Medicaid Program; Community First Choice Option, 10736-10753 [2011-3946]
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Federal Register / Vol. 76, No. 38 / Friday, February 25, 2011 / Proposed Rules
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Medicare & Medicaid
Services
42 CFR Part 441
[CMS–2337–P]
RIN 0938–AQ35
Medicaid Program; Community First
Choice Option
Centers for Medicare &
Medicaid Services (CMS), HHS.
ACTION: Proposed rule.
AGENCY:
This proposed rule
implements Section 2401 of the
Affordable Care Act (ACA) which
establishes a new State option to
provide home and community-based
attendant services and supports. These
services and supports may be offered
through the Community First Choice
State plan option.
DATES: To be assured consideration,
comments must be received at one of
the addresses provided below, no later
than 5 p.m. on April 26, 2011.
ADDRESSES: In commenting, please refer
to file code CMS–2337–P. Because of
staff and resource limitations, we cannot
accept comments by facsimile (FAX)
transmission.
You may submit comments in one of
four ways (please choose only one of the
ways listed):
1. Electronically. You may submit
electronic comments on this regulation
to https://www.regulations.gov. Follow
the ‘‘Submit a comment’’ instructions.
2. By regular mail. You may mail
written comments to the following
address only: Centers for Medicare &
Medicaid Services, Department of
Health and Human Services, Attention:
CMS–2337–P, P.O. Box 8016, Baltimore,
MD 21244–8016.
Please allow sufficient time for mailed
comments to be received before the
close of the comment period.
3. By express or overnight mail. You
may send written comments to the
following address only: Centers for
Medicare & Medicaid Services,
Department of Health and Human
Services, Attention: CMS–2337–P, Mail
Stop C4–26–05, 7500 Security
Boulevard, Baltimore, MD 21244–1850.
4. By hand or courier. If you prefer,
you may deliver (by hand or courier)
your written comments before the close
of the comment period to either of the
following addresses:
a. For delivery in Washington, DC—
Centers for Medicare & Medicaid
Services, Department of Health and
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Human Services, Room 445–G, Hubert
H. Humphrey Building, 200
Independence Avenue, SW.,
Washington, DC 20201.
(Because access to the interior of the
Hubert H. Humphrey Building is not
readily available to persons without
Federal government identification,
commenters are encouraged to leave
their comments in the CMS drop slots
located in the main lobby of the
building. A stamp-in clock is available
for persons wishing to retain a proof of
filing by stamping in and retaining an
extra copy of the comments being filed.)
b. For delivery in Baltimore, MD—
Centers for Medicare & Medicaid
Services, Department of Health and
Human Services, 7500 Security
Boulevard, Baltimore, MD 21244–1850.
If you intend to deliver your
comments to the Baltimore address,
please call telephone number (410) 786–
7195 in advance to schedule your
arrival with one of our staff members.
Comments mailed to the addresses
indicated as appropriate for hand or
courier delivery may be delayed and
received after the comment period.
Submission of comments on
paperwork requirements. You may
submit comments on this document’s
paperwork requirements by following
the instructions at the end of the
‘‘Collection of Information
Requirements’’ section in this document.
For information on viewing public
comments, see the beginning of the
SUPPLEMENTARY INFORMATION section.
FOR FURTHER INFORMATION CONTACT:
Carrie Smith, (410) 786–4485.
SUPPLEMENTARY INFORMATION:
Submitting Comments: We welcome
comments from the public on all issues
set forth in this rule to assist us in fully
considering issues and developing
policies. You can assist us by
referencing the file code CMS–2337–P
and the specific ‘‘issue identifier’’ that
precedes the section on which you
choose to comment.
Inspection of Public Comments: All
comments received before the close of
the comment period are available for
viewing by the public, including any
personally identifiable or confidential
business information that is included in
a comment. We post all comments
received before the close of the
comment period on the following Web
site as soon as possible after they have
been received: https://
www.regulations.gov. Follow the search
instructions on that Web site to view
public comments.
Comments received timely will also
be available for public inspection as
they are received, generally beginning
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approximately 3 weeks after publication
of a document, at the headquarters of
the Centers for Medicare & Medicaid
Services, 7500 Security Boulevard,
Baltimore, Maryland 21244, Monday
through Friday of each week from
8:30 a.m. to 4 p.m. To schedule an
appointment to view public comments,
phone 1–800–743–3951.
I. Background
A. Section 2401 of the Affordable Care
Act
The Patient Protection and Affordable
Care Act of 2010 (Pub. L. 111–148,
enacted on March 23, 2010), as
amended by the Health Care and
Education Reconciliation Act of 2010
(Pub. L. 111–152, enacted March 30,
2010) (collectively referred to as the
Affordable Care Act) established a new
State plan option to provide home and
community-based attendant services
and supports. Section 2401 of the
Affordable Care Act, entitled
‘‘Community First Choice Option,’’ adds
a new section 1915(k) of the Social
Security Act (the Act) that allows States,
at their option, to provide home and
community-based attendant services
and supports under their State plan.
This option, available October 1, 2011,
allows States to receive a 6 percentage
point increase in Federal matching
payments for expenditures related to
this option.
Under section 1915(k)(1) of the Act,
States can provide home and
community-based attendant services
and supports for individuals who are
eligible for medical assistance under the
State plan whose income does not
exceed 150 percent of the Federal
Poverty Level or, if greater, the income
level applicable for an individual who
has been determined to require an
institutional level of care to be eligible
for nursing facility services under the
State plan and with respect to whom
there has been a determination that, but
for the provision of such services, the
individuals would require the level of
care provided in a hospital, a nursing
facility, an intermediate care facility for
the mentally retarded, or an institution
for mental diseases, the cost of which
could be reimbursed under the State
plan. The individual must choose to
receive such home and communitybased attendant services and supports,
and the State must meet certain
requirements set forth in section
1915(k)(1) of the Act. Section
1915(k)(1)(A) of the Act requires States
electing this option to make available
home and community-based attendant
services and supports to eligible
individuals, under a person-centered
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service plan agreed to in writing by the
individual, or his or her representative,
that is based on a functional need
assessment. This assessment will
determine if the individual requires
assistance with activities of daily living
(ADLs), instrumental activities of daily
living (IADLs), or health-related tasks.
The services and supports must be
provided by a qualified provider in a
home or community setting under an
agency-provider model, or through other
methods for the provision of consumer
controlled services and supports as
referenced in section 1915(k)(6)(C) of
the Act. Section 1915(k)(1)(B) of the Act
requires that States make available
additional services and supports
including the acquisition, maintenance,
and enhancement of skills necessary for
the individual to accomplish ADLs,
IADLs, and health-related tasks, back-up
systems or mechanisms to ensure
continuity of services and supports and
voluntary training on how to select,
manage, and dismiss attendants.
Section 1915(k)(1)(C) of the Act
prohibits States from providing services
and supports excluded from section
1915(k) of the Act, including room and
board costs for the individual, special
education and related services provided
under the Individuals with Disabilities
Education Act (Pub. L. 101–476, enacted
on October 30, 1990) (IDEA) and
vocational rehabilitation services
provided under the Rehabilitation Act
of 1973 (Pub. L. 93–112, enacted on
September 26, 1973), assistive
technology devices and services other
than back-up systems or mechanisms to
ensure continuity of services and
supports, medical supplies and
equipment, or home modifications.
However, some, although not all, of
these services can be covered by
Medicaid under other authorities.
Section 1915(k)(1)(D) of the Act sets
forth services and supports permissible
under section 1915(k) of the Act that
States can provide, including
expenditures for transition costs such as
rent and utility deposits, first month’s
rent and utilities, bedding, basic kitchen
supplies, and other necessities required
for an individual to make the transition
from a nursing facility, institution for
mental diseases, or intermediate care
facility for the mentally retarded to a
community-based home setting where
the individual resides. States can also
provide for expenditures relating to a
need identified in an individual’s
person-centered plan of services that
increase independence or substitute for
human assistance, to the extent that
expenditures would otherwise be made
for the human assistance.
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Section 1915(k)(2) of the Act provides
that States offering this option to
eligible individuals during a fiscal year
quarter occurring on or after October 1,
2011 will be eligible for a 6 percentage
point increase in the Federal medical
assistance percentage (FMAP)
applicable to the State for amounts
expended to provide services under
section 1915(k) of the Act (hereinafter
referred to as ‘‘section 1915(k) services’’).
Section 1915(k)(3)of the Act sets forth
the requirements for a State plan
amendment. States must develop and
have in place a process to implement an
amendment in collaboration with a
Development and Implementation
Council established by the State that
includes a majority of members with
disabilities, elderly individuals, and
their representatives. States must also
provide consumer controlled home and
community-based attendant services
and supports to individuals on a
statewide basis, in a manner that
provides such services and supports in
the most integrated setting appropriate
to the individual’s needs, without
regard to the individual’s age, type or
nature of disability, severity of
disability, or the form of home and
community-based attendant services
and supports the individual requires in
order to lead an independent life.
