the Republic of the
Marshall Islands.
Total project costs. The sum of all
costs associated with a completed
project.
Used equipment. Any equipment that
has been used in any previous
application and is provided in an ‘‘as is’’
condition.
Very small business. A business with
fewer than 15 employees and less than
$1 million in annual receipts.
§ 4280.104
Exception authority.
The Administrator may, with the
concurrence of the Secretary of
Agriculture, make an exception, on a
case-by-case basis, to any requirement
or provision of this subpart that is not
inconsistent with any authorizing
statute or applicable law, if the
Administrator determines that
application of the requirement or
provision would adversely affect the
Federal government’s interest.
§ 4280.105
Appeals.
Only the grantee, borrower, lender, or
holder can appeal an Agency decision
made under this subpart. In cases where
the Agency has denied or reduced the
amount of final loss payment to the
lender, the adverse decision may be
appealed by the lender only. An adverse
decision that only impacts the holder
may be appealed by the holder only. A
decision by a lender adverse to the
interest of the borrower is not a decision
by the Agency, whether or not
concurred in by the Agency. An adverse
decision regarding a grant application
may be appealed by the applicant only.
Appeals will be handled in accordance
with 7 CFR part 11 of this title.
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§ 4280.106
Conflict of interest.
(a) No conflict of interest or
appearance of conflict of interest will be
allowed. For purposes of this subpart,
conflict of interest includes, but is not
limited to, distribution or payment of
grant and guaranteed loan funds or
award of project contracts to an
individual owner, partner, stockholder,
or beneficiary of the applicant or
borrower or a close relative of such an
individual when such individual will
retain any portion of the ownership of
the applicant or borrower.
(b) No member of or delegate to
Congress shall receive any share or part
of this grant or any benefit that may
arise there from; but this provision shall
not be construed to bar as a contractor
under the grant a publicly held
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corporation whose ownership might
include a member of Congress.
§ 4280.107 USDA Departmental
Regulations.
All projects funded under this subpart
are subject to the provisions of the
Departmental regulations (7 CFR
subtitle A), as applicable.
§ 4280.108 Laws that contain other
compliance requirements.
(a) Equal employment opportunity.
For all construction contracts and grants
in excess of $10,000, the contractor
must comply with Executive Order
11246, as amended by Executive Order
11375, and as supplemented by
applicable Department of Labor
regulations (41 CFR part 60). The
applicant or the lender and borrower, as
applicable, is responsible for ensuring
that the contractor complies with these
requirements.
(b) Equal opportunity and
nondiscrimination. The Agency will
ensure that equal opportunity and
nondiscrimination requirements are met
in accordance with the Equal Credit
Opportunity Act and 7 CFR part 15d,
Nondiscrimination in Programs and
Activities Conducted by USDA. The
Agency will not discriminate against
applicants on the basis of race, color,
religion, national origin, sex, marital
status, or age (provided that the
applicant has the capacity to contract);
the fact that all or part of the applicant’s
income derives from any public
assistance program; or the fact that the
applicant has in good faith exercised
any right under the Consumer Credit
Protection Act. Lenders will comply
with the requirements of the Equal
Credit Opportunity Act (see 12 CFR part
202). Such compliance will be
accomplished prior to loan closing.
(c) Civil rights compliance. Recipients
of grants must comply with the
Americans with Disabilities Act of 1990,
Title VI of the Civil Rights Act of 1964,
and Section 504 of the Rehabilitation
Act of 1973. This may include
collection and maintenance of data on
the race, sex, and national origin of the
recipient’s membership/ownership and
employees. These data must be available
to conduct compliance reviews in
accordance with 7 CFR part 1901,
subpart E, § 1901.204 of this title. Grants
will require one subsequent compliance
review after the last disbursement of
grant funds has been made, and the
facility has been in full operation for 90
days.
(d) Americans with Disabilities Act
(ADA). Guaranteed loans that involve
the construction of or addition to
facilities that accommodate the public
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and commercial facilities, as defined by
the ADA, must comply with the ADA.
The lender and borrower are responsible
for compliance.
(e) Environmental analysis. Subpart G
of part 1940 of this title outlines
environmental procedures and
requirements for this subpart.
Prospective applicants are advised to
contact the Agency to determine
environmental requirements as soon as
practicable after they decide to pursue
any form of financial assistance directly
or indirectly available through the
Agency.
(1) Any required environmental
review must be completed by the
Agency prior to the Agency obligating
any funds.
(2) The applicant will be notified of
all specific compliance requirements,
including, but not limited to, the
publication of public notices, and
consultation with State Historic
Preservation Offices and the U.S. Fish
and Wildlife Service.
(3) A site visit by the Agency may be
scheduled, if necessary, to determine
the scope of the review.
(4) The applicant taking any actions
or incurring any obligations during the
time of application or application
review and processing that would either
limit the range of alternatives to be
considered or that would have an
adverse effect on the environment, such
as the initiation of construction, will
result in project ineligibility.
(f) Executive Order 12898. When a
project is proposed and financial
assistance requested, the Agency will
conduct a Civil Rights Impact Analysis
(CRIA) with regards to environmental
justice. The CRIA must be conducted
and the analysis documented utilizing
Form RD 2006–38, ‘‘Civil Rights Impact
Analysis Certification.’’ This
certification must be done prior to loan
approval, obligation of funds, or other
commitments of Agency resources,
including issuance of a Letter of
Conditions or Form RD 4279–3,
whichever occurs first.
(g) Discrimination complaints. The
regulations contained in 7 CFR part
1901, subpart E of this title apply to this
program, with the exception of
guaranteed loans. Any person or any
specific class of person, believing they
have been subjected to discrimination
may file a complaint within 180 days of
an alleged act of discrimination or from
the time discrimination is known, or
should have been known, with the
USDA Director, Office of Adjudication,
Room 3326–W, Whitten Building, 1400
Independence Avenue, SW.,
Washington, DC 20250–9410.
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§ 4280.109 Ineligible applicants,
borrowers, and owners.
Applicants, borrowers, and owners
will be ineligible to receive funds under
this subpart as discussed in paragraphs
(a) and (b) of this section.
(a) If an applicant, borrower, or owner
has an outstanding judgment obtained
by the U.S. in a Federal Court (other
than in the United States Tax Court), is
delinquent in the payment of Federal
income taxes, or is delinquent on a
Federal debt, the applicant is not
eligible to receive a grant or guaranteed
loan until the judgment is paid in full
or otherwise satisfied or the
delinquency is resolved.
(b) If an applicant or borrower is
debarred from receiving Federal
assistance, the applicant is not eligible
to receive a grant or guaranteed loan
under this subpart.
§ 4280.110 General applicant and
application provisions.
(a) Complete applications. Applicants
must submit complete applications in
order to be considered. If an application
is incomplete, the Agency will identify
those parts of the application that are
incomplete and provide a written
explanation to the applicant for possible
future resubmission. Upon receipt of a
complete application by the appropriate
Agency office and by the applicable
application deadline, the Agency will
complete its evaluation.
(b) Application withdrawal. During
the period between the submission of an
application and the execution of loan
and/or grant award documents, the
applicant must notify the Agency, in
writing, if the project is no longer viable
or the applicant no longer is requesting
financial assistance for the project.
When the applicant so notifies the
Agency, the selection will be rescinded
or the application withdrawn.
(c) Satisfactory progress. An applicant
that has received one or more grants
and/or guaranteed loans under this
program must make satisfactory
progress, as determined by the Agency,
toward completion of any previously
funded projects before the applicant
will be considered for subsequent
funding under this subpart.
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§ 4280.111
Notifications.
(a) Eligibility. If an applicant is
determined by the Agency to be eligible
for participation, the Agency will notify
the applicant or lender, as applicable, in
writing. If the applicant or the project is
ineligible, the Agency will inform the
applicant or lender, as applicable, in
writing of the decision, reasons
therefore, and any appeal rights. No
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further evaluation of the application
will occur.
(b) Ineligible applications. If an
application is determined to be
ineligible at any time, the Agency will
inform the applicant in writing of the
decision, reasons therefore, and any
appeal rights. No further evaluation of
the application will occur.
(c) Award. Each applicant will be
notified of the Agency’s decision on
their application.
Renewable Energy System and Energy
Efficiency Improvement Grants
§ 4280.112
Applicant eligibility.
To receive a RES or EEI grant under
this subpart, an applicant must be an
agricultural producer or rural small
business, as defined in § 4280.103.
§ 4280.113
Project eligibility.
For a renewable energy system or
energy efficiency improvement project
to be eligible to receive a RES or EEI
grant under this subpart, the proposed
project must meet each of the criteria, as
applicable, in paragraphs (a) through (j),
as applicable, of this section, and is
subject to the limitations specified in
paragraph (k) of this section.
(a) The project must be for the
purchase of a renewable energy system
or to make energy efficiency
improvements. Energy efficiency
improvements to existing renewable
energy systems are eligible energy
efficiency improvement projects.
(b) The project must be for a precommercial or commercially available,
and replicable technology.
(c) The project must have technical
merit, as determined using the
procedures specified in § 4280.117(b).
(d) The facility for which the project
is being proposed must be located in a
rural area, as defined in § 4280.103, in
a State if the type of applicant is a rural
small business, or in a rural or non-rural
area in a State if the type of applicant
is an agricultural producer. If the
agricultural producer’s facility is in a
non-rural area, then the application can
only be for renewable energy systems or
energy efficiency improvements on
integral components of or that are
directly related to the facility, such as
vertically integrated operations, and are
part of and co-located with the
agriculture production operation.
(e) The applicant must have a place of
business in a State.
(f) The applicant must be the owner
of the project and control the revenues
and expenses of the project, including
operation and maintenance. A thirdparty under contract to the owner may
be used to control revenues and
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expenses and manage the operation
and/or maintenance of the project.
(g) Sites must be controlled by the
agricultural producer or rural small
business for the financing term of any
associated Federal loans or loan
guarantees.
(h) Satisfactory sources of revenue in
an amount sufficient to provide for the
operation, management, maintenance,
and debt service of the project must be
available for the life of the project.
(i) For the purposes of this subpart,
only hydropower projects with a rated
power of 30 megawatts or less are
eligible. The Agency refers to these
hydropower sources as ‘‘small
hydropower,’’ which includes
hydropower projects commonly referred
to as ‘‘micro-hydropower’’ and ‘‘minihydropower.’’
(j) The project has demonstrated
technical feasibility.
(k) No renewable energy system or
energy efficiency improvement, or
portion thereof, can be used for any
residential purpose, including any
residential portion of a farm, ranch,
agricultural facility, or rural small
business. However, an applicant may
apply for funding for the installation of
a second meter or provide certification
in the application that any excess power
generated by the renewable energy
system will be sold to the grid and will
not be used by the applicant for
residential purposes.
§ 4280.114 Qualification for simplified
applications.
When applying for a RES or EEI grant,
applicants may qualify for the
simplified application process. In order
to use the simplified application
process, each of the conditions specified
in paragraphs (a)(1) through (a)(8) of this
section must be met.
(a) Simplified application criteria.
(1) The applicant must be eligible in
accordance with § 4280.112.
(2) The project must be eligible in
accordance with § 4280.113.
(3) Total eligible project costs must be
$200,000 or less.
(4) The proposed project must use
commercially available renewable
energy systems or energy efficiency
improvements.
(5) Construction planning and
performing development must be
performed in compliance with
§ 4280.119. The applicant or the
applicant’s prime contractor must
assume all risks and responsibilities of
project development.
(6) The applicant or the applicant’s
prime contractor is responsible for all
interim financing.
(7) The proposed project is scheduled
to be completed within 2 years after
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entering into a grant agreement. The
Agency may extend this period if the
Agency determines, at its sole
discretion, that the applicant is unable
to complete the project for reasons
beyond the applicant’s control.
(8) The applicant agrees not to request
reimbursement from funds obligated
under this program until after project
completion, including all operational
testing and certifications acceptable to
the Agency.
(b) Application processing and
administration.
(1) Application documents.
Application documents shall be
submitted in accordance with
§ 4280.116 or, if applying for a
combined grant and loan, also in
accordance with § 4280.165(c).
(2) Project development. Section
4280.119 applies, except as follows:
(i) Any grantee may participate in
project development without direct
compensation subject to the approval in
writing by the prime contractor,
provided that all applicable
construction practices, manufacturer
instructions, and all safety codes and
standards are followed during
construction and testing, and the work
product meets all applicable
manufacture specifications, and all
applicable codes and standards. The
prime contractor remains responsible
for the overall successful completion of
the project, including any work done by
the grantee, or
(ii) A grantee who can demonstrate to
the Agency that the grantee has the
necessary experience and other
resources to successfully complete the
project may serve as the prime
contractor/installer. Projects where the
grantee serves as the prime contractor
will need to secure the services of an
independent, professionally
responsible, qualified consultant to
certify testing specifications,
procedures, and testing results.
(3) Project completion. The project is
complete when the applicant has
provided a written final project
development, testing, and performance
report acceptable to the Agency. Upon
notification of receipt of an acceptable
project completion report, the applicant
may request grant reimbursement. The
Agency reserves the right to observe the
testing.
(4) Insurance. Section 4280.118
applies, except business interruption
insurance is not required.
§ 4280.115
RES and EEI grant funding.
(a) The amount of grant funds that
will be made available to an eligible
RES or EEI project under this subpart
will not exceed 25 percent of total
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eligible project costs. Eligible project
costs are specified in paragraph (c) of
this section.
(b) The applicant is responsible for
securing the remainder of the total
eligible project costs not covered by
grant funds. The amount secured by the
applicant must be the remainder of total
eligible project costs.
(1) Without specific statutory
authority, other Federal grant funds
cannot be used to meet the matching
fund requirement.
(2) Passive third-party equity
contributions are acceptable for
renewable energy system projects,
including those that are eligible for
Federal production tax credits, provided
the applicant meets the requirements of
§ 4280.112.
(c) Eligible project costs are only those
costs associated with the items
identified in paragraphs (c)(1) through
(c)(10) of this section, as long as the
items are an integral and necessary part
of the renewable energy system or
energy efficiency improvement.
(1) Post-application purchase and
installation of equipment (new,
refurbished, or remanufactured), except
agricultural tillage equipment, used
equipment, and vehicles.
(2) Post-application construction or
improvements, except residential.
(3) Energy audits or assessments.
(4) Permit and license fees.
(5) Professional service fees, except
for application preparation.
(6) Feasibility studies and Technical
reports.
(7) Business plans.
(8) Retrofitting.
(9) Construction of a new energy
efficient facility only when the facility
is used for the same purpose, is
approximately the same size, and, based
on the energy assessment or audit, will
provide more energy savings than
improving an existing facility. Only
costs identified in the energy
assessment or audit for energy efficiency
improvements are allowed.
(10) Energy efficiency improvements
are limited to only improvements
identified in the energy assessment or
audit. Equipment identified by the
assessment or audit to be replaced shall
be replaced with equipment similar in
capacity. If the energy efficiency
improvement has a greater capacity than
the existing equipment, the Agency will
pro-rate the energy efficiency
improvement’s total eligible project
costs based on the capacity of the
existing equipment. A calculation shall
be performed by dividing the capacity of
the existing equipment by the capacity
of the proposed equipment to determine
the percentage of the energy efficiency
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improvement’s eligible project costs that
the Agency will use in determining the
maximum grant assistance under this
subpart (see example).
Example. A business plans to build a
new production line with a capacity of
625 units per hour to replace an existing
production line that produces 500 units
per hour. The total project costs of the
new production line is $20,000, of
which $15,000 would otherwise qualify
as eligible project costs. However,
because the new production line has a
greater production capacity than the
existing line (625 units per hour versus
500 units per hour), only a portion of
the $15,000 of otherwise eligible project
costs would be used in determining
total eligible project cost and the
maximum grant assistance available. In
this example, because the original
capacity (500 units per hour) is 80
percent of the new capacity (625 units
per hour), only 80 percent of the
$15,000 of otherwise eligible project
costs associated with the new
production line (i.e., $12,000) will be
considered as total eligible project cost
to be financed under this subpart. The
maximum grant award in this example
would be $3,000, which is equal to
$12,000 × 25 percent.
(d) The maximum amount of grant
assistance to one individual or entity
will not exceed $750,000 per Federal
fiscal year. For those applicants that
have not received a grant award during
the previous 2 Federal fiscal years,
additional points will be added to their
priority score.
(e) Applications for renewable energy
system grants will be accepted for a
minimum grant request of $2,500 up to
a maximum of $500,000.
(f) Applications for energy efficiency
improvement grants will be accepted for
a minimum grant request of $1,500 up
to a maximum of $250,000.
(g) In determining the amount of a
RES or EEI grant awarded, the Agency
will take into consideration the
following six criteria:
(1) The type of renewable energy
system to be purchased;
(2) The estimated quantity of energy
to be generated by the renewable energy
system;
(3) The expected environmental
benefits of the renewable energy system;
(4) The quantity of energy savings
expected to be derived from the activity,
as demonstrated by an energy audit;
(5) The estimated period of time for
the energy savings generated by the
activity to equal the cost of the activity;
and
(6) The expected energy efficiency of
the renewable energy system.
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(h) Time limit. Unless otherwise
agreed to by the Agency, any renewable
energy system or energy efficiency
improvement grant agreement under
this subpart will terminate 2 years from
the date the Agency signs the
agreement.
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§ 4280.116 Application and
documentation.
The requirements in this section
apply to RES and EEI grant applications
under this subpart.
(a) General. To ensure that projects
are accurately scored by the Agency,
applicants are requested to number each
evaluation criteria and include, in that
section, its corresponding supporting
documentation and calculations
according to § 4280.117.
(1) One funding type applications.
Only one type of funding application
(grant-only, guaranteed loan-only, or
guaranteed loan/grant combination) for
each project can be submitted under this
subpart per Federal fiscal year.
(2) Environmental information. Each
application must include all
environmental review documents with
supporting documentation in
accordance with 7 CFR part 1940,
subpart G.
(3) Foreign technology. As stated in
§ 4280.113(b), projects must be for a precommercial or commercially available
technology. The Agency’s position is
that if the system is currently
commercially available only outside the
United States (U.S.), then applicants
must provide authoritative evidence of
the foreign operating history,
performance, and reliability in order to
address the proven operating history
identified in the definition.
‘‘Commercial’’ applicants must provide
evidence that professional service
providers, trades, large construction
equipment providers and labor are
readily available domestically and
familiar with installation procedures
and practices, and spare parts and
service are readily available in the U.S.
to properly maintain and operate the
system. All warranties must be valid in
the U.S.
(4) Commercial application
demonstration of pre-commercial
technologies. In accordance with the
definition of ‘‘pre-commercial’’
technology found in § 4280.103,
technical and economic potential for
commercial application must be
demonstrated to the Agency. In order to
demonstrate the system has emerged
through research and development as
well as the demonstration process,
applicants must provide authoritative
evidence of the operating history,
performance, and reliability past
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completion of start-up, shake-down, and
commissioning. Typically, and in line
with financial and operating
performance evaluation protocol, the
documented operating history, which
may be established domestically or
outside the U.S., should provide
performance data for a minimum of 12
months. The time period will address
the economic and technical
performance potential of the precommercial technology, as defined in
§ 4280.103. Lastly, in accordance with
demonstrating the potential for
commercial application, applicants
must provide evidence that professional
service providers, trades, large
construction equipment providers, and
labor are readily available domestically
and sufficiently familiar with
installation procedures and practices,
and spare parts and service are available
in the U.S. to properly maintain and
operate the system. Any warranties have
to be valid in the U.S.
(b) Grant application content.
Applications and documentation for
projects using the simplified application
process, as described in § 4280.114,
must provide the required information
organized pursuant to the Table of
Contents in a chapter format presented
in the order shown in paragraphs (b)(1)
through (b)(3) and (b)(5) through (b)(7)
of this section; paragraph (b)(4) of this
section does not apply for projects using
the simplified application process.
Applications and documentation for
projects not using the simplified
application process must provide the
required information organized
pursuant to the Table of Contents in a
chapter format presented in the order
shown in paragraphs (b)(1) through
(b)(8) of this section.
(1) Forms, certifications, and
organizational documents. Each
application must contain the items
identified in paragraphs (b)(1)(i) through
(b)(1)(iv) in this section.
(i) Project specific forms.
(A) Form SF–424, ‘‘Application for
Federal Assistance.’’
(B) Form SF–424C, ‘‘Budget
Information-Construction Programs.’’ A
more detailed budget breakdown is
required in the Technical Report.
(C) Form SF–424D, ‘‘AssurancesConstruction Programs.’’
(D) Form RD 1940–20, ‘‘Request for
Environmental Information.’’
(ii) Forms and certifications.
(A) AD–1049, ‘‘Certification Regarding
Drug-Free Workplace Requirements
(Grants) Alternative I—For Grantees
Other than Individuals.’’
(B) Form AD–1048, ‘‘Certification
Regarding Debarment, Suspension,
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Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions.’’
(C) Exhibit A–1 of RD Instruction
1940–Q, ‘‘Certification for Contracts,
Grants and Loans,’’ required by 7 CFR
3018.110 if the grant exceeds $100,000.
(D) Form SF–LLL, ‘‘Disclosure of
Lobbying Activities,’’ must be completed
if the applicant or borrower has made or
agreed to make payment using funds
other than Federal appropriated funds
to influence or attempt to influence a
decision in connection with the
application.
(E) AD–1047, ‘‘Certification Regarding
Debarment, Suspension, and Other
Responsibility Matters-Primary Covered
Transactions.’’
(F) Form RD 400–1, ‘‘Equal
Opportunity Agreement.’’
(G) Form RD 400–4, ‘‘Assurance
Agreement.’’
(H) Applicants and borrowers must
provide a certification indicating
whether or not there is a known
relationship or association with an
Agency employee.
(iii) Organizational documents.
Except for sole proprietors, each
applicant must submit, with the
application, a copy of the legal
organizational documents.
(iv) The applicant’s Dun and
Bradstreet Data Universal Numbering
System (DUNS) number (except for
individuals).
(2) Table of Contents. Include page
numbers for each component of the
application in the table of contents.
Begin pagination immediately following
the Table of Contents.
(3) Project Summary. Provide a
concise summary of the project proposal
and applicant information, project
purpose and need, and project goals that
includes the following:
(i) Title. Provide a descriptive title of
the project (identified on SF 424).
(ii) Applicant eligibility. Describe how
each of the applicable criteria identified
in §§ 4280.109 and 4280.112 is met.
(iii) Project eligibility. Describe how
each of the criteria in § 4280.113(a)
through (j), as applicable, is met. Clearly
state whether the application is for the
purchase of a renewable energy system
or to make energy efficiency
improvements. The response to
§ 4280.113(a) must include a brief
description of the system or
improvement. This description must be
sufficient to provide the reader with a
frame of reference when reviewing the
rest of the application. Additional
project description information may be
needed later in the application.
(iv) Operation description. Describe
the applicant’s total farm/ranch/
business operation and the relationship
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of the proposed project to the
applicant’s total farm/ranch/business
operation. Provide a description of the
ownership of the applicant, including a
list of individuals and/or entities with
ownership interest, names of any
corporate parents, affiliates, and
subsidiaries, as well as a description of
the relationship, including products,
between these entities.
(v) Financial information for gross
income or size determination. Provide
financial information to allow the
Agency to determine the agricultural
producer’s percent of gross income
derived from agricultural operations or
the rural small business’ size, as
applicable. All information submitted
under this paragraph must be
substantiated by authoritative records.
(A) Rural small businesses. Provide
sufficient information to determine total
annual receipts for and number of
employees of the business and any
parent, subsidiary, or affiliates at other
locations. Voluntarily providing tax
returns is one means of satisfying this
requirement. The information provided
must be sufficient for the Agency to
make a determination of business size as
defined by SBA.
(B) Agricultural producers. Provide
the gross market value of your
agricultural products, gross agricultural
income, and gross nonfarm income of
the applicant for the calendar year
preceding the year in which you submit
your application.
(4) Financial information. Financial
information is required on the total
operation of the agricultural producer/
rural small business and its parent,
subsidiary, or affiliates at other
locations. All information submitted
under this paragraph must be
substantiated by authoritative records.
(i) Historical financial statements.
Provide historical financial statements
prepared in accordance with Generally
Accepted Accounting Practices (GAAP)
for the past 3 years, including income
statements and balance sheets. If
agricultural producers are unable to
present this information in accordance
with GAAP, they may instead present
financial information for the past years
in the format that is generally required
by commercial agriculture lenders.
(ii) Current balance sheet and income
statement. Provide a current balance
sheet and income statement prepared in
accordance with GAAP and dated
within 90 days of the application.
Agricultural producers should present
financial information in the format that
is generally required by commercial
agriculture lenders.
(iii) Pro forma financial statements.
Provide pro forma balance sheet at start-
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up of the agricultural producer’s/rural
small business’ business that reflects the
use of the loan proceeds or grant award;
and 3 additional years, indicating the
necessary start-up capital, operating
capital, and short-term credit; and
projected cash flow and income
statements for 3 years supported by a
list of assumptions showing the basis for
the projections.
(5) Matching funds. Submit a
spreadsheet identifying sources of
matching funds, amounts, and status of
matching funds. The spreadsheet must
also include a directory of matching
funds source contact information.
Attach any applications,
correspondence, or other written
communication between applicant and
matching fund source.
(6) Self-evaluation score. Self-score
the project using the evaluation criteria
in § 4280.117(c). To justify the score,
submit the total score along with
appropriate calculations and attached
documentation, or specific crossreferences to information elsewhere in
the application.
(7) Renewable Energy System and
Energy Efficiency Improvements
Technical Report. A Technical Report
must be submitted as part of the
application to allow the Agency to
determine the overall technical merit of
the renewable energy system or energy
efficiency improvement project.
(i) Simplified applications. Simplified
applications, which are submitted for
renewable energy system projects or
energy efficiency improvement projects
with total eligible project costs of
$200,000 or less, must include a
Technical Report prepared in
accordance with the requirements
specified in paragraphs (b)(7)(i)(A)
through (b)(7)(i)(C) of this section.
(A) The Technical Report must be
prepared in accordance with Appendix
A, C, or D, as applicable, of this subpart.
If a renewable energy system project
does not fit one of the technologies
identified in Appendices A, C, and D,
the applicant must submit a Technical
Report in accordance with paragraph
(b)(7)(ii) of this section. The information
in all Technical Reports must be of
sufficient detail to allow the Agency to
score the project and evaluate its
technical feasibility.
(B) Either an energy assessment or an
energy audit is required for energy
efficiency improvement projects. For
energy efficiency improvement projects
with total eligible project costs greater
than $50,000, an energy audit must be
conducted; it must be conducted by or
reviewed and certified by an energy
auditor. For energy efficiency
improvement projects with total eligible
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project costs of $50,000 or less, an
energy assessment or an energy audit
may be conducted by either an energy
assessor or an energy auditor.
(C) Technical Reports prepared prior
to the applicant’s selection of a prime
contractor may be modified after
selection, pursuant to input from the
prime contractor, and submitted to the
Agency, provided the overall scope of
the project is not materially changed as
determined by the Agency. Changes in
the report must be accompanied by an
updated Form RD 1940–20.
(ii) Full applications. Full
applications, which must be submitted
for applications for renewable energy
system projects or energy efficiency
improvement projects with total eligible
project costs greater than $200,000,
must include a Technical Report
prepared in accordance with Appendix
B, C, or D, as applicable, of this subpart
and with paragraphs (b)(7)(ii)(A)
through (b)(7)(ii)(G) of this section, as
applicable.
(A) The Technical Report must
demonstrate that the renewable energy
system or energy efficiency
improvement project can be installed
and perform as intended in a reliable,
safe, cost-effective, and legally
compliant manner.
(B) Either an energy assessment or an
energy audit is required for energy
efficiency improvement projects. For
energy efficiency improvement projects
with total eligible project costs greater
than $50,000, an energy audit must be
conducted; it must be conducted by or
reviewed and certified by an energy
auditor. For energy efficiency
improvement projects with total eligible
project costs of $50,000 or less, an
energy assessment or an energy audit
may be conducted by either an energy
assessor or an energy auditor.
(C) For renewable energy system
projects with total eligible project costs
greater than $400,000 and for energy
efficiency improvement projects with
total eligible project costs greater than
$200,000, the design review, installation
monitoring, testing prior to commercial
operation, and project completion
certification will require the services of
a licensed professional engineer (PE) or
team of licensed PEs.
(D) For projects with total eligible
project costs greater than $1,200,000,
the Technical Report must be reviewed
and include an opinion and
recommendation by an independent
qualified consultant.
(E) Technical Reports prepared prior
to the applicant’s selection of a final
design, equipment vendor, or prime
contractor, or other significant decision
may be modified and resubmitted to the
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Agency, provided the overall scope of
the project is not materially changed as
determined by the Agency. Changes in
the Technical Report must be
accompanied by an updated Form RD
1940–20.
(F) All information provided in the
Technical Report will be evaluated
against the requirements provided in
Appendix B, C, or D, as applicable, of
this subpart. Any Technical Report not
prepared in the following format and in
accordance with Appendix B, C, or D,
where applicable, will be penalized
under scoring for technical merit.
(G) All Technical Reports shall follow
the outline presented below and shall
contain the information described in
paragraphs (b)(7)(ii)(G)(1) through
(b)(7)(ii)(G)(10) of this section and
Appendix B, C, or D, as applicable, of
this subpart if the technology is
identified in Appendix B, C, or D for the
particular project. If none of the
Technical Reports in Appendix B apply
to the proposed technology, the
applicant may submit a Technical
Report that conforms to the overall
outline and subjects specified in
paragraph (b)(7)(ii)(G) of this section.
For Technical Reports prepared for
technologies not identified in
Appendices B, C, and D, the Agency
will review the reports and notify, in
writing, the applicant of the changes to
the report required in order for the
Agency to accept the report.
(1) Qualifications of the project team.
Describe the project team, their
professional credentials, and relevant
experience. The description must
support that the project team service,
equipment, and installation providers
have the necessary professional
credentials, licenses, certifications, or
relevant experience to develop the
proposed project.
(2) Agreements and permits. Describe
the necessary agreements and permits
required for the project and the
anticipated schedule for securing those
agreements and permits. For example,
interconnection agreements and
purchase power agreements are
necessary for all renewable energy
projects electrically interconnected to
the utility grid. The applicant must
demonstrate that the applicant is
familiar with the regulations and utility
policies and that these arrangements
will be secured in a reasonable
timeframe.
(3) Energy or resource assessment.
Describe the quality and availability of
the renewable resource, and an
assessment of expected energy savings
through the deployment of the proposed
system or increased production created
by the system.
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(4) Design and engineering. Describe
the intended purpose of the project and
the design, engineering, testing, and
monitoring needed for the proposed
project. The description must support
that the system will be designed,
engineered, tested, and monitored so as
to meet its intended purpose, ensure
public safety, and comply with
applicable laws, regulations,
agreements, permits, codes, and
standards. In addition, the applicant
must identify all the major equipment
that is proprietary equipment and justify
how this unique equipment is needed to
meet the requirements of the proposed
design.
(5) Project development. Describe the
overall project development method,
including the key project development
activities and the proposed schedule for
each activity. The description must
identify each significant historical and
projected activity, its beginning and
end, and its relationship to the time
needed to initiate and carry the activity
through to successful project
completion. The description must
address applicant project development
cash flow requirements. Details for
equipment procurement and installation
shall be addressed in paragraphs
(b)(7)(ii)(G) (7) and (b)(7)(ii)(G)(8) of this
section.
(6) Project economic assessment.
Describe the financial performance of
the proposed project. The description
must address project costs, energy
savings, and revenues, including
applicable investment and production
incentives. Cost centers include, but are
not limited to, administrative and
general, fuel supply, operations and
maintenance, product delivery and debt
service. Revenues to be considered must
accrue from the sale of energy, offset or
savings in energy costs, byproducts, and
green tags. Incentives to be considered
must accrue from government entities.
(7) Equipment procurement. Describe
the availability of the equipment
required by the system. The description
must support that the required
equipment is available and can be
procured and delivered within the
proposed project development schedule.
