Privacy Act of 1974; Systems of Records, 20339-20341 [2011-8640]
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Federal Register / Vol. 76, No. 70 / Tuesday, April 12, 2011 / Notices
Federal Advisory Board Committee Act
of 1972, the public or interested
organizations may submit written
statements at any time to the DIA
Advisory Board regarding its missions
and functions. All written statements
shall be submitted to the Designated
Federal Official for the DIA Advisory
Board. He will ensure that written
statements are provided to the
membership for their consideration.
Written statements may also be
submitted in response to the stated
agenda of planned committee meetings.
Statements submitted in response to this
notice must be received by the
Designated Federal Official at least five
calendar days prior to the meeting
which is the subject of this notice.
Written statements received after that
date may not be provided or considered
by the Board until its next meeting. All
submissions provided before that date
will be presented to the Board members
before the meeting that is subject of this
notice. Contact information for the
Designated Federal Official is listed
under FOR FURTHER INFORMATION
CONTACT.
Dated: April 7, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2011–8638 Filed 4–11–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2011–OS–0041]
Privacy Act of 1974; Systems of
Records
Defense Logistics Agency, DoD.
Notice to Alter a System of
Records.
AGENCY:
ACTION:
The Defense Logistics Agency
proposes to alter a system of records
notice in its existing inventory of
records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on May
12, 2011 unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
srobinson on DSKHWCL6B1PROD with NOTICES
SUMMARY:
VerDate Mar<15>2010
18:00 Apr 11, 2011
Jkt 223001
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
OSD Mailroom 3C843, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
Ms.
Jody Sinkler at (703) 767–5045, or
Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Stop 16443,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT:
The
Defense Logistics Agency systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the FOR FURTHER INFORMATION CONTACT
address above.
The proposed system reports, as
required by 5 U.S.C. 552a (r), of the
Privacy Act of 1974, as amended, were
submitted on April 6, 2011, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
Dated: April 7, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense
S800.20
SYSTEM NAME:
Military Clothing Database (January
31, 2008, 73 FR 5826).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with ‘‘Data
regarding recruits is located at
participating Recruit Induction/Training
Centers. Please contact the System
Manager for more information.’’
PO 00000
Frm 00035
Fmt 4703
Sfmt 4703
20339
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Recruits being inducted at participating
Recruit Induction/Training Centers (the
Department of the Army, the
Department of the Air Force, the U.S.
Marine Corps, and the Department of
the Navy). These include recruits with
special measurement clothing
requirements.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Individual’s name, Social Security
Number (SSN), gender, rank, Military
Occupational Specialty, duty station,
roster ID, Platoon/Company assigned,
records of receipts, sales, exchanges,
replacements, and returns of individual
clothing items, uniform sizes, quantities
of clothing items ordered by individuals
and branch of military service cost
center data which reflects the funding
citation that represents which military
service is responsible for the individual
recruit’s clothing bag costs.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 136, Under Secretary of Defense
for Personnel and Readiness; DoD
Directive 1338.5, Armed Forces
Clothing Monetary Allowance Policy;
and E.O. 9397 (SSN), as amended.’’
PURPOSE(S):
Delete entry and replace with ‘‘To
establish a database for the purpose of
managing military recruit clothing
inventories to forecast future clothing
needs; to reduce costs and lead times;
and to improve the efficiency of
clothing distribution for the
participating military services. Records
are also used to record receipts, sales,
exchanges, replacements, and returns of
individual clothing items by the
recruit.’’
*
*
*
*
*
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Database/Master—maintain for 3 years,
followed by 2 years in archive, and then
destroy.
Input/source records—destroy after 1
year.
Outputs—
a. Hard copies—destroy after 1 year.
b. Source data (electronic) maintain
for 3 years online, followed by 2 years
in archive, then destroy.
System Documentation—maintain
current version and two prior versions
for 5 years, then destroy.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Chief,
Process Integration Branch, DLA
E:\FR\FM\12APN1.SGM
12APN1
20340
Federal Register / Vol. 76, No. 70 / Tuesday, April 12, 2011 / Notices
Information Operations, Philadelphia,
700 Robbins Avenue, Philadelphia, PA
19111–5062.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Office, DLA Troop Support,
Attn: BPCA, 700 Robbins Avenue,
Building 36, Philadelphia, PA 19111–
5096.