In addition, for expenditures during
the first full fiscal year of
implementation, States must maintain
or exceed the level of State expenditures
attributable to the preceding fiscal year
for medical assistance provided under
sections 1905(a), 1915, or 1115 of the
Act, or otherwise provided to
individuals with disabilities or elderly
individuals. States must also establish
and maintain a quality assurance system
with respect to community-based
attendant services and supports that
includes standards for agency-based and
other delivery models for training,
appeals for denials and reconsideration
procedures of an individual plan, and
other factors as determined by the
Secretary. The quality assurance system
must incorporate feedback from
individuals and their representatives,
disability organizations, providers,
families of disabled or elderly
individuals, and members of the
community, and maximize consumer
independence and control. The quality
assurance system must also monitor the
health and well-being of each individual
who receives section 1915(k) services
and supports, including a process for
the mandatory reporting, investigation,
and resolution of allegations of neglect,
abuse, or exploitation in connection
with the provision of such services and
supports. The State must also provide
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information about the provisions of the
quality assurance required to each
individual receiving such services.
States must collect and report
information for the purposes of
approving the State plan amendment,
providing Federal oversight, and
conducting an evaluation, including
data regarding how the State provides
home and community-based attendant
services and supports and other home
and community-based services, the cost
of such services and supports, and how
the State provides individuals with
disabilities who otherwise qualify for
institutional care under the State plan or
under a waiver the choice to receive
home and community-based services in
lieu of institutional care.
Section 1915(k)(4) of the Act requires
that States ensure, regardless of the
models used to provide attendant
services and supports, such services and
supports are to be provided in
accordance with the requirements of the
Fair Labor Standards Act of 1938 and
applicable Federal and State laws
regarding the withholding and payment
of Federal and State income and payroll
taxes; the provision of unemployment
and workers compensation insurance;
maintenance of general liability
insurance; and occupational health and
safety.
Section 1915(k)(5) of the Act sets forth
the requirements that States provide
data to the Secretary for an evaluation
and Report to Congress on the provision
of home and community-based
attendant services and supports. States
must provide information for each fiscal
year for which attendant services and
supports are provided, on the number of
individuals estimated to receive section
1915(k) services and supports during
the fiscal year; the number of
individuals that received such services
and supports during the preceding fiscal
year; the specific number of individuals
served by type of disability, age, gender,
education level, and employment status;
and whether the specific individuals
have been previously served under any
other home and community-based
services program under the State plan or
under a waiver.
B. Background of Home and
Community-Based Attendant Services
and Supports
The Community First Choice Option
continues to move Medicaid toward
expanding options to States and
individuals for the provision of
community-based long-term care
services. Consistent with the decision of
the United States Supreme Court in
Olmstead v. L.C., 527 U.S. 581 (1999),
this option will support States in their
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mission to develop or enhance a
comprehensive system of long-term care
services and supports in the community
that provide beneficiary choice and
direction in the most integrated setting.
Since the mid-1970s, States have had
the option to offer personal care services
under their Medicaid State plans. The
option was originally provided at the
Secretary’s discretion, had a medical
orientation and could only be provided
in an individual’s place of residence.
Personal care services were mainly
offered to assist individuals in activities
of daily living, and, if incidental to the
delivery of such services, could include
other forms of assistance (for example,
housekeeping or chores). In the 1980s,
some States sought to broaden the scope
of personal care services to include
community settings for the provision of
services to enable individuals to
participate in normal life activities.
Through the Omnibus Budget
Reconciliation Act of 1993 (Pub. L. 103–
66, enacted on August 10, 1993) (OBRA
93), the Congress formally included
personal care as a separate and specific
optional service under the Federal
Medicaid statute and gave States
explicit authorization, under a new
section 1905(a)(24) of the Act, to
provide such services outside the
individual’s residence. This was
implemented by final rule published in
the September 11, 1997 Federal Register
(62 FR 47896) that added a new section
at § 440.167 describing the option for
States to provide a wide range of
personal assistance both in an
individual’s residence and in the
community. In 1999, we released
additional guidance to clarify that
personal care services may include
ADLs and IADLs that all qualified
relatives, with the exception of ‘‘legally
responsible relatives’’, could be paid to
provide personal care services and that
States were permitted to offer the option
of consumer-directed personal care
services.
Additionally, the Omnibus
Reconciliation Act of 1989 (Pub. L. 101–
239, enacted on December 19, 1989)
(OBRA 89), revised the Early Periodic
Screening and Diagnosis and Treatment
Benefit to include the requirement that
all section 1905(a) services are
mandatory for individuals under the age
of 21 if determined to be medically
necessary in accordance with section
1905(r) of the Act.
Furthermore, before 1981, the
Medicaid program provided limited
coverage for long-term care services in
non-institutional, community-based
settings. Medicaid’s eligibility criteria
and other factors made institutional care
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much more accessible than care in the
community.
Medicaid home and community-based
services (HCBS) were established in
1981 as an alternative to care provided
in Medicaid institutions, by permitting
States to waive certain Medicaid
requirements upon approval by the
Secretary. Section 1915(c) of the Act
was added to title XIX by the Omnibus
Budget Reconciliation Act of 1981 (Pub.
L. 97–35, enacted on August 13, 1981)
(OBRA 81). Programs of HCBS under
section 1915(c) of the Act are known as
‘‘waiver programs’’, or simply ‘‘waivers’’
due to the authority to waive certain
Medicaid requirements.
Since 1981, the section 1915(c) HCBS
waiver program has afforded States
considerable latitude in designing
services to meet the needs of people
who would otherwise require
institutional care. In 2010,
approximately 315 approved HCBS
waivers under section 1915(c) of the Act
serve nearly 1 million elderly and
disabled individuals in their homes or
alternative residential community
settings. States have used HCBS waiver
programs to provide numerous services
designed to foster independence; assist
eligible individuals in integrating into
their communities; and promote selfdirection, personal choice, and control
over services and providers. The
addition of section 1915(i) of the Act in
2005 affords some of the same flexibility
and service coverage through the State
plan without a waiver.
The section 1915(k) benefit does not
diminish the State’s ability to provide
any of the existing Medicaid home and
community-based services. States opting
to offer the Community First Choice
Option under section 1915(k) of the Act
can continue to provide the full array of
home and community-based services
under section 1915(c) waivers, section
1115 demonstration programs,
mandatory State plan home health
benefits, and the State plan personal
care services benefit. Community First
Choice provides States the option to
offer a broad service package that
includes assistance with ADLs, IADLs,
and health-related tasks, while also
incorporating transition costs and
supports that increase independence or
substitute for human assistance.
Another important aspect to this
background is the passage of the
Americans with Disabilities Act of 1990
(Pub. L. 101–336, enacted July 26, 1990)
(ADA), and the Olmstead v. L.C., U.S.
Supreme Court decision. In particular,
Title II of the ADA prohibits
discrimination on the basis of disability
by State and local governments and
requires these entities to administer
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their services and programs, in the most
integrated setting appropriate to the
needs of qualified individuals with
disabilities. In applying the most
integrated setting mandate, the U.S.
Supreme Court ruled in Olmstead that
unnecessary institutionalization of
individuals with disabilities constitute
discrimination under the ADA. Under
Olmstead, States may not deny a
qualified individual with a disability a
community placement when: (1)
Community placement is appropriate;
(2) the community placement is not
opposed by the individual with a
disability; and (3) the community
placement can be reasonably
accommodated.
As self-direction is a key component
to Community First Choice, this service
delivery model is another important
aspect to the background of this
provision. Two national pilot projects
demonstrated the success of selfdirected care. During the 1990’s, the
Robert Wood Johnson Foundation
funded these projects which evolved
into Medicaid funded programs under
section 1915(c) of the Act and the ‘‘Cash
and Counseling’’ national section 1115
demonstration programs. Evaluations
were conducted in both of these
national projects. Results in both
projects were similar—persons directing
their personal care experienced fewer
unnecessary institutional placements,
experienced higher levels of
satisfaction, had fewer unmet needs,
experienced higher continuity of care
because of less worker turnover, and
maximized the efficient use of
community services and supports. The
Deficit Reduction Act of 2005 (Pub. L.
109–171, enacted on February 8, 2006)
(DRA), established section 1915(j) of the
Act which provided a State plan option
for States to utilize this self-direction
service delivery model without needing
the authority of a Section 1115
demonstration.
II. Provisions of the Proposed
Regulations
In the following discussion, we refer
to particular home and communitybased attendant services and supports
offered under section 1915(k) of the Act
as Community First Choice services and
supports. We refer to the ‘‘Community
First Choice Option’’ when describing
the collective requirements of section
1915(k) of the Act for the State plan
option.
A. Eligibility (§ 441.510)
Section 1915(k)(1) of the Act requires
that in order to receive services under
the Community First Choice Option,
individuals must be eligible for
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Medicaid under an eligibility group
covered by the State plan. This section
does not create a new eligibility group.
Individuals who are not eligible for
Medicaid under a group covered under
the State Medicaid plan are not eligible
for the State plan Community First
Choice Option, even if they otherwise
meet the requirements for the option.
Individuals eligible under the State
Medicaid plan whose income does not
exceed 150 percent of the Federal
Poverty Level (FPL) are eligible for the
Community First Choice Option without
requiring a determination of
institutional level of care. In
determining whether the 150 percent of
the FPL requirement is met, the regular
rules for determining income eligibility
for the individual’s eligibility group
under the State plan apply, including
any income disregards used by the State
for that group under section 1902(r)(2)
of the Act.