(8) Equipment installation. Describe
the plan for site development and
system installation, including any
special equipment requirements. In all
cases, the system or improvement must
be installed in conformance with
manufacturer’s specifications and
design requirements, and comply with
applicable laws, regulations,
agreements, permits, codes, and
standards.
(9) Operations and maintenance.
Describe the operations and
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maintenance requirements of the
system, including major rebuilds and
component replacements necessary for
the system to operate as designed over
the design life. All systems or
improvements must have a warranty.
The warranty must cover and provide
protection against both breakdown and
a degradation of performance. The
performance of the renewable energy
system or energy efficiency
improvement must be monitored and
recorded as appropriate to the specific
technology.
(10) Dismantling and disposal of
project components. Describe a plan for
dismantling and disposing of project
components and associated wastes at
the end of their useful lives. The budget
for and any unique concerns associated
with the dismantling and disposal of
project components and their wastes
must also be described.
(8) Business-level feasibility study for
renewable energy systems. For each
application for a renewable energy
system project, with total eligible
project costs greater than $200,000, a
business-level feasibility study by an
independent, qualified consultant will
be required by the Agency for start-up
businesses or existing businesses. An
acceptable business-level feasibility
study must conform to the requirements
of an acceptable feasibility study as
specified in Appendix E of this subpart.
§ 4280.117 Evaluation of RES and EEI
grant applications.
(a) General review. The Agency will
evaluate each RES and EEI application
and make a determination as to whether
the applicant is eligible, the proposed
grant is for an eligible project, and the
proposed grant complies with all
applicable statutes and regulations.
(b) Technical merit. The Agency’s
determination of a project’s technical
merit will be based on the information
provided by the applicant. The Agency
may engage the services of other
government agencies or other
recognized industry experts in the
applicable technology field, at its
discretion, to evaluate and rate the
application. The Agency may use this
evaluation and rating to determine the
level of technical merit of the proposed
project. Projects that the Agency
determines are without technical merit
shall be deemed ineligible.
(c) Evaluation criteria. Agency
personnel will score each application
based on the evaluation criteria
specified in paragraphs (c)(1) through
(c)(10) of this section.
(1) Quantity of energy replaced,
produced, or saved, and flexible fuel
pumps. Points may only be awarded for
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energy replacement, energy savings, or
energy generation, or for flexible fuel
pumps. Points will not be awarded for
more than one category.
(i) Energy replacement. If the
proposed renewable energy system is
intended primarily for self-use by the
agricultural producer or rural small
business and will provide energy
replacement of greater than zero, but
equal to or less than 25 percent, 5 points
will be awarded; greater than 25
percent, but equal to or less than 50
percent, 10 points will be awarded; or
greater than 50 percent, 15 points will
be awarded. Energy replacement is to be
determined by dividing the estimated
quantity of renewable energy to be
generated over a 12-month period by the
estimated quantity of energy consumed
over the same 12-month period during
the previous year by the applicable
energy application. The estimated
quantities of energy must be converted
to either British thermal units (BTUs),
Watts, or similar energy equivalents to
facilitate scoring. If the estimated energy
produced equals more than 150 percent
of the energy requirements of the
applicable process(es), the project will
be scored as an energy generation
project.
(ii) Energy savings. If the estimated
energy expected to be saved by the
installation of the energy efficiency
improvements will be from 20 percent
up to, but not including 30 percent, 5
points will be awarded; 30 percent up
to, but not including 35 percent, 10
points will be awarded; or, 35 percent
or greater, 15 points will be awarded.
Energy savings will be determined by
the projections in an energy assessment
or audit. Projects with total eligible
project costs of $50,000 or less that opt
to obtain a professional energy audit
will be awarded an additional 5 points.
(iii) Energy generation. If the
proposed renewable energy system is
intended primarily for production of
energy for sale, 10 points will be
awarded.
(iv) Flexible fuel pump(s). (A) If the
proposed project is for one or more
flexible fuel pumps, points will be
awarded based on the overall percentage
of proposed flexible fuel pumps to the
applicant’s total retail pump inventory
at the facility. The percentage of
proposed flexible fuel pumps shall be
calculated using the following equation.
Equation: FFP% = (FFPx/TP) × 100
where: FFP% = Proposed flexible fuel
pump(s), percentage.
FFPx = Number of proposed flexible fuel
pumps to be installed at applicant’s
facility.
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TP = Number of proposed pumps to be
installed plus the number of pumps
installed and operating at the facility.
(B) If the proposed flexible fuel pump
percentage calculated is 5 percent or
below, 5 points will be awarded; above
5 percent and up to, but not including,
10 percent, 10 points will be awarded;
or 10 percent and above, 15 points will
be awarded.
(2) Environmental benefits. If the
purpose of the proposed system
contributes to the environmental goals
and objectives of other Federal, State, or
local programs, 10 points will be
awarded. Points will only be awarded
for this paragraph if the applicant is able
to provide documentation from an
appropriate authority supporting this
claim.
(3) Commercial availability. If the
proposed system or improvement is
currently commercially available and
replicable, 5 points will be awarded. If
the proposed system or improvement is
commercially available and replicable
and is also provided with a 5-year or
longer warranty providing the purchaser
protection against system degradation or
breakdown or component breakdown,
10 points will be awarded.
(4) Technical merit score. The
Technical Merit of each project will be
determined using the procedures
specified in paragraphs (c)(4)(i) and
(c)(4)(ii) of this section. The procedures
specified in paragraph (c)(4)(i) will be
used to score paragraphs (c)(4)(i)(A)
through (c)(4)(i)(J) of this section. The
final score awarded will be calculated
using the procedures described in
paragraph (c)(4)(ii) of this section.
(i) Technical merit. Each
subparagraph has its own maximum
possible score and will be scored
according to the following criteria: If the
description in the subparagraph has no
significant weaknesses and exceeds the
requirements of the subparagraph, 100
percent of the total possible score for the
subparagraph will be awarded. If the
description has one or more significant
strengths and meets the requirements of
the subparagraph, 80 percent of the total
possible score will be awarded for the
subparagraph. If the description meets
the basic requirements of the
subparagraph, but also has several
weaknesses, 60 percent of the points
will be awarded. If the description is
lacking in one or more critical aspects,
key issues have not been addressed, but
the description demonstrates some
merit or strengths, 40 percent of the
total possible score will be awarded. If
the description has serious deficiencies,
internal inconsistencies, or is missing
information, 20 percent of the total
possible score will be awarded. If the
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description has no merit in this area, 0
percent of the total possible score will
be awarded. The total possible points
for Technical Merit is 35 points.
(A) Qualifications of the project team
(maximum score of 10 points). The
applicant has described the project team
service providers, their professional
credentials, and relevant experience.
The description supports that the
project team service, equipment, and
installation providers have the
necessary professional credentials,
licenses, certifications, or relevant
experience to develop the proposed
project.
(B) Agreements and permits
(maximum score of 5 points). The
applicant has described the necessary
agreements and permits required for the
project and the schedule for securing
those agreements and permits.
(C) Energy or resource assessment
(maximum score of 10 points). The
applicant has described the quality and
availability of a suitable renewable
resource or an assessment of expected
energy savings for the proposed system.
(D) Design and engineering
(maximum score of 30 points). The
applicant has described the design,
engineering, and testing needed for the
proposed project. The description
supports that the system will be
designed, engineered, and tested so as to
meet its intended purpose, ensure
public safety, and comply with
applicable laws, regulations,
agreements, permits, codes, and
standards.
(E) Project development schedule
(maximum score of 5 points). The
applicant has described the
development method, including the key
project development activities and the
proposed schedule for each activity. The
description identifies each significant
task, its beginning and end, and its
relationship to the time needed to
initiate and carry the project through to
successful completion. The description
addresses grantee or borrower project
development cash flow requirements.
(F) Project economic assessment
(maximum score of 20 points). The
applicant has described the financial
performance of the proposed project,
including the calculation of simple
payback. The description addresses
project costs and revenues, such as
applicable investment and production
incentives, and other information to
allow the assessment of the project’s
cost effectiveness.
(G) Equipment procurement
(maximum score of 5 points). The
applicant has described the availability
of the equipment required by the
system. The description supports that
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the required equipment is available, and
can be procured and delivered within
the proposed project development
schedule.
(H) Equipment installation (maximum
score of 5 points). The applicant has
described the plan for site development
and system installation.
(I) Operation and maintenance
(maximum score of 5 points). The
applicant has described the operations
and maintenance requirements of the
system necessary for the system to
operate as designed over the design life.
(J) Dismantling and disposal of project
components (maximum score of 5
points). The applicant has described the
requirements for dismantling and
disposing of project components at the
end of their useful life and associated
wastes.
(ii) Calculation of Technical Merit
Score. To determine the actual points
awarded a project for Technical Merit,
the following procedure will be used:
The score awarded for paragraphs
(c)(4)(i)(A) through (c)(4)(i)(J) of this
section will be added together and then
divided by 100, the maximum possible
score, to achieve a percentage. This
percentage will then be multiplied by
the total possible points of 35 to achieve
the points awarded for the proposed
project for Technical Merit.
(5) Readiness. If the applicant has
written commitments from the source(s)
confirming commitment of 50 percent
up to but not including 75 percent of the
matching funds prior to the Agency
receiving the complete application, 5
points will be awarded. If the applicant
has written commitments from the
source(s) confirming commitment of 75
percent up to but not including 100
percent of the matching funds prior to
the Agency receiving the complete
application, 10 points will be awarded.
If the applicant has written
commitments from the source(s) of
matching funds confirming commitment
of 100 percent of the matching funds
prior to the Agency receiving the
complete application, 15 points will be
awarded.
(6) Small agricultural producer/very
small business. If the applicant is an
agricultural producer producing
agricultural products with a gross
market value of less than $600,000 in
the preceding year, 5 points will be
awarded. If the applicant is an
agricultural producer producing
agricultural products with a gross
market value of less than $200,000 in
the preceding year or is a very small
business, as defined in § 4280.103, 10
points will be awarded.
(7) Simplified application/low cost
projects. If the applicant is eligible for
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and uses the simplified application
process or the project has total eligible
project costs of $200,000 or less, 5
points will be awarded.
(8) Previous grantees and borrowers. If
an applicant has not been awarded a
grant or loan under this program within
the 2 previous Federal fiscal years, 5
points will be awarded.
(9) Simple payback. A maximum of
15 points will be awarded for either
renewable energy systems or energy
efficiency improvements; points will
not be awarded for more than one
category. In either case, points will be
awarded based on the simple payback of
the project.
(i) Renewable energy systems,
including flexible fuel pumps. If the
simple payback of the proposed project
is:
(A) Less than 10 years, 15 points will
be awarded;
(B) 10 years up to but not including
15 years, 10 points will be awarded;
(C) 15 years up to and including 20
years, 5 points will be awarded; or
(D) Longer than 20 years, no points
will be awarded.
(ii) Energy efficiency improvements. If
the simple payback of the proposed
project is:
(A) Less than 4 years, 15 points will
be awarded;
(B) 4 years up to but not including 8
years, 10 points will be awarded;
(C) 8 years up to and including 12
years, 5 points will be awarded; or
(D) Longer than 12 years, no points
will be awarded.
(10) State Director and Administrator
priorities and points. A State Director,
for its State allocation under this
subpart, or the Administrator, for
making awards from the National Office
reserve, may award up to 10 points to
an application if the application is for
an under-represented technology or for
flexible fuel pumps or if selecting the
application would help achieve
geographic diversity. In no case shall an
application receive more than 10 points
under this criterion.
§ 4280.118
Insurance requirements.
Agency approved insurance coverage
must be maintained for the life of the
RES or EEI grant unless this requirement
is waived or modified by the Agency in
writing.
(a) National flood insurance is
required in accordance with 7 CFR part
1806, subpart B, of this title, if
applicable.
(b) Business interruption insurance is
required except for projects with total
eligible project costs of $200,000 or less.
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§ 4280.119 Construction planning and
performing development.
The requirements of this section
apply for planning, designing, bidding,
contracting, and constructing renewable
energy systems and energy efficiency
improvement projects as applicable. For
contracts of $200,000 or less, the simple
contract method, as specified in
paragraph (e) of this section, may be
used. Contracts greater than $200,000
shall use the contract method specified
in paragraph (g) of this section.
(a) Technical services. Applicants are
responsible for providing the
engineering, architectural, and
environmental services necessary for
planning, designing, bidding,
contracting, inspecting, and
constructing their facilities. Services
may be provided by the applicant’s ‘‘inhouse’’ engineer or architect or through
contract, subject to Agency concurrence.
Engineers and architects must be
licensed in the State where the facility
is to be constructed.
(b) Design policies. Facilities funded
by the Agency will meet the
requirements of § 1780.57(b), (c), (d),
and (o) of this title. Final plans and
specifications must be reviewed by the
Agency and approved prior to the start
of construction.
(c) Owners accomplishing work. In
some instances, owners may wish to
perform a part of the work themselves.
For an owner to perform project
development work, the owner must
meet the experience requirements of
§ 1780.67 of this title. For an owner to
provide a portion of the work, with the
remainder to be completed by a
contractor, a clear understanding of the
division of work must be established
and delineated in the contract. In such
cases, the contractor will be required to
inspect the owner’s work and accept it.
Owners are not eligible for payment for
their own work as it is not an eligible
project cost. See § 4280.115(c) of this
subpart for further details on eligible
project costs.
(d) Equipment purchases. Equipment
purchases of less than $200,000 will not
require a performance and payment
bond, unless required by the applicant,
as long as the contract purchase is a
lump sum payment and the
manufacturer provides the required
warranties on the equipment as outlined
in paragraph (i) in the applicable section
found in Appendices A, B, C, and D of
this subpart. Payment shall be certified
by copies of the Manufacturer’s paid
invoices and warranty documents.
(e) Simple contract method. The
simple contract method may be used for
small projects with a contract not
greater than $200,000. In smaller
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projects, Agency funds will typically be
used to reimburse project costs upon
completion of the work as a lump sum
payment. Partial payments will be made
in accordance with Form RD 4280–2
and Form RD 1924–6, ‘‘Construction
Contract,’’ or other Agency approved
contract. All construction work will be
performed under a written contract, as
described below. A design/build
method, where the same person or
entity provides design and engineering
work, as well as construction or
installation, may be used under this
method.
(1) Contracting requirements
threshold. For contracts above $100,000,
certain Federal requirements, including
surety, must be met. An attachment to
the contract may be used to incorporate
language for these requirements.
(2) Forms used. Form RD 1924–6 or
other Agency approved contract must be
used. Other contracts must be approved
by the Agency and may be used only if
they are customarily used in the area
and protect the interest of the applicant
and the Government with respect to
compliance with items such as the
drawings, specifications, payments for
work, inspections, completion,
nondiscrimination in construction work
and acceptance of the work. The Agency
will not become a party to a
construction contract or incur any
liability under it. No contract shall
become effective until concurred in
writing by the Agency. Such
concurrence statement shall be attached
to and made a part of the contract.
(3) Contract provisions. Contracts will
have a listing of attachments and the
minimum provisions of the contract will
include:
(i) The contract sum;
(ii) The dates for starting and
completing the work;
(iii) The amount of liquidated
damages to be charged;
(iv) The amount, method, and
frequency of payment;
(v) Whether or not surety bonds will
be provided. If not, a latent defects bond
may be required, as described in
paragraph (e)(4) of this section;
(vi) The requirement that changes or
additions must have prior written
approval of the Agency; and
(vii) The warranty period to be
provided in accordance with
Appendices A and B, sections 1 through
10, paragraph (i)(1) and in Appendices
C and D, paragraph (i)(1).
(4) Surety. Surety per 7 CFR part
1780, subpart C, § 1780.75(c) of this title
will be required, and made a part of the
contract, if the applicant requests it, or
if the contractor requests partial
payments for construction work. If the
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contractor will receive a lump sum
payment at the end of work, the Agency
will not require surety. In such cases
where no surety is provided and the
project involves pre-commercial
technology, first of its type in the U.S.,
or new designs without sufficient
operating hours to prove their merit, a
latent defects bond may be required to
cover the work.
(5) Equal opportunity. Section
1901.205 of 7 CFR part 1901, subpart E
of this title applies to all financial
assistance involving construction
contracts and subcontracts in excess of
$10,000. Language for this requirement
is included in Form RD 1924–6. If this
form is not used, such language must be
made a part of the Agency approved
contract.
(6) Obtaining bids and selecting a
contractor.
(i) The applicant may select a
contractor and negotiate a contract or
contact several contractors and request
each to submit a bid. The applicant will
provide a statement to the Agency
describing the process for obtaining the
bid(s) and what alternatives were
considered.
(ii) When a price has already been
negotiated by an applicant and a
contractor, the Agency will review the
proposed contract. If the contractor is
qualified to perform the development
and provide a warranty of the work and
the price compares favorably with the
cost of similar construction in the area,
further negotiation is unnecessary. If the
Agency determines the price is too high
or otherwise unreasonable, the
applicant will be required to negotiate
further with the contractor. If a
reasonable price cannot be negotiated or
if the contractor is not qualified, the
applicant will be required to negotiate
with another contractor.
(iii) When an applicant has proposed
development with no contractor in
mind, competition will be required. The
applicant must obtain bids from as
many qualified contractors, dealers, or
trades people as feasible depending on
the method and type of construction.
(iv) If the award of the contract is by
competitive bidding, Form RD 1924–5,
‘‘Invitation for Bid (Construction
Contract),’’ or another similar Agency
approved invitation bid form containing
the requirements of subpart E of part
1901 of this title may be used. All
contractors from whom bids are
requested should be informed of all
conditions of the contract, including the
time and place of opening bids.
Conditions shall not be established
which would give preference to a
specific bidder or type of bidder. When
applicable, copies of Forms RD 1924–6
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and RD 400–6, ‘‘Compliance Statement,’’
also should be provided to the
prospective bidders.
(7) Awarding the contract. The
applicant, with the concurrence of the
Agency, will consider the amount of the
bids or proposals, and all conditions
listed in the invitation. On the basis of
these considerations, the applicant will
select and notify the lowest responsible
bidder. The contract will be awarded
using Form RD 1924–6 or similar
Agency approved document as
described in this section.
(8) Final payments. Prior to making
final payment on the contract when a
surety bond is not used, the Agency will
be provided with Form RD 1924–9,
‘‘Certificate of Contractor’s Release,’’ and
Form RD 1924–10, ‘‘Release by
Claimants,’’ executed by all persons who
furnished materials or labor in
connection with the contract. The
applicant should furnish the contractor
with a copy of Form RD 1924–10 at the
beginning of the work in order that the
contractor may obtain these releases as
the work progresses.
(f) Design/build contracts. The design/
build method, where the same person or
entity provides design and engineering
work, as well as construction or
installation, may be used with Agency
written approval. If the design/build
contract amount is $200,000 or less,
development and contracting will
follow paragraph (e) of this section. If
the design/build contract amount is
greater than $200,000, Agency prior
concurrence must be obtained as
described below, and the remaining
requirements of this section apply.
(1) Concurrence information. The
applicant will request Agency
concurrence by providing the Agency at
least the information specified in
paragraphs (f)(1)(i) through (f)(1)(viii) of
this section.
(i) The owner’s written request to use
the design/build method with a
description of the proposed method.
(ii) A proposed scope of work
describing in clear, concise terms the
technical requirements for the contract.
It should include a nontechnical
statement summarizing the work to be
performed by the contractor and the
results expected, and a proposed
construction schedule showing the
sequence in which the work is to be
performed.
(iii) A proposed firm-fixed-price
contract for the entire project which
provides that the contractor shall be
responsible for any extra cost which
may result from errors or omissions in
the services provided under the
contract, as well as compliance with all
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Federal, State, and local requirements
effective on the contract execution date.
(iv) Where noncompetitive
negotiation is proposed, an evaluation
of the contractor’s performance on
previous similar projects in which the
contractor acted in a similar capacity.
(v) A detailed listing and cost estimate
of equipment and supplies not included
in the construction contract but which
are necessary to properly operate the
facility.
(vi) Evidence that a qualified
construction inspector who is
independent of the contractor has or
will be hired.
(vii) Preliminary plans and outline
specifications. However, final plans and
specifications must be completed and
reviewed by the Agency prior to the
start of construction.
(viii) The owner’s attorney’s opinion
and comments regarding the legal
adequacy of the proposed contract
documents and evidence that the owner
has the legal authority to enter into and
fulfill the contract.
(2) Agency concurrence of design/
build method. The Agency shall review
the material submitted by the applicant.
When all items are acceptable, the loan
approval official will concur in the use
of the design/build method for the
proposal.
(3) Forms used. American Institute of
Architects (AIA) contract forms between
the owner and design-builder that are
approved by the Agency should be used.
Other Agency approved contract
documents may be used provided they
are customarily used in the area and
protect the interest of the applicant and
the Agency with respect to compliance
with items such as the drawings,
specifications, payments for work,
inspections, completion,
nondiscrimination in construction
work, and acceptance of the work. The
Agency will not become a party to a
construction contract or incur any
liability under it. No contract shall
become effective until concurred in
writing by the Agency. Such
concurrence statement shall be attached
to and made a part of the contract.
(4) Contract provisions. Contracts will
have a listing of attachments and shall
meet the following requirements:
(i) The contract sum;
(ii) The dates for starting and
completing the work;
(iii) The amount of liquidated
damages, if any, to be charged;
(iv) The amount, method, and
frequency of payment;
(v) Surety provisions that meet the
requirements of § 1780.75(c) of this title;
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(vi) The requirement that changes or
additions must have prior written
approval of the Agency;
(vii) The warranty period to be
provided in accordance with
Appendices A and B, sections 1 through
10, paragraph (i) and Appendices C and
D, paragraph (i);
(viii) Contract review and
concurrence in accordance with
§ 1780.61(b) of this title;
(ix) Owner’s contractual
responsibility in accordance with
§ 1780.68 of this title; and
(x) Further contract provisions
concerning remedies, termination,
surety, equal employment opportunity,
anti-kickback, records, State energy
conservation plan, change orders,
Agency concurrence, retainage, and
other compliance requirements must be
met in accordance with 7 CFR part
1780, subpart C, § 1780.75 of this title.
(5) Obtaining bids and selecting a
contractor. The applicant may select a
contractor based on competitive sealed
bids, competitive negotiation, or
noncompetitive negotiation as described
in § 1780.72(b), (c), or (d) of this title.
(g) Contract method. If the contract
amount is greater than $200,000 and is
not of the design/build method, the
following conditions must be met:
(1) Procurement method. Procurement
method shall comply with the
requirements of §§ 1780.72, 1780.75,
and 1780.76 of this title.
(2) Forms used. The AIA Form A101,
‘‘Standard Form of Agreement Between
Owner and Contractor,’’ or Engineering
Joint Counsel Document Committee
(EJCDC) Form C–521, ‘‘Suggested Form
of Agreement Between Owner and
Contractor (Stipulated Price) Funding
Agency Edition,’’ should be used. Other
Agency approved contract documents
may be used provided they are
customarily used in the area and protect
the interest of the applicant and the
Agency with respect to compliance with
items such as the drawings,
specifications, payments for work,
inspections, completion,
nondiscrimination in construction
work, and acceptance of the work. The
Agency will not become a party to a
construction contract or incur any
liability under it. No contract shall
become effective until concurred in
writing by the Agency. Such
concurrence statement shall be attached
to and made a part of the contract.
(3) Contract provisions. Contracts will
have a listing of attachments and shall
meet the requirements of § 1780.75 of
this title and the following
requirements:
(i) The contract sum;
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(ii) The dates for starting and
completing the work;
(iii) The amount of liquidated
damages, if any, to be charged;
(iv) The amount, method, and
frequency of payment;
(v) Surety provisions that meet the
requirements of § 1780.75(c) of this title;
(vi) The requirement that changes or
additions must have prior written
approval of the Agency;
(vii) The warranty period to be
provided in accordance with
Appendices A and B, sections 1 through
10, paragraph (i) and with Appendices
C and D, paragraph (i);
(viii) Contract review and
concurrence in accordance with
§ 1780.61(b) of this title;
(ix) Owner’s contractual
responsibility in accordance with
§ 1780.68 of this title; and
(x) Further contract provisions
concerning remedies, termination,
surety, equal employment opportunity,
anti-kickback, records, State energy
conservation plan, change orders,
Agency concurrence, retainage, and
other compliance requirements must be
met in accordance with § 1780.75 of this
title.
(4) Obtaining bids and selecting a
contractor. The applicant may select a
contractor based on competitive sealed
bids, competitive negotiation, or
noncompetitive negotiation as described
in § 1780.72(b), (c), or (d) of this title.
(5) Contract award. Applicants
awarding contracts must comply with
§ 1780.70(h) of this title.
(6) Contracts awarded prior to
applications. Applicants awarding
contracts prior to filing an application
must comply with § 1780.74 of this title.
(7) Contract administration. Contract
administration must comply with
§ 1780.76 of this title. If another
authority, such as a Federal or State
agency, is providing funding and
requires oversight of inspections,
change orders, and pay requests, the
Agency may accept copies of their
reports or forms as meeting oversight
requirements of the Agency.
§ 4280.120 RES and EEI grantee
requirements.
(a) A Letter of Conditions will be
prepared by the Agency, establishing
conditions that must be understood and
agreed to by the applicant before any
obligation of funds can occur. The
applicant must sign Form RD 1942–46,
‘‘Letter of Intent to Meet Conditions’’
and Form RD 1940–1, ‘‘Request for
Obligation of Funds,’’ if they accept the
conditions of the grant.
(b) The applicant must complete, sign,
and return the Form RD 4280–2. The
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grantee must abide by all requirements
contained in Form RD 4280–2, this
subpart, and any other applicable
Federal statutes or regulations. Failure
to follow these requirements may result
in termination of the grant and adoption
of other available remedies.
(c) Where applicable, the grantee shall
provide to the Agency a copy of the
executed power purchase agreement
within 12 months from the date that the
grant agreement is executed, unless
otherwise approved by the Agency.
§ 4280.121
Servicing grants.
(a) General. RES and EEI grants will
be serviced in accordance with the
Departmental Regulations, 7 CFR part
1951, subparts E and O of this title, and
Form RD 4280–2.
(b) Change of contractor or vendor.
After an award has been made, the
recipient of the award can request to
change a contractor or vendor if the
technical merit score for the project
remains the same or is higher. Prior to
changing a contractor or vendor, the
recipient must submit to the Agency a
written request providing information
that allows the Agency to re-score the
project’s technical merit. If the Agency
determines that the project achieves the
same or higher technical merit score, the
recipient may make the change. No
additional funding will be available
from the Agency if costs for the project
have increased. If the Agency
determines that the project does not
achieve the same or higher technical
merit score, the change will not be
approved.
Renewable Energy System and Energy
Efficiency Improvement Guaranteed
Loans
§ 4280.122
Borrower eligibility.
To receive a RES or EEI guaranteed
loan under this subpart, a borrower
must meet the criteria specified in
§§ 4280.109 and 4280.112.
§ 4280.123
Project eligibility.
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For a RES or EEI project to be eligible
to receive a guaranteed loan under this
subpart, the project must meet each of
the criteria, as applicable, specified in
§ 4280.113(a) through (j). In addition,
guaranteed loan funds may be used for
necessary capital improvements to an
existing renewable energy system.
§ 4280.124
Guaranteed loan funding.
(a) The amount of the loan that will
be made available to an eligible project
under this subpart will not exceed 75
percent of total eligible project costs.
Eligible project costs are specified in
paragraph (e) of this section.
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(b) The minimum amount of a
guaranteed loan made to a borrower will
be $5,000, less any program grant
amounts. The maximum amount of a
guaranteed loan made to a borrower is
$25 million.
(c) The percentage of guarantee, up to
the maximum allowed by this section,
will be negotiated between the lender
and the Agency. The maximum
percentage of guarantee is 85 percent for
loans of $600,000 or less; 80 percent for
loans greater than $600,000 up to and
including $5 million; 70 percent for
loans greater than $5 million up to and
including $10 million; and 60 percent
for loans greater than $10 million.
(d) The total amount of the loans
guaranteed by the Agency under this
program to one borrower, including the
outstanding principal and interest
balance of any existing loans guaranteed
by the Agency under this program, and
new loan request, must not exceed $25
million.
(e) Eligible project costs are only those
costs associated with the items
identified in paragraphs (e)(1) through
(e)(12) of this section, as long as the
items are an integral and necessary part
of the renewable energy system or
energy efficiency improvement.
(1) Post-application purchase and
installation of equipment (new,
refurbished, or remanufactured), except
agricultural tillage equipment, used
equipment, and vehicles.
(2) Post-application construction or
improvements, except residential.
(3) Energy audits or assessments.
(4) Permit and license fees.
(5) Professional service fees, except
for application preparation.
(6) Feasibility studies and technical
reports.
(7) Business plans.
(8) Retrofitting.
(9) Construction of a new energy
efficient facility only when the facility
is used for the same purpose, is
approximately the same size, and, based
on the energy assessment or audit, will
provide more energy savings than
improving an existing facility. Only
costs identified in the energy
assessment or audit for energy efficiency
improvements are allowed.
(10) Energy efficiency improvements
are limited to only improvements
identified in the energy assessment or
audit. Equipment identified by the audit
to be replaced shall be replaced with
equipment similar in capacity. If the
energy efficiency improvement has a
greater capacity than the existing
equipment, the Agency will pro-rate the
energy efficiency improvement’s total
eligible project costs based on the
capacity of the existing equipment. A
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calculation shall be performed by
dividing the capacity of the existing
equipment by the capacity of the
proposed equipment to determine the
percentage of the energy efficiency
improvement’s eligible project costs that
the Agency will use in determining the
maximum guaranteed loan assistance
under this subpart (see example).
Example. A business plans to build a
new production line with a capacity of
625 units per hour to replace an existing
production line that produces 500 units
per hour. The total project costs of the
new production line is $20,000, of
which $15,000 would otherwise qualify
as eligible project costs. However,
because the new production line has a
greater production capacity than the
existing line (625 units per hour versus
500 units per hour), only a portion of
the $15,000 otherwise eligible project
costs would be used in determining
total eligible project cost and the
maximum guaranteed loan assistance
available. In this example, because the
original capacity (500 units per hour) is
80 percent of the new capacity (625
units per hour), only 80 percent of the
$15,000 of otherwise eligible project
costs associated with the new
production line (i.e., $12,000) will be
considered as total eligible project cost
to be financed under this subpart. The
maximum guaranteed loan award in this
example would be $9,000, which is
equal to $12,000 x 75 percent.
(11) Working capital.
(12) Land acquisition.
(f) In determining the amount of a
loan awarded, the Agency will take into
consideration the following six criteria:
(1) The type of renewable energy
system to be purchased;
(2) The estimated quantity of energy
to be generated by the renewable energy
system;
(3) The expected environmental
benefits of the renewable energy system;
(4) The quantity of energy savings
expected to be derived from the activity,
as demonstrated by an energy audit;
(5) The estimated period of time it
would take for the energy savings
generated by the activity to equal the
cost of the activity; and
(6) The expected energy efficiency of
the renewable energy system.
§ 4280.125
Interest rates.
(a) The interest rate for the guaranteed
loan will be negotiated between the
lender and the applicant and may be
either fixed or variable as long as it is
a legal rate. The variable rate must be
based on published indices, such as
money market indices. In no case,
however, shall the rate be more than the
rate customarily charged borrowers in
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similar circumstances in the ordinary
course of business. The interest rate
charged is subject to Agency review and
approval.
(b) Comply with § 4279.125(a), (b),
and (d) of this chapter.
§ 4280.126
Terms of loan.
(a) The repayment term for a loan for:
(1) Real estate must not exceed 30
years;
(2) Machinery and equipment must
not exceed 20 years, or the useful life,
including major rebuilds and
component replacement, whichever is
less;
(3) Combined loans on real estate and
equipment must not exceed 30 years;
and
(4) Working capital loans must not
exceed 7 years.
(b) The first installment of principal
and interest will, if possible, be
scheduled for payment after the project
is operational and has begun to generate
income.
(c) Payment terms must comply with
§ 4279.126(c) of this chapter.