Written requests must contain the
individual’s full name, and the Recruit
Induction/Training Centers where
inducted/trained. Please contact the
System Manager for more information.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Office,
DLA Troop Support, Attn: BPCA, 700
Robbins Avenue, Building 36,
Philadelphia, PA 19111–5096.
Written requests must contain the
individual’s full name, and the Recruit
Induction/Training Centers where
inducted/trained. Please contact the
System Manager for more information.’’
*
*
*
*
*
S800.20
SYSTEM NAME:
Military Clothing Database
SYSTEM LOCATION:
Data regarding recruits is located at
participating Recruit Induction/Training
Centers. Please contact the System
Manager for more information
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Recruits being inducted at
participating Recruit Induction/Training
Centers (the Department of the Army,
the Department of the Air Force, the
U.S. Marine Corps, and the Department
of the Navy). These include recruits
with special measurement clothing
requirements.
srobinson on DSKHWCL6B1PROD with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number (SSN), gender, rank, Military
Occupational Specialty, duty station,
roster ID, Platoon/Company assigned,
records of receipts, sales, exchanges,
replacements, and returns of individual
clothing items, uniform sizes, quantities
of clothing items ordered by individuals
and branch of military service cost
center data which reflects the funding
citation that represents which military
VerDate Mar<15>2010
18:00 Apr 11, 2011
Jkt 223001
service is responsible for the individual
recruit’s clothing bag costs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness;
DoD Directive 1338.5, Armed Forces
Clothing Monetary Allowance Policy;
and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To establish a database for the
purpose of managing military recruit
clothing inventories to forecast future
clothing needs; to reduce costs and lead
times; and to improve the efficiency of
clothing distribution for the
participating military services. Records
are also used to record receipts, sales,
exchanges, replacements, and returns of
individual clothing items by the recruit.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Measurement and size information
may be disclosed to garment
manufacturers for the purpose of
producing military clothing in the
necessary sizes.
The DoD ‘Blanket Routine Uses’ as set
forth at the beginning of the Defense
Logistics Agency’s compilation of
systems of records notices also apply to
this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and
electronic storage media.
RETRIEVABILITY:
Individual’s name and/or Social
Security Number (SSN).
SAFEGUARDS:
Records are maintained in secure,
limited access, or monitored areas.
Database is monitored and access is
password protected. Physical entry by
unauthorized persons is restricted
through the use of locks, guards,
passwords, or other administrative
procedures. Archived data is stored on
discs, or magnetic tapes, which are kept
in a locked or controlled access area.
Access to personal information is
limited to those individuals who require
the records to perform their official
assigned duties.
PO 00000
Frm 00036
Fmt 4703
Sfmt 4703
RETENTION AND DISPOSAL:
Database/Master—maintain for 3
years, followed by 2 years in archive,
and then destroy.
Input/source records—destroy after 1
year.
Outputs—
a. Hard copies—destroy after 1 year.
b. Source data (electronic) maintain
for 3 years online, followed by 2 years
in archive, then destroy.
System Documentation—maintain
current version and two prior versions
for 5 years, then destroy.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Process Integration Branch,
DLA Information Operations,
Philadelphia, 700 Robbins Avenue,
Philadelphia, PA 19111–5062.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Office, DLA Troop Support,
Attn: BPCA, 700 Robbins Avenue,
Building 36, Philadelphia, PA 19111–
5096.
Written requests must contain the
individual’s full name, and the Recruit
Induction/Training Centers where
inducted/trained. Please contact the
System Manager for more information.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Office,
DLA Troop Support, Attn: BPCA, 700
Robbins Avenue, Building 36,
Philadelphia, PA 19111–5096.
Written requests must contain the
individual’s full name, and the Recruit
Induction/Training Centers where
inducted/trained. Please contact the
System Manager for more information.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records
for contesting contents and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the DLA FOIA/Privacy
Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
RECORD SOURCE CATEGORIES:
Information is provided by the
recruits being inducted at the
participating Recruit Induction/Training
Centers and their affiliated Military
Service.
E:\FR\FM\12APN1.SGM
12APN1
Federal Register / Vol. 76, No. 70 / Tuesday, April 12, 2011 / Notices
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–8640 Filed 4–11–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2011–OS–0040]
Privacy Act of 1974; Systems of
Records
Defense Logistics Agency, DoD.
Notice to alter a system of
AGENCY:
ACTION:
records.
The Defense Logistics Agency
proposes to alter a system of records
notice in its existing inventory of
records systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on May
12, 2011 unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
OSD Mailroom 3C843, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is of make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
srobinson on DSKHWCL6B1PROD with NOTICES
FOR FURTHER INFORMATION CONTACT:
Ms.