Individuals eligible under the State
Medicaid plan whose income is greater
than 150 percent of the FPL are eligible
for the Community First Choice Option
if it has been determined such
individuals need the level of care
required under the State Medicaid plan
for coverage of nursing facility services.
The State must determine that but for
the provision of the home and
community-based attendant services
and supports, the individual would
require the level of care provided in a
hospital, a nursing facility, intermediate
care facility for the mentally retarded or
an institution for mental diseases, the
cost of which would be reimbursed
under the State plan. For example,
section 1902(a)(10)(A)(ii)(XIII) of the Act
defines an optional eligibility group
known as working disabled. The income
standard for this group is 250 percent of
the FPL. An individual in this eligibility
group with income that does not exceed
150 percent of the FPL would be eligible
for CFC services without a level of care
determination. An individual in the
same eligibility group with income that
exceeds 150 percent of the FPL would
need to have a level of care
determination to be eligible for CFC
services. Additionally, individuals who
are eligible for Medicaid under the
special home and community-based
waiver eligibility group defined at
section 1902(a)(10)(A)(ii)(VI) of the Act,
for example, the special income level
group for institutionalized individuals,
could be eligible to receive CFC
services. These individuals would have
to receive at least 1 section 1915(c)
home and community-based waiver
service per month. We propose to
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implement this eligibility requirement
at § 441.510.
As the need for a level of care
determination is directly related to an
individual’s income level in section
1915(k)(1) of the Act, we propose to
require an annual verification of income
for all individuals receiving services
under the section 1915(k) State plan
option. We propose to implement this
requirement at § 441.510.
B. Statewideness (§ 441.515)
Section 1915(k)(3)(B) of the Act
requires that a State that chooses to
provide the Community First Choice
Option do so for individuals on a
statewide basis, in a manner that
provides such services and supports in
the most integrated setting appropriate
to the individual’s needs, and without
regard to the individual’s age, type or
nature of disability, severity of
disability, or the form of home and
community-based attendant services
and supports that the individual
requires in order to lead an independent
life. We propose at § 441.515 to adopt
this statutory language as our definition.
C. Required Services (§ 441.520)
Section 1915(k)(1)(B) of the Act
provides detailed requirements for the
services and supports included in the
Community First Choice Option.
Therefore at § 441.520, we propose the
following services must be available
under the Community First Choice
option:
• Assistance with ADLs, IADLs, and
health related tasks through hands-on
assistance, supervision or cueing.
• The acquisition, maintenance and
enhancement of skills necessary for the
individual to accomplish ADLs, IADLs,
and health-related tasks.
• Back-up systems or mechanisms to
ensure continuity of services and
supports.
• Voluntary training on how to select,
manage, and dismiss attendants.
With regard to back up systems or
mechanisms to ensure continuity of
services and supports, we propose at
§ 441.505 that such devices may include
personal emergency response systems,
pagers, or any other appropriate mobile
electronic device that may be used to
ensure continuity of services and
supports.
The Community First Choice Option
requires the utilization of a personcentered planning process. A key
component of the Community First
Choice option is to allow individuals to
self direct the provision of services and
supports. Individuals must have the
authority to hire, fire, and train
attendants to provide services tailored
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to the individuals’ needs. Therefore, we
propose at § 441.520(a)(6) to require
States to develop and provide a training
program for individuals (or
representative) on how to select, manage
and dismiss attendants. Consistent with
the philosophy of self-direction, this
training must be voluntary, and may not
be a mandatory requirement for the
individual to receive services under this
option.
Section 1915(k)(1)(D) of the Act
provides that States may allow an
individual to purchase permissible
services and supports. We propose to
implement this option at § 441.520(b).
At a minimum, permissible services and
supports include expenditures for
transition costs such as rent and utility
deposits, first month’s rent and utilities,
bedding, basic kitchen supplies, and
other necessities required for an
individual to transition from a nursing
facility, institution for mental disease,
or intermediate care facility for the
mentally retarded to a community-based
home setting where the individual
resides. We believe that the primary
focus of Community First Choice is to
remove barriers that prevent individuals
from returning to the community or
remaining in the community, thus
avoiding unnecessary or premature
institutionalization. Section
1915(k)(1)(D)(ii) of the Act permits
States to make expenditures available
for individuals to acquire items that
increase independence or substitute for
human assistance, to the extent that the
expenditures would otherwise be made
for the human assistance and are related
to a need identified in an individual’s
person-centered plan. Based on our
experience with the Cash and
Counseling Demonstrations, and
authorities under sections 1915(j) and
1915(c) of the Act, we know that many
individuals do avail themselves of and
benefit from this option and use this
flexibility to purchase items that allow
them greater independence, such as
non-medical transportation services, or
that substitute for human assistance,
such as a microwave oven. We propose
at § 441.520(b)(2), when individuals
utilize this option that items purchased
must relate to a need identified in the
service plan.
Based on our experience with Cash
and Counseling, we found that some
States limited participants’ purchases to
a list of allowable items for which no
prior approval was necessary. Still,
other States required prior approval for
all items, while others provided a list of
allowable items and required prior
approval for other items not on the list.
Each permissible purchase was
determined based on an identified goal
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in an individual’s service plan. Each
State developed procedures that
governed how participants could save
an amount of their monthly budget and
how and at what intervals the State
would recoup funds that were not spent
according to the purchase plan. The
Community First Choice Option differs
from Cash and Counseling and the
section 1915(j) State plan Option in that
an individual is not required to save an
amount in a budget to purchase items
that increase independence or substitute
for human assistance. Therefore, in
Community First Choice Option these
purchases are permissible for inclusion
in the service plan and service budget
if applicable. CMS believes that
permissible purchases will be a
particularly useful tool for States to
promote community integration.
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D. Excluded Services (§ 441.525)
In § 441.525, consistent with the
provisions of section 1915(k) of the Act,
we propose the following services are
excluded from the Community First
Choice Option:
• Room and board costs (except with
respect to the transition costs identified
above).
• Special education and related
services provided under the IDEA.
• Vocational rehabilitation services
provided under the Rehabilitations Act
of 1973.
• Assistive technology devices and
assistive technology services other than
those defined in § 441.520(a)(5).
• Medical supplies and equipment.
• Home modifications.
The exclusion of room and board
costs is consistent with section 1905(a)
of the Act, which limits Medicaid
coverage of room and board to an
inpatient setting only. The goal of the
Community First Choice option is to
provide attendant and support services
in the community, as such, services
provided in an inpatient setting are
excluded from coverage. While
attendant services and supports may be
provided in a residential setting in the
community, only the costs of the
services and supports, not the room and
board costs of the residential setting,
will be covered.
The IDEA ensures every child with a
disability has available a free
appropriate public education that
includes special education and related
services. When services are identified in
an Individualized Education Program
(IEP) or an Individualized Family
Service Plan (IFSP), Medicaid will only
pay for services determined to be
medically necessary. Therefore, at
§ 441.525, we propose that services
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related to education only are excluded
from this section.
The Rehabilitation Act of 1973
provides for direct services to people
with disabilities which help them to
become qualified for employment.
Vocational services are those that teach
specific skills required by an individual
to perform tasks associated with
performing a job. Therefore, at
§ 441.525, we propose the general
prohibition established by section
1915(k) of the Act excluding vocational
rehabilitation services provided under
the Rehabilitation Act of 1973.
We also propose at § 441.525 that
Community First Choice would not
include services furnished through
another benefit or section under the Act.
Per section 1915(k)(1)(C) of that Act, we
propose at § 441.525 the exclusion of
the following services: Assistive
technology (other than what is
described in § 441.520(a)(5); Medical
supplies and equipment; and home
modifications.
The statute specifically excludes
assistive technology devices and
assistive technology services (other than
back-up systems or mechanisms),
medical equipment and home
modifications. However, the statute
does not define such items and
furthermore, the statute provides that
the excluded services and supports are
‘‘subject to subparagraph (D)’’ which
defines permissible services and
supports to include expenditures
relating to a need identified in an
individual’s person-centered plan of
services that increase independence or
substitute for human assistance. In
general, the terms ‘‘assistive technology
devices’’ and ‘‘assistive technology
services’’ may be broadly interpreted to
include items and services necessary for
an individual to make the transition
from an institution to a communitybased setting, or that increase
independence or substitute for human
assistance. In addition, some medical
equipment and environmental
adaptations may make the provision of
human assistance feasible when it
would not otherwise be provided. These
types of items could be covered under
sections 1915(k)(1)(D)(i) and (ii) of the
Act. For example, eating and cooking
utensils can be fitted with oversized
handles for easier gripping. These
‘‘assistive devices’’ can enable an
individual with limited hand function
to continue to prepare meals for himself
or herself. Further examples would
include items such as bedside controls
for lights and other appliances to
increase the ability of mobility impaired
individuals to control the lighting,
temperature or other conditions of their
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home without getting out of bed.