(d) The maturity of a loan will be
based on the use of proceeds, the useful
life of the assets being financed, and the
borrower’s ability to repay.
(e) All loans guaranteed through this
program must be sound, with
reasonably assured repayment.
(f) Guarantees must be provided only
after consideration is given to the
borrower’s overall credit quality and to
the terms and conditions of renewable
energy and energy efficiency subsidies,
tax credits, and other such incentives.
(g) A principal plus interest
repayment schedule is permissible.
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§ 4280.127 Guarantee/annual renewal fee
percentages.
(a) Fee ceilings. The maximum
guarantee fee that may be charged is 1
percent. The maximum annual renewal
fee that may be charged is 0.5 percent.
The Agency will establish each year the
guarantee fee and annual renewal fee
and a notice will be published annually
in the Federal Register.
(b) Guarantee fee. The guarantee fee
will be paid to the Agency by the lender
and is nonrefundable. The guarantee fee
may be passed on to the borrower. The
guarantee fee must be paid at the time
the Loan Note Guarantee is issued.
(c) Annual renewal fee. The annual
renewal fee will be calculated on the
unpaid principal balance as of close of
business on December 31 of each year.
It will be calculated by multiplying the
outstanding principal balance times the
percent of guarantee times the annual
renewal fee. The fee will be billed to the
lender in accordance with the Federal
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Register publication. The annual
renewal fee may not be passed on to the
borrower.
§ 4280.128 Application and
documentation.
The requirements in this section
apply to guaranteed loan applications
for RES and EEI projects under this
subpart.
(a) General. Applications must be
submitted in accordance with the
requirements specified in § 4280.116(a).
(b) Application content for
guaranteed loans greater than $600,000.
Applications and documentation for
guaranteed loans greater than $600,000
must provide the required information
organized pursuant to a Table of
Contents in a chapter format presented
in the order shown in paragraphs (b)(1)
and (b)(2) of this section.
(1) Guaranteed loan application
content.
(i) Table of contents. Include page
numbers for each component of the
application in the table of contents.
Begin pagination immediately following
the Table of Contents.
(ii) Project summary. Provide a
concise summary of the proposed
project and applicant information,
project purpose and need, and project
goals, including the following:
(A) Title. Provide a descriptive title of
the project.
(B) Borrower eligibility. Describe how
each of the criteria identified in
§§ 4280.109 and 4280.112 is met.
(C) Project eligibility. Describe how
each of the criteria, as applicable, in
§ 4280.113(a) through (j) is met. Clearly
state whether the application is for the
purchase of a renewable energy system
(including making necessary capital
improvements to an existing renewable
energy system) or to make energy
efficiency improvements. The response
to § 4280.113(a) must include a brief
description of the system or
improvement. This description is to
provide the reader with a frame of
reference for reviewing the rest of the
application. Additional project
description information will be needed
later in the application.
(D) Operation description. Describe
the applicant’s total farm/ranch/
business operation and the relationship
of the proposed project to the
applicant’s total farm/ranch/business
operation as specified in
§ 4280.116(b)(3)(iv).
(iii) Financial information for gross
income or size determination. Provide
financial information to allow the
Agency to determine the agricultural
producer’s percent of gross income
derived from agricultural operations or
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the rural small business’ size, as
applicable, as specified in
§ 4280.116(b)(3)(v).
(iv) Matching funds. Submit a
spreadsheet identifying sources,
amounts, and status of matching funds
as specified in § 4280.116(b)(5).
(v) Self-evaluation score. Self-score
the project using the evaluation criteria
in § 4280.117(c) as specified in
§ 4280.116(b)(6).
(vi) Renewable energy and energy
efficiency technical report. For both
renewable energy system projects and
energy efficiency improvement projects,
submit a Technical Report in
accordance with applicable provisions
of Appendix B, C, or D, as applicable,
of this subpart and as specified in
§ 4280.116(b)(7)(ii). For loan requests in
excess of $600,000, the services of a
licensed PE or a team of licensed PE’s
is required. If none of the Technical
Reports in Appendices B, C, and D
apply to the proposed technology, the
applicant may submit a Technical
Report that conforms to the overall
outline and subjects specified in
applicable provisions of
§ 4280.116(b)(7)(ii)(A) through (G).
(vii) Business-level feasibility study
for renewable energy systems. For each
application for a renewable energy
system project submitted by a start-up
or existing business, a business-level
feasibility study by an independent
qualified consultant will be required by
the Agency. An acceptable businesslevel feasibility study must conform to
the requirements of an acceptable
feasibility study as specified in
Appendix E of this subpart.
(2) Lender forms, certifications, and
agreements. Each application submitted
under paragraph (b)(1) of this section
must contain applicable items described
in paragraphs (b)(2)(i) through (b)(2)(xi)
of this section.
(i) A completed Form RD 4279–1,
‘‘Application for Loan Guarantee.’’
(ii) Form RD 1940–20.
(iii) A personal credit report from an
Agency approved credit reporting
company for each owner, partner,
officer, director, key employee, and
stockholder owning 20 percent or more
interest in the borrower’s business,
except passive investors and those
corporations listed on a major stock
exchange.
(iv) Appraisals completed in
accordance with § 4280.141. Completed
appraisals should be submitted when
the application is filed. If the appraisal
has not been completed when the
application is filed, the applicant must
submit an estimated appraisal. In all
cases, a completed appraisal must be
submitted prior to the loan being closed.
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(v) Commercial credit reports
obtained by the lender on the borrower
and any parent, affiliate, and subsidiary
firms.
(vi) Current personal and corporate
financial statements of any guarantors.
(vii) Financial statements as specified
in § 4280.116(b)(4)(i) through (iii).
Financial information is required on the
total operation of the agricultural
producer/rural small business and its
parent, subsidiary, or affiliates at other
locations. All information submitted
under this paragraph must be
substantiated by authoritative records.
(viii) Business-level feasibility study.
(ix) Lender’s complete comprehensive
written analysis in accordance with
§ 4280.139.
(x) A certification by the lender that
it has completed a comprehensive
written analysis of the proposal, the
borrower is eligible, the loan is for
authorized purposes with technical
merit, and there is reasonable assurance
of repayment ability based on the
borrower’s history, projections, equity,
and the collateral to be obtained.
(xi) A proposed loan agreement or a
sample loan agreement with an attached
list of the proposed loan agreement
provisions. The following requirements
must be addressed in the proposed or
sample loan agreement:
(A) Prohibition against assuming
liabilities or obligations of others;
(B) Restriction on dividend payments;
(C) Limitation on the purchase or sale
of equipment and fixed assets;
(D) Limitation on compensation of
officers and owners;
(E) Minimum working capital or
current ratio requirement;
(F) Maximum debt-to-net worth ratio;
(G) Restrictions concerning
consolidations, mergers, or other
circumstances;
(H) Limitations on selling the
business without the concurrence of the
lender;
(I) Repayment and amortization of the
loan;
(J) List of collateral and lien priority
for the loan, including a list of persons
and corporations guaranteeing the loan
with a schedule for providing the lender
with personal and corporate financial
statements. Financial statements for
corporate and personal guarantors must
be updated at least annually once the
guarantee is provided;
(K) Type and frequency of financial
statements to be required from the
borrower for the duration of the loan;
(L) The addition of any requirements
imposed by the Agency in Form RD
4279–3;
(M) A reserved section for any Agency
environmental requirements; and
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(N) A provision for the lender or the
Agency to have reasonable access to the
project and its performance information
during its useful life or the term of the
loan, whichever is longer, including the
periodic inspection of the project by a
representative of the lender or the
Agency.
(c) Application content for guaranteed
loans of $600,000 or less. Applications
and documentation for guaranteed loans
$600,000 or less must comply with
paragraphs (c)(1) and (c)(2) of this
section.
(1) Application Contents.
Applications and documentation for
guaranteed loans $600,000 or less must
provide the required information
organized pursuant to a Table of
Contents in a chapter format presented
in the order shown in § 4280.116(b)(2)
through (8), except as specified in
paragraphs (c)(1)(i) through (c)(1)(iii) of
this section.
(i) Section 4280.116(b)(7)(i) does not
apply.
(ii) Technical Reports must be
submitted according to paragraph
(c)(1)(ii)(A) or (B) of this section, as
applicable.
(A) For renewable energy system
projects and energy efficiency
improvement projects utilizing
commercially available systems or
improvements and with total eligible
project costs of $200,000 or less, submit
a Technical Report as described in
Appendix A, C, or D, as applicable, of
this subpart. If a renewable energy
project does not fit one of the
technologies identified in Appendices
A, C, and D, the applicant must submit
a Technical Report that conforms to the
overall outline and subjects specified in
§ 4280.116(b)(7)(ii)(G).
(B) For renewable energy projects and
energy efficiency projects utilizing precommercial technology or with total
eligible project costs greater than
$200,000, submit a Technical Report as
described in Appendix B, C, or D, as
applicable, of this subpart and as
specified in § 4280.116(b)(7)(ii)(G)(1)
through (10), as applicable.
(iii) Business-level feasibility study for
renewable energy systems. For each
application for a renewable energy
system project submitted by a start-up
or existing business, a business-level
feasibility study by an independent
qualified consultant will be required by
the Agency. An acceptable businesslevel feasibility study must conform to
the requirements of an acceptable
feasibility study as specified in
Appendix E of this subpart. Renewable
energy projects with total eligible
project costs of $200,000 or less are
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exempt from the feasibility study
requirement.
(2) Lender forms, certifications, and
agreements. Applications submitted
under paragraph (c) of this section must
use Form RD 4279–1A, ‘‘Application for
Loan Guarantee, Short Form,’’ and
include the documentation contained in
paragraphs (b)(2)(ii), (b)(2)(vii),
(b)(2)(viii), (b)(2)(ix), and (b)(2)(xi) of
this section. The lender must have the
documentation contained in paragraphs
(b)(2)(iii), (b)(2)(iv), (b)(2)(v), (b)(2)(vi),
and (b)(2)(x) available in its files for the
Agency’s review.
§ 4280.129 Evaluation of RES and EEI
guaranteed loan applications.
(a) General review. The Agency will
evaluate each application and make a
determination as to whether the
borrower and project are eligible, the
project has technical merit, there is
reasonable assurance of repayment,
there is sufficient collateral and equity,
and the proposed loan complies with all
applicable statutes and regulations. If
the Agency determines it is unable to
guarantee the loan, the lender will be
informed in writing. Such notification
will include the reasons for denial of the
guarantee.
(b) Technical merit determination.
The Agency’s determination of a
project’s technical merit will be based
on the information provided by the
applicant. The Agency may engage the
services of other government agencies or
recognized industry experts in the
applicable technology field, at its
discretion, to evaluate and rate the
application. The Agency may use this
evaluation and rating to determine the
level of technical merit of the proposed
project. Projects determined by the
Agency to be without technical merit
shall be deemed ineligible.
(c) Evaluation criteria. The Agency
will score each application based on the
evaluation criteria specified in
§ 4280.117(c) (except for the criteria
specified in § 4280.117(c)(5)) and in
paragraphs (c)(1) and (c)(2) of this
section. Points will be awarded for
either paragraph (c)(1) or (c)(2) of this
section, but not both.
(1) If the interest rate on the loan is
to be below the prime rate (as published
in The Wall Street Journal) plus 1.5
percent, 5 points will be awarded.
(2) If the interest rate on the loan is
to be below the prime rate (as published
in The Wall Street Journal) plus 1
percent, 10 points will be awarded.
§ 4280.130
Eligible lenders.
Eligible lenders are those identified in
§ 4279.29 of this chapter, excluding
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§ 4280.138
mortgage companies that are part of a
bank-holding company.
§ 4280.131 Lender’s functions and
responsibilities.
(a) General. Lenders are responsible
for implementing the guaranteed loan
program under this subpart. All lenders
requesting or obtaining a loan guarantee
must comply with § 4279.30(a)(1)(i)
through (ix) of this chapter.
(b) Credit evaluation. The lender’s
credit evaluation must comply with
§ 4279.30(b) of this chapter.
(c) Environmental information.
Lenders must ensure that borrowers
furnish all environmental information
required under 7 CFR part 1940, subpart
G, and must comply with § 4279.30(c) of
this chapter.
(d) Construction planning and
performing development. The lender
must comply with § 4279.156(a) and (b)
of this chapter, except under
§ 4279.156(a) of this chapter, the lender
must also ensure that all project
facilities are designed utilizing accepted
architectural and engineering practices
that conform to the requirements of this
subpart.
(e) Loan closing. The loan closing
must be in compliance with
§ 4279.30(d) of this chapter.
§ 4280.132
Access to records.
Both the lender and borrower must
permit representatives of the Agency (or
other agencies of the U.S.) to inspect
and make copies of any records
pertaining to any Agency guaranteed
loan during regular office hours of the
lender or borrower or at any other time
upon agreement between the lender, the
borrower, and the Agency, as
appropriate.
§ 4280.133
Conditions of guarantee.
All loan guarantees will be subject to
§ 4279.72 of this chapter.
§ 4280.134 Sale or assignment of
guaranteed loan.
Any sale or assignment of the
guaranteed loan must be in accordance
with § 4279.75 of this chapter.
§ 4280.135
Participation.
All participation must be in
accordance with § 4279.76 of this
chapter.
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§ 4280.136
Minimum retention.
Minimum retention must be in
accordance with § 4279.77 of this
chapter.
§ 4280.137
Repurchase from holder.
Any repurchase from a holder must be
in accordance with § 4279.78 of this
chapter.
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Replacement of document.
Documents must be replaced in
accordance with § 4279.84 of this
chapter, except, in § 4279.84(b)(1)(v), a
full statement of the circumstances of
any defacement or mutilation of the
Loan Note Guarantee or Assignment
Guarantee Agreement would also need
to be provided.
§ 4280.139
Credit quality.
The lender must determine credit
quality and must address all of the
elements of credit quality in a written
credit analysis, including adequacy of
equity, cash flow, collateral, history,
management, and the current status of
the industry for which credit is to be
extended.
(a) Cash flow. All efforts will be made
to structure debt so that the business has
adequate debt coverage and the ability
to accommodate expansion.
(b) Collateral. Collateral must have
documented value sufficient to protect
the interest of the lender and the
Agency. The discounted collateral value
will normally be at least equal to the
loan amount. Lenders will discount
collateral consistent with sound loan-tovalue policy. Guaranteed loans made
under this subpart shall have at least
parity position with guaranteed loans
made under 7 CFR part 4279, subpart B
of this title.
(c) Industry. The current status of the
industry will be considered. Borrowers
developing well established
commercially available renewable
energy systems with significant support
infrastructure may be considered for
better terms and conditions than those
borrowers developing systems with
limited infrastructure.
(d) Equity. In determining the
adequacy of equity, the lender must
meet the criteria specified in paragraph
(d)(1) of this section for loans over
$600,000 and the criteria in paragraph
(d)(2) of this section for loans of
$600,000 or less. Cash equity injection,
as discussed in paragraphs (d)(1) and
(d)(2) of this section, must be in the
form of cash. Federal grant funds may
be counted as cash equity.
(1) For loans over $600,000, borrowers
shall demonstrate evidence of cash
equity injection in the project of not less
than 25 percent of eligible project costs.
The fair market value of equity in real
property that is to be pledged as
collateral for the loan may be
substituted in whole or in part to meet
the cash equity requirement. However,
the appraisal completed to establish the
fair market value of the real property
must not be more than 1 year old and
must meet Agency appraisal standards.
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(2) For loans of $600,000 or less,
borrowers shall demonstrate evidence of
cash equity injection in the project of
not less than 15 percent of eligible
project costs. The fair market value of
equity in real property that is to be
pledged as collateral for the loan may be
substituted in whole or in part to meet
the cash equity requirement. However,
the appraisal completed to establish the
fair market value of the real property
must not be more than 1 year old and
must meet Agency appraisal standards.
(e) Lien priorities. The entire loan will
be secured by the same security with
equal lien priority for the guaranteed
and unguaranteed portions of the loan.
The unguaranteed portion of the loan
will neither be paid first nor given any
preference or priority over the
guaranteed portion. A parity or junior
position may be considered provided
that discounted collateral values are
adequate to secure the loan in
accordance with paragraph (b) of this
section after considering prior liens.
§ 4280.140
Financial statements.
(a) The financial information required
in § 4280.116(b)(3)(v) and (b)(4) is
required for the guaranteed loan
program.
(b) If the proposed guaranteed loan
exceeds $3 million, the Agency may
require annual audited financial
statements, at its sole discretion when
the Agency is concerned about the
applicant’s credit risk.
§ 4280.141
Appraisals.
(a) Conduct of appraisals. All
appraisals must be in accordance with
§ 4279.144 of this chapter.
(1) For loans of $600,000 or more, a
complete self-contained appraisal must
be conducted. Lenders must complete at
least a Transaction Screen
Questionnaire for any undeveloped sites
and a Phase I environmental site
assessment on existing business sites,
which should be provided to the
appraiser for completion of the selfcontained appraisal.
(2) For loans for less than $600,000,
a complete summary appraisal may be
conducted in lieu of a complete selfcontained appraisal as required under
paragraph (a)(1) of this section.
Summary appraisals must be conducted
in accordance with Uniform Standards
of Professional Appraisal Practice
(USPAP).
(b) Specialized appraisers.
Specialized appraisers will be required
to complete appraisals in accordance
with paragraphs (a)(1) and (a)(2) of this
section. The Agency may approve a
waiver of this requirement only if a
specialized appraiser does not exist in a
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specific industry or hiring one would
cause an undue financial burden to the
borrower.
§ 4280.142 Personal and corporate
guarantees.
(a) All personal and corporate
guarantees must be in accordance with
§ 4279.149(a) of this chapter.
(b) Except for passive investors,
unconditional personal and corporate
guarantees for those owners with a
beneficial interest at least 20 percent of
the borrower will be required where
legally permissible.
§ 4280.143
of funds.
Loan approval and obligation
The lender and applicant must
comply with § 4279.173 of this chapter,
except that either or both parties may
also propose alternate conditions to the
Conditional Commitment if certain
conditions cannot be met.
§ 4280.144
Transfer of lenders.
All transfers of lenders must be in
accordance with § 4279.174 of this
chapter, except that it will be the
Agency rather than the loan approval
official who may approve the
substitution of a new eligible lender.
§ 4280.145
§ 4280.148 Refusal to execute Loan Note
Guarantee.
Changes in borrower.
All changes in borrowers must be in
accordance with § 4279.180 of this
chapter, but the eligibility requirements
of this program apply.
§ 4280.146 Conditions precedent to
issuance of Loan Note Guarantee.
(a) The Loan Note Guarantee will not
be issued until the lender certifies to the
conditions identified in paragraphs
§ 4279.181(a) through (o) of this chapter
and paragraphs (b) and (c) of this
section.
(b) All planned property acquisitions
and development have been performing
at a steady state operating level in
accordance with the technical
requirements, plans, and specifications,
conforms with applicable Federal, State,
and local codes, and costs have not
exceeded the amount approved by the
lender and the Agency.
(c) Where applicable, the lender shall
provide to the Agency a copy of the
executed power purchase agreement.
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§ 4280.147
Issuance of the guarantee.
(a) When loan closing plans are
established, the lender must notify the
Agency in writing. At the same time, or
immediately after loan closing, the
lender must provide the following to the
Agency:
(1) Lender’s certifications as required
by § 4280.146;
(2) An executed Form RD 4279–4; and
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(3) An executed Form RD 1980–19,
‘‘Guaranteed Loan Closing Report,’’ and
appropriate guarantee fee.
(b) When the Agency is satisfied that
all conditions for the guarantee have
been met, the Loan Note Guarantee and
the following documents, as
appropriate, will be issued:
(1) Assignment Guarantee Agreement.
If the lender assigns the guaranteed
portion of the loan to a holder, the
lender, holder, and the Agency must
execute the Assignment Guarantee
Agreement;
(2) Certificate of Incumbency. If
requested by the lender, the Agency will
provide the lender with a copy of Form
RD 4279–7, ‘‘Certificate of Incumbency
and Signature,’’ with the signature and
title of the Agency official responsible
for signing the Loan Note Guarantee,
Lender’s Agreement, and Assignment
Guarantee Agreement;
(3) Copies of legal loan documents;
and
(4) Disbursement plan, if working
capital is a purpose of the project.
If the Agency determines that it
cannot execute the Loan Note
Guarantee, § 4279.187 of this chapter
will apply.
§ 4280.149 Requirements after project
construction.
Once the project has been
constructed, the lender must provide
the Agency periodic reports from the
borrower. The borrower’s reports will
include the information specified in
paragraphs (a) and (b) of this section, as
applicable.
(a) Renewable energy projects. For
renewable energy projects, commencing
the first full calendar year following the
year in which project construction was
completed and continuing for 3 full
years, provide a report detailing the
information specified in paragraphs
(a)(1) through (a)(7) of this section.
(1) The actual amount of energy
produced in BTUs, kilowatt-hours, or
similar energy equivalents.
(2) If applicable, documentation that
any identified health and/or sanitation
problem has been solved.
(3) The annual income and/or energy
savings of the renewable energy system.
(4) A summary of the cost of operating
and maintaining the facility.
(5) A description of any maintenance
or operational problems associated with
the facility.
(6) Recommendations for
development of future similar projects.
(7) Actual jobs created or saved.
(b) Energy efficiency improvement
projects. For energy efficiency
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improvement projects, commencing the
first full calendar year following the
year in which project construction was
completed and continuing for 2 full
years, provide a report detailing the
actual amount of energy saved due to
the energy efficiency improvements.
§ 4280.150
Insurance requirements.
Each borrower must obtain the
insurance required in § 4280.118. The
coverage required by this section must
be maintained for the life of the loan
unless this requirement is waived or
modified by the Agency in writing.
§ 4280.151
[Reserved]
§ 4280.152
Servicing guaranteed loans.
The lender must service the entire
loan and must remain mortgagee and
secured party of record notwithstanding
the fact that another party may hold a
portion of the loan. The entire loan must
be secured by the same security with
equal lien priority for the guaranteed
and unguaranteed portions of the loan.
The unguaranteed portion of a loan will
neither be paid first nor given any
preference or priority over the
guaranteed portion of the loan.
(a) Routine servicing. Comply with
§ 4287.107 of this chapter, except that
all notifications from the lender to the
Agency shall be in writing and all
actions by the lender in servicing the
entire loan must be consistent with the
servicing actions that a reasonable,
prudent lender would perform in
servicing its own portfolio.
(b) Interest rate adjustments. Comply
with § 4287.112 of this chapter, except
that under § 4287.112(a)(3) of this
chapter the interest rates, after
adjustments, must comply with the
requirements for interest rates on new
loans as established by § 4280.125.
(c) Release of collateral.
(1) Collateral may only be released in
accordance with § 4287.113(a) and (b) of
this chapter and paragraph (c)(2) of this
section.
(2) Within the parameters of
paragraph (c)(1) of this section, lenders
may, over the life of the loan, release
collateral (other than personal and
corporate guarantees) with a cumulative
value of up to 20 percent of the original
loan amount without Agency
concurrence, if the proceeds generated
are used to reduce the guaranteed loan
or to buy replacement collateral or real
estate equal to or greater than the
collateral being replaced.
(d) Subordination of lien position. All
subordinations of the lender’s lien
position must comply with § 4287.123
of this chapter.
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(e) Alterations of loan instruments.
All alterations of loan instruments must
comply with § 4287.124 of this chapter.
(f) Loan transfer and assumption. All
loan transfers and assumptions must
comply with § 4287.134(c), (d), (f), (g),
and (i) through (k) of this chapter in
addition to the following:
(1) Documentation of request. All
transfers and assumptions must be
approved in writing by the Agency and
must be to eligible applicants in
accordance with § 4280.122. An
individual credit report must be
provided for transferee proprietors,
partners, offices, directors, and
stockholders with 20 percent or more
interest in the business, along with such
other documentation as the Agency may
request to determine eligibility.
(2) Terms. Loan terms must not be
changed unless the change is approved
in writing by the Agency with the
concurrence of any holder and the
transferor (including guarantors), if they
have not been or will not be released
from liability. Any new loan terms must
be within the terms authorized by
§ 4280.126. The lender’s request for
approval of new loan terms will be
supported by an explanation of the
reasons for the proposed change in loan
terms.
(3) Additional loans. Loans to provide
additional funds in connection with a
transfer and assumption must be
considered as a new loan application
under § 4280.128.
(4) Loss resulting from transfer. If a
loss should occur upon consummation
of a complete transfer and assumption
for less than the full amount of the debt
and the transferor (including personal
guarantors) is released from liability, the
lender, if it holds the guaranteed
portion, may file Form RD 449–30,
‘‘Loan Note Guarantee Report of Loss,’’
to recover its pro rata share of the actual
loss. If a holder owns any of the
guaranteed portion, such portion must
be repurchased by the lender or the
Agency in accordance with § 4279.78(c)
of this chapter. In completing the report
of loss, the amount of the debt assumed
will be entered as net collateral
(recovery). Approved protective
advances and accrued interest thereon
made during the arrangement of a
transfer and assumption will be
included in the calculations.
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§ 4280.153
Substitution of lender.
(a) All substitutions of lenders must
comply with § 4287.135(a)(2) and (b) of
this chapter and paragraph (b) of this
section.
(b) The Agency may approve the
substitution of a new lender if the
proposed substitute lender:
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(1) Is an eligible lender in accordance
with § 4280.130;
(2) Is able to service the loan in
accordance with the original loan
documents; and
(3) Acquires title to the unguaranteed
portion of the loan held by the original
lender and assumes all original loan
requirements, including liabilities and
servicing responsibilities.
§ 4280.154
Default by borrower.
If the loan goes into default, the
lender must comply with § 4287.145 of
this chapter.
§ 4280.155
Protective advances.
All protective advances made by the
lender must comply with § 4287.156 of
this chapter.
§ 4280.156
Liquidation.
All liquidations must comply with
§ 4287.157 of this chapter, except as
follows:
(a) Under § 4287.157(d)(13) of this
chapter, whenever $200,000 is used
substitute $100,000; and
(b) Under § 4287.157(d)(13) of this
chapter, replace the sentence ‘‘The
appraisal shall consider this aspect’’
with ‘‘Both the estimate and the
appraisal shall consider this aspect.’’
§ 4280.157
payment.
Determination of loss and
Loss and payments will be
determined in accordance with
§ 4287.158 of this chapter.
§ 4280.158
Future recovery.
Future recoveries will be conducted
in accordance with § 4287.169 of this
chapter.
§ 4280.159
Bankruptcy.
Bankruptcies will be handled in
accordance with § 4287.170 of this
chapter, except that the notification
required under § 4287.170(b)(4) of this
chapter shall be made in writing.
§ 4280.160
Termination of guarantee.
Guarantees will be terminated in
accordance with § 4287.180 of this
chapter.
§§ 4280.161–4280.164
[Reserved]
Combined Funding for Renewable
Energy Systems and Energy Efficiency
Improvements
§ 4280.165 Combined funding for
renewable energy systems and energy
efficiency improvements.
The requirements for a RES or EEI
project for which an applicant is seeking
a combined grant and guaranteed loan
are defined as follows:
(a) Eligibility. Applicants must meet
the applicant eligibility requirements
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specified in §§ 4280.109 and 4280.112
and the borrower eligibility
requirements specified in § 4280.122.
Projects must meet the project eligibility
requirements specified in §§ 4280.113
and 4280.123. Applicants may submit
simplified applications if the project
meets the requirements specified in
§ 4280.114.
(b) Funding. Funding provided under
this section is subject to the limits
described in paragraphs (b)(1) through
(b)(3) of this section.
(1) The amount of any combined grant
and guaranteed loan must not exceed 75
percent of total eligible project costs.
For purposes of combined funding
requests, total eligible project costs are
based on the total costs associated with
those items specified in §§ 4280.115(c)
and 4280.124(e). The applicant must
provide the remaining total funds
needed to complete the project.
(2) The minimum combined funding
request allowed is $5,000, with the grant
portion of the funding request being at
least $1,500.
(3) Applicants whose combination
applications are approved for funding
must utilize both the loan guarantee and
the grant. The Agency reserves the right
to reduce the total loan guarantee and
grant award as appropriate.
(c) Application and documentation.
When applying for combined funding,
the applicant must submit separate
applications for both types of assistance
(grant and guaranteed loan). Each
application must meet the requirements,
including the requisite forms and
certifications, specified in §§ 4280.116
and 4280.128. The separate applications
must be submitted simultaneously. The
applicant must submit at least one set of
documentation, but does not need to
submit duplicate forms or certifications.
(d) Evaluation. The Agency will
evaluate each application according to
applicable procedures specified in
§§ 4280.117 and 4280.129.
(e) Interest rate and terms of loan. The
interest rate and terms of the loan for
the loan portion of the combined
funding request will be determined
based on the procedures specified in
§§ 4280.125 and 4280.126 for
guaranteed loans.
(f) Other provisions. In addition to the
requirements specified in paragraphs (a)
through (e) of this section, the combined
funding request shall be subject to the
other requirements specified in this
subpart, including, but not limited to,
processing and servicing requirements,
as applicable, as described in
paragraphs (f)(1) through (f)(3) of this
section.
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(1) All other provisions of §§ 4280.101
through 4280.111 apply to the combined
funding request.
(2) All other provisions of §§ 4280.112
through 4280.121 apply to the grant
portion of the combined funding
request.
(3) All other provisions of §§ 4280.122
through 4280.160 apply to the
guaranteed loan portion of the
combined funding request.
§§ 4280.166–4280.169
[Reserved]
Renewable Energy System Feasibility
Study Grants
§ 4280.170
Applicant eligibility.
To be eligible for a renewable energy
system feasibility study grant under this
subpart, the applicant must be an
agricultural producer or a rural small
business, as defined in § 4280.103, and
must be the prospective owner of the
renewable energy system for which the
feasibility study grant is sought.
§ 4280.171
Project eligibility.
Only renewable energy system
projects that meet the requirements
specified in this section are eligible for
feasibility study grants under this
subpart. The project for which the
feasibility study grant is sought shall:
(a) Be for the purchase, installation,
expansion, or other energy-related
improvement of a renewable energy
system located in a State, as defined in
§ 4280.103;
(b) Be for a facility located in a rural
area if the applicant is a rural small
business, or in a rural or non-rural area
if the applicant is an agricultural
producer. If the agricultural producer’s
facility is in a non-rural area, then the
feasibility study can only be for a
renewable energy system on integral
components of or directly related to the
facility, such as vertically integrated
operations, and are part of and colocated with the agriculture production
operation;
(c) Be for technology that is precommercial or commercially available,
and that is replicable;
(d) Not have had a feasibility study
already completed for it with Federal
and/or State assistance; and
(e) The applicant has a place of
business in a State.
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§ 4280.172 Application eligibility
provisions.
(a) Applications for industry-level
feasibility studies, also known as
feasibility study templates or guides, are
not eligible because the assistance is not
provided to a specific project.
(b) Applications must be from the
prospective owner(s) of the renewable
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energy system for which the feasibility
study grant is sought. Applications from
other entities (e.g., entities that would
be conducting the feasibility study and
are not the prospective owners) will not
be accepted.
(c) Applications can be submitted for
a modification to an existing renewable
energy system (e.g., for the expansion
portion of an existing wind farm).
(d) Applications cannot be submitted
in a Fiscal Year for an RES project if an
RES application for the same renewable
energy system is submitted in that same
Fiscal Year and vice versa.
§ 4280.173
studies.
Grant funding for feasibility
(a) Maximum grant amount. The
maximum amount of grant funds that
will be made available for an eligible
feasibility study project under this
subpart to any one recipient will not
exceed $50,000 or 25 percent of the total
eligible project cost of the study,
whichever is less. Eligible project costs
are specified in paragraph (b) of this
section.
(b) Eligible project costs. Only postapplication costs will be considered
eligible. Eligible project costs for
renewable energy system feasibility
studies shall be specific to the
completion of the feasibility study (refer
to Appendix E of this subpart for
information on the content of a
feasibility study) including, but not
limited to, the items listed in paragraphs
(b)(1) through (b)(3) of this section.
(1) Resource assessment;
(2) Transmission study; and
(3) Environmental study.