Jody Sinkler at (703) 767–5045, or
Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Stop 16443,
Fort Belvoir, VA 22060–6221.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the FOR FURTHER INFORMATION CONTACT
address above.
VerDate Mar<15>2010
18:00 Apr 11, 2011
Jkt 223001
The proposed system reports, as
required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, were
submitted on April 5, 2011, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
20341
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221.
Written inquiry must contain the
subject individual’s full name, current
address, and telephone number.’’
RECORD ACCESS PROCEDURES:
Dated: April 5, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the DLA FOIA/
Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Written inquiry must contain the
subject individual’s full name, current
address, and telephone number.’’
S190.24
CONTESTING RECORD PROCEDURES:
SYSTEM NAME:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the DLA FOIA/Privacy
Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.’’
*
*
*
*
*
Biography File (May 26, 2009, 74 FR
24831).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Headquarters, Defense Logistics
Agency (DLA), Public Affairs Office,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221, and the
Public Affairs Offices of the DLA
Primary Level Field Activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Selected civilian and military
personnel currently assigned to DLA
and former DLA Directors.’’
*
*
*
*
*
S190.24
SYSTEM NAME:
Biography File.
SYSTEM LOCATION:
Headquarters, Defense Logistics
Agency (DLA), Public Affairs Office,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221, and the
Public Affairs Offices of the DLA
Primary Level Field Activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director, DLA Public Affairs Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221, and the
Heads of the Public Affairs Offices
within each DLA Primary Level Field
Activity. Official mailing addresses are
published as an appendix to DLA’s
compilation of systems of records
notices.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency,
PO 00000
Frm 00037
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Selected civilian and military
personnel currently assigned to DLA
and former DLA Directors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographical information provided by
the individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations and 10 U.S.C. 133, Under
Secretary of Defense for Acquisition,
Technology, and Logistics.
PURPOSE(S):
Information is maintained as
background material for news and
feature articles covering activities,
assignments, retirements, and
E:\FR\FM\12APN1.SGM
12APN1
]]>Agencies
[Federal Register Volume 76, Number 70 (Tuesday, April 12, 2011)]
[Notices]
[Pages 20339-20341]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-8640]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2011-OS-0041]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency proposes to alter a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
May 12, 2011 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045, or
Privacy Act Officer, Headquarters, Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Stop 16443, Fort Belvoir, VA 22060-6221.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the FOR FURTHER INFORMATION CONTACT address above.
The proposed system reports, as required by 5 U.S.C. 552a (r), of
the Privacy Act of 1974, as amended, were submitted on April 6, 2011,
to the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: April 7, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense
S800.20
System name:
Military Clothing Database (January 31, 2008, 73 FR 5826).
Changes:
* * * * *
System location:
Delete entry and replace with ``Data regarding recruits is located
at participating Recruit Induction/Training Centers. Please contact the
System Manager for more information.''
Categories of individuals covered by the system:
Delete entry and replace with ``Recruits being inducted at
participating Recruit Induction/Training Centers (the Department of the
Army, the Department of the Air Force, the U.S. Marine Corps, and the
Department of the Navy). These include recruits with special
measurement clothing requirements.''
Categories of records in the system:
Delete entry and replace with ``Individual's name, Social Security
Number (SSN), gender, rank, Military Occupational Specialty, duty
station, roster ID, Platoon/Company assigned, records of receipts,
sales, exchanges, replacements, and returns of individual clothing
items, uniform sizes, quantities of clothing items ordered by
individuals and branch of military service cost center data which
reflects the funding citation that represents which military service is
responsible for the individual recruit's clothing bag costs.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; DoD Directive 1338.5, Armed Forces
Clothing Monetary Allowance Policy; and E.O. 9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``To establish a database for the
purpose of managing military recruit clothing inventories to forecast
future clothing needs; to reduce costs and lead times; and to improve
the efficiency of clothing distribution for the participating military
services. Records are also used to record receipts, sales, exchanges,
replacements, and returns of individual clothing items by the
recruit.''
* * * * *
Retention and disposal:
Delete entry and replace with ``Database/Master--maintain for 3
years, followed by 2 years in archive, and then destroy.
Input/source records--destroy after 1 year.
Outputs--
a. Hard copies--destroy after 1 year.
b. Source data (electronic) maintain for 3 years online, followed
by 2 years in archive, then destroy.