Wheelchair lifts and stair-climbs can
provide an individual with full access
and mobility throughout a multi-level
home. Other self-direction programs
have permitted the inclusion of certain
items that could be broadly defined as
assistive technology, medical
equipment, and home modifications. To
ensure that items or services that could
be covered under sections
1915(k)(1)(D)(i) or (ii) of the Act are not
excluded, we interpret the provision to
prohibit service plans from identifying
assistive technology or services, medical
equipment or home modifications as the
only needed service in an individual’s
plan of services or supports. Therefore,
we are proposing that in Community
First Choice some items or services that
could be classified as assistive
technology devices or services, medical
equipment or home modifications may
be covered, but only when based on a
specific need in the person-centered
service plan, when used in conjunction
with other home and community-based
attendant services. We invite comment
on this proposal. We further propose to
allow States to determine at what point
the amount of funds to purchase such
devices and adaptations places them in
the statutorily excluded categories. We
also invite comments on this proposal.
E. Setting (§ 441.530)
Section 1915(k)(1)(A)(ii) of the Act
provides that a home and communitybased setting does not include a nursing
facility, institution for mental diseases,
or an intermediate care facility for the
mentally retarded. We propose at
§ 441.530 to adopt this statutory
language in our regulations.
In the June 22, 2009 Federal Register
(74 FR 29453), we published the Home
and Community-Based Services (HCBS)
Waivers Advance Notice of Proposed
Rulemaking (ANPRM) to seek public
input on strategies to define home and
community with regard to waivers
under section 1915(c) of the Act. We
recognize the important role that
Medicaid plays in States’ efforts to
ensure compliance with the ADA and
the Olmstead v. L.C., 527 U.S. 581
(1999) U.S. Supreme Court decision. In
the Olmstead decision, the Court
affirmed a State’s obligation to serve
individuals in the most integrated
setting appropriate to their needs. The
Court held that the unjustified
institutional isolation of people with
disabilities is a form of unlawful
discrimination under the ADA. We seek
to assist States’ objective to meet these
ADA and Olmstead obligations.
However, a State’s Olmstead obligations
under the ADA and section 504 of the
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Rehabilitation Act are not defined by, or
limited to, the scope or requirements of
the Medicaid program and nothing in
this regulation should be construed as
limiting a State’s obligation to comply
with the integration requirements under
the ADA or section 504 of the
Rehabilitation Act.
Notwithstanding our continuing
efforts to gain stakeholder input on the
nature of HCBS settings, we are
proposing to clarify that certain settings
are clearly outside of what would be
considered home and community-based
because they are not integrated into the
community. Section 1915(k)(1)(A)(ii) of
the Act provides that services must be
provided in a home or community
setting, which excludes nursing
facilities, institutions for mental
diseases, and intermediate care facilities
for the mentally retarded. However,
there may be instances in which
individuals reside in alternative or
subsidiary residential settings on the
grounds of or located adjacent to such
institutional facilities, which are not
licensed as institutions for the purpose
of Medicaid reimbursement or under
State licensing rules. We are proposing
to clarify that home and community
settings may not include a building that
is also a publicly or privately operated
facility which provide inpatient
institutional treatment or custodial care;
or in a building on the grounds of, or
immediately adjacent to, a public
institution or disability-specific housing
complex, designed expressly around an
individual’s diagnosis that is
geographically segregated from the
larger community, as determined by the
Secretary. To maintain consistency
across the Medicaid program, we
anticipate adopting this same
clarification for services provided under
section 1915(c) of the Act and other
authorities permitting coverage of home
and community-based services under
Medicaid.
F. Assessment of Need (§ 441.535)
Section 1915(k)(1)(A)(i) of the Act
requires that States conduct an
assessment of individuals’ functional
need on which to base the personcentered service plan. We propose to
implement this requirement at
§ 441.535. An assessment of an
individual’s needs, strengths, and
preferences is crucial because it forms
the basis for the identification of the
needed services and supports that will
be authorized in the individual’s
subsequent person-centered service
plan. The assessment should include a
determination of whether there are any
persons available to support the
individual, including family members.
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These persons may be able to provide
unpaid personal assistance, or fulfill the
more formal roles such as acting in the
capacity of a paid provider of attendant
services or as an individual’s
representative. We propose to require in
§ 441.535 that the assessment include a
face-to-face meeting with the individual
(‘‘individual’’ meaning in this context, if
applicable, the individual and the
individual’s authorized representative
when appropriate).
For consistency among Medicaid
program benefits and in keeping with
our decisions for implementation of the
Self-directed Personal Assistance
Services State plan Option under
section 1915(j) of the Act, we do not
prescribe the assessment tool to be used
by States, but we expect that the
assessment will include a standardized
set of data elements, key system
functionality, and workflow that will be
sufficiently comprehensive to support
the determination that an individual
would require attendant care services
and supports under the Community
First Choice State Option and the
development of the individual’s
subsequent service plan and budget. We
propose at § 441.535(a), as in section
1915(j) of the Act, that the assessment
include information about an
individual’s health condition, personal
goals and preferences for the provision
of services, identified functional
limitations, age, school participation
status, employment, household, and
other factors that are relevant to the
authorization and provision of services,
and support the finding for need of
home and community-based attendant
services and supports and development
of the service plan and budget. We are
currently working to determine
universal core elements to include in a
standard assessment for consistency
across programs. As these elements are
identified, it is expected States will
incorporate these elements in the
assessment of need to be used for
Community First Choice. We invite
comments on the elements that should
be included in this list.
Finally, in § 441.535(c), we propose to
require that the assessment of need is
conducted at least every 12 months and
as needed when the individual’s needs
and circumstances change significantly,
or as requested by an individual or their
representative, in order to revise the
service plan.
G. Service Plan (§ 441.540)
Section 1915(k)(1)(A)(i) of the Act
require a person-centered approach to
establishing a service plan, based on an
assessment of need, developed in
collaboration with an individual
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(‘‘individual’’ meaning in this context, if
applicable, the individual and the
individual’s authorized representative)
choosing to receive home and
community-based attendant services
and supports under the Community
First Choice State Option. In § 441.540,
we propose to require that based on the
assessment of need specified in
§ 441.535, the State must develop (or
approve, if the Plan is developed by
others) a written service plan, in
collaboration with the individual
(including, for purposes of this
paragraph, the individual and the
individual’s authorized representative if
applicable). The service plan must be
created using a person-centered and
directed planning process.
For clarification and consistency
among programs, our expectation
regarding person-centered services and
supports is that the plan reflects what is
important to the individual and
important for his or her health and
welfare. The person-centered approach
is a process, directed by the individual
with long-term support needs, or by
another person important in the life of
the individual who the individual has
freely chosen to direct this process,
intended to identify the strengths,
capacities, preferences, needs, and
desired outcomes of the individual. The
person-centered process includes the
opportunity for the individual to choose
others to serve as important contributors
to the planning process.
These participants in the personcentered planning process enable and
assist the individual to identify and
access a personalized mix of paid and
non-paid services. This process and the
resulting service plan will assist the
individual in achieving personally
defined outcomes in the most integrated
community setting in a manner that
reflects what is both important for the
individual to meet identified support
needs and what is important to the
individual to ensure delivery of services
in a manner that reflects personal
preferences and choices and assures
health and welfare. The individual
identifies planning goals to achieve
these personal outcomes in
collaboration with those that the
individual has identified. The identified
personally-defined outcomes, preferred
methods for achieving them and the
training supports, therapies, treatments,
and other services the individual needs
to achieve those outcomes become part
of the written services and support plan,
also known as plan of care.
Based on our experience with States’
self-direction waivers and
demonstrations, we are aware that
States have historically implemented
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the person-centered planning process
differently. Based on the above
clarification of person-centered
planning and to promote consistency
among programs, we propose to require,
at § 441.540(a), a person-centered
planning process. We propose that the
person-centered planning process
would:
• Include people chosen by the
individual;
• Provide necessary support to ensure
that the individual has a meaningful
role in directing the process;
• Occur at times and locations of
convenience to the individual;
• Reflect cultural considerations of
the individual;
• Include strategies for solving
conflict or disagreement within the
process, including clear guidelines for
the management of conflict of interest
concerns among planning participants;
• Include opportunities for periodic
and ongoing plan updates as needed or
requested by the individual; and
• Offer choices to the individual
regarding the services and supports they
receive and from whom.
We propose at § 441.540(b) that the
plan resulting from this process must
reflect the services that are important for
the individual to meet individual
services and support needs as assessed
through a person-centered functional
assessment, as well as what is important
to the person with regard to preferences
for the delivery of such supports.
Commensurate with the level of need of
the individual, the plan must reflect the
individual’s strengths and preferences,
as well as clinical and support needs
(for example, as identified through a
person-centered functional assessment).
The plan should include individually
identified goals, which may include
goals and preferences related to
relationships, community participation,
employment, income and savings,
health care and wellness, education,
and others.
The plan should reflect the services
and supports (paid and unpaid) that
will assist the individual to achieve
identified goals and who provides them.