(c) Ineligible project costs. Ineligible
project costs for renewable energy
system feasibility studies include, but
are not limited to:
(1) Costs associated with selection of
engineering, architectural, or
environmental services;
(2) Designing, bidding, or contract
development for the proposed facility;
(3) Permitting and other licensing
costs required to construct the facility;
and
(4) Any goods or services provided by
a person or entity who has a conflict of
interest as provided in § 4280.106.
(d) Time limit. The grantee will have
2 years from the date of the grant
agreement to provide the Agency with a
complete and acceptable feasibility
study and to request disbursement of
the funds. If the grantee does not submit
to the Agency a complete and
acceptable feasibility study within this
2 year period, the grant is subject to
termination by and reimbursement to
the Agency according to Departmental
regulations.
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§§ 4280.174–4280.175
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[Reserved]
§ 4280.176 Feasibility study grant
applications—content.
Applications for feasibility study
grants must include a Table of Contents
with clear pagination and chapter
identification and shall contain the
information specified in paragraphs (a)
and (b) of this section and shall be
presented in the same order.
(a) Forms, documents, and
certifications. The application shall
contain the forms and documents
specified in paragraphs (a)(1) through
(a)(11) of this section.
(1) Form SF–424.
(2) Form SF–424A, ‘‘Budget
Information—Non-Construction
Programs’’ (as applicable).
(3) Form SF–424B, ‘‘Assurances—
Non-Construction Programs’’ (as
applicable).
(4) Form SF–424C (as applicable).
(5) Form SF–424D (as applicable).
(6) Form RD 1940–20 (as applicable).
(7) Except for sole proprietors, a copy
of legal organizational documents.
(8) A proposed work plan, which
includes:
(i) A brief description of the proposed
system the feasibility study will
evaluate;
(ii) A description of the feasibility
study to be conducted. The contents of
an acceptable feasibility study are
identified in Appendix E of this subpart.
Applicants shall require those
conducting the feasibility study to
consider and document within the
feasibility study the important
environmental factors within the
planning area and the potential
environmental impacts of the project for
which the feasibility study is being
conducted, as well as the alternatives
considered;
(iii) The timeframe for completion of
the feasibility study;
(iv) The experience of the company/
individual completing the feasibility
study, including the number of similar
projects the company/individual has
performed, the number of years the
company has been performing a similar
service, and corresponding resumes;
and
(v) The source and amount of other
project funds needs to be clearly
identified. Agency approved written
documentation/confirmation from any
third party committing a specific
amount of such funds is required.
Documentation includes such items as
bank statements, lender commitment
letters, and so forth;
(9) A certification that the applicant
has not received any other Federal or
State assistance for a feasibility study
for the subject renewable energy system.
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(10) If the applicant is a rural small
business, certification that the feasibility
study grant will be for a renewable
energy system project that is located in
a rural area.
(11) The applicant’s Dun and
Bradstreet Data Universal Numbering
System (DUNS) number (except for
individuals).
(b) Financial information for gross
income or size determination. The
application shall contain sufficient
financial information to allow the
Agency to determine the agricultural
producer’s percentage of gross income
derived from agricultural operations or
the rural small business’ size, as
applicable. All information submitted
under this paragraph (b) must be
substantiated by authoritative records:
(1) If the applicant is a rural small
business, provide sufficient information
to determine its total annual receipts
and number of employees and the same
information for any parent, subsidiary,
or affiliates at other locations.
Voluntarily providing tax returns is one
means of satisfying this requirement.
The information provided must be
sufficient for the Agency to make a
determination of business size as
defined by the Small Business
Administration; and
(2) If the applicant is an agricultural
producer, provide the gross market
value of the agricultural products, gross
agricultural income, and gross nonfarm
income of the applicant for the calendar
year preceding the year in which the
application is submitted.
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§ 4280.177 Evaluation of feasibility study
grant applications.
(a) Agency evaluation. Feasibility
study applications submitted under this
subpart will be evaluated by the Agency
for eligibility, completeness, and
scoring.
(b) General review. The Agency will
evaluate each application and make a
determination as to whether the
applicant is eligible, the proposed grant
is for an eligible feasibility study, and
the proposed grant complies with all
applicable statutes and regulations.
(1) Applicant eligibility. The Agency
will first determine whether the entity
is eligible to compete for a feasibility
study grant. Applications for applicants
determined by the Agency not to be
eligible will not be processed further.
The Agency will determine applicant
eligibility based on the criteria specified
in § 4280.170.
(2) Proposal eligibility. After
determining applicant eligibility, the
Agency will review the application to
determine if the proposal is eligible.
Applications determined by the Agency
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not to be eligible will not be processed
further. The Agency will determine
whether the application contains
certification by the applicant that the
applicant has not received any other
Federal or State assistance for a
feasibility study on the subject facility.
If the application does not contain such
certification, it is an ineligible
application and the Agency will stop
processing the application.
§ 4280.178 Scoring feasibility study grant
applications.
Agency personnel will score each
feasibility study application based on
the evaluation criteria specified in
paragraphs (a) through (f) of this section,
with a maximum score of 100 points
possible.
(a) Energy replacement or generation.
The project can be for either
replacement or generation, but not both.
A maximum of 25 points can be
awarded under this section.
(1) Energy replacement. 25 points will
be awarded if proposed project will
offset any portion of the applicant’s
energy needs.
(2) Energy generation. 15 points will
be awarded if the proposed renewable
energy system is intended primarily for
production of energy for sale.
(b) Commitment of funds for the
feasibility study. Appropriate
documentation must verify commitment
of funds. A maximum of 10 points can
be awarded under this section.
(1) 10 points—100 percent of
matching funds.
(2) 7.5 points—75 percent up to, but
not including 100 percent of matching
funds.
(3) 5 points—50 percent up to, but not
including 75 percent of matching funds.
(4) 0 points—less than 50 percent of
matching funds.
(c) Designation as a Small agricultural
producer/very small business. An
applicant will be considered either an
agricultural producer or rural small
business. No applicant will be
considered as both. Points will only be
awarded under either paragraph (c)(1) or
(c)(2) of this section. A maximum of 20
points can be awarded under this
section.
(1) For an Agricultural Producer:
(i) 10 points will be awarded if the
applicant is an agricultural producer
producing agricultural products with a
gross market value of less than $600,000
in the preceding year, or
(ii) 20 points will be awarded if the
applicant is an agricultural producer
producing agricultural products with a
gross market value of less than $200,000
in the preceding year.
(2) For a Rural Small Business, 20
points will be awarded if the applicant
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is a very small business, as defined in
§ 4280.103.
(d) Experience and qualifications of
the entity identified to perform the
feasibility study. A maximum of 15
points can be awarded under this
section.
(1) 15 points will be awarded if the
entity has 5 or more years experience in
the field of study for the technology
being proposed.
(2) 7.5 points will be awarded if the
entity has 2 or more years, but less than
5 years, experience in the field of study
for the technology field being proposed.
(3) 0 points will be awarded if the
entity has less than 2 years experience
in the field of study for the technology
field being proposed.
(e) Size of feasibility study grant
request. A maximum of 20 points can be
awarded under this section. If the
feasibility study request is:
(1) $10,000 or less, 20 points will be
awarded.
(2) Greater than $10,000 up to and
including $25,000, 10 points will be
awarded.
(3) Greater than $25,000, 0 points will
be awarded.
(f) Resources to implement project.
Considering the technology being
proposed, the applicant may qualify for
other local or State programs to assist in
the construction or operation of the
facility. These programs will benefit the
applicant and/or proposed project
during or after the facility is constructed
and operational. Points can be awarded
for both types of assistance, for a
maximum of 10 points.
(1) If the applicant has identified local
programs, 5 points will be awarded.
(2) If the applicant has identified State
programs, 5 points will be awarded.
§ 4280.179 Selecting feasibility study grant
applications for award.
The Agency will use the following
process to determine which feasibility
study grants receive funding under this
subpart.
(a) Ranking of applications. All
scored applications will be ranked by
the Agency as soon after the application
deadline as possible. All applications
that are ranked will be considered for
selection for funding.
(b) Selection of applications for
funding. Using the ranking created
under paragraph (a) of this section, the
Agency will consider the score an
application has received compared to
the scores of other ranked applications,
with higher scoring applications
receiving first consideration for funding.
(c) Funding selected applications. As
applications are funded, if insufficient
funds remain to fund the next highest
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scoring application, the Agency may
elect to fund a lower scoring
application. Before this occurs, the
Agency will provide the applicant of the
higher scoring application the
opportunity to reduce the amount of its
grant request to the amount of funds
available. If the applicant agrees to
lower its grant request, it must certify
that the purposes of the project can be
met, and the Agency must determine the
project is financially feasible at the
lower amount.
(d) Disposition of ranked applications
not funded. Based on the availability of
funding, a ranked application may not
be funded in the fiscal year in which it
was submitted. Such ranked
applications will not be carried forward
into Fiscal Year 2012 and the Agency
will notify the applicant in writing.
§ 4280.180
Actions prior to grant closing.
(a) Environmental. If construction is a
component of the study, the appropriate
level of environmental assessment must
be completed prior to the obligation of
funds. All feasibility study grants made
under this subpart are subject to the
requirements of 7 CFR part 1940,
subpart G. When construction is not a
component of the study, feasibility
studies are considered planning
assistance, which are categorically
excluded from the environmental
review process by § 1940.310 of this
title.
(b) Evidence of other funds.
Applicants expecting funds from other
sources for use in completing projects
being partially financed with Agency
funds shall present evidence of the
commitment of these funds from such
other sources prior to disbursement of
grant funds.
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§ 4280.181 Awarding and administering
feasibility study grants.
Renewable energy system feasibility
study grants will be awarded and
administered in accordance with
Departmental regulations and
paragraphs (a) through (e) of this
section.
(a) Letter of conditions. The Agency
will notify the approved applicant in
writing, setting out the conditions under
which the grant will be made. The
notice will include those matters
necessary to ensure that the proposed
grant is completed in accordance with
the terms of the scope of work and
budget, that grant funds are expended
for the feasibility study, and that the
applicable requirements prescribed in
the relevant Departmental regulations
are complied with. The Letter of
Conditions will be sent to the applicant.
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(b) Applicant’s intent to meet
conditions. Upon reviewing the
conditions and requirements in the
Letter of Conditions, the applicant must
complete, sign and return a Form RD
1942–46, ‘‘Letter of Intent to Meet
Conditions,’’ to the Agency; or if certain
conditions cannot be met, the applicant
may propose alternate conditions to the
Agency. The Agency must concur with
any changes proposed to the Letter of
Conditions by the applicant before the
application will be further processed.
(c) Forms and certifications. The
forms specified in paragraphs (c)(1)
through (c)(6) of this section will be
attached to the letter of conditions
referenced in paragraph (a) of this
section. The forms specified in
paragraphs (c)(1) through (c)(5) of this
section and all of the certifications must
be submitted prior to grant approval.
The form specified in paragraph (c)(6),
which is to be completed by the
contractor (if any), does not need to be
returned to the Agency, but must be
kept on file.
(1) Form AD–1047.
(2) Form AD–1049.
(3) Either Form SF–LLL or Exhibit A–
1 of RD Instruction 1940–Q.
(4) Form RD 400–1.
(5) Form RD 400–4.
(6) Form AD–1048.
(d) Grant approval. The applicant will
be sent a copy of the executed Form RD
1940–1, the approved scope of work,
and Form RD 4280–2. Form RD 1940–
1 must be signed by the applicant.
(e) Grant agreement. Prior to grant
disbursement, but after grant obligation,
the applicant must complete, sign, and
return Form RD 4280–2. The grantee
must abide by all requirements
contained in Form RD 4280–2, this
subpart, and any other applicable
Federal statutes or regulations. Failure
to follow these requirements may result
in termination of the grant and adoption
of other available remedies.
§ 4280.182
grants.
Servicing feasibility study
Feasibility study grants will be
serviced in accordance with
Departmental regulations; 7 CFR part
1951, subparts E and O; and paragraphs
(a) through (n) of this section.
(a) Inspections. Grantees will permit
periodic inspection of the project
records and operations by a
representative of the Agency.
(b) Programmatic changes. The
grantee shall obtain prior Agency
approval for any change to the scope or
objectives of the approved project.
Failure to obtain prior approval of
changes to the scope of work or budget
may result in suspension, termination,
and recovery of grant funds.
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21141
(c) Changes in project cost or scope.
If there is a significant reduction in
project cost or changes in project scope,
the applicant’s funding needs,
eligibility, and scoring, as applicable,
will be reassessed. Decreases in Agency
funds will be based on revised project
costs and other selection factors;
however, other factors, including
Agency regulations and Notices used at
the time of grant approval, will remain
the same. Obligated grant funds not
needed to complete the project will be
de-obligated.
(d) Transfer of obligations. Subject to
Agency approval, an obligation of funds
established for a grantee may be
transferred to a different (substituted)
grantee provided:
(1) The substituted grantee
(i) Is eligible;
(ii) Has a close and genuine
relationship with the original grantee;
and
(iii) Has the authority to receive the
assistance approved for the original
grantee; and
(2) The type of renewable energy
technology and the scope of the project
for which the Agency funds will be used
remain unchanged.
(e) Financial management system and
records. Grantees are required to
maintain a financial management
system and records in accordance with
Departmental regulations.
(f) Fund disbursement. Grant funds
will be expended on a pro rata basis
with matching funds.
(1) Requests for reimbursement may
be submitted monthly or more
frequently if authorized to do so by the
Agency. Ordinarily, payment will be
made within 30 days after receipt of a
proper request for reimbursement.
(2) The Grantee shall not request
reimbursement for the Federal share of
amounts withheld from contractors to
ensure satisfactory completion of work
until after it makes those payments.
(3) Payment shall be made by
electronic funds transfer.
(4) Standard Form 270, ‘‘Request for
Advance or Reimbursement,’’ or other
format prescribed by the Agency shall
be used to request grant
reimbursements.
(5) For renewable energy system
feasibility studies, grant funds will be
disbursed in accordance with the above
through 90 percent of grant
disbursement. The final 10 percent of
grant funds will be held by the Agency
until a feasibility study acceptable to the
Agency has been submitted.
(g) Deobligation of grant funds. Funds
remaining after all costs incident to the
project have been paid or provided for
are subject to deobligation.
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(h) Monitoring of project. Grantees are
responsible for ensuring that all
activities are performed within the
approved scope of work and that funds
are only used for approved purposes.
Grantees shall constantly monitor
performance to ensure that time
schedules are being met, projected work
by time periods is being accomplished,
financial resources are being
appropriately expended by contractors
(if applicable), and any other
performance objectives identified in the
scope of work are being achieved. The
Agency will monitor grantees to ensure
that activities are performed in
accordance with the Agency-approved
scope of work and to ensure that funds
are expended for approved purposes.
The Agency’s monitoring of grantees
neither relieves the grantee of its
responsibilities to ensure that activities
are performed within the scope of work
approved by the Agency and that funds
are expended for approved purposes
only nor provides recourse or a defense
to the grantee should the grantee
conduct unapproved activities, engage
in unethical conduct, engage in
activities that are or give the appearance
of a conflict of interest, or expend funds
for unapproved purposes.
(i) Federal financial reports. A SF–
425, ‘‘Federal Financial Report,’’ and a
project performance report will be
required of all grantees on a semiannual
basis. The grantee will complete the
project within the total sums available
to it, including the grant, in accordance
with the scope of work and any
necessary modifications thereof
prepared by the grantee and approved
by the Agency. The final federal
financial report must be submitted to
the Agency within 90 days after the
feasibility study has been completed.
(j) Performance reports. Grantees must
submit to the Agency, in writing,
semiannual performance reports and a
final performance report. Grantees are to
submit an original of each report to the
Agency.
(1) Semiannual performance reports.
Each semiannual performance report
shall describe current progress and
identify any problems, delays, or
adverse conditions, if any, which have
affected or will affect attainment of
overall project objectives or prevent
meeting time frame for completion of
the feasibility study within 2 years. This
disclosure shall be accompanied by a
statement of the action taken or planned
to resolve the situation.
(2) Final performance report. A final
performance report, which will serve as
the last semiannual performance report,
will be required within 90 days after the
feasibility study has been completed.
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The final performance report shall
summarize any problems, delays, or
adverse conditions, if any, which have
affected the project objectives or
prevented meeting time frames for
completion of the feasibility study. The
final performance report should indicate
if the grantee intends to proceed with
the construction of the project.
(k) Final deliverables. Upon
completion of the feasibility study, the
grantee shall submit the following to the
Agency:
(1) The project feasibility study; and
(2) SF–270.
(l) Renewable energy feasibility
studies. Beginning the first full year
after the feasibility study has been
completed, grantees shall report
annually for 2 years on the following:
(1) Is the renewable energy system
project for which the feasibility study
was conducted underway? If ‘‘yes,’’
describe how far along the renewable
energy system project is (e.g., financing
has been secured, site has been secured,
construction contracts are in place,
project is completed).
(2) Is the renewable energy system
project complete? If so, what is the
actual amount of energy being
produced?
(m) Other reports. For clarification
purposes, the Agency may request any
additional project and/or performance
data for the project for which grant
funds have been received.
(n) Grant close-out and related
activities. Grant close-out and related
activities shall be performed in
accordance with the Departmental
Regulations. In addition, failure to
submit satisfactory reports on time
under the provisions of paragraphs (i)
through (m) of this section may result in
the suspension or termination of a grant.
The provisions of this section apply to
grants and sub-grants.
§§ 4280.183–4280.185
[Reserved]
Energy Audit and Renewable Energy
Development Assistance Grants
§ 4280.186
Applicant eligibility.
To be eligible for an energy audit
grant or a renewable energy
development assistance grant under this
subpart, the applicant must meet each of
the criteria, as applicable, specified in
paragraphs (a) through (c) of this
section. The Agency will determine an
applicant’s eligibility.
(a) Type of applicant. The applicant
must be one of the following:
(1) A unit of State, tribal, or local
government;
(2) A land-grant college or university,
or other institution of higher education;
(3) A rural electric cooperative;
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(4) A public power entity; or
(5) An instrumentality of a State,
tribal, or local government.
(b) Capacity to perform. The applicant
must have sufficient capacity to perform
the energy audit or renewable energy
development assistance activities
proposed in the application to ensure
success. The Agency will make this
assessment based on the information
provided in the application.
(c) Legal authority and responsibility.
Each applicant must have, or obtain, the
legal authority necessary to carry out the
purpose of the grant.
§ 4280.187
Project eligibility.
To be eligible for an energy audit or
a renewable energy development
assistance grant, the grant funds for a
project must be used by the grant
recipient to assist agricultural producers
or rural small businesses located in a
State in one or both of the purposes
specified in paragraphs (a) and (b) of
this section, and shall also comply with
paragraphs (c) through (e), and, if
applicable, paragraph (f) of this section.
(a) Grant funds may be used to
conduct and promote energy audits that
meet the requirements of the energy
audit as defined in this subpart. Energy
audits must cover the following:
(1) Situation report. Provide a
narrative description of the facility or
process being audited; its energy
system(s) and usage; its activity profile;
and the price per unit of energy
(electricity, natural gas, propane, fuel
oil, renewable energy, etc.) paid by the
customer on the date of the audit. Any
energy conversion data should be based
on use and source.
(2) Potential improvements. List
specific information regarding all
potential energy-saving opportunities
and the associated cost.
(3) Technical analysis. Discuss the
interactions of the potential
improvements with existing energy
systems.
(i) Estimate the annual energy and
energy costs savings expected from each
improvement identified for the potential
project.
(ii) Estimate all direct and attendant
indirect costs of each improvement.
(iii) Rank potential improvement
measures by cost-effectiveness.
(4) Potential improvement
description. Provide a narrative
summary of the potential improvement
and its ability to provide needed
benefits, including a discussion of nonenergy benefits such as project
reliability and durability.
(i) Provide preliminary specifications
for critical components.
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(ii) Provide preliminary drawings of
project layout, including any related
structural changes.
(iii) Document baseline data
compared to projected consumption,
together with any explanatory notes.
Provide the actual total quantity of
energy used (BTU) in the original
building and/or equipment in the 12
months prior to the EEI project and the
projected energy usage after the EEI
project shall be the projected total
quantity of energy used (BTU) on an
annual basis for the same size or
capacity as the original building or
equipment. For energy efficiency
improvement to equipment, if the new
piece of equipment has a different
capacity than the piece of equipment
being replaced, the projected total
quantity of energy used for the new
piece of equipment shall be adjusted
based on the ratio of the capacity of the
replaced piece of equipment to the
capacity of the new piece of equipment.
When appropriate, show before-andafter data in terms of consumption per
unit of production, time or area. Include
at least 1 year’s bills for those energy
sources/fuel types affected by this
project. Also submit utility rate
schedules, if appropriate.
(iv) Identify significant changes in
future related operations and
maintenance costs.
(v) Describe explicitly how outcomes
will be measured annually.
(b) Grant funds may be used to
conduct and promote renewable energy
development assistance by providing to
agricultural producers and rural small
businesses recommendations and
information on how to improve the
energy efficiency of their operations and
to use renewable energy technologies
and resources in their operations.
(c) Energy audit and renewable energy
development assistance can be provided
only to a facility located in a rural area
unless the owner of such facility is an
agricultural producer. If the facility is
owned by an agricultural producer, the
facility for which such services are
being provided may be located in either
a rural or non-rural area. If the
agricultural producer’s facility is in a
non-rural area, then the energy audit or
renewable energy development
assistance can only be for a renewable
energy system or energy efficiency
improvement on integral components of
or directly related to the facility, such as
vertically integrated operations, and are
part of and co-located with the
agriculture production operation.
(d) The energy audit or renewable
energy development assistance must be
provided to a recipient in a State.
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(e) The applicant must have a place of
business in a State.
(f) For the purposes of this subpart,
only small hydropower projects are
eligible for energy audits and renewable
energy development assistance. Per
consultation with the U.S. Department
of Energy, the Agency is defining small
hydropower as having a rated power of
30 megawatts or less, which includes
hydropower projects commonly referred
to as ‘‘micro-hydropower’’ and ‘‘minihydropower.’’
§ 4280.188 Grant funding for energy audit
and renewable energy development
assistance.
(a) Maximum grant amount. The
maximum aggregate amount of energy
audit and renewable energy
development assistance grants awarded
to any one recipient under this subpart
cannot exceed $100,000. Grant funds
awarded for energy audit and renewable
energy development assistance projects
may be used only to pay eligible project
costs, as described in paragraph (b) of
this section. Grant funds awarded for
energy audits and renewable energy
development assistance projects are
prohibited from being used to pay costs
associated with the items listed in
paragraph (c) of this section.
(b) Eligible project costs. Eligible
project costs for energy audits and
renewable energy development
assistance are those post-application
expenses directly related to conducting
and promoting energy audits and
renewable energy development
assistance, which include but are not
limited to:
(1) Salaries directly or indirectly
related to the project;
(2) Travel expenses directly related to
conducting energy audits or renewable
energy development assistance;
(3) Office supplies (e.g., paper, pens,
file folders); and
(4) Administrative expenses, up to a
maximum of 5 percent of the grant,
which include but are not limited to:
(i) Utilities;
(ii) Office space;
(iii) Operation expenses of office and
other project-related equipment (e.g.,
computers, cameras, printers, copiers,
scanners); and
(iv) Expenses for outreach and
marketing of the energy audit and
renewable energy development
assistance activities, including
associated travel expenses.
(c) Ineligible project purposes. Grant
funds may not be used to:
(1) Pay for any construction-related
activities;
(2) Purchase equipment;
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(3) Pay any costs of preparing the
application package for funding under
this subpart;
(4) Pay any costs of the project
incurred prior to the application date of
the grant made under this subpart;
(5) Fund political or lobbying
activities; and
(6) Pay any judgment or debt owed to
the United States.
(d) Energy audits. A recipient of a
grant under this subpart that conducts
an energy audit shall require that, as a
condition of the energy audit, the
agricultural producer or rural small
business pay at least 25 percent of the
cost of the energy audit. Further, the
amount paid by the agricultural
producer or rural small business will be
retained by the recipient as a
contribution towards the cost of the
energy audit.
(e) Time limit. Unless otherwise
agreed to by the Agency, any energy
audit or renewable energy development
assistance grant agreement under this
subpart will terminate 2 years from the
date the Agency signs the agreement.
§ 4280.189
[Reserved]
§ 4280.190
content.
EA/REDA grant applications—
Applications must contain the
elements specified in paragraphs (a)
through (g) of this section.
(a) Form SF–424.
(b) Form SF–424A.
(c) Form SF–424B.
(d) If applicable, a copy of the
applicant’s organizational documents
showing the applicant’s legal existence
and authority to perform the activities
under the grant.
(e) A proposed scope of work,
including a description of the proposed
project, details of the proposed activities
to be accomplished and timeframes for
completion of each task, the number of
months duration of the project, and the
estimated time it will take from grant
approval to beginning of project
implementation. A written narrative to
be used as the scope of work which
includes, at a minimum, the following
items:
(1) An Executive Summary;
(2) The plan and schedule for
implementation;
(3) The anticipated number of
agricultural producers and/or rural
small businesses to be served;
(4) An itemized budget—compute
total cost per rural small business or
agricultural producer served—matching
funds should be clearly identified as
cash;
(5) The geographic scope of the
proposed project;
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(6) Applicant’s experience as follows:
(i) If applying for a renewable energy
development assistance grant, the
applicant’s experience in completing
similar renewable energy development
assistance activities, including the
number of similar projects the applicant
has performed and the number of years
the applicant has been performing a
similar service.
(ii) If applying for an energy audit
grant, the number of energy audits and
assessments the applicant has
completed and the number of years the
applicant has been performing those
services;
(iii) For all applicants, the amount of
experience in administering energy
audit, renewable energy development
assistance, or similar activities using
State or Federal support.
(7) Applicant’s resources, including
personnel, finances, and technology, to
complete what is proposed. If an
application is for projects located in
multiple states, resources must be
sufficient to complete all projects;
(8) Leveraging and commitment of
other sources of funding being brought
to the project. Leveraged funds should
be clearly identified as cash and by
source. Written documentation/
confirmation from the party committing
a specific amount of leveraged funds is
required;
(9) Outreach activities/marketing
efforts specific to conducting energy
audit and renewable energy
development assistance including:
(i) Project title;
(ii) Goals of the project;
(iii) Identified need;
(iv) Target audience;
(v) Timeline and type of activities/
action plan; and
(vi) Marketing strategies.
(10) Method and rationale used to
select the areas and businesses that will
receive the service.
(11) Brief description of how the work
will be performed, including whether
organizational staff, consultants, or
contractors will be used.
(f) The most recent financial audit
(not more than 18 months old) of the
applicant, or subdivision thereof, that
will be performing the proposed work.
If such an audit is not available, the
latest financial information that shows
the financial capacity of the applicant,
or subdivision thereof, to perform the
proposed work. Such information may
include, but is not limited to, the most
recent year-end balance sheet, income
statement, and other appropriate data
that identify the applicant’s resources.
(g) The applicant’s Dun and
Bradstreet Data Universal Numbering
System (DUNS) number.
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§ 4280.191 Evaluation of energy audit and
renewable energy development assistance
grant applications.
Upon receipt of an application, the
Agency will conduct a review to
determine if the applicant and project
are eligible. The Agency will notify the
applicant in writing of the Agency’s
findings. If the Agency has determined
that either the applicant or project is
ineligible, it will include in the
notification the reason(s) for its
determination(s).
§ 4280.192 Scoring energy audit and
renewable energy development assistance
grant applications.
Agency personnel will score each
application using the criteria specified
in paragraphs (a) through (h) of this
section, with a maximum score of 100
points possible.
(a) Project proposal (maximum score
of 10 points). The applicant will be
scored based on its in-house ability to
conduct audits versus using third party
auditing organizations as illustrated in
the application.
(1) If the applicant proposes to use at
least 51 percent of the awarded funding
to employ internal, qualified auditors
and/or renewable energy specialists for
program implementation, up to 10
points will be awarded as follows:
(i) If the percentage is between 51
percent and 75 percent (inclusive), 5
points will be awarded.
(ii) If the percentage is more than 75
percent, 10 points will be awarded.
(2) If the applicant proposes to use
less than 51 percent of the awarded
funding to employ internal, qualified
auditors and/or renewable energy
specialists for program implementation,
zero points will be awarded.
(b) Use of Grant Funds for
Administrative Expenses (maximum
score of 10 points). Grantees selected to
participate may use up to 5 percent of
their award for administrative expenses.
(1) If the applicant proposes to use
none of the grant funds for
Administrative Expenses, 10 points will
be awarded.
(2) If the applicant proposes to use a
portion (up to 5 percent) of the grant
funds for Administrative Expenses, zero
points will be awarded.
(c) Applicant’s organizational
experience in completing proposed
activity (maximum score of 15 points).
The applicant will be scored on the
experience of the organization in
meeting the benchmarks below. This
means that an organization must have
been in business and provided services
as noted in the scoring requirements. An
organization’s experience must be
documented with references and
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resumes. Points will be awarded as
follows:
(1) More than 3 years of experience,
15 points will be awarded.
(2) At least 2 years and up to and
including 3 years of experience, 10
points will be awarded.
(3) At least 1 year but less than 2 years
of experience, 5 points will be awarded.
(4) Less than 1 year of experience,
zero points will be awarded.
(d) Geographic scope of project in
relation to identified need (maximum
score of 10 points).
(1) If the applicant’s proposed or
existing service area is State-wide or
includes all or parts of multiple states,
and the marketing and outreach plan
has identified needs throughout that
service area, 10 points will be awarded.
(2) If the applicant’s proposed or
existing service area consists of multiple
counties in a single State and the
marketing and outreach plan has
identified needs throughout that service
area, 7.5 points will be awarded.
(3) If the applicant’s service area
consists of a single county or
municipality and the marketing and
outreach plan has identified needs
throughout that service area, 5 points
will be awarded.
(e) Number of agricultural producers/
rural small businesses to be served
(maximum score of 15 points).
(1) If the applicant plans to provide
audits to ultimate recipients with
average audit costs of $1,000 or less, 15
points will be awarded.
(2) If the applicant plans to provide
audits to ultimate recipients with
average audit costs over $1,000 but less
than $1,500, 10 points will be awarded.
(3) If the applicant plans to provide
audits to ultimate recipients with
average audit costs of at least $1,500 but
less than $2,000, 5 points will be
awarded.
(f) Potential of project to produce
energy savings and its attending
environmental benefits (maximum score
of 25 points). Applicants can be
awarded points under both paragraphs
(f)(1) and (f)(2) of this section.
(1) If the applicant has an existing
program that can demonstrate the
achievement of energy savings with the
agricultural producers and/or rural
small businesses it has served, 13 points
will be awarded.
(2) If the applicant provides evidence
that it has received awards in
recognition of its renewable energy,
energy savings, or energy-based
technical assistance, up to 12 points
will be awarded based on number of
awards and rigorousness of the
competition for each award.
(g) Marketing and outreach plan
(maximum score of 10 points). If the
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applicant includes in the application a
marketing and outreach plan and
provides a satisfactory discussion of
each of the following criteria, two points
for each of the following will be
awarded:
(1) The goals of the project;
(2) Identified need;
(3) Target beneficiaries;
(4) Timeline and action plan; and
(5) Marketing strategies and
supporting data for strategies.
(h) Level and commitment of other
funds for the project (maximum score of
5 points).
(1) If the applicant proposes to
leverage grant funding with 50 percent
or more in non-State and non-Federal
government matching funds for the
subject grant, and has a written
commitment for those funds, 5 points
will be awarded.
(2) If the applicant proposes to
leverage grant funding with less than 50
percent but more than 20 percent in
non-State and non-Federal government
matching funds for the subject grant,
and has a written commitment for those
funds, 2 points will be awarded.
(3) If the applicant proposes 20
percent or less in non-State and nonFederal government matching funds,
zero points will be awarded.
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§ 4280.193 Selecting energy audit and
renewable energy development assistance
grant applications for award.
