Privacy Act of 1974; System of Records, 18191-18193 [2011-7701]
Download as PDF
<![CDATA[
Federal Register / Vol. 76, No. 63 / Friday, April 1, 2011 / Notices
10(a)(3) of the Federal Advisory
Committee Act of 1972, the public or
interested organizations may submit
written comments to the Board about its
mission and topics pertaining to this
public session.
Written comments should be received
by the DFO at least five (5) business
days prior to the meeting date so that
the comments may be made available to
the Board for their consideration prior
to the meeting. Written comments
should be submitted via e-mail to the
address for the DFO given in this notice
in either Adobe Acrobat or Microsoft
Word format. Please note that since the
Board operates under the provisions of
the Federal Advisory Committee Act, as
amended, all public presentations will
be treated as public documents and will
be made available for public inspection,
including, but not limited to, being
posted on the Board’s Web site.
Dated: March 29, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2011–7700 Filed 3–31–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2011–OS–0037]
Privacy Act of 1974; System of
Records
The Office of the Secretary of
Defense proposes to alter a system of
records in its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on May
2, 2011 unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
OSD Mailroom 3C843, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
mstockstill on DSKH9S0YB1PROD with NOTICES
VerDate Mar<15>2010
20:09 Mar 31, 2011
Jkt 223001
Manpower Data Center Physical Access
Control Systems. All individuals who
have been or will be denied access to a
DoD installation or facility using or
interfacing with Defense Manpower
Data Center Physical Access Control
System based on the decision of the
facility commander in charge of
physical access control.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
DMDC 10
Delete entry and replace with
‘‘Personal data includes name, grade,
Social Security Number (SSN), DoD ID
number, status, date and place of birth,
weight, height, eye color, hair color,
gender, nationality, race, tribe, passport
information, country of citizenship,
home and work addresses, personal and
work e-mail addresses and telephone
numbers, marital status, index
fingerprints or 10-print rolled and
slapped fingerprints, iris scans, hand
geometry and/or photographs, dates of
issue and expiration of facility and
installation access credentials.
Privately owned vehicle information
includes name of vehicle manufacturer,
model year, color and vehicle type,
license plate type (e.g., personal,
commercial) and number, vehicle
identification number (VIN), and
current registration, automobile
insurance, and driver’s license data.
Information on personal property
stored on a military installation or
facility contains data on governmentissued and personal weapons, such as
type, serial number, manufacturer,
caliber, and firearm registration date;
storage location data to include unit,
room, building, and phone number; and
type(s) of personal property (e.g.,
bicycles) and description of property,
serial number, and color.’’
SYSTEM NAME:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Defense Biometric Identification
Data System (May 6, 2009, 74 FR 20930)
Delete entry and replace with ‘‘10
U.S.C. 113, Secretary of Defense;
Directive-Type Memorandum (DTM)
09–012, Interim Policy Guidance for
DoD Physical Access Control; 10 U.S.C.
136, Under Secretary of Defense for
Personnel and Readiness; DoD Directive
1000.25, DoD Personnel Identity
Protection (PIP) Program; DoD
Instruction 5200.08, Security of DoD
Installations and Resources; DoD
5200.08–R, Physical Security Program;
and E.O. 9397 (SSN), as amended.’’
Dated: March 23, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Office of the Secretary, DoD.
ACTION: Notice to alter a system of
records.
AGENCY:
ADDRESSES:
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard at (703) 588–6830, or
Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the FOR
FURTHER INFORMATION CONTACT address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on March 22, 2011, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
18191
CHANGES:
System ID: DMDC 10
Delete entry and replace with ‘‘DMDC
10 DoD.’’
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Defense Manpower Data Center, 400
Gigling Road, Seaside, CA 93955–6771.