The plan should reflect risk factors and
measures in place to minimize them
including back-up strategies when
needed. The plan should be signed by
all individuals and providers
responsible for its implementation,
should be understandable to the
individual receiving services and the
individuals important in supporting
him or her, and should include a
timeline for review. The plan should
identify the individual or entity
responsible for monitoring the plan and
should be distributed to everyone
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involved (including the participant) in
the plan. The plan should also be
directly integrated into self-direction
where individual budgets are used and
should prevent the provision of
unnecessary or inappropriate care. We
invite comment on the person-centered
process and planning elements of this
proposed rule.
We would also propose at § 441.540(c)
a minimum list of policies and
procedures associated with service plan
development that must be completed
and included by the State. We believe
these are necessary to ensure the proper
administration and development of the
service plan. Policies and procedures
should ensure that the responsibilities
for assessment of need and service plan
development are identified, the
planning process is timely, the
participant’s needs are assessed and
services meet the needs. When
determining the timeframe in which the
planning process should occur, we
expect States to establish guidelines that
support a timeframe that responds to the
needs of the individual, thus allowing
access to needed services as quickly as
possible. Additionally, the State must
ensure the conflict of interest standards
for assessment of need and service plan
development apply to all individuals
and entities, public or private. These
standards at a minimum must ensure
that the individuals and entities
conducting the assessment of need and
developing the service plan are not
related by blood or marriage to the
individual or to any paid caregiver of
the individual, financially responsible
for the individual, empowered to make
financial or health-related decisions on
behalf of the individual, and would not
benefit financially from the provision of
assessed needs and services.
Section 1915(k)(1)(A)(i) of the Act
requires that the service plan be agreed
to in writing by the individual or, as
appropriate, the individual’s
representative. We propose at
§ 441.540(d) to require that the service
plan must be finalized and agreed to in
writing by the individual or, as
appropriate, the individual’s
representative and that a copy of the
plan must be provided to the individual.
Finally, in § 441.540(e), we propose to
require that the service plan be
reviewed and revised upon
reassessment of need at least every 12
months, when the individual’s
circumstances or needs change
significantly and at the individual’s
request.
H. Service Models (§ 441.545)
Section 1915(k)(1)(A)(iii) of the Act
requires that the Community First
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Choice Option be provided under an
agency-provider model or other model.
Section 1915(k)(6)(C)(ii) of the Act
defines other models to mean methods,
other than the agency-provider model,
for the provision of consumer controlled
services and supports. The statute
provides that such models may include
vouchers, direct cash payments, or use
of a fiscal agent to assist in obtaining
services.
We propose at § 441.545 that a State
may choose one or more of the service
delivery models defined in the statute.
In § 441.545(a) and (b), we have
categorized these models into two main
groups, the Agency Model and the Selfdirected Model with Service Budget. We
have elected the use of the term selfdirected rather than consumer
controlled to be consistent with
terminology in other regulatory
provisions that offer this type of service
delivery model including sections
1915(i) and 1915(j) of the Act. In
§ 441.545(a), we propose to reflect the
statutory definition of the agency model
as a service delivery method in which
services and supports are provided by
entities through a contract.
Based on our experience with selfdirected programs, we are aware that
States may choose to allow individuals
to self-direct services under a traditional
agency model or an ‘‘agency with
choice’’ model, which utilizes a coemployment relationship between the
individual and an agency. Under the
traditional agency model, the individual
retains hiring and firing authority of
personal care attendants. The ‘‘agency
with choice’’ utilizes a co-employment
relationship between the individual and
the agency. We interpret the definition
of ‘‘agency-provider model’’ in section
1915(k)(6)(C)(i) of the Act to include
such delivery options as allowable
under Community First Choice as the
agency model.
In § 441.545(b)(1), (b)(2) and (b)(3), we
propose to further define the categories
within the Self-directed Model with
Service Budget to include the models
specified in the statute including
financial management entity, direct
cash, and vouchers. We have elected to
use the term financial management
entity rather than fiscal agent to be
consistent with other regulatory
provisions that offer this type of service
delivery model.
In § 441.545(b)(1), we propose to
require that the financial management
entity perform specific functions that
include, but are not limited to, the
following: Collect and process
timesheets of the individual’s workers;
process payroll, withholding, filing and
payment of applicable Federal, State
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and local employment related taxes and
insurance; maintain a separate account
for each individual’s budget; track and
report disbursements and balances of
individual’s funds; process and pay
invoices for services in the service plan;
and provide to the individual periodic
reports of expenditures and the status of
the approved service budget. We
propose to adopt these functions to be
consistent with section 1915(j) of the
Act in which a self-directed service
delivery model is also defined. We
propose in § 441.545(b)(1)(vii) that
States may perform the functions of a
financial management entity internally
or use a vendor organization that has the
capabilities to perform the required task
in accordance with the applicable IRS
requirements. Again, we propose this
provision to be consistent with
flexibility offered in section 1915(j) of
the Act.
We propose in § 441.545(b)(2) that the
State have the option of disbursing cash
prospectively to individuals selfdirecting their Community First Choice
Option. This Direct Cash option is
specified in section 1915(k)(6)(C)(ii) of
the Act. To be consistent with the
option under section 1915(j) of the Act,
which also allows for the direct
payment of cash, we further propose
that if a State elects this option, it must
meet the following requirements: Ensure
compliance with all applicable
requirements of the Internal Revenue
Service, including but not limited to,
retaining required forms and payment of
FICA, FUTA and State unemployment
taxes; permit individuals, or their
representatives as applicable, using the
cash option to choose to use the
financial management entity for some or
all of the functions; make available a
financial management entity to an
individual who has demonstrated, after
additional counseling, information,
training, or assistance that the
individual cannot effectively manage
the cash option described in this
section. If the cash option is the only
model offered by the State for
Community First Choice, then the State
may require an individual to utilize the
financial management entity services
under the cash option, but must provide
the conditions under which this would
be enforced after additional counseling,
information, training or assistance are
unsuccessful.
In § 441.545(b)(3), we propose that the
State also have the option of issuing
vouchers as a self-directed service
delivery model. We propose that if the
State elects this option that it must
ensure compliance with all applicable
requirements of the Internal Revenue
Service.
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I. Additional Service Plan Requirements
for Self-Directed Model With Service
Budget (§ 441.550)
Section 1915(k)(1)(A)(i) of the Act
requires that the Community First
Choice Option be provided through a
person-centered plan of services and
supports that is based on an assessment
of functional need. While the general
requirements of the service plan are
proposed in § 441.550, to clarify our
expectations for a service plan when the
State elects the option of a Self-Directed
Service Model with Service Budget and
to be consistent with the self-directed
service delivery model under section
1915(j) of the Act, we propose that the
service plan convey authority to the
individual to perform, at a minimum,
specific tasks. In § 441.550, we propose
these tasks include the ability to recruit,
hire (including specifying worker
qualifications), fire, supervise, and
manage workers in the provision of
Community First Choice Option
services and supports. We propose that
the expectations for managing workers
include determining worker duties,
scheduling workers, training workers in
assigned tasks, and evaluating workers’
performance. In addition, we propose
that the service plan describe the ability
of the individual to determine the
amount paid for a service, support, or
item, as well as the ability to review and
approve provider invoices. It is the
approval of the service plan that
authorizes the individual to undertake
these activities as part of the selfdirected service delivery model. The
service plan must encompass both the
general decision-making authority that
an individual has and outline the
individualized services and supports to
address the individual’s needs, abilities,
preferences and choices. In our
experience with self-directed programs
these components of the service plan
have been critical elements in the
implementation of successful programs.
Therefore, we propose to adopt the same
elements in this provision of selfdirected services.
J. Support System (§ 441.555)
Based on our experience with selfdirection programs, we are aware that
the support system provided by the
State is a critical element of the service
delivery model. Therefore, to maintain
consistency and to reflect our policy
relating to self-direction, in § 441.555
we propose the requirement that the
State have in place a support system.
While we do not prescribe the way
States are to design their support
system, in order to allow flexibility,
based on our experience, we include in
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the proposed regulation a minimum list
of activities for which individuals may
need information, counseling, training,
or assistance, but States may offer
additional activities. Generally, the
activities requiring support include
participant rights information and how
the self-directed model of service
delivery operates.
K. Service Budget Requirements
(§ 441.560)
While section 1915(k) of the Act does
not specifically address the requirement
for an individual to have authority over
a budget, in § 441.560 we have proposed
specific service budget requirements
based on experience with the section
1915(j) self-directed service delivery
model which utilizes the options of
financial management entities and
direct cash payments. The requirements
of section 1915(j) of the Act were
supported by the experience of section
1115 demonstrations and proven to be
successful models for implementation of
a self-directed service model with a
service budget. The service budget
amount is the cap on the amount of
funds available to an individual with
which to purchase self-directed
Community First Choice Option
services and supports. Therefore, in
§ 441.560(a), we require that a service
budget be developed and approved by
the State and include specific items
such as the specific dollar amount, how
the individual is informed of the
amount, and the procedures for how the
individual may adjust the budget.
In § 441.560(b), we propose that the
budget methodology set forth by the
State meet certain criteria such as being
objective and evidence based, be
applied consistently to individuals in
the program, and be included in the
State plan. In addition, we propose the
budget methodology include
calculations of the expected costs of
Community First Choice Option
services and supports if those services
and supports were not self-directed. We
recognize in § 441.560(b)(5) that States
may place monetary or budgetary limits
on self-directed Community First
Choice Option services. Therefore, if a
State does so, we would require that the
State have a process in place that
describes the limits and the basis for the
limits, and any adjustments that will be
allowed and the basis for the
adjustments, such as an individual’s
health and welfare.