Applications will be scored by the
State Offices and submitted to the
National Office for review. To ensure
the equitable geographic distribution of
funds, the two highest scoring
applications from each State, based on
the scoring criteria established under
§ 4280.192 will be submitted to the
National Office to compete for funding.
(a) Ranking of applications. All
applications submitted to the National
Office will be ranked. All applications
that are ranked will be considered for
selection for funding.
(b) Selection of applications for
funding. Using the ranking created
under paragraph (a) of this section, the
Agency will consider the score an
application has received compared to
the scores of other ranked applications,
with higher scoring applications
receiving first consideration for funding.
(c) Funding selected applications. As
applications are funded, if insufficient
funds remain to fund the next highest
scoring application, the Agency may
elect to fund a lower scoring
application. Before this occurs, the
Agency will provide the applicant of the
higher scoring application the
opportunity to reduce the amount of its
grant request to the amount of funds
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available. If the applicant agrees to
lower its grant request, it must certify
that the purposes of the project can be
met, and the Administrator must
determine the project is financially
feasible at the lower amount.
(d) Disposition of ranked applications
not funded. Based on the availability of
funding, a ranked application submitted
under this subpart may not be funded.
Such ranked applications will not be
carried forward into Fiscal Year 2012
and the Agency will notify the applicant
in writing.
§ 4280.194
Actions prior to grant closing.
Applicants expecting funds from
other sources for use in completing
projects being partially financed with
Agency funds must have these funds
from other such sources prior to grant
closing. Agency funds will not be
expended in advance of funds
committed to the project from other
sources without prior Agency approval.
§ 4280.195 Awarding and administering
energy audit and renewable energy
development assistance grants.
Energy audit and renewable energy
development assistance grants under
this subpart will be awarded and
administered in accordance with
Departmental regulations and with
paragraphs (a) through (e) of this
section.
(a) Letter of conditions. The Agency
will notify the approved applicant in
writing, setting out the conditions under
which the grant will be made. The
notice will include those matters
necessary to ensure that the proposed
grant is completed in accordance with
the terms of the scope of work and
budget, that grant funds are expended
for authorized purposes, and that the
applicable requirements prescribed in
the relevant Departmental regulations
are complied with. The Letter of
Conditions will be sent to the applicant.
(b) Applicant’s intent to meet
conditions. Upon reviewing the
conditions and requirements in the
letter of conditions, the applicant must
complete, sign, and return Form RD
1942–46 to the Agency; or if certain
conditions cannot be met, the applicant
may propose alternate conditions to the
Agency. The Agency must concur with
any changes proposed to the Letter of
Conditions by the applicant before the
application will be further processed.
(c) Forms. The forms specified in
paragraphs (c)(1) through (c)(6) of this
section will be attached to the letter of
conditions referenced in paragraph (a)
of this section. The forms specified in
paragraphs (c)(1) through (c)(5) of this
section must be submitted prior to grant
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approval. The form specified in
paragraph (c)(6), which is to be
completed by the contractor (if any),
does not need to be returned to the
Agency, but must be kept on file.
(1) Form RD 1942–46.
(2) Form AD–1047.
(3) Form AD–1049.
(4) Either Form SF–LLL or Exhibit A–
1 of RD Instruction 1940–Q.
(5) Form RD 400–4.
(6) Form AD–1048.
(d) Grant approval. The applicant will
be sent a copy of the executed Form RD
1940–1, the approved scope of work,
and Form RD 4280–2. Form RD 1940–
1 must be signed by the applicant.
(e) Grant agreement. Prior to grant
approval, the applicant must complete,
sign, and return Form RD 4280–2. The
grantee must abide by all requirements
contained in Form RD 4280–2, this
subpart, and any other applicable
Federal statutes or regulations. Failure
to follow these requirements may result
in termination of the grant and adoption
of other available remedies.
§ 4280.196 Servicing energy audit and
renewable energy development assistance
grants.
Energy audit and renewable energy
development assistance grants will be
serviced in accordance the requirements
specified in Departmental regulations, 7
CFR part 1951, subparts E and O, and
paragraphs (a) through (n) of this
section.
(a) Inspections. Grantees will permit
periodic inspection of the project
operations by a representative of the
Agency.
(b) Programmatic changes. The
grantee shall obtain prior Agency
approval for any change to the scope or
objectives of the approved project.
Failure to obtain prior approval of
changes to the scope of work or budget
may result in suspension, termination,
and recovery of grant funds.
(c) Changes in project cost or scope.
If there is a significant reduction in
project cost or changes in project scope,
the applicant’s funding needs,
eligibility, and scoring, as applicable,
will be reassessed. Decreases in Agency
funds will be based on revised project
costs and other selection factors;
however, other factors, including
Agency regulations used at the time of
grant approval, will remain the same.
Obligated grant funds not needed to
complete the project will be deobligated.
(d) Transfer of obligations. The
grantee may request a transfer of
obligation to a different (substitute)
grantee. Subject to Agency approval, an
obligation of funds established for a
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grantee may be transferred to a
substitute grantee provided:
(1) The substituted grantee
(i) Is eligible;
(ii) Has a close and genuine
relationship with the original grantee;
and
(iii) Has the authority to receive the
assistance approved for the original
grantee; and
(2) The need, purpose(s), and scope of
the project for which the Agency funds
will be used remain substantially
unchanged.
(e) Financial management system and
records.
(1) The grantee will provide for
Financial Management Systems that
will include:
(i) Accurate, current, and complete
disclosure of the financial result of each
grant.
(ii) Records that identify adequately
the source and application of funds for
grant-supporting activities, together
with documentation to support the
records. Those records shall contain
information pertaining to grant awards
and authorizations, obligations,
unobligated balances, assets, liabilities,
outlays, and income.
(iii) Effective control over and
accountability for all funds. Grantee
shall adequately safeguard all such
assets and shall ensure that funds are
used solely for authorized purposes.
(2) The grantee will retain financial
records, supporting documents,
statistical records, and all other records
pertinent to the grant for a period of at
least 3 years after completion of grant
activities except that the records shall
be retained beyond the 3-year period if
audit findings have not been resolved or
if directed by the United States.
Microfilm copies may be substituted in
lieu of original records. The Agency and
the Comptroller General of the United
States, or any of their duly authorized
representatives, shall have access to any
books, documents, papers, and records
of the grantee which are pertinent to the
specific grant for the purpose of making
audit, examination, excerpts, and
transcripts.
(f) Audit requirements. Grantees must
provide an annual audit in accordance
with 7 CFR part 3052.
(g) Fund disbursement. The Agency
will determine, based on the applicable
Departmental regulations, whether
disbursement of a grant will be by
advance or reimbursement. A SF–270
must be completed by the grantee and
submitted to the Agency no more often
than monthly to request either advance
or reimbursement of funds. Upon
receipt of a properly completed SF–270,
the funds will be requested through the
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field office terminal system. Ordinarily,
payment will be made within 30 days
after receipt of a proper request for
advance or reimbursement.
(h) Deobligation of grant funds. Funds
remaining after all costs incident to the
project have been paid or provided for
are subject to deobligation.
(i) Monitoring of project. Grantees are
responsible for ensuring that all
activities are performed within the
approved scope of work and that funds
are only used for approved purposes.
Grantees shall constantly monitor
performance to ensure that time
schedules are being met, projected work
by time periods is being accomplished,
financial resources are appropriately
expended by contractors (if applicable),
and any other performance objectives
identified in the scope of work are being
achieved. The Agency will monitor
grantees to ensure that activities are
performed in accordance with the
Agency-approved scope of work and to
ensure that funds are expended for
approved purposes. The Agency’s
monitoring of grantees neither relieves
the grantee of its responsibilities to
ensure that activities are performed
within the scope of work approved by
the Agency and that funds are expended
for approved purposes only nor
provides recourse or a defense to the
grantee should the grantee conduct
unapproved activities, engage in
unethical conduct, engage in activities
that are or give the appearance of a
conflict of interest, or expend funds for
unapproved purposes.
(j) Federal financial reports. A SF–425
and a project performance report will be
required of all grantees on a semiannual
basis. The grantee will complete the
project within the total sums available
to it, including the grant, in accordance
with the scope of work and any
necessary modifications thereof
prepared by grantee and approved by
the Agency.
(k) Performance reports. Grantees
must submit to the Agency, in writing,
semiannual performance reports and a
final performance report. Grantees are to
submit an original of each report to the
Agency.
(1) Semiannual performance reports.
Project performance reports shall
include, but not be limited to, the
following:
(i) A comparison of actual
accomplishments to the objectives
established for that period (e.g., the
number of audits performed, number of
recipients of renewable energy
development assistance);
(ii) A list of recipients, each
recipient’s location, and each recipient’s
NAICS code;
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(iii) Problems, delays, or adverse
conditions, if any, that have in the past
or will in the future affect attainment of
overall project objectives, prevent
meeting time schedules or objectives, or
preclude the attainment of particular
project work elements during
established time periods. This
disclosure shall be accompanied by a
statement of the action taken or planned
to resolve the situation;
(iv) Percentage of financial resources
expended on contractors; and
(v) Objectives and timetable
established for the next reporting
period.
(2) Final performance report. A final
performance report will be required
with the final Federal financial report
within 90 days after project completion.
In addition to the information required
under paragraph (k)(1) of this section,
the final performance report must
contain the information specified in
paragraphs (k)(2)(i) and (k)(2)(ii), as
applicable, of this section.
(i) For energy audit projects, the final
performance report must provide
complete information regarding:
(A) The number of audits conducted,
(B) A list of recipients (agricultural
producers and rural small businesses)
with each recipient’s North American
Industry Classification System code,
(C) The location of each recipient,
(D) The cost of each audit,
(E) The expected energy saved for
each audit conducted if the audit is
implemented, and
(F) The percentage of financial
resources expended on contractors.
(ii) For renewable energy
development assistance projects, the
final performance report must provide
complete information regarding:
(A) A list of recipients with each
recipient’s North American Industry
Classification System code,
(B) The location of each recipient,
(C) The expected renewable energy
that would be generated if the projects
were implemented, and
(D) The percentage of financial
resources expended on contractors.
(l) Final status report. One year after
submittal of the final performance
report, the grantee will provide the
Agency a final status report on the
number of projects that are proceeding
with one or all of the grantee’s
recommendations, including the
amount of energy saved and the amount
of renewable energy generated, as
applicable.
(m) Other reports. The Agency may
request any additional project and/or
performance data for the project for
which grant funds have been received.
(n) Grant close-out and related
activities. In addition to the
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requirements specified in the
Departmental regulations, failure to
submit satisfactory reports on time
under the provisions of paragraphs (i)
through (m) of this section may result in
the suspension or termination of a grant.
The provisions of this section apply to
grants and sub-grants.
§§ 4280.197–4280.199
§ 4280.200
[Reserved]
OMB control numbers.
The information collection
requirements contained in the
regulation have been approved by the
Office of Management and Budget
(OMB) and have been assigned OMB
control numbers 0570–0050, 0570–0059,
and 0570–0061. A person is not
required to respond to a collection of
information unless it displays a
currently valid OMB control number.
Appendix A to Subpart B of Part 4280—
Technical Reports for Projects With
Total Eligible Project Costs of $200,000
or Less
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The Technical Report for projects with
total eligible project costs of $200,000 or less
must demonstrate that the project design,
procurement, installation, startup, operation,
and maintenance of the renewable energy
system or energy efficiency improvement
will operate or perform as specified over its
design life in a reliable and a cost-effective
manner. The Technical Report must also
identify all necessary project agreements,
demonstrate that those agreements will be in
place, and that necessary project equipment
and services are available over the design
life.
All technical information provided must
follow the format specified in Sections 1
through 10 of this appendix. Supporting
information may be submitted in other
formats. Design drawings and process
flowcharts are encouraged as exhibits. A
discussion of each topic is not necessary if
the topic is not applicable to the specific
project. Questions identified in the Agency’s
technical review of the project must be
answered to the Agency’s satisfaction before
the application will be approved. The
applicant must submit the original technical
report plus one copy to the Rural
Development State Office. Depending on the
level of engineering required for the specific
project or if necessary to ensure public safety,
the services of a licensed professional
engineer or a team of licensed professional
engineers may be required.
Section 1. Bioenergy
The technical requirements specified in
this section apply to bioenergy projects,
which are, as defined in § 4280.103,
renewable system[s] that produce fuel,
thermal energy, or electric power from a
biomass source, other than an anaerobic
digester project.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
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professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate evidence of the availability
of the renewable resource required for the
system to operate as designed. Indicate the
type, quantity, quality, and seasonality of the
biomass resource, including harvest and
storage, where applicable. Where applicable,
indicate shipping or receiving method and
required infrastructure for shipping. For
proposed projects with an established
resource, provide a summary of the resource.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected electric power,
fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
For systems with a capacity of more than 20
tons per day of biomass, address performance
on a monthly and annual basis. For small
projects such as a commercial biomass
furnace or pelletizer of up to 5 tons daily
capacity, proven, commercially available
devices need not be addressed in detail.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system;
(6) Discuss the impact of reduced or
interrupted biomass availability on the
system process; and
(7) Describe the project site and address
issues such as proximity to the load or the
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electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate that the project
can be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 2. Anaerobic Digester Projects
The technical requirements specified in
this section apply to anaerobic digester
projects, which are, as defined in § 4280.103,
renewable energy systems that use animal
waste and other organic substrates to produce
thermal or electrical energy via anaerobic
digestion.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
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interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of digestible substrate resource
available. Indicate the source of the data and
assumptions. Indicate the substrates used as
digester inputs, including animal wastes,
food-processing wastes, or other organic
wastes in terms of type, quantity, seasonality,
and frequency of collection. Describe any
special handling of feedstock that may be
necessary. Describe the process for
determining the feedstock resource. Show the
digestion conversion factors and calculations
used to estimate biogas production and heat
or power production.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected electric power,
fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system; and
(6) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
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including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying ‘‘open
and free’’ competition will be used for the
procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 3. Geothermal, Electric Generation
The technical requirements specified in
this section apply to electric generation
geothermal projects, which are, as defined in
§ 4280.103, systems that use geothermal
energy to produce high pressure steam for
electric power production.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credential for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits, including any
permits or agreements required for well
construction and for disposal or re-injection
of cooled geothermal waters and the schedule
for securing those agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
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with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate evidence of the availability
of the renewable resource required for the
system to operate as designed. Indicate the
quality of the geothermal resource, including
temperature, flow, and sustainability and
what conversion system is to be installed.
Describe any special handling of cooled
geothermal waters that may be necessary.
Describe the process for determining the
geothermal resource, including measurement
setup for the collection of the geothermal
resource data. For proposed projects with an
established resource, provide a summary of
the resource and the specifications of the
measurement setup.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected electric power,
fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system; and
(6) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate that the project
can be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
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sroberts on DSK69SOYB1PROD with RULES
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 4. Geothermal, Direct Use
The technical requirements specified in
this section apply to direct use geothermal
projects, which are, as defined in § 4280.103,
systems that use thermal energy directly from
a geothermal source.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits, including any
permits or agreements required for well
construction and for disposal or re-injection
of cooled geothermal waters and the schedule
for securing those agreements and permits.
(2) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate evidence of the availability
of the renewable resource required for the
system to operate as designed. Indicate the
quality of the geothermal resource, including
temperature, flow, and sustainability and
what direct use system is to be installed.
Describe any special handling of cooled
geothermal waters that may be necessary.
Describe the process for determining the
geothermal resource, including measurement
setup for the collection of the geothermal
resource data. For proposed projects with an
established resource, provide a summary of
the resource and the specifications of the
measurement setup.
(d) Design and engineering. Applicants
must submit a statement certifying that their
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project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system;
(5) Describe the expected thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
Describe the uses of, or the market for, heat
produced by the system; and
(6) Describe the project site and address
issues such as proximity to the load, unique
safety concerns, and whether special
circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
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(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 5. Hydrogen
The technical requirements specified in
this section apply to hydrogen projects,
which are, as defined in § 4280.103,
renewable energy systems that produce
hydrogen, or a renewable energy system that
uses mechanical or electric power or thermal
energy from a renewable resource using
hydrogen as an energy transport medium.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the type,
quantity, quality, and seasonality of the local
renewable resource that will be used to
produce the hydrogen.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
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detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 6. Solar, Small
The technical requirements specified in
this section apply to small solar electric
projects and small solar thermal projects, as
defined in § 4280.103.
Small solar electric projects are those for
which the rated power of the system is 10kW
or smaller. Small solar electric projects are
either stand-alone (off grid) or interconnected
to the grid at less than 600 volts (on grid).
Small solar thermal projects are those for
which the rated storage volume of the system
is 240 gallons or smaller, or which have a
collector area of 1,000 square feet or less.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
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(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of solar resource available. Indicate
the source of the solar data and assumptions.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
unique safety concerns, and whether special
circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate that the project
can be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
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applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 7. Solar, Large
The technical requirements specified in
this section apply to large solar electric
projects and large solar thermal projects, as
defined in § 4280.103.
Large solar electric systems are those for
which the rated power of the system is larger
than 10kW. Large solar electric systems are
either stand-alone (off grid) or interconnected
to the grid (on grid).
Large solar thermal systems are those for
which the rated storage volume of the system
is greater than 240 gallons or that have a
collector area of more than 1,000 square feet.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credential for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of solar resource available. Indicate
the source of the solar data and assumptions.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
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to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
unique safety concerns, and whether special
circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
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Section 8. Wind, Small
The technical requirements specified in
this section apply to small wind systems,
which are, as defined in § 4280.103, wind
energy systems for which the rated power of
the wind turbine is 100kW or smaller and
with a generator hub height of 120 feet or
less. Small wind systems are either standalone or connected to the local electrical
system at less than 600 volts.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of local wind resource where the
small wind turbine is to be installed. Indicate
the source of the wind data and assumptions.
(d) Design and engineering. Applicants
must certify that their project will be
designed and engineered so as to meet the
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. In addition, applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide a one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 2 years from the date of
approval.
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(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 9. Wind, Large
The technical requirements specified in
this section apply to large wind systems,
which are, as defined in § 4280.103, wind
energy projects for which the rated power of
the individual wind turbine(s) is larger than
100kW.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
(b) Agreements, permits, and certifications.
(1) Identify all necessary agreements and
permits required for the project and the
status and schedule for securing those
agreements and permits.
(2) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(3) Identify all environmental issues,
including any compliance issues associated
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with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of local wind resource where the
large wind turbine is to be installed. Indicate
the source of the wind data and assumptions.
Projects greater than 500kW must obtain
wind data from the proposed project site. For
such projects, describe the proposed
measurement setup for the collection of the
wind resource data. For proposed projects
with an established wind resource, provide a
summary of the wind resource and the
specifications of the measurement setup.
Large wind systems larger than 500kW in
size will typically require at least 1 year of
on-site monitoring. If less than 1 year of data
is used, the qualified meteorological
consultant must provide a detailed analysis
of correlation between the site data and a
nearby long-term measurement site.
(d) Design and engineering. Applicants
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards. In addition,
applicants must:
(1) Provide authoritative evidence that the
system will be designed and engineered so as
to meet its intended purpose;
(2) List possible suppliers and models of
major pieces of equipment;
(3) Provide a description of the
components, materials, or systems to be
installed. Include the location of the project;
(4) Provide one-line diagram for the
electrical interconnection. Provide diagrams
or schematics as required showing all major
installed structural, mechanical, and
electrical components of the system; and
(5) Describe the project site and address
issues such as proximity to the load or the
electrical grid, unique safety concerns, and
whether special circumstances exist.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed and be able to
identify impacts of any delays on the project
completion. The applicant must submit a
statement certifying that the project will be
completed within 3 years from the date of
approval.
(f) Project economic assessment. Provide
an analysis of the proposed project to
demonstrate its financial performance,
including the calculation of simple payback.
The analysis should include applicable
investment incentives, productivity
incentives, loans and grants, and expected
energy offsets or sales on a monthly and
annual basis. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
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(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
system to operate as designed over the design
life. State the design life of the system.
(1) Provide information on all system
warranties. A minimum 3-year warranty for
equipment and a 10-year warranty on design
are expected.
(2) If the project has any unique operation
and maintenance issues, describe them.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives.
Section 10. Energy Efficiency Improvements
The technical requirements specified in
this section apply to energy efficiency
improvement projects, which are, as defined
in § 4280.103, improvements to a facility,
building, or process that reduce energy
consumption, or reduce energy consumed
per square foot.
(a) Qualifications of key project service
providers. List all key project service
providers. If one or more licensed
professionals are involved in the project,
provide the credentials for each professional.
For projects with total eligible project costs
greater than $50,000, also discuss the
qualifications of the energy auditor,
including any relevant certifications by
recognized organizations or bodies.
(b) Agreements, permits, and certifications.
(1) The applicant must certify that they
will comply with all necessary agreements
and permits required for the project. Indicate
the status and schedule for securing those
agreements and permits.
(2) Identify all environmental issues,
including any compliance issues associated
with or expected as a result of the project on
Form RD 1940–20, ‘‘Request for
Environmental Information,’’ and in
compliance with 7 CFR part 1940, subpart G
of this title.
(c) Energy assessment and audits. For all
energy efficiency improvement projects,
provide adequate and appropriate evidence
of energy savings expected when the system
is operated as designed.
(1) For energy efficiency improvement
projects with total eligible project costs
greater than $50,000, an energy audit must be
conducted. An energy audit is a written
report by an independent, qualified party
that documents current energy usage,
recommended potential improvements and
their costs, energy savings from these
improvements, dollars saved per year, and
simple payback. The methodology of the
energy audit must meet professional and
industry standards.
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(2) The energy assessment or energy audit
must cover the following:
(i) Situation report. Provide a narrative
description of the facility or process, its
energy system(s) and usage, and activity
profile. Also include price per unit of energy
(electricity, natural gas, propane, fuel oil,
renewable energy, etc.,) paid by the customer
on the date of the assessment or audit. Any
energy conversion should be based on use
rather than source.
(ii) Potential improvements. List specific
information on all potential energy-saving
opportunities and the associated costs.
(iii) Technical analysis. Discuss the
interactions of the potential improvements
with existing energy systems.
(A) Estimate the annual energy and energy
costs savings expected from each
improvement identified in the potential
project.
(B) Calculate all direct and attendant
indirect costs of each improvement.
(C) Rank potential improvement measures
by cost-effectiveness.
(iv) Potential improvement description.
Provide a narrative summary of the potential
improvement and its ability to provide
needed benefits, including a discussion of
non-energy benefits such as project reliability
and durability.
(A) Provide preliminary specifications for
critical components.
(B) Provide preliminary drawings of project
layout, including any related structural
changes.
(C) Document baseline data compared to
projected consumption, together with any
explanatory notes. Provide the actual total
quantity of energy used (BTU)in the original
building and/or equipment in the 12 months
prior to the EEI project and the projected
energy usage after the EEI project shall be the
projected total quantity of energy used (BTU)
on an annual basis for the same size or
capacity as the original building or
equipment. For energy efficiency
improvement to equipment, if the new piece
of equipment has a different capacity than
the piece of equipment being replaced, the
projected total quantity of energy used for the
new piece of equipment shall be adjusted
based on the ratio of the capacity of the
replaced piece of equipment to the capacity
of the new piece of equipment in accordance
with the regulation. When appropriate, show
before-and-after data in terms of
consumption per unit of production, time or
area. Include at least 1 year’s bills for those
energy sources/fuel types affected by this
project. Also submit utility rate schedules, if
appropriate.
(D) Identify significant changes in future
related operations and maintenance costs.
(E) Describe explicitly how outcomes will
be measured.
(d) Design and engineering. The applicant
must submit a statement certifying that their
project will be designed and engineered so as
to meet the intended purpose, will ensure
public safety, and will comply with
applicable laws, regulations, agreements,
permits, codes, and standards.
(1) Identify possible suppliers and models
of major pieces of equipment.
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(2) Describe the components, materials, or
systems to be installed. Include the location
of the project.
(e) Project development schedule. Provide
a project schedule in an appropriate level of
detail that will demonstrate the project can
be adequately managed. The applicant must
submit a statement certifying that the project
will be completed within 2 years from the
date of approval.
(f) Project economic assessment. For
projects with total eligible project costs
greater than $50,000, provide an analysis of
the proposed project to demonstrate its
financial performance, including the
calculation of simple payback. The analysis
should include applicable investment
incentives, productivity incentives, loans and
grants, and expected energy offsets or sales
on a monthly and annual basis. In addition,
provide other information necessary to assess
the project’s cost effectiveness.
(g) Equipment procurement. Include a
statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. The project
must be installed in accordance with
applicable local, State, and national building
and electrical codes and regulations. Include
a statement from the applicant certifying that
equipment installation will be made in
accordance with all applicable safety and
work rules. Upon successful system
installation and following established
operation, the successful applicant must
deliver invoices and evidence of payment.
(i) Operations and maintenance. Identify
any unique operations and maintenance
requirements of the project necessary for the
improvement(s) to perform as designed over
the design life. State the design life of the
improvement(s). Provide information
regarding component warranties.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and proper disposal of the project
components and associated wastes at the end
of their useful lives.
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Appendix B to Subpart B of Part 4280—
Technical Reports for Projects With
Total Eligible Project Costs of Greater
Than $200,000
The Technical Report for projects with
total eligible project costs greater than
$200,000 (and for any other project that must
submit a Technical Report under this
appendix) must demonstrate that the project
design, procurement, installation, startup,
operation, and maintenance of the renewable
energy system or energy efficiency
improvement will operate or perform as
specified over its design life in a reliable and
a cost-effective manner. The Technical
Report must also identify all necessary
project agreements, demonstrate that those
agreements will be in place, and that
necessary project equipment and services are
available over the design life.
All technical information provided must
follow the format specified in Sections 1
through 10 of this appendix. Supporting
information may be submitted in other
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formats. Design drawings and process
flowcharts are encouraged as exhibits. A
discussion of each topic is not necessary if
the topic is not applicable to the specific
project. Questions identified in the Agency’s
technical review of the project must be
answered to the Agency’s satisfaction before
the application will be approved. The
applicant must submit the original technical
report plus one copy to the Rural
Development State Office. Renewable energy
projects with total eligible project costs
greater than $400,000 and for energy
efficiency improvement projects with total
eligible project costs greater than $200,000
require the services of a licensed professional
engineer (PE) or team of PEs. Depending on
the level of engineering required for the
specific project or if necessary to ensure
public safety, the services of a licensed PE or
a team of licensed PEs may be required for
smaller projects.
Section 1. Bioenergy
The technical requirements specified in
this section apply to bioenergy projects,
which are, as defined in § 4280.103,
renewable energy systems that produces fuel,
thermal energy, or electric power from a
renewable biomass source only, other than an
anaerobic digester project.
(a) Qualifications of project team. The
bioenergy project team will vary according to
the complexity and scale of the project. For
engineered systems, the project team should
consist of a system designer, a project
manager, an equipment supplier, a project
engineer, a construction contractor or system
installer, and a system operator and
maintainer. One individual or entity may
serve more than one role. The project team
must have demonstrated expertise in similar
bioenergy systems development, engineering,
installation, and maintenance. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the bioenergy system
equipment manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
bioenergy systems, including any relevant
certifications by recognized organizations.
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Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining bioenergy
renewable energy equipment or projects.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (8).
(1) Identify zoning and code issues, and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(4) Identify any permits or agreements
required for solid, liquid, and gaseous
emissions or effluents and the schedule for
securing those permits and agreements.
(5) Identify available component
warranties for the specific project location
and size.
(6) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the type, quantity, quality, and
seasonality of the biomass resource,
including harvest and storage, where
applicable. Where applicable, also indicate
shipping or receiving method and required
infrastructure for shipping. For proposed
projects with an established resource,
provide a summary of the resource.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
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be comprehensive, including site selection,
system and component selections, and
system monitoring equipment. Systems must
be constructed by a qualified party.
(1) Provide a concise but complete
description of the bioenergy project,
including location of the project, resource
characteristics, system specifications, electric
power system interconnection, and
monitoring equipment. Identify possible
vendors and models of major system
components. Describe the expected electric
power, fuel production, or thermal energy
production of the proposed system as rated
and as expected in actual field conditions.
For systems with a capacity of more than 20
tons per day of biomass, address performance
on a monthly and annual basis. For small
projects such as a commercial biomass
furnace or pelletizer of up to 5 tons daily
capacity, proven, commercially available
devices need not be addressed in detail.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system. Discuss the impact of reduced or
interrupted biomass availability on the
system process.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and
environmental concerns with emphasis on
land use, air quality, water quality, soil
degradation, habitat fragmentation, land use,
visibility, odor, noise, construction, and
installation issues. Identify any unique
construction and installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues and expenses. Provide a detailed
description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Bioenergy systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
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warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Fully describe
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. In addition:
(1) Provide information regarding available
system and component warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedule for
the mechanical, piping, and electrical
systems and system monitoring and control
requirements. Provide information that
supports expected design life of the system
and timing of major component replacement
or rebuilds. Discuss the costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing. Describe
opportunities for technology transfer for
long-term project operations and
maintenance by a local entity or owner/
operator; and
(3) For systems having a biomass input
capacity exceeding 10 tons of biomass per
day, provide and discuss the risk
management plan for handling large,
potential failures of major components.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 2. Anaerobic Digester Projects
The technical requirements specified in
this section apply to anaerobic digester
projects, which are, as defined in § 4280.103,
renewable energy systems that use animal or
other waste and may include other organic
substrates to produce biofuel, biogas,
thermal, or electrical energy via anaerobic
digestion.
(a) Qualifications of project team. The
anaerobic digester project team should
consist of a system designer, a project
manager, an equipment supplier, a project
engineer, a construction contractor, and a
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system operator or maintainer. One
individual or entity may serve more than one
role. The project team must have
demonstrated commercial-scale expertise in
anaerobic digester systems development,
engineering, installation, and maintenance as
related to the organic materials and operating
mode of the system. Authoritative evidence
that project team service providers have the
necessary professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the anaerobic digester system
equipment manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
anaerobic digester systems, including any
relevant certifications by recognized
organizations. Provide a list of the same or
similar projects designed, installed, or
supplied and currently operating consistent
with the substrate material with references, if
available; and
(4) For regional or centralized digester
plants, describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining similar projects.
Farm scale systems may not require operator
experience as the developer is typically
required to provide operational training
during system startup and shakedown.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating consistent with the substrate
material with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (8).
(1) Identify zoning and code issues, and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) For regional or centralized digester
plants, identify feedstock access agreements
required for the project and the anticipated
schedule for securing those agreements and
the term of those agreements.
(4) Identify any permits or agreements
required for transport and ultimate waste
disposal and the schedule for securing those
agreements and permits.
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(5) Identify available component
warranties for the specific project location
and size.
(6) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the substrates used as digester
inputs, including animal wastes, food
processing wastes, or other organic wastes in
terms of type, quantity, seasonality, and
frequency of collection. Describe any special
handling of feedstock that may be necessary.
Describe the process for determining the
feedstock resource. Provide either tabular
values or laboratory analysis of
representative samples that include
biodegradability studies to produce gas
production estimates for the project on daily,
monthly, and seasonal basis.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
digester component selection, gas handling
component selection, and gas use component
selection. Systems must be constructed by a
qualified party.
(1) Provide a concise but complete
description of the anaerobic digester project,
including location of the project, farm
description, feedstock characteristics, a stepby-step flowchart of unit operations, electric
power system interconnection equipment,
and any required monitoring equipment.
Identify possible vendors and models of
major system components. Provide the
expected system energy production, heat
balances, and material balances as part of the
unit operations flowchart.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and
environmental concerns with emphasis on
land use, air quality, water quality, soil
degradation, habitat degradation, land use,
visibility, odor, noise, construction, and
installation issues. Identify any unique
construction and installation issues.
