Privacy Act of 1974; Amendment of Privacy Act System of Records, 19307-19309 [2011-7722]
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19307
Notices
Federal Register
Vol. 76, No. 67
Thursday, April 7, 2011
This section of the FEDERAL REGISTER
contains documents other than rules or
proposed rules that are applicable to the
public. Notices of hearings and investigations,
committee meetings, agency decisions and
rulings, delegations of authority, filing of
petitions and applications and agency
statements of organization and functions are
examples of documents appearing in this
section.
DEPARTMENT OF AGRICULTURE
Office of the Secretary
Privacy Act of 1974; Amendment of
Privacy Act System of Records
Office of the Secretary, U.S.
Department of Agriculture.
ACTION: Notice of revised system of
records; request for comment.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended, the
U.S. Department of Agriculture (USDA)
is amending an existing Forest Service
Privacy Act system of records, USDA/
FS–3, Uniform Allowance System.
DATES: Comments must be received in
writing, on or before May 9, 2011. The
System of Records USDA/FS–3 Uniform
Allowance is amended, without further
notice, on June 6, 2011, unless modified
to respond to comments received from
the public and published in a
subsequent notice.
ADDRESSES: Questions can be addressed
to the Forest Service Privacy Act
Officer, USDA Forest Service, 1400
Independence Avenue, SW., Mail Stop
1143, Washington, DC 20250–1143.
Comments may also be sent via e-mail
to wo_foia@fs.fed.us, or via facsimile to
(202) 260–3245.
FOR FURTHER INFORMATION CONTACT:
Karren Y. Alexander, Director, USDA
Forest Service, Financial Management
Systems, 1400 Independence Avenue,
SW., Mailstop 1149, Washington, DC
20250–1149, kalexander@fs.fed.us,
(703) 605–5199.
SUPPLEMENTARY INFORMATION:
Established in 1905, the Forest Service
is an agency of the U.S. Department of
Agriculture. The mission of the Forest
Service is to sustain the health,
diversity, and productivity of the
Nation’s forests and grasslands that
encompass 193 million acres of land, to
meet the needs of present and future
generations. The purpose of this system
is to allow the Forest Service to
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SUMMARY:
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maintain records that identify
individuals who apply for and are
approved to purchase and wear the
Forest Service uniform.
Pursuant to the Privacy Act (5 U.S.C.
552a), the Forest Service has amended
the system of records to include new
system location, new system manager,
new storage type, new routine uses; and
new policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system. This
system of records provides information
for internal processing purposes to track
uniform allowances and expenditures
for authorized individuals.
A report of the amended system of
records, required by 5 U.S.C. 552a(r) as
implemented by Office of Management
and Budget (OMB) Circular A–130, was
sent to the Chairman, Committee on
Homeland Security and Governmental
Affairs, United States Senate; the
Chairman, Committee on Oversight and
Government Reform, U.S. House of
Representatives; and the Administrator,
Office of Information and Regulatory
Affairs, OMB.
Thomas J. Vilsack,
Secretary.
SYSTEM NAME:
Uniform Allowance System (UNAW),
USDA/FS–3.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The records in this system are
collected in a web-based system located
on servers maintained by a Federal
contractor in St. Louis, Missouri, and in
Omaha, Nebraska. The addresses for the
Contractor may be obtained by writing
to the Director of Financial Management
Systems, USDA Forest Service, 1400
Independence Avenue, SW., Mailstop
1149, Washington, DC 20250–1149.
Paper records for use with the uniform
system are maintained at Forest Services
offices nationwide. The addresses for
the Regions, Stations, International
Institute for Tropical Forestry, and
Forests are listed in 36 CFR Part 200,
Subpart A; and the addresses for
Districts are in the telephone directory
of the applicable locality under the
heading, United States Government,
Department of Agriculture, Forest
Service.
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Frm 00001
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are authorized a
monetary allowance to purchase and
wear a Forest Service uniform while
performing official duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records consists of
completed Forest Service form FS–
6100–36 (Uniform Authorization) and
information on uniform allowances and
expenditures for authorized individuals.