Additionally, we propose to require
certain beneficiary safeguards in light of
these possible limitations. First, we
propose that States have procedures to
adjust a budget when a reassessment
indicates a change in a participant’s
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medical condition, functional status, or
living situation to ensure that the budget
amount is appropriate to the
individual’s current needs. Second, we
propose that States have a method of
notifying participants of the amount of
any limit that applies to an individual’s
Community First Choice Option
services and supports. Finally, we
propose that the budget not restrict
access to other medically necessary care
and services furnished under the State
plan and approved by the State but not
included in the budget. Based on our
experience in other self-directed
programs like those specified in section
1915(j) of the Act, these components of
the budget and the budget methodology
are critical elements of a successful
program. We invite comments on this
approach.
L. Provider Qualifications (§ 441.565)
Section 1915(k)(1)(A)(iv)(III) of the
Act requires that Community First
Choice State Option services and
supports be provided by individuals,
including family members, who are
qualified to provide such services. We
reflect these requirements in the
proposed regulation at § 441.565. We
propose in § 441.565(a) to require that
States provide assurance that necessary
safeguards have been taken to protect
the health and welfare of the enrollees
in the Community First Choice State
Option by provision of adequate
standards for all types of providers of
attendant services and supports under
the option. States must define
qualifications for providers of attendant
services and supports under the agency
model.
Self-direction is an integral
component of the Community First
Choice State Option. This is reflected in
§ 441.565(b) through (d). To ensure that
individuals maintain the ability to
participate in and control the provision
of Community First Choice Option
attendant services and supports, we
propose in § 441.565(b) that individuals
can choose any qualified provider,
including family members, to provide
such services. In § 441.565(c), we
propose that individuals retain the right
to train their workers in the specific
areas of attendant services and supports
needed by the individual and to perform
the needed assistance in a manner that
comports with participants’ personal
preferences, as well as their needs,
which we believe is an important
component of self-direction based on
our experience with the self-direction
waiver and demonstration programs. In
this way, workers benefit from clear
instructions about how to effectively
and appropriately deliver the attendant
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services, and any potential
dissatisfaction with the way services are
being delivered can be averted. We
further propose, at § 441.565(d), that
individuals retain the right to establish
additional staff qualifications based on
their needs and preferences. Again, we
believe that the individual is in the best
position to set forth the particular staff
qualifications needed to meet the
particular preferences of the individual.
For example, if the individual
communicates best using American Sign
Language (ASL), the individual may
require the worker to be able to
communicate using ASL.
M. State Assurances (§ 441.570)
Section 1915(k)(3)(C) of the Act
requires that, for the first full fiscal year
in which the State plan amendment is
implemented, the State must maintain
or exceed the level of expenditures for
services provided under sections
1905(a), section 1915, or section 1115 of
the Act, or otherwise, to individuals
with disabilities or elderly individuals
attributable to the preceding fiscal year.
We interpret this requirement to mean
that, for the first 12 months the State
chooses to offer this option in the State
plan, the State’s share of Medicaid
expenditures for individuals with
disabilities or elderly individuals must
remain at the same level or be greater
than expenditures from the previous
year. We also interpret this requirement
to be limited to personal care attendant
services. We propose to implement this
requirement at § 441.570. States will
need to identify the existing programs
for individuals with disabilities and
elderly individuals and the related
expenditures to be monitored for this
requirement and calculation. We will
provide future guidance on the format of
this reporting requirement.
Section 1915(k)(4) of the Act requires
States that elect this option to comply
with certain laws in the provision of the
Community First Choice Option
regardless of which service delivery
model the State elects. Specifically, the
statute requires that services and
supports are provided in accordance
with the Fair Labor Standards Act of
1938 and applicable Federal and State
laws regarding withholding and
payment of Federal and State income
and payroll taxes; provision of
unemployment and workers
compensations insurance; maintenance
of general liability insurance; and
occupational health and safety. We
propose to include these assurances as
specified in the statute at § 441.570(b).
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N. Development and Implementation
Council (§ 441.575)
Under this State plan option, the
statute requires a State to consult and
collaborate with a Development and
Implementation Council during the
development and implementation of a
State plan amendment under this
subsection. Section 1915(k)(3)(A) of the
Act requires that the council include a
majority of members with disabilities,
elderly individuals, and their
representatives. We recognize that
stakeholder input is an important piece
of the Medicaid program and agree that
this council will provide additional
opportunities for stakeholder
collaboration. We propose to set forth
this requirement as defined by the
statute at § 441.575. We invite comment
on how States can achieve robust
stakeholder input including
transparency in the selection process
and the activities of the council.
O. Data Collection (§ 441.580)
Section 1915(k)(5)(B) of the Act
requires that States provide CMS with
information regarding the provision of
home and community-based attendant
services and supports under the
Community First Choice Option for
each fiscal year for which such services
and supports are provided. The statute
requires States to provide data including
the number of individuals who are
estimated to receive Community First
Choice Option services and supports
during the fiscal year, the number of
individuals that have received such
services and supports during the
preceding fiscal year, the specific
number of individuals served by type of
disability, age, gender, education level
and employment status, and whether
the specific individuals have been
previously served under any other home
and community-based services program
under the State plan or under a waiver.
We propose to adopt these requirements
as detailed in the statute at § 441.580.
We will provide future guidance on the
format of this reporting requirement.
Section 1915(k)(3)(E) of the Act requires
States to collect and report information
for the purposes of approving the State
plan amendment, providing Federal
oversight and conducting an evaluation
of the provision of the Community First
Choice State Option. The data collected
through this requirement and the
quality assurance system will help
determine how States are currently
providing home and community-based
services, the cost of those services, and
whether States are currently offering
individuals with disabilities who
otherwise qualify for institutional care
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under Medicaid the choice to instead
receive home and community-based
services, as required by the U.S.
Supreme Court in Olmstead v. L.C.
(1999). We will provide future guidance
on the format of this reporting
requirement.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
P. Quality Assurance System (§ 441.585)
We propose in § 441.585 the
requirements for the comprehensive
continuous quality assurance system
that the State must establish and
maintain as set forth in section
1915(k)(3)(D) of the Act. The system
must employ measures for program
performance and quality of care,
standards for delivery models,
mechanisms for discovery and
remediation, and quality improvements
proportionate to the benefit and number
of individuals served. The system must
also include a quality improvement
strategy that reflects the nature and
scope of the benefit the State will
provide. The statute also requires
stakeholder input and feedback to be
incorporated in the quality assurance
system and for information regarding
quality assurance to be provided to each
individual receiving Community First
Choice State Option services. We
propose to adopt these requirements in
§ 441.585(a)(4) and § 441.585(b). We
will review the State’s description of the
quality assurance system and
improvement plan when we review the
State’s Medicaid plan amendment
electing the Community First Choice
State Option.
In § 441.585(a)(1), we propose to
require States to have program
performance measures, appropriate to
the scope of the benefit, designed to
assess the State’s overall system for
providing home and community-based
attendant services and supports.
In § 441.585(a)(2), we propose to
require States to have quality of care
measures that may be used to measure
individual outcomes associated with the
receipt of community-based attendant
services and supports, such as function
indicators and measures of individual
satisfaction. These measures must be
made available to CMS upon request
and must include a process for the
mandatory reporting, investigation, and
resolution of allegations of neglect,
abuse, or exploitation in connections
with provision of Community First
Choice services as well as quality
indicators approved or prescribed by the
Secretary.
In § 441.585(a)(3), we propose to
require States to have standards for
agency-based and other delivery models
for training, appeals for denials and
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reconsideration procedures on an
individual service plan.
Q. Increased Federal Financial
Participation (§ 441.590)
Unlike similar programs such as those
specified under sections 1915(c) and
1915(j) of the Act, section 1915(k) of the
Act does not allow States to choose only
specific categories or types of home and
community-based attendant services
and supports to be included in the
overall service benefit. Recognizing the
section 1915(k) option is a more robust
service package, section 1915(k)(2) of
the Act requires States to receive an
increased FMAP of 6 percent for the
provision of services under the
Community First Choice Option
effective October 1, 2011, or later under
an approved State plan amendment. We
propose to implement this requirement
at § 441.590.
III. Collection of Information
Requirements
Under the Paperwork Reduction Act
of 1995, we are required to provide 60day notice in the Federal Register and
solicit public comment before a
collection of information requirement is
submitted to the Office of Management
and Budget (OMB) for review and
approval. In order to fairly evaluate
whether an information collection
should be approved by OMB, section
3506(c)(2)(A) of the Paperwork
Reduction Act of 1995 requires that we
solicit comment on the following issues:
• The need for the information
collection and its usefulness in carrying
out the proper functions of our agency.
• The accuracy of our estimate of the
information collection burden.
• The quality, utility, and clarity of
the information to be collected.
• Recommendations to minimize the
information collection burden on the
affected public, including automated
collection techniques.