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(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
feedstock assessment, system and site
designs, permits and agreements, equipment
procurement, system installation from
excavation through startup and shakedown,
and operator training.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
feedstock assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, training and
operations, and maintenance costs of both
the digester and the gas use systems. Provide
a detailed analysis and description of annual
project revenues and expenses. Provide a
detailed description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Anaerobic digester systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment and a 10year warranty on design. Provide information
regarding system warranties and availability
of spare parts;
PO 00000
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21155
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance for the
digester, the gas handling equipment, and the
gas use systems. Describe any maintenance
requirements for system monitoring and
control equipment;
(3) Provide information that supports the
expected design life of the system and the
timing of major component replacement or
rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 3. Geothermal, Electric Generation
The technical requirements specified in
this section apply to electric generation
geothermal projects, which are, as defined in
§ 4280.103, systems that use geothermal
energy to produce high pressure steam for
electric power production.
(a) Qualifications of project team. The
electric generating geothermal plant project
team should consist of a system designer, a
project manager, an equipment supplier, a
project engineer, a construction contractor,
and a system operator and maintainer. One
individual or entity may serve more than one
role. The project team must have
demonstrated expertise in geothermal electric
generation systems development,
engineering, installation, and maintenance.
Authoritative evidence that project team
service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the geothermal plant equipment
manufacturers of major components being
considered in terms of the length of time in
business and the number of units installed at
the capacity and scale being considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
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and construction contractor qualifications for
engineering, designing, and installing
geothermal electric generation systems,
including any relevant certifications by
recognized organizations. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining electric
generating geothermal projects. Provide a list
of the same or similar projects designed,
installed, or supplied and currently operating
with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (7).
(1) Identify zoning and code issues and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify any permits or agreements
required for well construction and for
disposal or re-injection of cooled geothermal
waters and the schedule for securing those
agreements and permits.
(3) Identify land use or access to the
resource agreements required for the project
and the anticipated schedule for securing the
agreements and the term of those agreements.
(4) Identify available component
warranties for the specific project location
and size.
(5) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements.
(6) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(7) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the quality of the geothermal
resource, including temperature, flow, and
sustainability and what conversion system is
to be installed. Describe any special handling
of cooled geothermal waters that may be
necessary. Describe the process for
determining the geothermal resource,
including measurement setup for the
collection of the geothermal resource data.
For proposed projects with an established
resource, provide a summary of the resource
and the specifications of the measurement
setup.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
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standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, conversion
system component and selection, design of
the local collection grid, interconnection
equipment selection, and system monitoring
equipment. Systems must be constructed by
a qualified party.
(1) Provide a concise but complete
description of the geothermal project,
including location of the project, resource
characteristics, thermal system
specifications, electric power system
interconnection equipment and project
monitoring equipment. Identify possible
vendors and models of major system
components. Provide the expected system
energy production on a monthly and annual
basis.
(2) Describe the project site and address
issues such as site access, proximity to the
electrical grid, environmental concerns with
emphasis on land use, air quality, water
quality, habitat fragmentation, visibility,
noise, construction, and installation issues.
Identify any unique construction and
installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues, including electricity sales,
production tax credits, revenues from green
tags, and any other production incentive
programs throughout the life of the project.
Provide a detailed description of applicable
investment incentives, productivity
incentives, loans, and grants. In addition,
provide other information necessary to assess
the project’s cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Geothermal systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
PO 00000
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this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup or shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding turbine warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance for the
mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components such
as the turbine. Include in the discussion,
costs and labor associated with the operation
and maintenance of the system, and plans for
in-sourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 4. Geothermal, Direct Use
The technical requirements specified in
this section apply to direct use geothermal
projects, which are, as defined in § 4280.103,
systems that use thermal energy directly from
a geothermal source.
(a) Qualifications of project team. The
geothermal project team should consist of a
system designer, a project manager, an
equipment supplier, a project engineer, a
construction contractor, and a system
operator and maintainer. One individual or
entity may serve more than one role. The
project team must have demonstrated
expertise in geothermal heating systems
development, engineering, installation, and
maintenance. Authoritative evidence that
project team service providers have the
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necessary professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the geothermal system
equipment manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing direct
use geothermal systems, including any
relevant certifications by recognized
organizations. Provide a list of the same or
similar projects designed, installed, or
supplied and currently operating with
references, if available; and
(4) Describe system operator’s
qualifications and experience for servicing,
operating, and maintaining direct use
generating geothermal projects. Provide a list
of the same or similar projects designed,
installed, or supplied and currently operating
with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (7).
(1) Identify zoning and code issues, and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) Identify land use or access to the
resource agreements required for the project
and the anticipated schedule for securing the
agreements and the term of those agreements.
(4) Identify any permits or agreements
required for well construction and for
disposal or re-injection of cooled geothermal
waters and the anticipated schedule for
securing those permits and agreements.
(5) Identify available component
warranties for the specific project location
and size.
(6) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(7) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
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amount of renewable resource available.
Indicate the quality of the geothermal
resource, including temperature, flow, and
sustainability and what direct use system is
to be installed. Describe any special handling
of cooled geothermal waters that may be
necessary. Describe the process for
determining the geothermal resource,
including measurement setup for the
collection of the geothermal resource data.
For proposed projects with an established
resource, provide a summary of the resource
and the specifications of the measurement
setup.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, thermal
system component selection, and system
monitoring equipment. Systems must be
constructed by a qualified party.
(1) Provide a concise but complete
description of the geothermal project,
including location of the project, resource
characteristics, thermal system
specifications, and monitoring equipment.
Identify possible vendors and models of
major system components. Provide the
expected system energy production on a
monthly and annual basis.
(2) Describe the project site and address
issues such as site access, thermal backup
equipment, environmental concerns with
emphasis on land use, air quality, water
quality, habitat fragmentation, visibility,
noise, construction, and installation issues.
Identify any unique construction and
installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design, project
permitting, land agreements, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues and expenses. Provide a detailed
description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
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21157
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Geothermal systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding system warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance for the
mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 5. Hydrogen Projects
The technical requirements specified in
this section apply to hydrogen projects,
which are, as defined in § 4280.103,
renewable energy systems that produce
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hydrogen or, a renewable energy system that
uses mechanical or electric power or thermal
energy from a renewable resource using
hydrogen as an energy transport medium.
(a) Qualifications of project team. The
hydrogen project team will vary according to
the complexity and scale of the project. For
engineered systems, the project team should
consist of a system designer, a project
manager, an equipment supplier, a project
engineer, a construction contractor or system
installer, and a system operator and
maintainer. One individual or entity may
serve more than one role. The project team
must have demonstrated expertise in similar
hydrogen systems development, engineering,
installation, and maintenance. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the hydrogen system equipment
manufacturers of major components for the
hydrogen system being considered in terms
of the length of time in the business and the
number of units installed at the capacity and
scale being considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
hydrogen systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining hydrogen system
equipment or projects. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (8).
(1) Identify zoning and building code
issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify licenses where required and
the schedule for obtaining those licenses.
(3) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(4) Identify any permits or agreements
required for solid, liquid, and gaseous
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emissions or effluents and the anticipated
schedule for securing those permits and
agreements.
(5) Identify available component
warranties for the specific project location
and size.
(6) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the type, quantity, quality, and
seasonality of the biomass resource. For
solar, wind, or geothermal sources of energy
used to generate hydrogen, indicate the local
renewable resource where the hydrogen
system is to be installed. Local resource maps
may be used as an acceptable preliminary
source of renewable resource data. For
proposed projects with an established
renewable resource, provide a summary of
the resource.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, and system
monitoring equipment. Systems must be
constructed by a qualified party.
(1) Provide a concise but complete
description of the hydrogen project,
including location of the project, resource
characteristics, system specifications, electric
power system interconnection equipment,
and monitoring equipment. Identify possible
vendors and models of major system
components. Describe the expected electric
power, fuel production, or thermal energy
production of the proposed system. Address
performance on a monthly and annual basis.
Describe the uses of or the market for
electricity, heat, or fuel produced by the
system. Discuss the impact of reduced or
interrupted resource availability on the
system process.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and any
environmental and safety concerns with
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Fmt 4701
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emphasis on land use, air quality, water
quality, and safety hazards. Identify any
unique construction and installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including project management,
resource assessment, project design and
engineering, project permitting, land
agreements, equipment, site preparation,
system installation, startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed analysis and
description of annual project revenues and
expenses. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants. In
addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Hydrogen systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement
issues, such as scheduling and timing of
component manufacture and delivery,
ordering, warranties, shipping, and receiving,
and on-site storage or inventory. Identify all
the major equipment that is proprietary and
justify how this unique equipment is needed
to meet the requirements of the proposed
design. Include a statement from the
applicant certifying that ‘‘open and free’’
competition will be used for the procurement
of project components in a manner consistent
with the requirements of 7 CFR part 3015 of
this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Provide information regarding system
warranties and availability of spare parts;
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(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance of the
reformer, electrolyzer, or fuel cell as
appropriate, and other mechanical, piping,
and electrical systems and system monitoring
and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing; and
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 6. Solar, Small
The technical requirements specified in
this section apply to small solar electric
projects and small solar thermal projects, as
defined in § 4280.103.
Small solar electric projects are those for
which the rated power of the system is 10kW
or smaller. Small solar electric projects are
either stand-alone (off grid) or interconnected
to the grid at less than 600 volts (on grid).
Small solar thermal projects are those for
which the rated storage volume of the system
is 240 gallons or smaller, or which have a
collector area of 1,000 square feet or less.
(a) Qualifications of project team. The
small solar project team should consist of a
system designer, a project manager or general
contractor, an equipment supplier of major
components, a system installer, a system
maintainer, and, in some cases, the owner of
the application or load served by the system.
One individual or entity may serve more than
one role. Authoritative evidence that project
team service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the qualifications of the
suppliers of major components being
considered;
(2) Describe the knowledge, skills, and
abilities needed to service, operate, and
maintain the system for the proposed
application; and
(3) Discuss the project manager, system
designer, and system installer qualifications
for engineering, designing, and installing
small solar systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar systems
designed or installed by the design and
installation team and currently operating
with references, if available.
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(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (5).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(4) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(5) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the source of the solar data and
assumptions.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. For small solar electric systems,
the engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, power conditioning design and
selection, surface or submersible water
pumps and energy storage requirements as
applicable, and selection of cabling,
disconnects and interconnection equipment.
For small solar thermal systems, the
engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, pump and piping design and
selection, and energy storage design and
selection.
(1) Provide a concise but complete
description of the small solar system,
including location of the project and
proposed equipment specifications. Identify
possible vendors and models of major system
components. Provide the expected system
energy production based on available solar
resource data on a monthly (when possible)
and annual basis and how the energy
produced by the system will be used.
(2) Describe the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
environmental concerns such as water
PO 00000
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21159
quality and land use, unique safety concerns
such as hazardous materials handling,
construction, and installation issues, and
whether special circumstances exist.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
system and site design, permits and
agreements, equipment procurement, and
system installation from excavation through
startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including design, permitting,
equipment, site preparation, system
installation, system startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed description of historic or
expected energy use and expected energy
offsets or sales on a monthly and annual
basis. In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Small solar systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 5-year warranty for equipment. Provide
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sroberts on DSK69SOYB1PROD with RULES
information regarding system warranty and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedules for
the mechanical and electrical and software
systems;
(3) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance; and
(4) Provide information regarding expected
system design life and timing of major
component replacement or rebuilds. Include
in the discussion, costs and labor associated
with the operation and maintenance of the
system, and plans for in-sourcing or outsourcing.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes. Describe any environmental
compliance requirements such as proper
disposal or recycling procedures to reduce
potential impact from any hazardous
chemicals.
Section 7. Solar, Large
The technical requirements specified in
this section apply to large solar electric
projects and large solar thermal projects, as
defined in § 4280.103.
Large solar electric systems are those for
which the rated power of the system is larger
than 10kW. Large solar electric systems are
either stand-alone (off grid) or interconnected
to the grid (on grid).
Large solar thermal systems are those for
which the rated storage volume of the system
is greater than 240 gallons or that have a
collector area of more than 1,000 square feet.
(a) Qualifications of project team. The large
solar project team should consist of an
equipment supplier of major components, a
project manager, general contractor, system
engineer, system installer, and system
maintainer. One individual or entity may
serve more than one role. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the qualifications of the
suppliers of major components being
considered;
(3) Discuss the project manager, general
contractor, system engineer, and system
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19:12 Apr 13, 2011
Jkt 223001
installer qualifications for engineering,
designing, and installing large solar systems,
including any relevant certifications by
recognized organizations. Provide a list of the
same or similar systems designed or installed
by the design, engineering, and installation
team and currently operating with references,
if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining the system for the
proposed application. Provide a list of the
same or similar systems designed or installed
by the design, engineering, and installation
team and currently operating with references,
if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (5).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(4) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(5) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the source of the solar data and
assumptions.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards.
(1) For large solar electric systems, the
engineering must be comprehensive,
including solar collector design and
selection, support structure design and
selection, power conditioning design and
selection, surface or submersible water
pumps and energy storage requirements as
applicable, and selection of cabling,
disconnects, and interconnection equipment.
A complete set of engineering drawings,
stamped by a professional engineer, must be
provided.
(2) For large solar thermal systems, the
engineering must be comprehensive,
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Fmt 4701
Sfmt 4700
including solar collector design and
selection, support structure design and
selection, pump and piping design and
selection, and energy storage design and
selection. Provide a complete set of
engineering drawings stamped by a
professional engineer.
(3) For either type of system, provide a
concise but complete description of the large
solar system, including location of the project
and proposed equipment and system
specifications. Identify possible vendors and
models of major system components. Provide
the expected system energy production based
on available solar resource data on a monthly
(when possible) and annual basis and how
the energy produced by the system will be
used.
(4) For either type of system, provide a
description of the project site and address
issues such as solar access, orientation,
proximity to the load or the electrical grid,
environmental concerns such as land use,
water quality, habitat fragmentation, and
aesthetics, unique safety concerns,
construction, and installation issues, and
whether special circumstances exist.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
system and site design, permits and
agreements, equipment procurement, and
system installation from excavation through
startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including Design and
engineering, permitting, equipment, site
preparation, system installation, system
startup and shakedown, warranties,
insurance, financing, professional services,
and operations and maintenance costs.
Provide a detailed description of applicable
investment incentives, productivity
incentives, loans, and grants. Provide a
detailed description of historic or expected
energy use and expected energy offsets or
sales on a monthly and annual basis. In
addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Large solar systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
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sroberts on DSK69SOYB1PROD with RULES
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes and other devices needed for project
construction, and provide a description of
the startup and shakedown specifications
and process and the conditions required for
startup and shakedown for each equipment
item individually and for the system as a
whole. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 5-year warranty for equipment. Provide
information regarding system warranty and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedules for
the mechanical, electrical, and software
systems;
(3) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance; and
(4) Provide information regarding expected
system design life and timing of major
component replacement or rebuilds. Include
in the discussion, costs and labor associated
with the operation and maintenance of the
system, and plans for in-sourcing or outsourcing.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes. Describe any environmental
compliance requirements such as proper
disposal or recycling procedures to reduce
any potential impact from hazardous
chemicals.
Section 8. Wind, Small
The technical requirements specified in
this section apply to small wind systems,
which are, as defined in § 4280.103, wind
energy systems for which the rated power of
the wind turbine is 100kW or smaller and
with a generator hub height of 120 ft or less.
Small wind systems are either stand-alone or
connected to the local electrical system at
less than 600 volts.
(a) Qualifications of project team. The
small wind project team should consist of a
system designer, a project manager or general
contractor, an equipment supplier of major
components, a system installer, a system
maintainer, and, in some cases, the owner of
the application or load served by the system.
One individual or entity may serve more than
one role. Authoritative evidence that project
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team service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the small wind turbine
manufacturers and other equipment
suppliers of major components being
considered in terms of their length of time in
business and the number of units installed at
the capacity and scale being considered;
(2) Describe the knowledge, skills, and
abilities needed to service, operate, and
maintain the system for the proposed
application; and
(3) Discuss the project manager, system
designer, and system installer qualifications
for engineering, designing, and installing
small wind systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar systems
designed, installed, or supplied and currently
operating with references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (5).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses, where
required, and the anticipated schedule for
meeting those requirements and obtaining
those agreements. This is required even if the
system is installed on the customer side of
the utility meter. For systems planning to
utilize a local net metering program as their
interconnection agreement, describe the
applicable local net metering program.
(4) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(5) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the source of the wind data and the
conditions of the wind monitoring when
collected at the site or assumptions made
when applying nearby wind data to the site.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Small wind systems must be
engineered by either the wind turbine
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manufacturer or other qualified party.
Systems must be offered as a complete,
integrated system with matched components.
The engineering must be comprehensive,
including turbine design and selection, tower
design and selection, specification of guy
wire anchors and tower foundation, inverter/
controller design and selection, energy
storage requirements as applicable, and
selection of cabling, disconnects, and
interconnection equipment, as well as the
engineering data needed to match the wind
system output to the application load, if
applicable.
(1) Provide a concise but complete
description of the small wind system,
including location of the project, proposed
turbine specifications, tower height and type
of tower, type of energy storage and location
of storage if applicable, proposed inverter
manufacturer and model, electric power
system interconnection equipment, and
application load and load interconnection
equipment as applicable. Identify possible
vendors and models of major system
components. Provide the expected system
energy production based on available wind
resource data on a monthly (when possible)
and annual basis and how the energy
produced by the system will be used.
(2) Describe the project site and address
issues such as access to the wind resource,
proximity to the electrical grid or application
load, environmental concerns with emphasis
on historic properties, visibility, noise, bird
and bat populations, and wildlife habitat
destruction and/or fragmentation,
construction, and installation issues and
whether special circumstances such as
proximity to airports exist. Provide a 360degree panoramic photograph of the
proposed site, including indication of
prevailing winds when possible.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
system and site design, permits and
agreements, equipment procurement, and
system installation from excavation through
startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project,
including the calculation of simple payback.
Provide a detailed analysis and description of
project costs, including design, permitting,
equipment, site preparation, system
installation, system startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed description of historic or
expected energy use and expected energy
offsets or sales on a monthly and annual
basis. In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
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within the proposed project development
schedule. Small wind systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes and other devices needed for project
construction, and provide a description of
the startup and shakedown specifications
and process and the conditions required for
startup and shakedown for each equipment
item individually and for the system as a
whole. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 5-year warranty for equipment and a
commitment from the supplier to have spare
parts available. Provide information
regarding system warranty and availability of
spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedules for
the mechanical, electrical, and software
systems;
(3) Provide historical or engineering
information that supports expected design
life of the system and timing of major
component replacement or rebuilds. Include
in the discussion, costs and labor associated
with the operation and maintenance of the
system, and plans for in-sourcing or outsourcing; and
(4) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 9. Wind, Large
The technical requirements specified in
this section apply to wind energy systems,
which are, as defined in § 4280.103, wind
energy projects for which the rated power of
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the individual wind turbine(s) is larger than
100kW.
(a) Qualifications of project team. The large
wind project team should consist of a project
manager, a meteorologist, an equipment
supplier, a project engineer, a primary or
general contractor, construction contractor,
and a system operator and maintainer and, in
some cases, the owner of the application or
load served by the system. One individual or
entity may serve more than one role.
Authoritative evidence that project team
service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the large wind turbine
manufacturers and other equipment
suppliers of major components being
considered in terms of the length of time in
business and the number of units installed at
the capacity and scale being considered;
(3) Discuss the project manager, equipment
supplier, project engineer, and construction
contractor qualifications for engineering,
designing, and installing large wind systems,
including any relevant certifications by
recognized organizations. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available;
(4) Discuss the qualifications of the
meteorologist, including references; and
(5) Describe system operator’s
qualifications and experience for servicing,
operating, and maintaining the system for the
proposed application. Provide a list of the
same or similar projects designed, installed,
or supplied and currently operating with
references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (6).
(1) Identify zoning, building, and electrical
code issues, and required permits and the
anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(3) Identify available component
warranties for the specific project location
and size.
(4) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
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required and the anticipated schedule for
meeting those requirements and obtaining
those agreements.
(5) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(6) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resources assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Projects greater than 500kW must obtain
wind data from the proposed project site. For
such projects, describe the proposed
measurement setup for the collection of the
wind resource data. For proposed projects
with an established wind resource, provide a
summary of the wind resource and the
specifications of the measurement setup.
Large wind systems larger than 500kW in
size will typically require at least 1 year of
on-site monitoring. If less than 1 year of data
is used, the qualified meteorological
consultant must provide a detailed analysis
of the correlation between the site data and
a nearby, long-term measurement site.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Large wind systems must be
engineered by a qualified party. Systems
must be engineered as complete, integrated
systems with matched components. The
engineering must be comprehensive,
including site selection, turbine selection,
tower selection, tower foundation, design of
the local collection grid, interconnection
equipment selection, and system monitoring
equipment. For stand-alone, non-grid
applications, engineering information must
be provided that demonstrates appropriate
matching of wind turbine and load.
(1) Provide a concise, but complete,
description of the large wind project,
including location of the project, proposed
turbine specifications, tower height and type
of tower, the collection grid, interconnection
equipment, and monitoring equipment.
Identify possible vendors and models of
major system components. Provide the
expected system energy production based on
available wind resource data on a monthly
and annual basis. For wind projects larger
than 500kW in size, provide the expected
system energy production over the life of the
project, including a discussion on interannual variation using a comparison of the
on-site monitoring data with long-term
meteorological data from a nearby monitored
site.
(2) Describe the project site and address
issues such as site access, proximity to the
electrical grid or application load,
environmental concerns with emphasis on
historic properties, visibility, noise, bird and
bat populations, and wildlife habitat
destruction and/or fragmentation,
construction, and installation issues and
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whether special circumstances such as
proximity to airports exist.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the proposed
project. Provide a detailed analysis and
description of project costs, including project
management, resource assessment, project
design, project permitting, land agreements,
equipment, site preparation, system
installation, startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed analysis and description of
annual project revenues, including electricity
sales, production tax credits, revenues from
green tags, and any other production
incentive programs throughout the life of the
project. Provide a description of planned
contingency fees or reserve funds to be used
for unexpected large component replacement
or repairs and for low productivity periods.
In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Large wind turbines may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes or other devices, needed for project
construction, and provide a description of
the startup and shakedown specifications
and process and the conditions required for
startup and shakedown for each equipment
item individually and for the system as a
whole. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
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(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding turbine warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance schedules for
the mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components such
as the turbine gearbox or rotor. Include in the
discussion, costs and labor associated with
the operation and maintenance of the system,
and plans for in-sourcing or out-sourcing;
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator; and
(6) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Section 10. Energy Efficiency Improvements
The technical requirements specified in
this section apply to projects that involve
energy efficiency improvements, which are,
as defined in § 4280.103, improvements to a
facility, building, or process that reduce
energy consumption, or reduce energy
consumed per square foot. The system
engineering for such projects must be
performed by a qualified party or certified
Professional Engineer.
(a) Qualifications of project team. The
energy efficiency project team is expected to
consist of an energy auditor or other service
provider, a project manager, an equipment
supplier of major components, a project
engineer, and a construction contractor or
system installer. One individual or entity
may serve more than one role. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the qualifications of the various
project team members, including any
relevant certifications by recognized
organizations;
(2) Describe qualifications or experience of
the team as related to installation, service,
operation and maintenance of the project;
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(3) Provide a list of the same or similarly
engineered projects designed, installed, or
supplied by the team or by team members
and currently operating. Provide references if
available; and
(4) Discuss the manufacturers of major
energy efficiency equipment being
considered, including length of time in
business.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the energy efficiency
improvement(s) and the status and
anticipated schedule for securing those
agreements and permits, including the items
specified in paragraphs (b)(1) through (4).
The applicant must also submit a statement
certifying that the applicant will comply with
all necessary agreements and permits for the
energy efficiency improvement(s).
(1) Identify building code, electrical code,
and zoning issues and required permits, and
the anticipated schedule for meeting those
requirements and securing those permits.
(2) Identify available component
warranties for the specific project location
and size.
(3) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(4) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Energy audits. For all energy efficiency
improvement projects, provide adequate and
appropriate evidence of energy savings
expected when the system is operated as
designed.
(1) An energy audit is a written report by
an independent, qualified party that
documents current energy usage,
recommended potential improvements and
their costs, energy savings from these
improvements, dollars saved per year, and
simple payback. The methodology of the
energy audit must meet professional and
industry standards.
(2) The energy audit must cover the
following:
(i) Situation report. Provide a narrative
description of the facility or process, its
energy system(s) and usage, and activity
profile. Also include price per unit of energy
(electricity, natural gas, propane, fuel oil,
renewable energy, etc.,) paid by the customer
on the date of the audit. Any energy
conversion should be based on use rather
than source.
(ii) Potential improvements. List specific
information on all potential energy-saving
opportunities and the associated costs.
(iii) Technical analysis. Discuss the
interactions of the potential improvements
with existing energy systems.
(A) Estimate the annual energy and energy
costs savings expected from each
improvement identified in the potential
project.
(B) Calculate all direct and attendant
indirect costs of each improvement.
(C) Rank potential improvement measures
by cost-effectiveness.
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(iv) Potential improvement description.
Provide a narrative summary of the potential
improvement and its ability to provide
needed benefits, including a discussion of
non-energy benefits such as project reliability
and durability.
(A) Provide preliminary specifications for
critical components.
(B) Provide preliminary drawings of project
layout, including any related structural
changes.
(C) Document baseline data compared to
projected consumption, together with any
explanatory notes. Provide the actual total
quantity of energy used (BTU) in the original
building and/or equipment in the 12 months
prior to the EEI project and the projected
energy usage after the EEI project shall be the
projected total quantity of energy used (BTU)
on an annual basis for the same size or
capacity as the original building or
equipment. For energy efficiency
improvement to equipment, if the new piece
of equipment has a different capacity than
the piece of equipment being replaced, the
projected total quantity of energy used for the
new piece of equipment shall be adjusted
based on the ratio of the capacity of the
replaced piece of equipment to the capacity
of the new piece of equipment in accordance
with the regulation. When appropriate, show
before-and-after data in terms of
consumption per unit of production, time or
area. Include at least 1 year’s bills for those
energy sources/fuel types affected by this
project. Also submit utility rate schedules, if
appropriate.
(D) Identify significant changes in future
related operations and maintenance costs.
(E) Describe explicitly how outcomes will
be measured.
(d) Design and engineering. Provide
authoritative evidence that the energy
efficiency improvement(s) will be designed
and engineered so as to meet its intended
purpose, will ensure public safety, and will
comply with applicable laws, regulations,
agreements, permits, codes, and standards.
(1) Energy efficiency improvement projects
in excess of $50,000 must be engineered by
a qualified party. Systems must be
engineered as a complete, integrated system
with matched components.
(2) For all energy efficiency improvement
projects, identify and itemize major energy
efficiency improvements, including
associated project costs. Specifically
delineate which costs of the project are
directly associated with energy efficiency
improvements. Describe the components,
materials or systems to be installed and how
they improve the energy efficiency of the
process or facility being modified. Discuss
passive improvements that reduce energy
loads, such as improving the thermal
efficiency of a storage facility, and active
improvements that directly reduce energy
consumption, such as replacing existing
energy consuming equipment with high
efficiency equipment, as separate topics.
Discuss any anticipated synergy between
active and passive improvements or other
energy systems. Include in the discussion
any change in on-site effluents, pollutants, or
other by-products.
(3) Identify possible suppliers and models
of major pieces of equipment.
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(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
energy audit (if applicable), system and site
design, permits and agreements, equipment
procurement, and system installation from
site preparation through startup and
shakedown.
(f) Project economic assessment. For
projects whose total eligible costs are greater
than $50,000, provide an analysis of the
proposed project to demonstrate its financial
performance, including the calculation of
simple payback. The analysis should include
applicable investment incentives,
productivity incentives, loans and grants,
and expected energy offsets or sales on a
monthly and annual basis. In addition,
provide other information necessary to assess
the project’s cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required for the energy
efficiency improvement(s) is available and
can be procured and delivered within the
proposed project development schedule.
Energy efficiency improvements may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for installation
of the energy efficiency improvement(s),
identify specific issues associated with
installation, provide details regarding the
scheduling of major installation equipment
needed for project discussion, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include in this discussion
any unique concerns, such as the effects of
energy efficiency improvements on system
power quality. Include a statement from the
applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the energy efficiency
improvement(s) necessary for the energy
efficiency improvement(s) to perform as
designed over the design life. The application
must:
(1) Provide information regarding
component warranties and the availability of
spare parts;
(2) Describe the routine operation and
maintenance requirements of the proposed
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project, including maintenance schedules for
the mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the improvement(s)
and timing of major component replacement
or rebuilds;
(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components.
Include in the discussion, costs and labor
associated with the operation and
maintenance of the improvement(s), and
plans for in-sourcing or out-sourcing; and
(5) For owner maintained portions of the
improvement(s), describe any unique
knowledge, skills, or abilities needed for
service operations or maintenance.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Appendix C to Subpart B of Part 4280—
Technical Report for Hydropower
Projects
The technical requirements specified in
this appendix apply to all hydropower
projects. Hydropower projects are those
projects that create hydroelectric or ocean
energy.
The Technical Report for hydropower
projects must demonstrate that the project
design, procurement, installation, startup,
operation, and maintenance of the renewable
energy system will operate or perform as
specified over its design life in a reliable and
a cost-effective manner. The Technical
Report must also identify all necessary
project agreements, demonstrate that those
agreements will be in place, and that
necessary project equipment and services are
available over the design life.
All technical information provided must
follow the format specified in this appendix.
Supporting information may be submitted in
other formats. Design drawings and process
flowcharts are encouraged as exhibits. A
discussion of each topic is not necessary if
the topic is not applicable to the specific
project. Questions identified in the Agency’s
technical review of the project must be
answered to the Agency’s satisfaction before
the application will be approved. The
applicant must submit the original Technical
Report plus one copy to the Rural
Development State Office. Hydropower
projects with total eligible project costs
greater than $400,000 require the services of
a licensed professional engineer (PE) or team
of PEs. Depending on the level of engineering
required for the specific project or if
necessary to ensure public safety, the
services of a licensed PE or a team of licensed
PEs may be required for smaller projects.
(a) Qualifications of project team. The
hydropower project team should consist of a
system designer, a project manager, an
equipment supplier, a project engineer, a
construction contractor, and a system
operator and maintainer. One individual or
entity may serve more than one role. The
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project team must have demonstrated
expertise in hydropower development,
engineering, installation, and maintenance.
Authoritative evidence that project team
service providers have the necessary
professional credentials or relevant
experience to perform the required services
must be provided. Authoritative evidence
that vendors of proprietary components can
provide necessary equipment and spare parts
for the system to operate over its design life
must also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the hydropower equipment
manufacturers of major components being
considered in terms of the length of time in
business and the number of units installed at
the capacity and scale being considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing
hydropower systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining hydropower
projects. Provide a list of the same or similar
projects designed, installed, or supplied and
currently operating with references, if
available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (b)(6).
(1) Identify zoning and code issues and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits. This list should
include all local, state, and federal permits
required, estimated timeline for each permit
and current status of acquiring each permit.
(2) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(3) Identify available component
warranties for the specific project location
and size.
(4) For systems planning to interconnect
with a utility, describe the utility’s system
interconnection requirements, power
purchase agreements, or licenses where
required and the anticipated schedule for
meeting those requirements and obtaining
those agreements.
(5) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
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part 1940, subpart G. (Note: The
environmental review process, including all
required publications, must be completed
prior to approval of any Rural Development
funding.) The applicant may want to work
with all Federal organizations involved with
the project to promulgate a single
environmental review document.
(6) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes,
regulations, and permits.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable resource available.
Indicate the quality of the resource, including
temperature (if applicable), flow, and
sustainability of the resource, including a
summary of the resource evaluation process
and the specifications of the measurement
setup and the date and duration of the
evaluation process and proximity to the
proposed site. If less than 1 year of data is
used, a qualified consultant must provide a
detailed analysis of the correlation between
the site data and a nearby, long-term
measurement site.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selection, conversion
system component selection, design of the
local collection grid, interconnection
equipment selection, and system monitoring
equipment. Systems must be constructed by
a qualified party.
(1) Provide a concise but complete
description of the hydropower project,
including location of the project, resource
characteristics, system specifications, electric
power system interconnection equipment
and project monitoring equipment. Identify
possible vendors and models of major system
components. Provide the expected system
energy production on a monthly and annual
basis.