Information includes the individual’s
name, social security number, employee
location, allowance category, job code,
and current status (active or
terminated). The purpose of collecting
social security numbers is to administer
the uniform allowance program and
ensure proper approval, and payment of
the individual’s uniform allowance.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5901–5903.
PURPOSE(S):
Information in this system is used for
internal processing purposes to track
uniform allowances and expenditures
for authorized individuals.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
(1) When a record on its face, or in
conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto,
disclosure may be made to the
appropriate agency, whether Federal,
foreign, State, local, or Tribal, or other
public authority responsible for
enforcing, investigating, or prosecuting
such violation or charged with enforcing
or implementing the statute, or rule,
regulation, or order issued pursuant
thereto, if the information disclosed is
relevant to any enforcement, regulatory,
investigative, or prosecutive
responsibility of the receiving entity.
(2) To the Department of Justice
when: (a) The agency or any component
thereof; or (b) any employee of the
agency in his or her official capacity
where the Department of Justice has
agreed to represent the employee; or (c)
the United States Government, is a party
to litigation or has an interest in such
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07APN1
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19308
Federal Register / Vol. 76, No. 67 / Thursday, April 7, 2011 / Notices
litigation, and by careful review, the
agency determines that the records are
both relevant and necessary to the
litigation and the use of such records by
the Department of Justice is therefore
deemed by the agency to be for a
purpose that is compatible with the
purpose for which the agency collected
the records.
(3) To a court or adjudicative body in
a proceeding when: (a) The agency or
any component thereof; or (b) any
employee of the agency in his or her
official capacity; or (c) any employee of
the agency in his or her individual
capacity where the agency has agreed to
represent the employee; or (d) the
United States Government, is a party to
litigation or has an interest in such
litigation, and by careful review, the
agency determines that the records are
both relevant and necessary to the
litigation and the use of such records is
therefore deemed by the agency to be for
a purpose that is compatible with the
purpose for which the agency collected
the records.
(4) To a Member of Congress or to a
Congressional staff member in response
to an inquiry of the Congressional office
made at the written request of the
constituent about whom the record is
maintained.
(5) Records from this system of
records may be disclosed to the National
Archives and Records Administration or
to the General Services Administration
for records management inspections
conducted under 44 U.S.C. 2904 and
2906.
(6) To agency contractors, grantees,
experts, consultants, or volunteers who
have been engaged by the agency to
assist in the performance of a service
related to this system of records and
who need to have access to the records
in order to perform the activity.
Recipients shall be required to comply
with the requirements of the Privacy Act
of 1974, as amended, pursuant to 5
U.S.C. 552a(m).
(7) To appropriate agencies, entities,
and persons when: (a) The Forest
Service suspects or has confirmed that
the security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
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19:53 Apr 06, 2011
Jkt 223001
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
above). A request for information should
contain name, address, and particulars
involved (for example, the date of action
giving rise to the inquiry or complaint).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
RECORD ACCESS PROCEDURES:
None.
Policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system:
Records are maintained in electronic
format pursuant to Forest Service file
code 6500. Only those specifically
authorized individuals can access the
information.
STORAGE:
All electronic information is
maintained in a web-based database and
stored on secured servers at St. Louis,
Missouri, and on backup copies at
Omaha, Nebraska. Hard copy records
are maintained, retrievable by
employee’s name, in locked file cabinets
in secured office buildings.
Records are indexed and retrieved
electronically using multiple queries
including name, social security number,
allowance, home unit, or other criteria.
SAFEGUARDS:
All records containing personal
information are maintained
electronically in secured computer
rooms. Access to the database and all
electronic folders with personal
information are password protected and
stored on secure servers. Computer
access to information provided by
applicants is limited to the individual
employee, contractor, and the system
manager. The review of records once
retrieved is limited to the employee,
supervisor, contractor, and system
manager.