We are soliciting public comment on
each of these issues for the following
sections of this document that contain
information collection requirements
(ICRs):
A. ICRs Regarding Assessment of Need
(§ 441.535)
Proposed § 441.535 would require
States to conduct face-to-face
assessments of the individual’s needs,
strengths and preferences. Specifically,
the face-to-face assessments may use
one or more processes and techniques to
obtain information about an individual,
including but not limited to the
information listed in proposed
§ 441.535(a)(1) through (8). In addition
to the initial face-to-face assessment,
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10745
proposed § 441.535 would require States
to conduct face-to-face assessments at
least every 12 months as needed. The
burden associated with this requirement
would be the time required for a State
to conduct a face-to-face assessment. We
estimate that all States that elect this
option will comply with this
requirement. We further estimate that it
will take each State 1 hour to perform
a face-to-face assessment; however, we
know that the number of assessments
will vary according to the number of
participants in each State under this
State plan option. Because we cannot
accurately quantify the number of
assessments per State, we are soliciting
public comment pertaining to the per
State volume and will reevaluate this
issue and the associated burden
estimate in the final rule stage of
rulemaking.
B. ICRs Regarding Service Plan
(§ 441.540)
As stated in proposed § 441.540(a),
the State must develop a personcentered planning process resulting in a
service plan, based on the assessment of
need, in collaboration with the
individual and the individual’s
authorized representative, if applicable.
Proposed § 441.540(b) lists the
minimum components of a personcentered service plan, while proposed
§ 441.540(c) lists the requirements of a
service plan. Proposed § 441.540(d)
would require that a service plan must
be agreed to in writing by the individual
or the individual’s representative, if
applicable. In addition, States must
provide a copy of the plan to the
individual.
The burden associated with the
aforementioned requirements is the time
and effort necessary for a State to both
develop and finalize a written service
plan for each individual. We estimate
that it will take each State an average of
2 hours to develop and finalize a service
plan. Because we cannot accurately
quantify the number of service plans per
State, we are soliciting public comment
pertaining to the per State volume and
will reevaluate this issue and the
associated burden estimate in the final
rule stage of rulemaking.
In addition to the burden associated
with developing and finalizing service
plans, proposed § 441.540 also imposes
a disclosure requirement. As part of the
finalization process, States are required
to give each individual a copy of the
service plan. We estimate that it will
take each State 30 minutes to produce
and disseminate a copy of a finalized
report to an individual. The total
estimated burden associated with this
disclosure requirement will vary
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according to the number of participants
in each State under this State plan
option. Because we cannot accurately
quantify the number of plan copies each
State will need to distribute to the
individuals in the State plan option, we
are soliciting public comment
pertaining to the number of plan copies
distributed per State and will reevaluate
this issue and the associated burden
estimate in the final rule stage of
rulemaking.
Proposed § 441.540(e) would require
States to review each service plan at
least every 12 months. We estimate that
it will take each State 1 hour to annually
review and revise (upon reassessment of
need or at the individual’s request) a
single written service plan. The total
estimated burden associated with this
requirement will vary according to the
number of participants in each State
under this State plan option. Because
we cannot accurately quantify the
number of plans each State will need to
review annually, we are soliciting
public comment pertaining to the
number of plans each State must review
annually and will reevaluate this issue
and the associated burden estimate in
the final rule stage of rulemaking.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
C. ICRs Regarding Service Models
(§ 441.545)
Proposed § 441.545 would require
State to choose one or more service
delivery models by which to provide
self-directed home and communitybased attendant services and supports.
Specifically, a State may choose one or
more of the models discussed in
proposed § 441.545(a) through (b).
While we acknowledge that the service
models discussed in proposed
§ 441.545(a) through (b) contain
information collection requirements, it
is difficult for us to accurately quantify
both the number of States that will avail
themselves of these models and the time
associated with the information
collection requirements contained
therein. As a result, because we are
unable to estimate both the total number
of participating States and the burden
associated with these requirements, we
are soliciting public comment
pertaining to this burden and will
reevaluate this issue in the final rule
stage of rulemaking.
D. ICRs Regarding Support System
(§ 441.555)
As stated in proposed § 441.555, for
the self-directed model with a service
budget, States must provide or arrange
for the provision of a support system.
Proposed § 441.555(a) would require a
support system to appropriately assess
and counsel an individual or the
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individual’s representative, if
applicable, before enrollment. Proposed
§ 441.555(b) would require that the
support system to provide appropriate
information, counseling, training and
assistance to ensure that an individual
is able to manage the services and
budgets. In addition, proposed
§ 441.555(b) would require that the
information be communicated to the
individual in a manner and language
understandable by the individual.
The burden associated with proposed
§ 441.555 would be the time and effort
necessary for the State or the provider
of the support system to meet the
aforementioned disclosure
requirements. We estimate that it will
take each State 2 hours to provide or
arrange for the provision of a support
system that meets the necessary
requirements. However, we cannot
estimate the frequency with which a
State will provide or arrange for the
provision of support systems, as it will
vary by State depending on the number
of participants that are assessed to need
this service. Because we cannot
accurately quantify the frequency with
which a State will provide or arrange for
the provision of support systems, we are
soliciting public comments on this issue
and will reevaluate the associated
burden estimate in the final rule stage
of rulemaking.
E. ICRs Regarding Service Budget
Requirements (§ 441.560)
Proposed § 441.560(a) would require,
for the self-directed model with a
service budget, that a service budget be
developed and approved by the State
based on the assessment of need and
service plan. The budget must include
all of the information listed in
§ 441.560(a) through (b). The burden
associated with this requirement is the
time and effort put forth by the State to
develop a service budget. We estimate
that it will take each State 3 hours to
develop a service budget; however, the
total number of budgets each State must
prepare will depend on the number of
individual’s utilizing the self-directed
model in each State. Because we are
unable to estimate the total number of
service budgets each State would be
required to develop, we are soliciting
public comments pertaining to this
issue and will reevaluate the burden
estimate in the final rule stage of
rulemaking.
Proposed § 441.560(c) would require
States to have procedures in place that
will provide safeguards to individuals
when the budgeted services amount is
insufficient to meet the individual’s
needs. The burden associated with this
requirement is the time and effort it
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would take for a State to develop and
maintain its procedures. We estimate
that will take each State 16 hours to
develop these procedures. Similarly, we
estimate that all States that elect this
State plan option will comply with this
requirement. We believe this
requirement imposes a one-time burden;
therefore, we have not assigned any
future burden to this requirement. We
cannot estimate the total annual burden
associated with this requirement
because it will vary by State. Because
we cannot quantify the aforementioned
burden, we are soliciting public
comments pertaining to this issue and
will reevaluate the burden estimate in
the final rule stage of rulemaking.
Proposed § 441.560(d) would require
a State to have a method of notifying
individuals of the amount of any limit
that applies to an individual’s
Community First Choice Option
services and supports. The burden
associated with this requirement is the
time and effort it would take for each
State to develop and distribute a notice
to each individual. We estimate that all
States that elect this option must
comply with this notification
requirement. We further estimate it
would take each State 15 minutes to
develop and distribute a single notice.
The total number of notices each State
must distribute will vary depending on
the number of individual’s utilizing the
self-directed model in each State.
Therefore, we are unable to estimate the
burden associated with this
requirement. We are soliciting public
comments pertaining to this issue and
will reevaluate the burden estimate in
the final rule stage of rulemaking.
F. ICRs Regarding Provider
Qualifications (§ 441.565)
Proposed § 441.565 would require
States to provide assurances that
necessary safeguards have been taken to
protect the health and welfare of
enrollees in the Community First Choice
State Option. In addition, the States
must define in writing the adequate
qualifications for providers in the
agency model of Community First
Choice services and supports. The
burden associated with the
aforementioned requirements is the time
and effort necessary to develop system
safeguards that include written
adequacy qualifications for providers.
We estimate that it will take each State
16 hours to comply with this
requirement; however, the total
estimated annual burden associated
with these requirements will vary by
State. We are unable to estimate the
total number of written assurances that
will be required; therefore, we are
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seeking public comment pertaining to
this issue and will reevaluate the
burden estimate in the final rule stage
of rulemaking.
ADDRESSES
G. ICRs Regarding Data Collection
(§ 441.580)
Proposed § 441.580 would require a
State to provide information regarding
the provision of home and communitybased attendant services and supports
under the Community First Choice
Option for each fiscal year for which
such services are provided. Specifically,
States must submit the information
contained in proposed § 441.580(a)
through (f). We estimate that it will take
each State 24 hours to submit the
required information. We also estimate
that all States that elect this State plan
option must comply with this
requirement. The total estimated annual
burden associated with this requirement
is 24 hours at a cost of $576 per State
for the initial year.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
H. ICRs Regarding Quality Assurance
System (§ 441.585)
18:27 Feb 24, 2011
Jkt 223001
2. Submit your comments to the
Office of Information and Regulatory
Affairs, Office of Management and
Budget,
Attention: CMS Desk Officer, [CMS–
2337–P].
Fax: (202) 395–6974; or
E-mail: OIRA_submission
@omb.eop.gov.