For a list of installations using this
system, contact the system manager.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘All
individuals who request or have been
granted physical access to DoD
installations and facilities or using
facilities interfacing with Defense
PO 00000
Frm 00048
Fmt 4703
Sfmt 4703
PURPOSE(S):
Delete entry and replace with ‘‘The
records support DoD physical security
and information assurance programs, to
issue individual facility/installation
access credentials, and for identity
verification purposes. The system also is
used to record personal vehicles and
E:\FR\FM\01APN1.SGM
01APN1
18192
Federal Register / Vol. 76, No. 63 / Friday, April 1, 2011 / Notices
property registered with the DoD and for
producing facility management reports.
The records may be accessed by other
physical access control systems for
further verification at other sites.
Records may also used for law
enforcement purposes.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING AND DISPOSING OF
RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with ‘‘Paper
file folders and electronic storage
media.’’
RETRIEVABILITY:
Retrieved primarily by name, SSN,
vehicle identifiers, or weapon
identification data. However, data may
also be retrieved by other data elements
such as passport number, photograph,
fingerprint data, and similar elements in
the database.
SAFEGUARDS:
Delete entry and replace with
‘‘Computerized records are maintained
in a controlled area accessible only to
authorized personnel. Entry is restricted
by the use of locks, guards, and
administrative procedures. Access to
personal information is role based and
limited to those who require the records
in the performance of their official
duties. Access to personal information
is further restricted by the use of unique
logon and passwords, which are
changed periodically.’’
mstockstill on DSKH9S0YB1PROD with NOTICES
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Discontinue records on deactivation or
confiscation of access credentials.
Delete data no less than 3 years old and
no later than 5 years. Data is deleted
between these 3–5 year period when no
longer needed.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Deputy
for Identity, Defense Manpower Data
Center, 1600 Wilson Boulevard, Suite
400, Arlington, VA 22209–2593.’’
VerDate Mar<15>2010
20:09 Mar 31, 2011
Jkt 223001
NOTIFICATION PROCEDURE:
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Deputy
for Identity, Defense Manpower Data
Center, 1600 Wilson Blvd, Suite 400,
Arlington, VA 22209–2593.
Written requests should contain the
full name, SSN, date of birth,
installation name and/or region the
record was created and current address
and telephone number of the
individual.’’
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Written requests should contain the
name and number of this system of
records notice along with the full name,
SSN, date of birth, installation name
and/or region record was created and
current address and telephone number
of the individual and be signed.’’
*
*
*
*
*
Personal data includes name, grade,
Social Security Number (SSN), DoD ID
number, status, date and place of birth,
weight, height, eye color, hair color,
gender, nationality, race, tribe, passport
information, country of citizenship,
home and work addresses, personal and
work e-mail addresses and telephone
numbers, marital status, index
fingerprints or 10-print rolled and
slapped fingerprints, iris scans, hand
geometry and/or photographs, dates of
issue and expiration of facility and
installation access credentials.
Privately owned vehicle information
includes name of vehicle manufacturer,
model year, color and vehicle type,
license plate type (e.g., personal,
commercial) and number, vehicle
identification number (VIN), and
current registration, automobile
insurance, and driver’s license data.
Information on personal property
stored on a military installation or
facility contains data on governmentissued and personal weapons, such as
type, serial number, manufacturer,
caliber, and firearm registration date;
storage location data to include unit,
room, building, and phone number; and
type(s) of personal property (e.g.,
bicycles) and description of property,
serial number, and color.
RECORD SOURCE CATEGORIES:
Delete entry and replace with ‘‘Data is
collected from the individual, the
Defense Enrollment Eligibility Reporting
System (DEERS), the Military Services,
and the DoD Components.’’
*
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113, Secretary of Defense;
Directive-Type Memorandum (DTM)
09–012, Interim Policy Guidance for
DoD Physical Access Control; 10 U.S.C.
136, Under Secretary of Defense for
Personnel and Readiness; DoD Directive
1000.25, DoD Personnel Identity
Protection (PIP) Program; DoD
Instruction 5200.08, Security of DoD
Installations and Resources; DoD
5200.08–R, Physical Security Program;
and E.O. 9397 (SSN), as amended.