RETENTION AND DISPOSAL:
Records are maintained in electronic
format under Forest Service file code
6500 established for General Finance
and Accounting information. Access to
the information is restricted to the
individual employee, the contractor,
and the system manager.
SYSTEM MANAGER(S) AND ADDRESS:
Director, USDA, Forest Service,
Financial Management Systems, 1400
Independence Avenue, SW., Mailstop
1149, Washington, DC 20250–1149.
NOTIFICATION PROCEDURE:
Individuals may request information
regarding this system of records, or
information as to whether the system
contains records pertaining to them
from the System Manager (address
Frm 00002
Fmt 4703
CONTESTING RECORD PROCEDURES:
Same as record access procedures.
RECORD SOURCE CATEGORIES:
Information in this system is collected
voluntarily from individuals, who are
authorized Forest Service uniform
allowances, and from the individual’s
supervisor.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
U.S. Department of Agriculture
Privacy Act System of Records
RETRIEVABILITY:
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Individuals who wish to gain access
to or amend records pertaining to them
should submit a written request to the
System Manager (address above). The
envelope should be marked ‘‘Privacy Act
Request.’’
Sfmt 4703
Uniform Allowance System (UNAW) USDA/
FS–3
Narrative Statement
The purpose of this system is to provide
the U.S. Department of Agriculture’s (USDA)
Forest Service (FS) to maintain records that
identify individuals who apply for and are
approved to purchase and wear the Forest
Service uniform. The Uniform Allowance
System (UNAW) is managed by the Financial
Management Systems Staff (FIN). FIN is a
staff under the Office of the Chief Financial
Officer.
The authority for maintaining this system
of records is 5 U.S.C. 5901–5903.
The information gathered is voluntarily
submitted by individuals who are authorized
to purchase and wear a Forest Service
uniform while performing official duties. The
system of records consists of completed
Forest Service form FS–6100–36 (Uniform
Authorization), and information on uniform
allowances and expenditures for authorized
individuals. Information collected includes
the individual’s name, social security
number, employee location, allowance
category, job code, and current status (active
or terminated).
The system provides for the following
routine use disclosures that are necessary
and proper for the agency’s administration of
its duties in connection with operating the
program: disclosures in connection with
litigation; for law enforcement purposes; for
responses to Congressional inquiries; to the
National Archives and Records
Administration and the General Services
Administration for records inspections;
limited disclosure to entities engaged by the
agency in the performance of a service; and
for disclosure in connection with information
security breaches in order to protect the
interests of the individuals covered by the
system. While these routine uses allow
disclosures outside USDA, and so have some
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Federal Register / Vol. 76, No. 67 / Thursday, April 7, 2011 / Notices
impact on privacy of individuals, they are
either necessary for carrying out the agency
mission and minimizing waste, fraud, and
abuse, are required by law, or benefit the
subjects of the records. On balance, the needs
of the agency and the benefits to the
individuals of these disclosures justify the
minimal impact on privacy.
All hard copy records are maintained in
secured locked file cabinets in agency offices
which are locked during non-duty hours. All
electronic information is maintained in a
web-based database and stored and backedup on secured servers. Computer access to
information on individuals in the system is
limited to the individual, contractor, and the
system manager. The review of records
retrieved is limited to the individual,
supervisor, approved contractors, and system
manager.
A copy of the form, used to collect the
information from individuals, is attached to
this report. The system of records is not
exempt from any provisions of the Privacy
Act.
[FR Doc. 2011–7722 Filed 4–6–11; 8:45 am]
BILLING CODE 3410–11–P
DEPARTMENT OF AGRICULTURE
Animal and Plant Health Inspection
Service
[Docket No. APHIS–2010–0117]
Solicitation of Letters of Interest To
Participate in National Environmental
Policy Act Pilot Project
Animal and Plant Health
Inspection Service, USDA.
ACTION: Notice.