System Documentation--maintain current version and two prior
versions for 5 years, then destroy.''
System manager(s) and address:
Delete entry and replace with ``Chief, Process Integration Branch,
DLA
[[Page 20340]]
Information Operations, Philadelphia, 700 Robbins Avenue, Philadelphia,
PA 19111-5062.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Privacy Office, DLA
Troop Support, Attn: BPCA, 700 Robbins Avenue, Building 36,
Philadelphia, PA 19111-5096.
Written requests must contain the individual's full name, and the
Recruit Induction/Training Centers where inducted/trained. Please
contact the System Manager for more information.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Privacy Office, DLA Troop Support,
Attn: BPCA, 700 Robbins Avenue, Building 36, Philadelphia, PA 19111-
5096.
Written requests must contain the individual's full name, and the
Recruit Induction/Training Centers where inducted/trained. Please
contact the System Manager for more information.''
* * * * *
S800.20
System name:
Military Clothing Database
System location:
Data regarding recruits is located at participating Recruit
Induction/Training Centers. Please contact the System Manager for more
information
Categories of individuals covered by the system:
Recruits being inducted at participating Recruit Induction/Training
Centers (the Department of the Army, the Department of the Air Force,
the U.S. Marine Corps, and the Department of the Navy). These include
recruits with special measurement clothing requirements.
Categories of records in the system:
Individual's name, Social Security Number (SSN), gender, rank,
Military Occupational Specialty, duty station, roster ID, Platoon/
Company assigned, records of receipts, sales, exchanges, replacements,
and returns of individual clothing items, uniform sizes, quantities of
clothing items ordered by individuals and branch of military service
cost center data which reflects the funding citation that represents
which military service is responsible for the individual recruit's
clothing bag costs.
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; DoD Directive 1338.5, Armed Forces Clothing Monetary
Allowance Policy; and E.O. 9397 (SSN), as amended.
Purpose(s):
To establish a database for the purpose of managing military
recruit clothing inventories to forecast future clothing needs; to
reduce costs and lead times; and to improve the efficiency of clothing
distribution for the participating military services. Records are also
used to record receipts, sales, exchanges, replacements, and returns of
individual clothing items by the recruit.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
Measurement and size information may be disclosed to garment
manufacturers for the purpose of producing military clothing in the
necessary sizes.
The DoD `Blanket Routine Uses' as set forth at the beginning of the
Defense Logistics Agency's compilation of systems of records notices
also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on paper and electronic storage media.
Retrievability:
Individual's name and/or Social Security Number (SSN).
Safeguards:
Records are maintained in secure, limited access, or monitored
areas. Database is monitored and access is password protected. Physical
entry by unauthorized persons is restricted through the use of locks,
guards, passwords, or other administrative procedures. Archived data is
stored on discs, or magnetic tapes, which are kept in a locked or
controlled access area. Access to personal information is limited to
those individuals who require the records to perform their official
assigned duties.
Retention and disposal:
Database/Master--maintain for 3 years, followed by 2 years in
archive, and then destroy.
Input/source records--destroy after 1 year.
Outputs--
a. Hard copies--destroy after 1 year.
b. Source data (electronic) maintain for 3 years online, followed
by 2 years in archive, then destroy.
System Documentation--maintain current version and two prior
versions for 5 years, then destroy.
System manager(s) and address:
Chief, Process Integration Branch, DLA Information Operations,
Philadelphia, 700 Robbins Avenue, Philadelphia, PA 19111-5062.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Office, DLA Troop Support, Attn: BPCA,
700 Robbins Avenue, Building 36, Philadelphia, PA 19111-5096.
Written requests must contain the individual's full name, and the
Recruit Induction/Training Centers where inducted/trained. Please
contact the System Manager for more information.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Office, DLA Troop Support, Attn: BPCA, 700 Robbins Avenue,
Building 36, Philadelphia, PA 19111-5096.
Written requests must contain the individual's full name, and the
Recruit Induction/Training Centers where inducted/trained. Please
contact the System Manager for more information.
Contesting record procedures:
The DLA rules for accessing records for contesting contents and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the DLA FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Information is provided by the recruits being inducted at the
participating Recruit Induction/Training Centers and their affiliated
Military Service.
[[Page 20341]]
Exemptions claimed for the system:
None.
[FR Doc. 2011-8640 Filed 4-11-11; 8:45 am]
BILLING CODE 5001-06-P