(2) Describe the project site and address
issues such as site access, proximity to the
electrical grid, environmental concerns with
emphasis on land use, air quality, water
quality, habitat fragmentation, visibility,
noise, construction, and installation issues.
Identify any unique construction and
installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
study that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the proposed
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project. Provide a detailed analysis and
description of project costs, including project
management, resource assessment, project
design, project permitting, land agreements,
equipment, site preparation, system
installation, startup and shakedown,
warranties, insurance, financing, professional
services, and operations and maintenance
costs. Provide a detailed description of
applicable investment incentives,
productivity incentives, loans, and grants.
Provide a detailed analysis and description of
annual project revenues, including electricity
sales, production tax credits, revenues from
green tags, and any other production
incentive programs throughout the life of the
project. Provide a description of planned
contingency fees or reserve funds to be used
for unexpected large component replacement
or repairs and for low productivity periods.
In addition, provide other information
necessary to assess the project’s cost
effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Hydropower systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Provide a detailed
description of equipment certification.
Identify all the major equipment that is
proprietary and justify how this unique
equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015 of this title.
(h) Equipment installation. Describe fully
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment, including
cranes, barges or other devices, needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. The application must:
(1) Ensure that systems must have at least
a 3-year warranty for equipment. Provide
information regarding turbine warranties and
availability of spare parts;
(2) Describe the routine operations and
maintenance requirements of the proposed
project, including maintenance schedules for
the mechanical and electrical systems and
system monitoring and control requirements;
(3) Provide information that supports
expected design life of the system and timing
of major component replacement or rebuilds;
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(4) Provide and discuss the risk
management plan for handling large,
potential failures of major components such
as the turbine gearbox or rotor. Include in the
discussion, costs and labor associated with
the operation and maintenance of the system,
and plans for in-sourcing or out-sourcing;
(5) Describe opportunities for technology
transfer for long-term project operations and
maintenance by a local entity or owner/
operator; and
(6) For owner maintained portions of the
system, describe any unique knowledge,
skills, or abilities needed for service
operations or maintenance.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
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Appendix D to Subpart B of Part 4280—
Technical Report for Flexible Fuel
Pumps
The technical requirements specified in
this appendix apply to flexible fuel pump
projects, as defined in § 4280.103.
(a) Qualifications of project team. The
flexible fuel pump project team is expected
to consist of a project manager, an equipment
supplier of major components, a project
engineer, and a construction contractor or
system installer. One individual or entity
may serve more than one role. Authoritative
evidence that project team service providers
have the necessary professional credentials
or relevant experience to perform the
required services must be provided.
Authoritative evidence that vendors of
proprietary components can provide
necessary equipment and spare parts for the
system to operate over its design life must
also be provided. The application must:
(1) Discuss the proposed project delivery
method. Such methods include a design, bid,
build where a separate engineering firm may
design the project and prepare a request for
bids and the successful bidder constructs the
project at the applicant’s risk, and a design/
build method, often referred to as turnkey,
where the applicant establishes the
specifications for the project and secures the
services of a developer who will design and
build the project at the developer’s risk;
(2) Discuss the flexible fuel system
equipment, manufacturers of major
components being considered in terms of the
length of time in business and the number of
units installed at the capacity and scale being
considered;
(3) Discuss the project manager, equipment
supplier, system designer, project engineer,
and construction contractor qualifications for
engineering, designing, and installing fuel
dispensing systems, including any relevant
certifications by recognized organizations.
Provide a list of the same or similar projects
designed, installed, or supplied and currently
operating with references, if available; and
(4) Describe the system operator’s
qualifications and experience for servicing,
operating, and maintaining fuel dispensing
equipment or projects. Provide a list of the
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same or similar projects designed, installed,
or supplied and currently operating with
references, if available.
(b) Agreements, permits, and certifications.
Identify all necessary agreements and permits
required for the project and the status and
schedule for securing those agreements and
permits, including the items specified in
paragraphs (b)(1) through (b)(8).
(1) Include Underwriters Laboratory
certifications for installed flexible fuel
pumps.
(2) Identify zoning and code issues and
required permits and the anticipated
schedule for meeting those requirements and
securing those permits.
(3) Identify licenses where required and
the schedule for obtaining those licenses.
(4) Identify land use agreements required
for the project and the anticipated schedule
for securing the agreements and the term of
those agreements.
(5) Identify any permits or agreements
required for solid, liquid, and gaseous
emissions or effluents and the schedule for
securing those permits and agreements.
(6) Identify available component
warranties for the specific project location
and size.
(7) Identify all environmental issues,
including environmental compliance issues,
associated with the project on Form RD
1940–20, ‘‘Request for Environmental
Information,’’ and in compliance with 7 CFR
part 1940, subpart G of this title.
(8) Submit a statement certifying that the
project will be installed in accordance with
applicable local, State, and national codes
and regulations.
(c) Resource assessment. Provide adequate
and appropriate data to demonstrate the
amount of renewable fuels available. Indicate
the type, quantity, and quality and the
demand for that fuel in its service area.
(d) Design and engineering. Provide
authoritative evidence that the system will be
designed and engineered so as to meet its
intended purpose, will ensure public safety,
and will comply with applicable laws,
regulations, agreements, permits, codes, and
standards. Projects shall be engineered by a
qualified party. Systems must be engineered
as a complete, integrated system with
matched components. The engineering must
be comprehensive, including site selection,
system and component selections, and
system monitoring equipment. Systems must
be constructed by a qualified party.
(1) Provide a concise but complete
description of the flexible fuel pump project,
including location of the project, resource
characteristics, system specifications, electric
power system, fire suppression systems, and
monitoring equipment. Identify possible
vendors and models of major system
components. Describe the system capacity,
storage tank(s), and dispensing apparatus of
the proposed system as rated and as expected
in actual field conditions.
(2) Describe the project site and address
issues such as site access, foundations,
backup equipment when applicable, and
environmental concerns with emphasis on
land use, air quality, water quality, soil
degradation, habitat fragmentation, land use,
visibility, odor, noise, construction, and
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installation issues. Identify any unique
construction and installation issues.
(e) Project development schedule. Identify
each significant task, its beginning and end,
and its relationship to the time needed to
initiate and carry the project through startup
and shakedown. Provide a detailed
description of the project timeline, including
resource assessment, system and site design,
permits and agreements, equipment
procurement, and system installation from
excavation through startup and shakedown.
(f) Project economic assessment. Provide a
report that describes the costs and revenues
of the proposed project to demonstrate the
financial performance of the project (the
projected increase in annual net income
resulting by the installation of the project)
and include the calculation of simple
payback. Provide a detailed analysis and
description of project costs, including project
management, resource assessment, project
design, project permitting, equipment, site
preparation, system installation, startup and
shakedown, warranties, insurance, financing,
professional services, and operations and
maintenance costs. Provide a detailed
analysis and description of annual project
revenues and expenses. Provide a detailed
description of applicable investment
incentives, productivity incentives, loans,
and grants. In addition, provide other
information necessary to assess the project’s
cost effectiveness.
(g) Equipment procurement. Demonstrate
that equipment required by the system is
available and can be procured and delivered
within the proposed project development
schedule. Flexible fuel systems may be
constructed of components manufactured in
more than one location. Provide a description
of any unique equipment procurement issues
such as scheduling and timing of component
manufacture and delivery, ordering,
warranties, shipping, receiving, and on-site
storage or inventory. Identify all the major
equipment that is proprietary and justify how
this unique equipment is needed to meet the
requirements of the proposed design. Include
a statement from the applicant certifying that
‘‘open and free’’ competition will be used for
the procurement of project components in a
manner consistent with the requirements of
7 CFR part 3015.
(h) Equipment installation. Fully describe
the management of and plan for site
development and system installation,
provide details regarding the scheduling of
major installation equipment needed for
project construction, and provide a
description of the startup and shakedown
specifications and process and the conditions
required for startup and shakedown for each
equipment item individually and for the
system as a whole. Include a statement from
the applicant certifying that equipment
installation will be made in accordance with
all applicable safety and work rules.
(i) Operations and maintenance. Identify
the operations and maintenance
requirements of the system necessary for the
system to operate as designed over the design
life. In addition:
(1) Provide information regarding available
system and component warranties and
availability of spare parts;
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(2) Describe the routine operations and
maintenance requirements of the proposed
system, including maintenance schedule for
the mechanical, piping, and electrical
systems and system monitoring and control
requirements. Provide information that
supports expected design life of the system
and timing of major component replacement
or rebuilds. Discuss the costs and labor
associated with the operation and
maintenance of the system, and plans for insourcing or out-sourcing. Water infiltration
should be checked daily. Replace filters if
pump/dispenser is running slowly.
Check/calibrate pump two weeks after initial
load conversion.
(j) Dismantling and disposal of project
components. Describe a plan for dismantling
and disposing of project components and
associated wastes at the end of their useful
lives. Describe the budget for and any unique
concerns associated with the dismantling and
disposal of project components and their
wastes.
Appendix E to Subpart B of Part 4280—
Feasibility Study Content
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Elements in an acceptable feasibility study
include, but are not necessarily limited to,
the elements specified in Sections A through
G, as applicable, of this Appendix. Both a
technical report for the project and an
economic analysis of the project are required
as part of the feasibility study. The technical
report to be provided must conform to that
required under Appendix A, B, C, or D of this
subpart, as applicable.
Section A. Executive Summary. Provide an
introduction and overview of the project. In
the overview, describe the nature and scope
of the proposed project, including purpose,
project location, design features, capacity,
and estimated total capital cost. Include a
summary of each of the elements of the
feasibility study, including:
(1) Economic feasibility determinations;
(2) Market feasibility determinations;
(3) Technical feasibility determinations;
(4) Financial feasibility determinations;
(5) Management feasibility determinations;
and
(6) Recommendations for implementation
of the proposed project.
Section B. Economic Feasibility. Provide
information regarding project site; the
availability of trained or trainable labor; and
the availability of infrastructure, including
utilities, and rail, air and road service to the
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site. Discuss feedstock source management,
including feedstock collection, pre-treatment,
transportation, and storage, and provide
estimates of feedstock volumes and costs.
Discuss the proposed project’s potential
impacts on existing manufacturing plants or
other facilities that use similar feedstock if
the proposed technology is adopted. Provide
projected impacts of the proposed project on
resource conservation, public health, and the
environment. Provide an overall economic
impact of the project including any
additional markets created (e.g., for
agricultural and forestry products and
agricultural waste material) and potential for
rural economic development. Provide
feasibility/plans of project to work with
producer associations or cooperatives
including estimated amount of annual
feedstock and biofuel and byproduct dollars
from producer associations and cooperatives.
Section C. Market Feasibility. Provide
information on the sales organization and
management. Discuss the nature and extent
of market and market area and provide
marketing plans for sale of projected output,
including both the principal products and
the by-products. Discuss the extent of
competition including other similar facilities
in the market area. Provide projected total
supply of and projected competitive demand
for raw materials. Describe the procurement
plan, including projected procurement costs
and the form of commitment of raw materials
(e.g., marketing agreements, etc.). Identify
commitments from customers or brokers for
both the principal products and the byproducts. Discuss all risks related to the
industry, including industry status.
Section D. Technical Feasibility. The
technical feasibility report shall be based
upon verifiable data and contain sufficient
information and analysis so that a
determination may be made on the technical
feasibility of achieving the levels of income
or production that are projected in the
financial statements. The project engineer or
architect is considered an independent party
provided neither the principals of the firm
nor any individual of the firm who
participates in the technical feasibility report
has a financial interest in the project. If no
other individual or firm with the expertise
necessary to make such a determination is
reasonably available to perform the function,
an individual or firm that is not independent
may be used.
(1) Identify any constraints or limitations
in the financial projections and any other
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facility or design-related factors that might
affect the success of the enterprise. Identify
and estimate project operation and
development costs and specify the level of
accuracy of these estimates and the
assumptions on which these estimates have
been based.
(2) Discuss all risks related to construction
of the project and regulation and
governmental action as they affect the
technical feasibility of the project.
Section E. Financial Feasibility. Discuss
the reliability of the financial projections and
assumptions on which the financial
statements are based including all sources of
project capital both private and public, such
as Federal funds. Provide 3 years (minimum)
projected Balance Sheets and Income
Statements and cash flow projections for the
life of the project. Discuss the ability of the
business to achieve the projected income and
cash flow. Provide an assessment of the cost
accounting system. Discuss the availability of
short-term credit or other means to meet
seasonable business costs and the adequacy
of raw materials and supplies. Provide a
sensitivity analysis, including feedstock and
energy costs. Discuss all risks related to the
project, financing plan, the operational units,
and tax issues.
Section F. Management Feasibility. Discuss
the continuity and adequacy of management.
Identify applicant and/or management’s
previous experience concerning the receipt of
federal financial assistance, including
amount of funding, date received, purpose,
and outcome. Discuss all risks related to the
applicant as a company (e.g., applicant is at
the Development-Stage) and conflicts of
interest, including appearances of conflicts of
interest.
Section G. Qualifications. Provide a
resume or statement of qualifications of the
author of the feasibility study, including
prior experience.
Appendixes A and B to Part 4280
[Removed]
3. Appendixes A and B to part 4280
are removed.
■
Dated: April 1, 2011.
Dallas Tonsager,
Under Secretary, Rural Development.
[FR Doc. 2011–8460 Filed 4–13–11; 8:45 am]
BILLING CODE 3410–XY–P
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[Federal Register Volume 76, Number 72 (Thursday, April 14, 2011)]
[Rules and Regulations]
[Pages 21110-21167]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-8460]
[[Page 21109]]
Vol. 76
Thursday,
No. 72
April 14, 2011
Part II
Department of Agriculture
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Rural Business-Cooperative Service
Rural Utilities Service
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7 CFR Part 4280
Rural Energy for America Program; Final Rule
Federal Register / Vol. 76 , No. 72 / Thursday, April 14, 2011 /
Rules and Regulations
[[Page 21110]]
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DEPARTMENT OF AGRICULTURE
Rural Business-Cooperative Service
Rural Utilities Service
7 CFR Part 4280
RIN 0575-AA76
Rural Energy for America Program
AGENCY: Rural Business-Cooperative Service and Rural Utilities Service,
USDA.
ACTION: Interim rule with request for comments.
-----------------------------------------------------------------------
SUMMARY: The Rural Business-Cooperative Service (Agency) is
establishing an interim rule for the Rural Energy for America Program
(REAP), which is authorized under the Food, Conservation, and Energy
Act of 2008. This interim rule modifies the existing grant and
guaranteed loan program for renewable energy systems and energy
efficiency improvements. In addition, it adds a grant program for
feasibility studies for renewable energy systems and a grant program
for energy audits and renewable energy development assistance, as
provided in the Food, Conservation, and Energy Act of 2008.
DATES: This interim rule is effective April 14, 2011. Written comments
on this interim rule must be received on or before June 13, 2011.
ADDRESSES: You may submit comments on this interim rule by any of the
following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Submit written comments via the U.S. Postal Service
to the Branch Chief, Regulations and Paperwork Management Branch, U.S.
Department of Agriculture, STOP 0742, 1400 Independence Avenue, SW.,
Washington, DC 20250-0742.
Hand Delivery/Courier: Submit written comments via Federal
Express Mail or other courier service requiring a street address to the
Branch Chief, Regulations and Paperwork Management Branch, U.S.
Department of Agriculture, 300 7th Street, SW., 7th Floor, Washington,
DC 20024.
All written comments will be available for public inspection during
regular work hours at the 300 7th Street, SW., 7th Floor address listed
above.
FOR FURTHER INFORMATION CONTACT: Diane Berger, Energy Branch, U.S.
Department of Agriculture, 1400 Independence Avenue, SW., Stop 3225,
Washington, DC 20250-3201; telephone (202) 260-1508. E-mail:
diane.berger@wdc.usda.gov.
SUPPLEMENTARY INFORMATION:
Executive Order 12866
This interim rule has been reviewed under Executive Order (EO)
12866 and has been determined to be significant by the Office of
Management and Budget. The EO defines a ``significant regulatory
action'' as one that is likely to result in a rule that may: (1) Have
an annual effect on the economy of $100 million or more or adversely
affect, in a material way, the economy, a sector of the economy,
productivity, competition, jobs, the environment, public health or
safety, or State, local, or tribal governments or communities; (2)
Create a serious inconsistency or otherwise interfere with an action
taken or planned by another agency; (3) Materially alter the budgetary
impact of entitlements, grants, user fees, or loan programs or the
rights and obligations of recipients thereof; or (4) Raise novel legal
or policy issues arising out of legal mandates, the President's
priorities, or the principles set forth in this EO.
The Agency conducted a benefit-cost analysis to fulfill the
requirements of EO 12866. In this analysis, the Agency identifies
potential benefits and costs of REAP to lenders, borrowers, and the
Agency. The analysis contains quantitative estimates of the burden to
the public and the Federal government and qualitative descriptions of
the expected economic, environmental, and energy impacts associated
with REAP.
Unfunded Mandates Reform Act
Title II of the Unfunded Mandates Reform Act of 1995 (UMRA), Public
Law 104-4, establishes requirements for Federal agencies to assess the
effects of their regulatory actions on State, local, and tribal
governments and the private sector. Under section 202 of the UMRA,
Rural Development generally must prepare a written statement, including
a cost-benefit analysis, for proposed and final rules with ``Federal
mandates'' that may result in expenditures to State, local, or tribal
governments, in the aggregate, or to the private sector of $100 million
or more in any one year. When such a statement is needed for a rule,
section 205 of the UMRA generally requires Rural Development to
identify and consider a reasonable number of regulatory alternatives
and adopt the least costly, more cost-effective, or least burdensome
alternative that achieves the objectives of the rule.
This interim rule contains no Federal mandates (under the
regulatory provisions of Title II of the UMRA) for State, local, and
tribal governments or the private sector. Thus, this rule is not
subject to the requirements of sections 202 and 205 of the UMRA.
Environmental Impact Statement
Under this program, the Agency conducts a National Environmental
Policy Act of 1969 (NEPA), 42 U.S.C. 4321 et seq., review for each
application received. To date, no significant environmental impacts
have been reported, and Findings of No Significant Impact (FONSI) have
been issued for each approved application. Taken collectively, the
applications show no potential for significant adverse cumulative
effects.
This document has been reviewed in accordance with 7 CFR part 1940,
subpart G, ``Environmental Program.'' Rural Development has determined
that this action does not constitute a major Federal action
significantly affecting the quality of the human environment, and in
accordance with NEPA, an Environmental Impact Statement is not
required. Grant and guaranteed loan applications will be reviewed
individually to determine compliance with NEPA.
Executive Order 12988, Civil Justice Reform
This interim rule has been reviewed under EO 12988, Civil Justice
Reform. In accordance with this rule: (1) All State and local laws and
regulations that are in conflict with this rule will be preempted; (2)
no retroactive effect will be given to this rule; and (3)
administrative proceedings in accordance with the regulations of the
Department of Agriculture's National Appeals Division (7 CFR part 11)
must be exhausted before bringing suit in court challenging action
taken under this rule unless those regulations specifically allow
bringing suit at an earlier time.
Executive Order 13132, Federalism
It has been determined, under EO 13132, that this interim rule does
not have sufficient federalism implications to warrant the preparation
of a Federalism Assessment. The provisions contained in the rule will
not have a substantial direct effect on States or their political
subdivisions or on the distribution of power and responsibilities among
the various government levels.
Regulatory Flexibility Act
The Regulatory Flexibility Act (5 U.S.C. 601-612) (RFA) generally
requires an agency to prepare a regulatory flexibility analysis of any
rule
[[Page 21111]]
subject to notice and comment rulemaking requirements under the
Administrative Procedure Act or any other statute unless the agency
certifies that the rule will not have an economically significant
impact on a substantial number of small entities. Small entities
include small businesses, small organizations, and small governmental
jurisdictions.
In compliance with the RFA, Rural Development has determined that
this action, while mostly affecting small entities, will not have a
significant economic impact on a substantial number of these small
entities. Rural Development made this determination based on the fact
that this regulation only impacts those who choose to participate in
the program. Small entity applicants will not be affected to a greater
extent than large entity applicants.
Executive Order 13211, Actions Concerning Regulations That
Significantly Affect Energy Supply, Distribution, or Use
The regulatory impact analysis conducted for this interim rule
meets the requirements for EO 13211, which states that an agency
undertaking regulatory actions related to energy supply, distribution,
or use is to prepare a Statement of Energy Effects. This analysis finds
that this interim rule will not have any adverse impacts on energy
supply, distribution, or use.
Executive Order 12372, Intergovernmental Review of Federal Programs
This program is not subject to the provisions of EO 12372, which
require intergovernmental consultation with State and local officials.
Executive Order 13175, Consultation and Coordination With Indian Tribal
Governments
United States Department of Agriculture (USDA) will undertake,
within 6 months after this rule becomes effective, a series of
regulation Tribal consultation sessions to gain input by elected Tribal
officials or their designees concerning the impact of this rule on
Tribal governments, communities, and individuals. These sessions will
establish a baseline of consultation for future actions, should any be
necessary, regarding this rule. Reports from these sessions for
consultation will be made part of the USDA annual reporting on Tribal
Consultation and Collaboration. USDA will respond in a timely and
meaningful manner to all Tribal government requests for consultation
concerning this rule and will provide additional venues, such as
webinars and teleconferences, to periodically host collaborative
conversations with Tribal leaders and their representatives concerning
ways to improve this rule in Indian country.
The policies contained in this rule will not have Tribal
implications that preempt Tribal law.
Programs Affected
The Rural Energy for America Program is listed in the Catalog of
Federal Domestic Assistance under Number 10.868.
Paperwork Reduction Act
The information collection requirements contained in this interim
rule have been approved by the Office of Management and Budget (OMB)
under three separate information collections. The information
collection requirements associated with renewable energy system and
energy efficiency improvement grants and guaranteed loans, as covered
in this Interim Rule, has been approved by OMB under OMB Control Number
0570-0050. The information collection requirements associated with
energy audit and renewable energy development assistance grants and
with renewable energy feasibility study grants have been approved by
OMB under OMB Control Number 0570-0059 and OMB Control Number 0570-
0061, respectively.
The collection of information is vital for Rural Development to
make wise decisions regarding the eligibility of projects and borrowers
in order to ensure compliance with the regulations and that the funds
obtained from the Government are used appropriately (e.g., used for the
purposes for which the guaranteed loans were awarded). The type of
information required depends on the type of financial assistance being
sought.
E-Government Act Compliance
Rural Development is committed to complying with the E-Government
Act, to promote the use of the Internet and other information
technologies to provide increased opportunities for citizen access to
Government information and services, and for other purposes.
I. Background
Rural Development administers a multitude of Federal programs for
the benefit of rural America, ranging from housing and community
facilities to infrastructure and business development. Its mission is
to increase economic opportunity and improve the quality of life in
rural communities by providing the leadership, infrastructure, venture
capital, and technical support that enables rural communities to
prosper. To achieve its mission, Rural Development provides financial
support (including direct loans, grants, and loan guarantees) and
technical assistance to help enhance the quality of life and provide
the foundation for economic development in rural areas.
In response to the Farm Security and Rural Investment Act of 2002
(FSRIA), which established the Renewable Energy Systems and Energy
Efficiency Improvements Program under Title IX, Section 9006, the
Agency promulgated a rule (70 FR 41264, July 18, 2005) establishing the
RES and EEI program (7 CFR part 4280, subpart B) for making grants,
loan guarantees, and direct loans to farmers and ranchers (agricultural
producers) or rural small businesses to purchase renewable energy
systems and make energy efficiency improvements. Renewable energy
sources eligible for funding included bioenergy, anaerobic digesters,
electric geothermal, direct geothermal, solar, hydrogen, and wind.
Section 9001 of the Food, Conservation, and Energy Act of 2008
(2008 Farm Bill) amended Title IX of the FSRIA. Under the 2008 Farm
Bill and Section 9007 of the amended FSRIA, the Agency is authorized to
continue providing to agricultural producers and rural small businesses
loan guarantees and grants for the development and construction of RES
and EEI projects. In addition to the current set of renewable energy
projects eligible for funding, the 2008 Farm Bill expands the program
to include two new renewable energy technologies: hydroelectric and
ocean energy. Further, the 2008 Farm Bill authorizes the Agency to
provide grants specifically for energy audits, renewable energy
development assistance, and RES feasibility studies. This newly
expanded program is referred to as REAP, which continues the Agency's
assistance to the adoption of both renewable energy systems and energy
efficiency improvements through Federal government loan guarantees and
grants.
REAP has been operating since 2005 under 7 CFR part 4280, subpart
B, and, since the 2008 Farm Bill, through a series of Federal Register
notices implementing the provisions in the 2008 Farm Bill for RES
feasibility studies, energy audits, and renewable energy development
assistance. For the RES feasibility studies, these notices were
published on May 26, 2009 (74 FR 24769) and August 6, 2010 (75 FR
47525). For energy audits and renewable energy development assistance,
these notices were published on March 11,
[[Page 21112]]
2009 (74 FR 10533) and May 27, 2010 (75 FR 29706).
This regulation establishes a consolidated REAP program by
including each part of the program in a single subpart. Up to now, only
the RES and EEI grant and guaranteed loan program requirements have
been implemented under 7 CFR part 4280, subpart B and, for requirements
established by the 2008 Farm Bill, through Federal Register notices.
The requirements for RES feasibility study grants and for energy audit
and renewable energy development assistance grants have been
implemented through a series of Federal Register notices. It is, and
has been, the Agency's intent to consolidate each of these programs
into one REAP program.
Given the history of the implementation of this program, as
described above, it is important to immediately implement a regulation
in an effort to signal full implementation of REAP. Since 2002, the
Agency, through its operation of the program, has developed experience
regarding how this authority can be used to address renewable energy
and energy efficiency issues facing agricultural producers and rural
small businesses. The interim rule responds to these lessons learned.
In addition, in determining to publish this regulation as an interim
rule, the Agency is balancing the interests of not forestalling the
implementation and administration of the program while it develops
program regulations versus its desire to obtain public comment. For
these reasons, the Agency chose to publish this as an interim rule as
opposed to publishing it as a proposed rule with a separate notice of
funding availability for the Fiscal Year 2011 funding cycle as it has
done in previous fiscal years. By publishing an interim rule, the
Agency is able to obtain public comment regarding the operation of the
program for Fiscal Year 2011. The Agency believes that this approach is
in the best interest of the public.
Following the publication of this interim rule, the Agency will
propose and promulgate a subsequent rule for REAP to replace this
interim rule.
Interim rule. USDA Rural Development is issuing this regulation as
an interim rule, effective April 14, 2011. All provisions of this
regulation are adopted on an interim final basis, are subject to a 60-
day comment period, and will remain in effect until the Agency adopts
the final rule.
II. Development of the Interim Rule for REAP
As noted above, this interim rule establishes a consolidated REAP
program by including each part of the program in a single subpart. The
provisions in the interim rule are based on the following:
1. The existing program found at 7 CFR part 4280, subpart B, for
renewable energy systems and energy efficiency improvements as modified
by the 2008 Farm Bill and the Fiscal Year 2010 notice.
2. The Fiscal Year 2010 notices that implement the 2008 Farm Bill
provisions for RES feasibility studies, energy audits, and renewable
energy development assistance.
3. The inclusion of flexible fuel pumps that dispense blended
liquid transportation fuel as an important new component of the Federal
government's strategy for encouraging the use of renewable fuels.
Section 9007(a)(2) authorizes the Agency to fund parts of renewable
energy systems as well as renewable energy systems in whole. The Agency
has determined that a flexible fuel pump is a uniquely critical aspect
of a biofuel renewable energy system defined as the conversion of the
biomass through the dispensing of the biofuel to a vehicle.
The policy rationale for the Agency to include flexible fuel pumps
in REAP is to address a barrier that the Agency has determined impedes
the broader use of biofuels as a liquid transportation fuel in the
United States. For example, one major aspect of this barrier derives
from two scenarios. The first is one of an insufficient availability of
higher ethanol-blend fuels in the market place that discourages
Americans from purchasing flexible fuel vehicles that can burn such
higher ethanol-blend fuels and does not provide a sufficient level of
higher ethanol-blend fuel to supply the existing flexible fuel vehicle
fleet to fully take advantage of the fleet's ability to consume
additional biofuel. The second is one of an insufficient number of
flexible fuel vehicles on the road to encourage fuel station owners to
expend the capital necessary to install flexible fuel pumps in response
to market forces. By allowing REAP to provide financing through grants
and loan guarantees to encourage the installation of flexible fuel
pumps in rural areas, the Agency believes it can help overcome this
barrier. The Agency acknowledges that there are other similar biofuel
examples, including barriers to biodiesel.
The Agency recognizes that REAP is designed to address a variety of
renewable energy and energy efficiency goals. With the inclusion of
flexible fuel pumps for REAP funding, the Agency will ensure that it
will not ignore the other important goals and purposes of the program.
4. The removal of citizenship requirements which the Agency has
determined is in the best interest of furthering the Administration's
goal of increasing the use of renewable energy systems and energy
efficiency improvements to include applicants who are not U.S.
citizens, provided the proposed project is located in a State and the
applicant has a place of business located in a State. In addition, this
change is consistent with recent litigation.
5. The modification of the rural area requirement for projects
proposed by agricultural producers to allow such projects to be located
in non-rural areas. The Agency determined to remove the rural area
requirement as it applies to agricultural producers under REAP for
several reasons. First, the Agency wanted REAP to be consistent with
the Biorefinery Assistance Program, the Repowering Assistance Program,
and the Advanced Biofuel Payment Program. The three programs do not
include a rural area requirement in their respective interim rules
published in February 2011. Second, the Agency has determined that
there are a number of agricultural producers that operate in non-rural
areas that can benefit from REAP. Such agricultural producers may
include commercial nurseries and truck farms (the growing of one or
more crops on a scale necessary for shipment to distant markets) that
are located near urban areas.
6. The addition of a new paragraph to clarify how the Agency
addresses changes in equipment for energy efficiency improvements for
determining eligible project costs.
7. The replacement of ``return on investment'' with ``simple
payback.'' Using the term ``return on investment'' was creating
confusion because the calculations used for this scoring criterion are
not typically understood as return on investment. Therefore, we are
clarifying the calculations and using the phrase ``simple payback''
because that is what we are calculating.
8. The correction of several inconsistencies in the previous
implementation of 7 CFR part 4280, subpart B and in the Fiscal Year
2010 notices implementing REAP.
By taking into consideration each of the above factors, the Agency
has developed an interim rule for REAP.
The Rural Energy for America Program
The following paragraphs discuss the interim rule in terms of
changes from the current program as it relates to:
General Provisions;
[[Page 21113]]
RES and EEI grants;
RES and EEI guaranteed loans;
RES feasibility study grants;
EA and REDA grants; and
Appendices.
The changes discussed are how the interim rule varies from the
existing RES and EEI program in 7 CFR part 4280, subpart B, and the
Fiscal Year 2010 Federal Register notice for the RES and EEI program,
and from the implementation of RES feasibility study grants and EA and
REDA grants as found in their respective Fiscal Year 2010 notices.
1. General Provisions
The organization of this section follows the first six sections of
the current regulation at 7 CFR part 4280, subpart B, with changes as
discussed below. The interim rule includes several new sections to the
general provisions, the contents of which mostly consolidate existing
provisions from the Fiscal Year 2010 Notices that are applicable to
each of the programs within REAP. Lastly, the applicant eligibility and
project eligibility sections of the existing rule have been relocated
to the RES and EEI grants section of the rule and modified as needed.
Purpose (Sec. 4280.101)
The primary revision to this section is adding reference to
provision of grants for conducting RES feasibility studies and for
energy audits and renewable energy development assistance. These
provisions are being added as a result of the 2008 Farm Bill. In
addition, reference to a direct loan program has been removed because
direct loans are no longer authorized under the 2008 Farm Bill. Lastly,
the Agency also removed current 7 CFR 4280.101(b), which the Agency has
determined is unnecessary for the rule. Additional conforming changes
were made in subsequent sections, but are not necessarily identified
below.