RECORD ACCESS PROCEDURES:
DMDC 10 DoD
SYSTEM NAME:
Defense Biometric Identification Data
System (DBIDS)
SYSTEM LOCATION:
Defense Manpower Data Center, 400
Gigling Road, Seaside, CA 93955–6771.
For a list of installations using this
system, contact the system manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All individuals who request or have
been granted physical access to DoD
installations and facilities or using
facilities interfacing with Defense
Manpower Data Center Physical Access
Control Systems. All individuals who
have been or will be denied access to a
DoD installation or facility using or
interfacing with Defense Manpower
Data Center Physical Access Control
System based on the decision of the
facility commander in charge of
physical access control.
PO 00000
Frm 00049
Fmt 4703
Sfmt 4703
PURPOSE(S):
The records support DoD physical
security and information assurance
programs, to issue individual facility/
installation access credentials, and for
identity verification purposes. The
system also is used to record personal
vehicles and property registered with
the DoD and for producing facility
management reports. The records may
be accessed by other physical access
control systems for further verification
at other sites. Records may also used for
law enforcement purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C. 552a
E:\FR\FM\01APN1.SGM
01APN1
Federal Register / Vol. 76, No. 63 / Friday, April 1, 2011 / Notices
(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a (b) (3) as
follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Office of
Secretary of Defense (OSD) compilation
of systems of records notices apply to
this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING AND DISPOSING OF
RECORDS IN THE SYSTEM:
STORAGE:
Paper file folders and electronic
storage media.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Written requests should contain the
name and number of this system of
records notice along with the full name,
SSN, date of birth, installation name
and/or region record was created and
current address and telephone number
of the individual and be signed.
CONTESTING RECORDS PROCEDURES:
RETRIEVABILITY:
Retrieved primarily by name, SSN,
vehicle identifiers, or weapon
identification data. However, data may
also be retrieved by other data elements
such as passport number, photograph,
fingerprint data, and similar elements in
the database.
The Office of the Secretary of Defense
rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
published in Office of the Secretary of
Defense Administrative Instruction 81;
32 CFR part 311; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
SAFEGUARDS:
Computerized records are maintained
in a controlled area accessible only to
authorized personnel. Entry is restricted
by the use of locks, guards, and
administrative procedures. Access to
personal information is role based and
limited to those who require the records
in the performance of their official
duties. Access to personal information
is further restricted by the use of unique
logon and passwords, which are
changed periodically.
Data is collected from the individual,
the Defense Enrollment Eligibility
Reporting System (DEERS), the Military
Services, and the DoD Components.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–7701 Filed 3–31–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
RETENTION AND DISPOSAL:
Discontinue records on deactivation
or confiscation of access credentials.
Delete data no less than 3 years old and
no later than 5 years. Data is deleted
between these 3–5 year period when no
longer needed.
Deputy for Identity, Defense
Manpower Data Center, 1600 Wilson
Boulevard, Suite 400, Arlington, VA
22209–2593.
mstockstill on DSKH9S0YB1PROD with NOTICES
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Deputy
for Identity, Defense Manpower Data
Center, 1600 Wilson Blvd, Suite 400,
Arlington, VA 22209–2593.
Written requests should contain the
full name, SSN, date of birth,
installation name and/or region the
record was created and current address
and telephone number of the individual.
20:09 Mar 31, 2011
Jkt 223001
DoD.
Renewal of Federal Advisory
Committee.
AGENCY:
ACTION:
Under the provisions of
section 10 U.S.C. 2113a and the Federal
Advisory Committee Act of 1972, (5
U.S.C. Appendix), the Government in
the Sunshine Act of 1976 (5 U.S.C.
552b), and 41 CFR 102–3.50(a), the
Department of Defense gives notice that
it is renewing the charter for the Board
of Regents of the Uniformed Services
University of the Health Sciences
(hereafter referred to as the Board).