AGENCY:
The Animal and Plant Health
Inspection Service is soliciting letters of
interest from entities subject to the
regulations governing the introduction
of genetically engineered (GE)
organisms in 7 CFR part 340 to
participate in a National Environmental
Policy Act (NEPA) Pilot Project. The
NEPA Pilot Project will test new
approaches to developing
environmental analyses and documents
required under NEPA to determine the
extent to which these approaches
improve the quality, timeliness, and
cost effectiveness of such analyses and
documents. The pilot project will focus
only on NEPA analyses and documents
associated with petitions for
nonregulated status for GE organisms.
DATES: Letters of interest may be
submitted through April 8, 2013 to the
person listed under FOR FURTHER
INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Mr.
David Reinhold, Assistant Director,
Environmental Risk Analysis Programs,
BRS, APHIS, 4700 River Road Unit 146,
Riverdale, MD 20737–1238; (301) 734–
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SUMMARY:
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0660; e-mail:
david.reinhold@aphis.usda.gov.
SUPPLEMENTARY INFORMATION:
Background
The regulations in 7 CFR part 340,
‘‘Introduction of Organisms and
Products Altered or Produced Through
Genetic Engineering Which Are Plant
Pests or Which There Is Reason to
Believe Are Plant Pests,’’ regulate,
among other things, the introduction
(importation, interstate movement, or
release into the environment) of
organisms and products altered or
produced through genetic engineering
that are plant pests or that there is
reason to believe are plant pests. Such
genetically engineered organisms and
products are considered ‘‘regulated
articles.’’ The regulations in § 340.6(a)
provide that any person may submit a
petition to the Animal and Plant Health
Inspection Service (APHIS) seeking a
determination that an article should not
be regulated under 7 CFR part 340, also
referred to as a request to grant
nonregulated status or to deregulate an
article.
Before APHIS determines whether an
article can be deregulated, APHIS
prepares a plant pest risk assessment
(PPRA) to assess the plant pest risk of
the article. In accordance with The
National Environmental Policy Act of
1969 (NEPA), as amended (42 U.S.C.
4321 et seq.), APHIS also prepares an
environmental assessment (EA) or an
environmental impact statement (EIS) to
examine potential environmental
impacts that may result from an Agency
determination of nonregulated status.
The regulations in § 340.6(c)(1)
through (c)(5) require the petitioner to
submit specific information to meet
regulatory requirements and inform
APHIS’ evaluation of the petition. While
petitioners may submit much of the
necessary information, APHIS retains
primary responsibility for researching
and analyzing all the data necessary to
prepare the environmental documents.
APHIS also evaluates all comments
received on the environmental
documents. APHIS has, on occasion,
used consultants and contractors to
perform some of these functions under
APHIS guidance and oversight. In
APHIS’ experience, the cost of a draft
EA generally ranges from $60,000–
$80,000, and the cost of a complete EIS
can exceed $1,000,000.
To explore ways to enhance APHIS’
NEPA compliance, APHIS is
implementing a NEPA Pilot Project that
will involve working with petitioners
and outside experts to develop highquality environmental analyses and
PO 00000
Frm 00003
Fmt 4703
Sfmt 4703
19309
documents in a timelier manner. This
pilot project is part of a larger effort to
improve the petition evaluation process
and is one of the strategies identified in
USDA’s High Priority Performance Goal
for biotechnology regulation in the
President’s Performance Agenda.1
The pilot project will explore two
voluntary mechanisms: (1) A petitionersubmitted environmental report based
upon which APHIS would develop an
EA or an EIS; and (2) an EA or EIS
prepared by a contractor, funded by a
cooperative services agreement between
the petitioner and APHIS.2 This project
is consistent with the Council on
Environmental Quality’s (CEQ)
regulations for implementing NEPA (40
CFR parts 1500–1508), which allow
Federal agencies to obtain relevant
information from applicants for the
purpose of conducting a NEPA analysis
and to contract for services by an
independent contractor (chosen and
directed by the Agency) to prepare
environmental analyses and documents
that are paid for by the petitioners.
The petitioner-submitted
environmental reports should contain
information necessary to develop a draft
EA or EIS, including, for example, a
description of the geographic area that
will be affected and potential impacts
on the environment, such as effects on
water quality and sensitive wildlife
species.