Organization of Subpart (Sec. 4280.102)
This section is basically the same as existing 7 CFR 4280.102, in
that it identifies the organization of the rule. The primary
differences are editorial in nature, simplifying the discussion,
expanding the section to cover FS, EA, and REDA grants and identifying
more clearly the rule's organization.
Definitions (Sec. 4280.103)
This section was revised by adding, revising, and deleting a number
of terms. The major revisions were the addition of definitions from the
Fiscal Year 2010 notices for the RES/EEI, FS, EA, and REDA grants. The
following present the changes made.
Added Terms
Administrator. This term was added for clarity.
Blended liquid transportation fuel. This term was added to
implement the revision to allow retail pumps that combine and dispense
a blended liquid transportation fuel to be eligible for grant funding.
Departmental regulations. This term was added and is now
referenced in the rule.
Flexible fuel pump. This term was added because the Agency
will allow flexible fuel pumps as an eligible RES project. The term
refers to a retail pump that combines and dispenses a blended liquid
transportation fuel or that dispenses a blended liquid transportation
fuel with a percentage volume of renewable fuel in excess of the
Federal or State requirements, whichever is higher.
Hydroelectric energy, hydropower, ocean energy and small
hydropower. These terms were added in response to the 2008 Farm Bill
provisions that authorize these qualifying sources of renewable energy.
The Agency is limiting the size of eligible hydropower projects to
those that have a rated power of 30 megawatts or less. The Conference
Managers Report to the 2008 Farm Bill specifically mentions allowing
small hydroelectric systems to be eligible under the program. Per
consultation with the U.S. Department of Energy, the Agency is defining
small hydropower systems as having a rated power of 30 megawatts or
less, which includes hydropower projects commonly referred to as
``micro-hydro'' and ``mini-hydro.'' Thus, if the hydropower system has
a rated power of more than 30 megawatts, it would not be eligible for
this program.
Institution of higher education, instrumentality, and
public power entity. These terms were added because they are three of
the eligible entities for energy audit and renewable energy development
assistance grants.
Rated power. This term was added to clarify the
definitions in which it is used.
Renewable biomass. This term was added as a result of the
2008 Farm Bill.
Renewable energy development assistance, renewable energy
site assessment, and renewable energy technical assistance. These terms
were added to implement the Energy Audit and Renewable Energy
Development Assistance grants.
Rural Energy for America Grant Agreement. This term was
added for clarity.
Simple payback. This term was added to implement the
scoring criterion for simple payback. It includes the method to be used
to calculate simple payback.
Deleted Terms
Biomass. This term has been replaced, under the 2008 Farm
Bill, with ``renewable biomass.''
Demonstrated financial need. This term was deleted because
it is no longer part of the program as found in the 2008 Farm Bill.
In-kind contribution, loan-to-value, and parity. These
terms were deleted because they are not used in the rule.
Revised Terms
Agency. This term was updated to refer to the Rural Energy
for America Program rather than the 9006 program.
Anaerobic digester project. This term was revised in order
to allow facilities producing natural gas in a compressed gaseous or
liquid state to qualify as an anaerobic digester project.
Biogas. This term was revised to refer to ``renewable
biomass'' rather than to ``biomass.''
Matching funds. This term was revised to remove reference
to direct loans.
Post-application. This term was clarified.
Power purchase agreement. This term was revised by
replacing ``arrangement'' with ``agreement.''
Renewable energy. This term was revised to conform to
changes in the 2008 Farm Bill, including adding reference to ocean and
hydroelectric energy as renewable energy sources and replacing
``biomass'' with ``renewable biomass.''
Rural or rural area. This term was revised to conform to
changes provided in the 2008 Farm Bill.
Small business. In order for the Agency to clarify the
application of the requirement that entities must operate independent
of governmental control to certain Tribal enterprises, this term was
revised to allow such enterprises to remain eligible if they are
operated in a manner consistent to the Department of the Interior's
regulation governing the establishment of Section 17 Corporations. This
clarification is necessary to enable this program to be effectively
administered in Indian Country.
State. This term was clarified by adding ``of the United
States.''
Exception Authority (Sec. 4280.104)
This section was updated to reflect the latest language the Agency
uses, as reflected in the recent Agency energy
[[Page 21114]]
title interim rules. First, the exercise of this exception authority
must be in the Federal government's interest. Under the current rule,
this reads in the USDA's interest. Second, the exercise of this
exception authority must be concurred to by the Secretary of
Agriculture.
Appeals (Sec. 4280.105)
This section was revised by removing reference to direct loans to
conform to the 2008 Farm Bill and deleting the last sentence of the
section because it is inappropriate.
Conflict of Interest (Sec. 4280.106)
This section was revised by removing reference to direct loans to
conform to the 2008 Farm Bill and adding a provision specifically
prohibiting members of, or delegates to, Congress from receiving any
grant or portion thereof or from receiving any benefit that might arise
therefrom and specifically addressing assistance to Agency employees
and their relatives and associates. The Agency added this provision to
provide greater transparency and accountability in government.
USDA Departmental Regulations (Sec. 4280.107)
This section was added to clearly identify the incorporation by
reference of the Departmental Regulations.
Laws That Contain Other Compliance Requirements (Sec. 4280.108)
This section was relocated under the ``General'' heading of the
rule because it applies to each REAP program, with minor exceptions.
Two of the changes made were to remove reference to direct loans in the
paragraph on civil rights compliance because direct loans are not part
of the program and to add a paragraph specific to guaranteed loans
concerning the Americans with Disabilities Act.
Ineligible Applicants, Borrowers, and Owners (Sec. 4280.109)
With minor wording changes to make it applicable to both grants and
guaranteed loans, this section replaces existing 7 CFR 4280.107(a)(4).
General Applicant and Application Provisions (Sec. 4280.110)
With minor wording changes, this new section gathers into one place
three general requirements affecting each REAP program concerning:
Complete applications;
Application withdrawal; and
Satisfactory progress.
Notifications (Sec. 4280.111)
This new section gathers into one place general requirements
affecting each REAP program regarding notification of applicants and
lenders, as applicable, if applicants and their projects are eligible,
if their application is determined to be ineligible, and if their
application receives an award.
2. Renewable Energy System and Energy Efficiency Improvement Grant
Program
Applicant Eligibility (Sec. 4280.112)
This section has been reduced to just identifying the type of
applicant eligible (i.e., agricultural producer or rural small
business, which is unchanged from the current rule) because the other
provisions have been either deleted or moved, as discussed below.
The citizenship requirements currently found in 7 CFR
4280.107(a)(2) and (3) have been removed (and, in their place, the rule
requires the project to be located in a State as defined in the rule).
The Agency removed this requirement because, after reviewing public
comments that it sought and received on a March 12, 2010, Notice of
Contract for Proposal (NOCP) for payments to advanced biofuels
producers, the Agency has determined that it is in the best interests
of furthering the Administration's goal of increasing the use of
renewable energy systems and energy efficiency improvements to include
applicants who are not U.S. citizens, provided the proposed project is
located in a State and the applicant has a place of business located in
a State. In addition, this change is consistent with recent litigation.
The provisions in existing 7 CFR 4280.107(a)(4) and in 7 CFR
4280.107(b), as noted earlier, have been relocated to Sec. Sec.
4280.109 and 4280.110(c), respectively.
The demonstrated financial need provisions in existing 7 CFR
4280.107(a)(5) have been removed to conform the rule to the 2008 Farm
Bill.
Project Eligibility (Sec. 4280.113)
Numerous changes have been made to this section for determining
whether a project is eligible to receive an RES or EEI grant under this
subpart.
First. The Agency clarified that energy efficiency improvements to
existing renewable energy systems are eligible energy efficiency
improvement projects.
Second. Projects must be located in a State, as defined in the
rule, as discussed above under applicant eligibility.
Third. The applicant must have a place of business located in a
State, also as discussed above under applicant eligibility.
Fourth. The Agency is allowing projects for facilities located in
non-rural areas to be eligible if the project is being proposed by an
agricultural producer.
This conforms the rule to other programs that serve agricultural
producers (e.g., those provided by the Natural Resource Conservation
Service and Farm Service Agency), which do not have a rural area
requirement for agricultural producers. Further, the authorizing
statute (the 2008 Farm Bill) does not restrict eligibility of
agricultural producers to rural areas as it does with rural small
businesses, where the language specifically uses the term ``rural'' in
referring to small businesses. The Agency does not expect the inclusion
of projects for facilities located in non-rural areas proposed by
agricultural producers to affect a large number of agricultural
producers because most agricultural producers' facilities are located
within rural areas.
However, in allowing projects by agricultural producers for
facilities in non-rural areas to be eligible, the Agency is also
requiring that the application for such facilities be only for
renewable energy systems or energy efficiency improvements on integral
components of or that are directly related to the facility, such as
vertically integrated operations, and are part of and co-located with
the agricultural production operation. For example, if an agricultural
producer grows vegetables in a greenhouse located in a non-rural area
and sells those vegetables at a co-located retail operation, where both
the greenhouse and the retail operation are owned by the applicant, the
application may consider both the greenhouse and the retail operation.
However, if the retail operation is not co-located with the greenhouse,
in this example, the application may consider only the greenhouse and
not the retail operation.
Fifth. If the project is for a hydropower project, only those
hydropower projects with a rated power of 30 megawatts or less are
eligible.
Sixth. The project must have demonstrated technical feasibility.
Seventh. The Agency revised the provision associated with
residential costs to clarify the current regulation and how residential
purposes relate to the eligibility of projects under REAP. The Agency
notes that this provision, found in Sec. 4280.113(k), does not
preclude an applicant from applying for funding for the installation of
a second meter or providing certification in the application that any
excess power generated by the renewable energy
[[Page 21115]]
system will be sold to the grid and will not be used by the applicant
for residential purposes.
Qualification for Simplified Applications (Sec. 4280.114)
The provisions of this section were modified by removing the
certification by the applicant of demonstrated financial need.
RES and EEI Grant Funding (Sec. 4280.115)
Several changes were made to this section as described below.
The prohibition on third-party, in-kind contributions was
removed because it conflicts with the Agency's Departmental
Regulations.
The Agency added a provision specifically addressing
energy efficiency improvements as eligible project costs (see Sec.
4280.115(c)(10)). In the current rule, eligible energy efficiency
improvement costs were included in the paragraph addressing
construction of new EEI projects (see 7 CFR 4280.110(c)(9)). This is
somewhat confusing. The new provision clearly states that energy
efficiency improvements as eligible project costs are limited to only
improvements identified in the energy assessment or energy audit. This
is similar to the current text found in 7 CFR 4280.110(c)(9). The new
paragraph also covers explicitly how the Agency will address the
replacement of equipment identified in the energy audit as an eligible
project cost. To illustrate this, an example is provided in the rule.
The provisions associated with determining the amount of a
RES or EEI grant were updated to reflect the 2008 Farm Bill (see Sec.
4280.115(g)(4) through (g)(6)), which resulted in two substantive
changes. The first is adding consideration of the expected energy
efficiency of the renewable energy system. The second is deleting
consideration of the extent to which the renewable energy system will
be replicable.
Unless otherwise agreed to by the Agency, any renewable
energy system or energy efficiency improvement grant agreement under
this subpart will terminate 2 years from the date the Agency signs the
agreement.
Application and Documentation (Sec. 4280.116)
The primary change to this section was to include a new paragraph
(a) that addresses general application requirements covering one
funding type applications, environmental information, foreign
technology, and commercial application demonstration of pre-commercial
technology.
With regard to application content, the two primary changes made
were to remove the requirement to include intergovernmental
consultation comments (such consultation is not required for this
program) and the requirement to certify to and provide sufficient
information or documentation for determination of demonstrated
financial need.
Evaluation of RES and EEI Grant Applications (Sec. 4280.117)
Several changes were made to this section as described below.
First. The paragraphs concerning ineligible applications and
incomplete applications were relocated to the General section of the
rule.
Second. Scoring for flexible fuel pumps was added to the first
scoring criterion (see Sec. 4280.117(c)(1)(iv)).
Third. The return on investment criterion was replaced with a
simple payback criterion to more accurately reflect the actual scoring
the Agency performs.
Fourth. A new scoring criterion was added that allows State
Directors and the Administrator to award up to 10 priority points if
the application is for an under-represented technology, is for flexible
fuel pumps, or would help achieve geographic diversity.
Insurance Requirements (Sec. 4280.118)
No changes were made to this set of provisions.
Construction Planning and Performing Development (Sec. 4280.119)
One change was made to this set of provisions in Sec.
4280.119(f)(3) where the Agency revised the text associated with an
outdated American Institute of Architects form (i.e., Form A191).
RES and EEI Grantee Requirements (Sec. 4280.120)
Three primary changes were made to this section as described below.
First. The requirement that grants must also abide by ``any other
applicable Federal statutes or regulations'' was added.
Second. A statement that the failure to follow the requirements
contained in the grant agreement, the subpart, and other applicable
Federal statutes and regulations may result in termination of the grant
and adoption of other available remedies was added.
Third. The requirement for the applicant to provide, where
applicable, a copy of the executed power purchase agreement was added.
Servicing Grants (Sec. 4280.121)
The two changes to this section are:
Adding reference to the Departmental Regulations when
servicing RES and EEI grants; and
Adding provisions for when a grantee seeks to change a
contractor or vendor.
3. Renewable Energy System and Energy Efficiency Improvement Guaranteed
Loans
Borrower and Project Eligibility (Sec. Sec. 4280.122 and 4280.123)
Changes made to these sections reflect the same changes made to
applicant and project eligibility for RES and EEI grants, as discussed
above.
Guaranteed Loan Funding (Sec. 4280.124)
Several changes were made to this section:
The maximum amount of the loan that will be made available
to an eligible project was increased from 50 to 75 percent of total
eligible project costs;
Both the maximum amount of a guaranteed loan and the total
amount of loans guaranteed by the Agency under this program to any one
borrower were increased from $10 million to $25 million;
A 60 percent guarantee was added for loans greater than
$10 million; and
Revised the criteria associated with determining the
amount of a loan awarded in the same manner as described earlier for
RES and EEI grants.
Application and Documentation (Sec. 4280.128)
As was done for grant application and documentation, the
requirement to include intergovernmental consultation comments was
removed (such consultation is not required for this program).
Evaluation of RES and EEI Guaranteed Loan Applications (Sec. 4280.129)
As was done for RES and EEI grants, the requirements associated
with ineligible applications and incomplete applications were relocated
under the ``General'' heading of the rule. A minor edit was made to
paragraph (a) and cross-references were updated. No other changes were
made to this section.
Conditions Precedent to Issuance of Loan Note Guarantee (Sec.
4280.146)
The one substantive change to this section was the addition of the
requirement for the lender to provide, where applicable, a copy of the
executed power purchase agreement.
Laws That Contain Other Compliance Requirements (Sec. 4280.151)
This section is now ``Reserved,'' and the provisions regarding laws
that
[[Page 21116]]
contain other compliance requirements have been incorporated into a
similar section in the General Provisions portion of the interim rule.
Other Sections
Other than minor edits and updating cross references where
applicable, no changes were made to the following guaranteed loan
sections:
Interest rates (Sec. 4280.125).
Terms of loan (Sec. 4280.126).
Guarantee/annual renewal fee percentage (Sec. 4280.127).
Eligible lenders (Sec. 4280.130).
Lender's functions and responsibilities (Sec. 4280.131).
Access to records (Sec. 4280.132).
Conditions of guarantee (Sec. 4280.133).
Sale or assignment of guaranteed loan (Sec. 4280.134).
Participation (Sec. 4280.135).
Minimum retention (Sec. 4280.136).
Repurchase from holder (Sec. 4280.137).
Replacement of document (Sec. 4280.138).
Credit quality (Sec. 4280.139).
Financial statements (Sec. 4280.140).
Appraisals (Sec. 4280.141).
Personal and corporate guarantees (Sec. 4280.142).
Loan approval and obligation of funds (Sec. 4280.143).
Transfer of lenders (Sec. 4280.144).
Changes in borrower (Sec. 4280.145).
Issuance of the guarantee (Sec. 4280.147).
Refusal to execute Loan Note Guarantee (Sec. 4280.148).
Requirements after project construction (Sec. 4280.149).
Insurance requirements (Sec. 4280.150).
Servicing guaranteed loans (Sec. 4280.152).
Substitution of lender (Sec. 4280.153).
Default by borrower (Sec. 4280.154).
Protective advances (Sec. 4280.155).
Liquidation (Sec. 4280.156).
Determination of loss and payment (Sec. 4280.157).
Future recovery (Sec. 4280.158).
Bankruptcy (Sec. 4280.159).
Termination of guarantee (Sec. 4280.160).
4. Combined Funding
Other than updating cross-references, the only other change to this
section was deleting the third-party, in-kind contribution prohibition
as was done for RES and EEI grants.
5. Renewable Energy System Feasibility Study Grants
The provisions contained in the Fiscal Year 2010 notice for RES
feasibility study grants that were specific to RES feasibility study
grants are organized in the interim rule as shown in the following
table. Other provisions in the Fiscal Year 2010 notice for RES
feasibility study grants that are applicable to the other REAP programs
are incorporated into the General provisions section of the interim
rule.
------------------------------------------------------------------------
Section
Section name number
------------------------------------------------------------------------
Applicant eligibility...................................... 4280.170
Project eligibility........................................ 4280.171
Application eligibility provisions......................... 4280.172
Grant funding for feasibility studies...................... 4280.173
Feasibility study grant applications--content.............. 4280.176
Evaluation of feasibility study grant applications......... 4280.177
Scoring feasibility study grant applications............... 4280.178
Selecting feasibility study grant applications for award... 4280.179
Actions prior to grant closing............................. 4280.180
Awarding and administering feasibility study grants........ 4280.181
Servicing feasibility study grants......................... 4280.182
------------------------------------------------------------------------
With a limited number of exceptions, the provisions found in the
Fiscal Year 2010 notice for RES feasibility study grants have been
incorporated into the interim rule. These exceptions are presented
below.
Project eligibility (Sec. 4280.171). Three conforming changes were
made to the requirements for project eligibility.
First. The project for which the RES feasibility study is to be
performed must be located in a State. This is a conforming change
necessitated by removing the citizenship requirement (which was
incorporated by reference in the Fiscal Year 2010 Notice).
Second. The applicant must have a place of business in a State.
This is also a conforming change necessitated by removing the
citizenship requirement (which was incorporated by reference in the
Fiscal Year 2010 notice).
Third. A RES feasibility study may be performed for a proposed RES
project for a facility that is located in a non-rural area if the
applicant is an agricultural producer. If the agricultural producer's
facility is in a non-rural area, then the feasibility study can be for
a renewable energy system on integral components of or directly related
to the facility, such as vertically integrated operations, and are part
of and co-located with the agriculture production operation. For
example, if an agricultural producer grows vegetables in a greenhouse
located in a non-rural area and sells those vegetables at a co-located
retail operation, where both the greenhouse and the retail operation
are owned by the applicant, the feasibility study may consider both the
greenhouse and the retail operation. If the retail operation is not co-
located with the greenhouse, in this example, the feasibility study
could only consider the greenhouse and not the retail operation. Under
the Fiscal Year 2010 notice, all projects were required to be in a
rural area.
Forms and certifications (Sec. 4280.176). Two additional forms are
identified for submittal with the application--Forms SF-424A and SF-
424B. These forms are applicable for non-construction projects.
The certification that the renewable energy system is located in a
rural area is limited to rural small businesses, because, under the
interim rule, the rural area location requirement does not apply to
projects from agricultural producers.
Evaluation of feasibility study grant applications (Sec.
4280.177). The sentence referring to the Agency continuing to process
an application if the application contains certification that the
applicant has neither sought nor received any other Federal or State
assistance for a RES feasibility study on the subject facility was not
included in the interim rule, because there are other reasons why the
Agency may not continue processing an application.
Scoring feasibility study grant applications (Sec. 4280.178).
Reference to ``Other Federal or State assistance for only the RES
feasibility study would make the request ineligible'' under the scoring
criterion for commitment of funds was not included in the interim rule
because it is incorrect.
Awarding and administering feasibility study grants (Sec.
4280.181). The interim rule clarifies when which forms are to be
submitted.
Servicing (Sec. 4280.182). The sentence ``All non-confidential
information resulting from the Grantee's activities shall be made
available to the general public on an equal basis'' is not included in
the interim rule because it is not appropriate.
Intergovernmental review comments. This provision was not included
in the interim rule because it is not applicable to this program.
Exception Authority. The exception authority provision in the
Fiscal Year 2010 notice is replaced in the interim rule with a
different exception authority provision that is a more recent provision
and that is applicable across the entire subpart.
Appeals. The appeals provision in the Fiscal Year 2010 notice is
replaced in the interim rule with a different appeals
[[Page 21117]]
provision that is applicable across the entire subpart.
6. Energy Audit and Renewable Energy Development Assistance Grants
As was done for RES feasibility study grants, the provisions
contained in the Fiscal Year 2010 notice for EA and REDA grants that
are specific to EA and REDA grants are organized in the interim rule as
shown in the following table. Other provisions in the Fiscal Year 2010
notice for EA and REDA grants that are applicable to the other REAP
programs are incorporated into the General provisions section of the
interim rule.
------------------------------------------------------------------------
Section
Section name number
------------------------------------------------------------------------
Applicant eligibility...................................... 4280.186
Project eligibility........................................ 4280.187
Grant funding for energy audit and renewable energy 4280.188
development assistance....................................
EA/REDA grant applications--content........................ 4280.190
Evaluation of energy audit and renewable energy development 4280.191
assistance grant applications.............................
Scoring energy audit and renewable energy development 4280.192
assistance grant applications.............................
Selecting energy audit and renewable energy development 4280.193
assistance grant applications for award...................
Actions prior to grant closing............................. 4280.194
Awarding and administering energy audit and renewable 4280.195
energy development assistance grants......................
Servicing energy audit and renewable energy development 4280.196
assistance grants.........................................
------------------------------------------------------------------------
With a limited number of exceptions, the provisions found in the
Fiscal Year 2010 notice for EA and REDA grants have been incorporated
into the interim rule. These exceptions are presented below.
Applicant eligibility (Sec. 4280.186). The citizenship requirement
found in the Fiscal Year 2010 notice is not included in the interim
rule.
Project eligibility (Sec. 4280.187). In response to the removal of
the citizenship requirement, the interim rule requires that the energy
audit or renewable energy development assistance must be provided to a
recipient in a State and the applicant must have a place of business in
a State.
Another change is that the rural area requirement in the interim
rule is not applicable to agricultural producers (as it was in the
Fiscal Year 2010 notice). Instead, a facility owned by an agricultural
producer for which an energy audit is being conducted or that is
receiving renewable energy development assistance may be located in
either a rural area or non-rural area. If the agricultural producer's
facility is in a non-rural area, then the energy audit or renewable
energy development assistance can be for a renewable energy system or
energy efficiency improvement on integral components of or that are
directly related to the facility, such as vertically integrated
operations, and are part of and co-located with the agriculture
production operation.
Grant funding for energy audit and renewable energy development
assistance (Sec. 4280.188). Under the provisions for eligible project
costs, the interim rule does not include ``pay for assistance to any
private business enterprise which does not meet the requirements of
paragraph III.A(2) of this Notice'' because the referenced paragraph in
the Fiscal Year 2010 notice refers to meeting the citizenship
requirement, which has been not been included in the interim rule, thus
making this provision not applicable to the interim rule.
Application contents (Sec. 4280.190). The requirement to submit
intergovernmental review comments was not included in the interim rule
because intergovernmental review is not required for this program. In
addition, the Agency removed the phrasing ``(in addition to the
required 25 percent contribution from the agricultural producer or
rural small business for the cost of an energy audit)'' from the title
of the ``leveraging and commitment of other sources of funding''
scoring criterion because the Agency determined that it was confusing.
Scoring energy audit and renewable energy development assistance
grant applications (Sec. 4280.192). The interim rule replaces
``existing rural service area'' with ``existing service area.''
Selecting energy audit and renewable energy development grant
assistance applications for award (Sec. 4280.193). The interim rule
does not include the Fiscal Year 2010 provision concerning objections
raised by State or local governments during the intergovernmental
review process, because the intergovernmental review process is not
applicable to this program. Thus, this provision is not appropriate.
Awarding and administering energy audit and renewable energy
development assistance grants (Sec. 4280.195). The text concerning
forms was revised to clarify which forms are to be submitted to the
Agency and to remove reference to the grant being considered closed on
the obligation date, because that is incorrect and is not needed in the
rule.
Servicing (Sec. 4280.196). In the requirements for performance
reports, the phrase ``final semiannual performance report'' was revised
to ``final performance report'' for clarity. In addition, the Agency
recast the paragraph on the use of remaining funds to use the same
phrasing as found in the deobligation provisions for RES feasibility
study grants.
Intergovernmental review comments. This provision was not included
in the interim rule because it is not applicable to this program.
Exception Authority. The exception authority provision in the
Fiscal Year 2010 notice is replaced in the interim rule with a
different exception authority provision that is a more recent provision
and that is applicable across the entire subpart.
Appeals. The appeals provision in the Fiscal Year 2010 notice is
replaced in the interim rule with a different appeals provision that is
applicable across the entire subpart.
III. Request for Comments
The Agency is interested in receiving comments on all aspects of
the interim rule. An area in which the Agency is seeking specific
comments is identified below. All comments should be submitted as
indicated in the ADDRESSES section of this preamble.
Demonstrated financial need. The Agency is seeking comment on
whether to require demonstrated financial need for applicants seeking
grants and, if so, what should the requirements be for such
demonstration (i.e., how would an applicant demonstrate financial
need). Please be specific and provide rationale to support your
position.
List of Subjects in 7 CFR Part 4280
Loan programs--Business and industry, Economic development, Energy,
Energy audits, Energy efficiency improvements, Feasibility studies,
Grant programs, Guaranteed loan programs, Renewable energy development
assistance, Renewable energy systems, and Rural areas.
For the reasons set forth in the preamble, Chapter XLII of title 7
of the Code of Federal Regulations is amended as follows:
CHAPTER XLII--RURAL BUSINESS-COOPERATIVE SERVICE AND RURAL UTILITIES
SERVICE, DEPARTMENT OF AGRICULTURE
PART 4280--LOANS AND GRANTS
0
1. The authority citation for part 4280 is revised to read as follows:
[[Page 21118]]
Authority: 5 U.S.C. 301; 7 U.S.C. 940c; 7 U.S.C. 8107.
0
2. Subpart B of part 4280 is revised to read as follows:
Subpart B--Rural Energy for America Program General
Sec.
4280.101 Purpose.
4280.102 Organization of subpart.
4280.103 Definitions.
4280.104 Exception authority.
4280.105 Appeals.
4280.106 Conflict of interest.
4280.107 USDA Departmental Regulations.
4280.108 Laws that contain other compliance requirements.
4280.109 Ineligible applicants, borrowers, and owners.
4280.110 General applicant and application provisions.
4280.111 Notifications.
Renewable Energy System and Energy Efficiency Improvement Grants
4280.112 Applicant eligibility.
4280.113 Project eligibility.
4280.114 Qualification for simplified applications.
4280.115 RES and EEI grant funding.
4280.116 Application and documentation.
4280.117 Evaluation of RES and EEI grant applications.
4280.118 Insurance requirements.
4280.119 Construction planning and performing development.
4280.120 RES and EEI grantee requirements.
4280.121 Servicing grants.
Renewable Energy System and Energy Efficiency Improvement Guaranteed
Loans
4280.122 Borrower eligibility.
4280.123 Project eligibility.
4280.124 Guaranteed loan funding.
4280.125 Interest rates.
4280.126 Terms of loan.
4280.127 Guarantee/annual renewal fee percentages.
4280.128 Application and documentation.
4280.129 Evaluation of RES and EEI guaranteed loan applications.
4280.130 Eligible lenders.
4280.131 Lender's functions and responsibilities.
4280.132 Access to records.
4280.133 Conditions of guarantee.
4280.134 Sale or assignment of guaranteed loan.
4280.135 Participation.
4280.136 Minimum retention.
4280.137 Repurchase from holder.
4280.138 Replacement of document.
4280.139 Credit quality.
4280.140 Financial statements.
4280.141 Appraisals.
4280.142 Personal and corporate guarantees.
4280.143 Loan approval and obligation of funds.
4280.144 Transfer of lenders.
4280.145 Changes in borrower.
4280.146 Conditions precedent to issuance of Loan Note Guarantee.
4280.147 Issuance of the guarantee.
4280.148 Refusal to execute Loan Note Guarantee.
4280.149 Requirements after project construction.
4280.150 Insurance requirements.
4280.151 [Reserved]
4280.152 Servicing guaranteed loans.
4280.153 Substitution of lender.
4280.154 Default by borrower.
4280.155 Protective advances.
4280.156 Liquidation.
4280.157 Determination of loss and payment.
4280.158 Future recovery.
4280.159 Bankruptcy.
4280.160 Termination of guarantee.
4280.161-4280.164 [Reserved]
Combined Funding for Renewable Energy Systems and Energy Efficiency
Improvements
4280.165 Combined funding for renewable energy systems and energy
efficiency improvements.
4280.166-4280.169 [Reserved]
Renewable Energy System Feasibility Study Grants
4280.170 Applicant eligibility.
4280.171 Project eligibility.
4280.172 Application eligibility provisions.
4280.173 Grant funding for feasibility studies.
4280.174-4280.175 [Reserved]
4280.176 Feasibility study grant applications--Content.
4280.177 Evaluation of feasibility study grant applications.
4280.178 Scoring feasibility study grant applications.
4280.179 Selecting feasibility study grant applications for award.
4280.180 Actions prior to grant closing.
4280.181 Awarding and administering feasibility study grants.
4280.182 Servicing feasibility study grants.
4280.183-4280.185 [Reserved]
Energy Audit and Renewable Energy Development Assistance Grants
4280.186 Applicant eligibility.
4280.187 Project eligibility.
4280.188 Grant funding for energy audit and renewable energy
development assistance.
4280.189 [Reserved]
4280.190 EA/REDA grant applications--Content.
4280.191 Evaluation of energy audit and renewable energy development
assistance grant applications.
4280.192 Scoring energy audit and renewable energy development
assistance grant applications.
4280.193 Selecting energy audit and renewable energy development
assistance grant applications for award.
4280.194 Actions prior to grant closing.
4280.195 Awarding and administering energy audit and renewable
energy development assistance grants.
4280.196 Servicing energy audit and renewable energy development
assistance grants.
4280.197-4280.199 [Reserved]
4280.200 OMB control numbers.
Appendix A to Subpart B of Part 4280--Technical Reports for Projects
with Total Eligible Project Costs of $200,000 or Less
Appendix B to Subpart B of Part 4280--Technical Reports for Projects
with Total Eligible Project Costs of Greater than $200,000
Appendix C to Subpart B of Part 4280--Technical Report for
Hydropower Projects
Appendix D to Subpart B of Part 4280--Technical Report for Flexible
Fuel Pumps
Appendix E to Subpart B of Part 4280--Feasibility Study Content
Subpart B--Rural Energy for America Program
General
Sec. 4280.101 Purpose.
This subpart contains the procedures and requirements for providing
the following financial assistance under the Rural Energy for America
Program:
(a) Grants or guaranteed loans, or a combination grant and
guaranteed loan, for the purpose of purchasing and installing renewable
energy systems and energy efficiency improvements in rural areas;
(b) Grants for conducting renewable energy system feasibility
studies; and
(c) Grants to assist agricultural producers and rural small
businesses by conducting energy audits and providing recommendations
and information on renewable energy development assistance and
improving energy efficiency.
Sec. 4280.102 Organization of subpart.
(a) Sections 4280.103 through 4280.111 discuss definitions,
exception authority, appeals, conflict of interest, USDA Departmental
regulations, other applicable laws, ineligible applicants, borrowers,
and owners, general applicant and application provisions, and
notifications, which are applicable to all of the funding programs
under this subpart.
(b) Sections 4280.112 through 4280.121 discuss the requirements
specific to renewable energy system and energy efficiency improvement
grants. Sections 4280.112 and 4280.113 discuss, respe