The Board is a non-discretionary
federal advisory committee that shall
assist the Secretary of Defense in an
advisory capacity in carrying out his
responsibility to conduct the business of
the Uniformed Services University of
the Health Sciences.
The Board shall provide advice and
recommendations on academic and
SUMMARY:
SYSTEM MANAGER(S) AND ADDRESS:
VerDate Mar<15>2010
Renewal of Department of Defense
Federal Advisory Committees
PO 00000
Frm 00050
Fmt 4703
Sfmt 4703
18193
administrative matters critical to the full
accreditation and successful operation
of the University.
The Board shall report to the
Secretary of Defense through the Under
Secretary of Defense for Personnel and
Readiness.
The Under Secretary of Defense for
Personnel and Readiness may act upon
the Board’s advice and
recommendations.
Pursuant to 10 U.S.C. 2113a(b), the
Board is composed of no more than
fifteen members that shall include:
a. Nine persons outstanding in the
field of health care, higher education
administration, or public policy shall be
appointed from civilian life by the
Secretary of Defense;
b. The Secretary of Defense, or his
designee, who shall be an ex officio
member;
c. The surgeons general of the
Uniformed Services, who shall be ex
officio members;
d. The President of the University,
who shall be a non-voting ex officio
member.
The terms of office for each member
of the Board (other than ex officio
members) shall be six years except that:
a. Any member appointed to fill a
vacancy occurring before the expiration
of the term for which his predecessor
was appointed shall be appointed for
the remainder of such term; and
b. Any member whose term of office
has expired shall continue to serve until
his successor is appointed.
One of the appointed members of the
Board shall be designated as Chairman
by the Secretary of Defense and shall be
presiding officer of the Board.
Board members that are not ex officio
members shall be appointed by the
Secretary of Defense. Those members,
who are not full-time or permanent parttime federal officers or employees, shall
be appointed as experts and consultants
under the authority of 5 U.S.C. 3109,
and serve as a special government
employee. Pursuant to 10 U.S.C.
2113a(c) and (e), these special
government employees shall serve a
term of service of six years and shall be
entitled to receive compensation at a
rate fixed by the Secretary of Defense, in
addition to travel expenses and per
diem while serving away from their
place of residence.
With DoD approval, the Board is
authorized to establish subcommittees,
as necessary and consistent with its
mission and these subcommittees shall
operate under the provisions of the
Federal Advisory Committee Act of
1972, the Government in the Sunshine
Act of 1976 (5 U.S.C. 552b), and other
E:\FR\FM\01APN1.SGM
01APN1
]]>Agencies
[Federal Register Volume 76, Number 63 (Friday, April 1, 2011)]
[Notices]
[Pages 18191-18193]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-7701]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2011-OS-0037]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on May 2, 2011 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830, or
Chief, OSD/JS Privacy Office, Freedom of Information Directorate,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the FOR FURTHER INFORMATION CONTACT address
above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on March 22, 2011, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: March 23, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 10
System name:
The Defense Biometric Identification Data System (May 6, 2009, 74
FR 20930)
Changes:
System ID: DMDC 10
Delete entry and replace with ``DMDC 10 DoD.''
* * * * *
System location:
Delete entry and replace with ``Defense Manpower Data Center, 400
Gigling Road, Seaside, CA 93955-6771.
For a list of installations using this system, contact the system
manager.''
Categories of individuals covered by the system:
Delete entry and replace with ``All individuals who request or have
been granted physical access to DoD installations and facilities or
using facilities interfacing with Defense Manpower Data Center Physical
Access Control Systems. All individuals who have been or will be denied
access to a DoD installation or facility using or interfacing with
Defense Manpower Data Center Physical Access Control System based on
the decision of the facility commander in charge of physical access
control.''