Under the contractor-prepared EA or
EIS alternative, petitioners will provide
funds for the environmental analyses
and documents, while APHIS will select
and direct the contractor. In addition,
with this alternative, analyses and
documents may be prepared for the
entire NEPA process or only part of the
process, i.e., for the draft EA or EIS, for
the evaluation of comments, and/or for
the final EA or EIS.
APHIS will independently evaluate
all information and references in the
environmental documents, supplement
the information and analysis in the
environmental reports as necessary, and
make its own evaluation of the
environmental issues and the adequacy
of the analyses of those issues to ensure
that the scope and content of the
environmental analyses meet all
requirements of CEQ’s regulations and
APHIS’ NEPA implementing regulations
(7 CFR part 372).
NEPA compliance is an important
Agency responsibility, and the pilot
project is designed and intended to
1 To learn more about the President’s Performance
Agenda, visit https://www.performance.gov/.
2 APHIS will continue to conduct
environmenanalyses and prepare environmental
documents for regulated entities that are unable or
choose not to participate in the pilot project.
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]]>Agencies
[Federal Register Volume 76, Number 67 (Thursday, April 7, 2011)]
[Notices]
[Pages 19307-19309]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-7722]
========================================================================
Notices
Federal Register
________________________________________________________________________
This section of the FEDERAL REGISTER contains documents other than rules
or proposed rules that are applicable to the public. Notices of hearings
and investigations, committee meetings, agency decisions and rulings,
delegations of authority, filing of petitions and applications and agency
statements of organization and functions are examples of documents
appearing in this section.
========================================================================
Federal Register / Vol. 76, No. 67 / Thursday, April 7, 2011 /
Notices
[[Page 19307]]
DEPARTMENT OF AGRICULTURE
Office of the Secretary
Privacy Act of 1974; Amendment of Privacy Act System of Records
AGENCY: Office of the Secretary, U.S. Department of Agriculture.
ACTION: Notice of revised system of records; request for comment.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
U.S. Department of Agriculture (USDA) is amending an existing Forest
Service Privacy Act system of records, USDA/FS-3, Uniform Allowance
System.
DATES: Comments must be received in writing, on or before May 9, 2011.
The System of Records USDA/FS-3 Uniform Allowance is amended, without
further notice, on June 6, 2011, unless modified to respond to comments
received from the public and published in a subsequent notice.
ADDRESSES: Questions can be addressed to the Forest Service Privacy Act
Officer, USDA Forest Service, 1400 Independence Avenue, SW., Mail Stop
1143, Washington, DC 20250-1143. Comments may also be sent via e-mail
to wo_foia@fs.fed.us, or via facsimile to (202) 260-3245.
FOR FURTHER INFORMATION CONTACT: Karren Y. Alexander, Director, USDA
Forest Service, Financial Management Systems, 1400 Independence Avenue,
SW., Mailstop 1149, Washington, DC 20250-1149, kalexander@fs.fed.us,
(703) 605-5199.
SUPPLEMENTARY INFORMATION: Established in 1905, the Forest Service is
an agency of the U.S. Department of Agriculture. The mission of the
Forest Service is to sustain the health, diversity, and productivity of
the Nation's forests and grasslands that encompass 193 million acres of
land, to meet the needs of present and future generations. The purpose
of this system is to allow the Forest Service to maintain records that
identify individuals who apply for and are approved to purchase and
wear the Forest Service uniform.
Pursuant to the Privacy Act (5 U.S.C. 552a), the Forest Service has
amended the system of records to include new system location, new
system manager, new storage type, new routine uses; and new policies
and practices for storing, retrieving, accessing, retaining, and
disposing of records in the system. This system of records provides
information for internal processing purposes to track uniform
allowances and expenditures for authorized individuals.
A report of the amended system of records, required by 5 U.S.C.
