Privacy Act of 1974; System of Records, 16739-16740 [2011-7053]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy

[Federal Register Volume 76, Number 58 (Friday, March 25, 2011)]
[Notices]
[Pages 16739-16740]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-7053]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2011-0004]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on April 25, 2011 unless comments 
are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, OSD Mailroom 3C843, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson (202) 685-6546, or 
by mail at HEAD, FOIA/Privacy Act Policy Branch, the Department of the 
Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notice subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: March 22, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM05100-5

System Name:
    Enterprise Safety Applications Management System (ESAMS) (May 31, 
2006, 71 FR 30888).

Changes:
* * * * *

System location:
    Delete entry and replace with ``CNIC Transitional Hosting Center, 
1968 Gilbert St., Norfolk, VA 23511-3318 and organizational elements of 
the Department of the Navy; official mailing addresses are published in 
the Standard Navy Distribution List.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Policy Official: Commander, Navy 
Installations Command, 2713 Mitscher Road, SW., Ste 300, Anacostia 
Annex, DC 20373-5802.
    Record Holder: Organizational elements of the Department of the 
Navy. Official mailing addresses are published in the Standard Navy 
Distribution List.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Commanding Officer of 
the local activity. Official mailing addresses are published in the 
Standard Navy Distribution List.
    The request should contain individual's full name, Social Security 
Number (SSN), address and be signed.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access the

[[Page 16740]]

information about themselves contained in this system of records should 
address written inquiries to the Commanding Officer of the local 
activity. Official mailing addresses are published in the Standard Navy 
Distribution List.
    The request should contain the individual's full name, Social 
Security Number (SSN), address and be signed.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.''
* * * * *
NM05100-5

System Name:
    Enterprise Safety Applications Management System (ESAMS)

System location:
    CNIC Transitional Hosting Center, 1968 Gilbert St., Norfolk, VA 
23511-3318 and organizational elements of the Department of the Navy; 
official mailing addresses are published in the Standard Navy 
Distribution List.

Categories of individuals covered by the system:
    Department of Navy (DON) military and civilian personnel, non-
appropriated personnel, foreign national military and civilian 
personnel, other U.S. Government personnel, or contractors, who work or 
receive support from the U.S. Navy, ashore and/or afloat.

Categories of records in the system:
    Name, Social Security Number (SSN), date of birth, job title, rank/
rate/grade, civilian/military/foreign nationals/contactors indicator, 
unit identification code (UIC), activity name, major command code, 
department, gender, training/certifications received, test scores, 
occupational medical stressors, date of last physical and non-
diagnostic information concerning health readiness/restrictive duty, 
respirator usage and fit test results, chemical and/or environmental 
exposures, and occupational injuries/illnesses.

Authority for maintenance of the system:
    5 U.S.C. 41 4101-4118, the Government Employees Training Act of 
1958; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5042, Commandant 
of the Marine Corps; E.O. 12196, Occupational Safety and Health 
Programs for Federal Employees; DoD Instruction 6055.7, Accident 
Investigation, Reporting, and Record Keeping; and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    To ensure all individuals receive required safety, fire, security, 
force protection, and emergency management training courses necessary 
to perform assigned duties and comply with Federal, DoD, and Navy 
related regulations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b) (3) as follows:
    To the Occupational Safety and Health Administration (OSHA) during 
the course of an on-site inspection.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records.

Retrievability:
    Retrieved by individual's name and Social Security Number (SSN).

Safeguards:
    Computer facilities and terminals are located in restricted areas 
accessible only to authorize persons that are properly screened, 
cleared and trained. Information is password protected. Manual records 
and computer printouts are available only to authorized personnel 
having a need-to-know.

Retention and disposal:
    Paper records are retained at the local command for a minimum of 
five years. Computerized database is retained for the duration of 
employment plus 30 years and then destroyed.

System manager(s) and address:
    Policy Official: Commander, Navy Installations Command, 2713 
Mitscher Road, SW., Ste 300, Anacostia Annex, DC 20373-5802.
    Record Holder: Organizational elements of the Department of the 
Navy. Official mailing addresses are published in the Standard Navy 
Distribution List.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Commanding Officer of the local activity. 
Official mailing addresses are published in the Standard Navy 
Distribution List.
    The request should contain individual's full name, Social Security 
Number (SSN), address and be signed.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.

Record access procedures:
    Individuals seeking to access the information about themselves 
contained in this system of records should address written inquiries to 
the Commanding Officer of the local activity. Official mailing 
addresses are published in the Standard Navy Distribution List.
    The request should contain the individual's full name, Social 
Security Number (SSN), address and be signed.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; personnel files; non-diagnostic extracts from medical 
records that address medical readiness/restrictions; and office files.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-7053 Filed 3-24-11; 8:45 am]
BILLING CODE 5001-06-P