Categories of records in the system:
Delete entry and replace with ``Personal data includes name, grade,
Social Security Number (SSN), DoD ID number, status, date and place of
birth, weight, height, eye color, hair color, gender, nationality,
race, tribe, passport information, country of citizenship, home and
work addresses, personal and work e-mail addresses and telephone
numbers, marital status, index fingerprints or 10-print rolled and
slapped fingerprints, iris scans, hand geometry and/or photographs,
dates of issue and expiration of facility and installation access
credentials.
Privately owned vehicle information includes name of vehicle
manufacturer, model year, color and vehicle type, license plate type
(e.g., personal, commercial) and number, vehicle identification number
(VIN), and current registration, automobile insurance, and driver's
license data.
Information on personal property stored on a military installation
or facility contains data on government-issued and personal weapons,
such as type, serial number, manufacturer, caliber, and firearm
registration date; storage location data to include unit, room,
building, and phone number; and type(s) of personal property (e.g.,
bicycles) and description of property, serial number, and color.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 113, Secretary of
Defense; Directive-Type Memorandum (DTM) 09-012, Interim Policy
Guidance for DoD Physical Access Control; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; DoD Directive
1000.25, DoD Personnel Identity Protection (PIP) Program; DoD
Instruction 5200.08, Security of DoD Installations and Resources; DoD
5200.08-R, Physical Security Program; and E.O. 9397 (SSN), as
amended.''
Purpose(s):
Delete entry and replace with ``The records support DoD physical
security and information assurance programs, to issue individual
facility/installation access credentials, and for identity verification
purposes. The system also is used to record personal vehicles and
[[Page 18192]]
property registered with the DoD and for producing facility management
reports. The records may be accessed by other physical access control
systems for further verification at other sites. Records may also used
for law enforcement purposes.''
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records may specifically be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices apply to this system.
Policies and practices for storing, retrieving, accessing and disposing
of records in the system:
Storage:
Delete entry and replace with ``Paper file folders and electronic
storage media.''
Retrievability:
Retrieved primarily by name, SSN, vehicle identifiers, or weapon
identification data. However, data may also be retrieved by other data
elements such as passport number, photograph, fingerprint data, and
similar elements in the database.
Safeguards:
Delete entry and replace with ``Computerized records are maintained
in a controlled area accessible only to authorized personnel. Entry is
restricted by the use of locks, guards, and administrative procedures.
Access to personal information is role based and limited to those who
require the records in the performance of their official duties. Access
to personal information is further restricted by the use of unique
logon and passwords, which are changed periodically.''
Retention and disposal:
Delete entry and replace with ``Discontinue records on deactivation
or confiscation of access credentials. Delete data no less than 3 years
old and no later than 5 years. Data is deleted between these 3-5 year
period when no longer needed.''
System manager(s) and address:
Delete entry and replace with ``Deputy for Identity, Defense
Manpower Data Center, 1600 Wilson Boulevard, Suite 400, Arlington, VA
22209-2593.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Deputy for Identity, Defense Manpower
Data Center, 1600 Wilson Blvd, Suite 400, Arlington, VA 22209-2593.
Written requests should contain the full name, SSN, date of birth,
installation name and/or region the record was created and current
address and telephone number of the individual.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Office of the Secretary of Defense/Joint Staff
Freedom of Information Act Requester Service Center, 1155 Defense
Pentagon, Washington, DC 20301-1155.
Written requests should contain the name and number of this system
of records notice along with the full name, SSN, date of birth,
installation name and/or region record was created and current address
and telephone number of the individual and be signed.''
* * * * *
Record source categories:
Delete entry and replace with ``Data is collected from the
individual, the Defense Enrollment Eligibility Reporting System
(DEERS), the Military Services, and the DoD Components.''
* * * * *
DMDC 10 DoD
System name:
Defense Biometric Identification Data System (DBIDS)
System location:
Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-
6771.
For a list of installations using this system, contact the system
manager.