552a(r) as implemented by Office of Management and Budget (OMB)
Circular A-130, was sent to the Chairman, Committee on Homeland
Security and Governmental Affairs, United States Senate; the Chairman,
Committee on Oversight and Government Reform, U.S. House of
Representatives; and the Administrator, Office of Information and
Regulatory Affairs, OMB.
Thomas J. Vilsack,
Secretary.
System name:
Uniform Allowance System (UNAW), USDA/FS-3.
Security classification:
None.
System location:
The records in this system are collected in a web-based system
located on servers maintained by a Federal contractor in St. Louis,
Missouri, and in Omaha, Nebraska. The addresses for the Contractor may
be obtained by writing to the Director of Financial Management Systems,
USDA Forest Service, 1400 Independence Avenue, SW., Mailstop 1149,
Washington, DC 20250-1149. Paper records for use with the uniform
system are maintained at Forest Services offices nationwide. The
addresses for the Regions, Stations, International Institute for
Tropical Forestry, and Forests are listed in 36 CFR Part 200, Subpart
A; and the addresses for Districts are in the telephone directory of
the applicable locality under the heading, United States Government,
Department of Agriculture, Forest Service.
Categories of individuals covered by the system:
Individuals who are authorized a monetary allowance to purchase and
wear a Forest Service uniform while performing official duties.
Categories of records in the system:
The system of records consists of completed Forest Service form FS-
6100-36 (Uniform Authorization) and information on uniform allowances
and expenditures for authorized individuals. Information includes the
individual's name, social security number, employee location, allowance
category, job code, and current status (active or terminated). The
purpose of collecting social security numbers is to administer the
uniform allowance program and ensure proper approval, and payment of
the individual's uniform allowance.
Authority for maintenance of the system:
5 U.S.C. 5901-5903.
Purpose(s):
Information in this system is used for internal processing purposes
to track uniform allowances and expenditures for authorized
individuals.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
(1) When a record on its face, or in conjunction with other
records, indicates a violation or potential violation of law, whether
civil, criminal, or regulatory in nature, and whether arising by
general statute or particular program statute, or by regulation, rule,
or order issued pursuant thereto, disclosure may be made to the
appropriate agency, whether Federal, foreign, State, local, or Tribal,
or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto, if
the information disclosed is relevant to any enforcement, regulatory,
investigative, or prosecutive responsibility of the receiving entity.
(2) To the Department of Justice when: (a) The agency or any
component thereof; or (b) any employee of the agency in his or her
official capacity where the Department of Justice has agreed to
represent the employee; or (c) the United States Government, is a party
to litigation or has an interest in such
[[Page 19308]]
litigation, and by careful review, the agency determines that the
records are both relevant and necessary to the litigation and the use
of such records by the Department of Justice is therefore deemed by the
agency to be for a purpose that is compatible with the purpose for
which the agency collected the records.
(3) To a court or adjudicative body in a proceeding when: (a) The
agency or any component thereof; or (b) any employee of the agency in
his or her official capacity; or (c) any employee of the agency in his
or her individual capacity where the agency has agreed to represent the
employee; or (d) the United States Government, is a party to litigation
or has an interest in such litigation, and by careful review, the
agency determines that the records are both relevant and necessary to
the litigation and the use of such records is therefore deemed by the
agency to be for a purpose that is compatible with the purpose for
which the agency collected the records.
(4) To a Member of Congress or to a Congressional staff member in
response to an inquiry of the Congressional office made at the written
request of the constituent about whom the record is maintained.
(5) Records from this system of records may be disclosed to the
National Archives and Records Administration or to the General Services
Administration for records management inspections conducted under 44
U.S.C. 2904 and 2906.
(6) To agency contractors, grantees, experts, consultants, or
volunteers who have been engaged by the agency to assist in the
performance of a service related to this system of records and who need
to have access to the records in order to perform the activity.
Recipients shall be required to comply with the requirements of the
Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).
(7) To appropriate agencies, entities, and persons when: (a) The
Forest Service suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system: Records are
maintained in electronic format pursuant to Forest Service file code
6500. Only those specifically authorized individuals can access the
information.