Categories of individuals covered by the system:
All individuals who request or have been granted physical access to
DoD installations and facilities or using facilities interfacing with
Defense Manpower Data Center Physical Access Control Systems. All
individuals who have been or will be denied access to a DoD
installation or facility using or interfacing with Defense Manpower
Data Center Physical Access Control System based on the decision of the
facility commander in charge of physical access control.
Categories of records in the system:
Personal data includes name, grade, Social Security Number (SSN),
DoD ID number, status, date and place of birth, weight, height, eye
color, hair color, gender, nationality, race, tribe, passport
information, country of citizenship, home and work addresses, personal
and work e-mail addresses and telephone numbers, marital status, index
fingerprints or 10-print rolled and slapped fingerprints, iris scans,
hand geometry and/or photographs, dates of issue and expiration of
facility and installation access credentials.
Privately owned vehicle information includes name of vehicle
manufacturer, model year, color and vehicle type, license plate type
(e.g., personal, commercial) and number, vehicle identification number
(VIN), and current registration, automobile insurance, and driver's
license data.
Information on personal property stored on a military installation
or facility contains data on government-issued and personal weapons,
such as type, serial number, manufacturer, caliber, and firearm
registration date; storage location data to include unit, room,
building, and phone number; and type(s) of personal property (e.g.,
bicycles) and description of property, serial number, and color.
Authority for maintenance of the system:
10 U.S.C. 113, Secretary of Defense; Directive-Type Memorandum
(DTM) 09-012, Interim Policy Guidance for DoD Physical Access Control;
10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness;
DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) Program;
DoD Instruction 5200.08, Security of DoD Installations and Resources;
DoD 5200.08-R, Physical Security Program; and E.O. 9397 (SSN), as
amended.
Purpose(s):
The records support DoD physical security and information assurance
programs, to issue individual facility/installation access credentials,
and for identity verification purposes. The system also is used to
record personal vehicles and property registered with the DoD and for
producing facility management reports. The records may be accessed by
other physical access control systems for further verification at other
sites. Records may also used for law enforcement purposes.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a
[[Page 18193]]
(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a
(b) (3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Office of Secretary of Defense (OSD) compilation of systems of records
notices apply to this system.
Policies and practices for storing, retrieving, accessing and disposing
of records in the system:
Storage:
Paper file folders and electronic storage media.
Retrievability:
Retrieved primarily by name, SSN, vehicle identifiers, or weapon
identification data. However, data may also be retrieved by other data
elements such as passport number, photograph, fingerprint data, and
similar elements in the database.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry is restricted by the use of locks,
guards, and administrative procedures. Access to personal information
is role based and limited to those who require the records in the
performance of their official duties. Access to personal information is
further restricted by the use of unique logon and passwords, which are
changed periodically.
Retention and disposal:
Discontinue records on deactivation or confiscation of access
credentials. Delete data no less than 3 years old and no later than 5
years. Data is deleted between these 3-5 year period when no longer
needed.
System manager(s) and address:
Deputy for Identity, Defense Manpower Data Center, 1600 Wilson
Boulevard, Suite 400, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy for Identity, Defense Manpower Data Center, 1600 Wilson
Blvd, Suite 400, Arlington, VA 22209-2593.
Written requests should contain the full name, SSN, date of birth,
installation name and/or region the record was created and current
address and telephone number of the individual.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of the Secretary of Defense/Joint Staff Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Written requests should contain the name and number of this system
of records notice along with the full name, SSN, date of birth,
installation name and/or region record was created and current address
and telephone number of the individual and be signed.
Contesting records procedures:
The Office of the Secretary of Defense rules for accessing records,
for contesting contents, and appealing initial agency determinations
are published in Office of the Secretary of Defense Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
Record source categories:
Data is collected from the individual, the Defense Enrollment
Eligibility Reporting System (DEERS), the Military Services, and the
DoD Components.
Exemptions claimed for the system:
None.
[FR Doc. 2011-7701 Filed 3-31-11; 8:45 am]
BILLING CODE 5001-06-P