Storage:
All electronic information is maintained in a web-based database
and stored on secured servers at St. Louis, Missouri, and on backup
copies at Omaha, Nebraska. Hard copy records are maintained,
retrievable by employee's name, in locked file cabinets in secured
office buildings.
Retrievability:
Records are indexed and retrieved electronically using multiple
queries including name, social security number, allowance, home unit,
or other criteria.
Safeguards:
All records containing personal information are maintained
electronically in secured computer rooms. Access to the database and
all electronic folders with personal information are password protected
and stored on secure servers. Computer access to information provided
by applicants is limited to the individual employee, contractor, and
the system manager. The review of records once retrieved is limited to
the employee, supervisor, contractor, and system manager.
Retention and disposal:
Records are maintained in electronic format under Forest Service
file code 6500 established for General Finance and Accounting
information. Access to the information is restricted to the individual
employee, the contractor, and the system manager.
System manager(s) and address:
Director, USDA, Forest Service, Financial Management Systems, 1400
Independence Avenue, SW., Mailstop 1149, Washington, DC 20250-1149.
Notification procedure:
Individuals may request information regarding this system of
records, or information as to whether the system contains records
pertaining to them from the System Manager (address above). A request
for information should contain name, address, and particulars involved
(for example, the date of action giving rise to the inquiry or
complaint).
Record access procedures:
Individuals who wish to gain access to or amend records pertaining
to them should submit a written request to the System Manager (address
above). The envelope should be marked ``Privacy Act Request.''
Contesting record procedures:
Same as record access procedures.
Record source categories:
Information in this system is collected voluntarily from
individuals, who are authorized Forest Service uniform allowances, and
from the individual's supervisor.
Exemptions claimed for the system:
None.
U.S. Department of Agriculture
Privacy Act System of Records
Uniform Allowance System (UNAW) USDA/FS-3
Narrative Statement
The purpose of this system is to provide the U.S. Department of
Agriculture's (USDA) Forest Service (FS) to maintain records that
identify individuals who apply for and are approved to purchase and
wear the Forest Service uniform. The Uniform Allowance System (UNAW)
is managed by the Financial Management Systems Staff (FIN). FIN is a
staff under the Office of the Chief Financial Officer.
The authority for maintaining this system of records is 5 U.S.C.
5901-5903.
The information gathered is voluntarily submitted by individuals
who are authorized to purchase and wear a Forest Service uniform
while performing official duties. The system of records consists of
completed Forest Service form FS-6100-36 (Uniform Authorization),
and information on uniform allowances and expenditures for
authorized individuals. Information collected includes the
individual's name, social security number, employee location,
allowance category, job code, and current status (active or
terminated).
The system provides for the following routine use disclosures
that are necessary and proper for the agency's administration of its
duties in connection with operating the program: disclosures in
connection with litigation; for law enforcement purposes; for
responses to Congressional inquiries; to the National Archives and
Records Administration and the General Services Administration for
records inspections; limited disclosure to entities engaged by the
agency in the performance of a service; and for disclosure in
connection with information security breaches in order to protect
the interests of the individuals covered by the system. While these
routine uses allow disclosures outside USDA, and so have some
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impact on privacy of individuals, they are either necessary for
carrying out the agency mission and minimizing waste, fraud, and
abuse, are required by law, or benefit the subjects of the records.
On balance, the needs of the agency and the benefits to the
individuals of these disclosures justify the minimal impact on
privacy.
All hard copy records are maintained in secured locked file
cabinets in agency offices which are locked during non-duty hours.
All electronic information is maintained in a web-based database and
stored and backed-up on secured servers. Computer access to
information on individuals in the system is limited to the
individual, contractor, and the system manager. The review of
records retrieved is limited to the individual, supervisor, approved
contractors, and system manager.
A copy of the form, used to collect the information from
individuals, is attached to this report. The system of records is
not exempt from any provisions of the Privacy Act.
[FR Doc. 2011-7722 Filed 4-6-11; 8:45 am]
BILLING CODE 3410-11-P