IV. Response to Comments
Because of the large number of public
comments we normally receive on
Federal Register documents, we are not
able to acknowledge or respond to them
individually. We will consider all
comments we receive by the date and
time specified in the DATES section of
this preamble, and, when we proceed
with a subsequent document, we will
respond to the comments in the
preamble to that document.
V. Regulatory Impact Analysis
A. Statement of Need
Proposed § 441.585 would require
each State to establish and maintain a
comprehensive, continuous quality
assurance system, detailed in the State
plan amendment, that includes a quality
improvement strategy and employs
measures for program performance and
quality of care, standards for delivery
models, mechanisms for discovery and
remediation, and quality improvements
proportionate to the benefit and number
of individuals served. Specifically, the
quality assurance system must include
but not be limited to the components
listed in proposed § 441.585(a) through
(c). The burden associated with this
requirement is the time and effort
necessary for a State to develop and
maintain a quality assurance system. We
estimate that it will take 100 hours for
each State to comply with the initial
requirement to develop a quality
assurance system. The total estimated
annual burden associated with
developing a quality assurance system is
100 hours per State, at a cost of $2,400.
Similarly, we estimate that each State
will incur an annual burden of 16 hours
to review and maintain its quality
assurance system. The total estimated
annual burden associated with
reviewing a quality assurance system is
16 hours at a cost of $384 for each
participating State.
If you comment on these information
collection and recordkeeping
requirements, please do either of the
following:
1. Submit your comments
electronically as specified in the
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section of this proposed rule;
or
This proposed rule implements
section 2401 of the Affordable Care Act
of 2010, as amended by the Health Care
and Education Reconciliation Act of
2010. The Secretary is to establish a new
State plan option to provide home and
community-based attendant services
and supports at a 6 percentage point
increase in Federal matching payments
for expenditures related to the provision
of services under this option. Section
2401 of the Affordable Care Act, entitled
‘‘Community First Choice Option,’’ adds
a new section 1915(k) of the Act that
allows States, at their option, to provide
home and community-based attendant
services and supports under their State
plan beginning October 1, 2011.
B. Overall Impact
We have examined the impacts of this
rule as required by Executive Order
12866 on Regulatory Planning and
Review (September 30, 1993), Executive
Order 13563 on Improving Regulation
and Regulatory Review (February 2,
2011), the Regulatory Flexibility Act
(RFA) (September 19, 1980, Pub. L. 96–
354), section 1102(b) of the Social
Security Act, section 202 of the
Unfunded Mandates Reform Act of 1995
(Pub. L. 104–4), Executive Order 13132
on Federalism (August 4, 1999), and the
Congressional Review Act (5 U.S.C.
804(2)).
Executive Order 12866 directs
agencies to assess all costs and benefits
of available regulatory alternatives and,
if regulation is necessary, to select
regulatory approaches that maximize
net benefits (including potential
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10747
economic, environmental, public health
and safety effects, distributive impacts,
and equity). A regulatory impact
analysis (RIA) must be prepared for
major rules with economically
significant effects ($100 million or more
in any 1 year). The proposed rule is
estimated to have an economic impact
of approximately $1,585,000,000 in the
fiscal year beginning on October 1,
2011. Therefore, we estimate that this
rulemaking is economically significant
as measured by the $100 million
threshold, and hence also a major rule
under the Congressional Review Act.
Accordingly, we have prepared an RIA
below that to the best of our ability
presents the costs and benefits of the
rulemaking.
The RFA requires agencies to analyze
options for regulatory relief of small
entities if a rule has a significant impact
on a substantial number of small
entities. For purposes of the RFA, small
entities include small businesses,
nonprofit organizations, and small
governmental jurisdictions. Most
hospitals and most other health care
providers and suppliers are small
entities, either by being nonprofit
organizations or by meeting the SBA
definition of a small business and
having revenues of less than $7 million
to $34.5 million in any 1 year. (For
details, see the Small Business
Administration’s Table of Size
Standards at https://ecfr.gpoaccess.gov/
cgi/t/text/text-idx?c=ecfr&sid=2465b064
ba6965cc1fbd2eae60854b11
&rgn=div8&view=text&node=13:1.0.1.1.
16.1.266.9&idno=13.) Individuals and
States are not included in the definition
of a small entity. We are not preparing
an analysis for the RFA because we have
determined, and the Secretary certifies,
that this proposed rule would not have
a significant impact on a substantial
number of small entities.
In addition, section 1102(b) of the Act
requires us to prepare a regulatory
impact analysis if a rule may have a
significant impact on the operations of
a substantial number of small rural
hospitals. This analysis must conform to
the provisions of section 603 of the
RFA. For purposes of section 1102(b) of
the Act, we define a small rural hospital
as a hospital that is located outside of
a metropolitan statistical area and has
fewer than 100 beds. We are not
preparing an analysis for section 1102(b)
of the Act because the Secretary has
determined that this proposed rule will
not have a significant impact on the
operations of a substantial number of
small rural hospitals.
Section 202 of the Unfunded
Mandates Reform Act of 1995 (UMRA)
also requires that agencies assess
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anticipated costs and benefits before
issuing any rule whose mandates
require spending in any 1 year of $100
million in 1995 dollars, updated
annually for inflation. In 2011, that
threshold is approximately $136
million. Because this rule does not
mandate State participation in section
1915(k) of the Act, there is no obligation
for the State to make any change to their
Medicaid program. As a result, there is
no mandate for the State. Therefore, we
estimate this rule will not mandate
expenditures in the threshold amount of
$136 million in any 1 year.
Executive Order 13132 establishes
certain requirements that an agency
must meet when it promulgates a
proposed rule (and subsequent final
rule) that imposes substantial direct
requirement costs on State and local
governments, preempts State law, or
otherwise has Federalism implications.
As stated above, this proposed rule
would not have a substantial effect on
State and local governments.
C. Anticipated Effects
1. Overview
This proposed rule provides States
with additional flexibility to finance
home and community based services by
establishing a new Community First
Choice Option at an increased Federal
financial participation for attendant
services and supports. Because of this
enhanced flexibility, and the fact that a
majority of States may already provide
attendant services and supports through
optional medical assistance services in
its Medicaid State plan, HCBS waiver
programs or both, we anticipate that
each State will likely compare and
decide which vehicle provides greater
benefits and stability to their overall
Medicaid program. As such, at this time
it is very difficult to accurately predict
how many States will choose to adopt
the Community First Choice (CFC)
Option, and how a State’s election to
exercise this option will influence other
parts of its Medicaid program. However,
for purposes of this RIA, we assume a
gradual growth in the number of States
adopting this option, so that, by FY
2015, 25 percent of eligible persons who
would want this coverage would reside
in States that offer it.
2. Effects on Medicaid Recipients
We anticipate that a large number of
Medicaid recipients will be affected. We
believe the optional expansion of
settings where attendant care services
and supports may be furnished at the
increased Federal Medical Assistance
Percentage (FMAP) will likely have
significant positive effects on Medicaid
recipients, particularly on their demand
for these services. We anticipate that the
provisions of the proposed rule will
likely increase State and local
accessibility to services that augment
the quality of life for individuals
through a person-centered plan of
service and various quality assurances,
all at a potentially lower per capita cost
relative to alternative care-settings.
3. Effects on Other Providers
We anticipate that this proposed rule
will increase the demand for attendant
care services and supports. We believe
this effect will be beneficial to
providers, particularly providers of
attendant care services and supports.
Additionally, if the increase in demand
for such services is sufficient, the
number of providers of such services
may increase.
4. Effects on the Medicaid Program
Expenditures
Table 1 provides estimates of the
anticipated Medicaid program
expenditures associated with furnishing
attendant care services and supports.
The estimates were made using various
assumptions about increases in service
utilization and costs, as well as
assumptions about the induced
utilization that may result from the CFC
option. We have taken into account the
varying costs for those who have a need
for an institutional level of care as
opposed to those who do not. We have
allowed for possible State incentives
due to the increased FMAP rate, as well
as for the possibility of savings due to
beneficiaries being diverted from
nursing facility use. Given these
assumptions and based on prior
program experience, our estimate is
shown in Table 1. We estimate the
following costs to the Medicaid
program:
TABLE 1—ATTENDANT CARE SERVICES AND SUPPORTS MEDICAID COST ESTIMATES
[In millions] 1
Services
FY 2011
FY 2012
FY 2013
FY 2014
FY2015
Federal Share ......................................................................
State Share ..........................................................................
N/A
N/A
$1,075
510
$1,475
615
$2,425
1,085
$3,420
1,540
Total ..............................................................................
N/A
1,585
2,090
3,510
4,960
1 Figures
are rounded to the nearest $1 million and assume increased State participation per fiscal year.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
5. Effects on States
Varying State definitions of personal
care services and rules concerning who
may furnish them make it difficult to
estimate accurately the potential
increases in expenditures for States that
choose to adopt the CFC option under
section 1915(k) of the Act. Therefore, in
light of the provisions of this proposed
rule, we welcome comments about the
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number of States that are likely to
participate in the CFC program.
D. Alternatives Considered
Section 2401 of the Affordable Care
Act is the legislation that we are
required to implement. Therefore we
considered no other alternatives.
E. Accounting Statement
As required by OMB Circular A–4
(available at: https://
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www.whitehouse.gov/sites/default/files/
omb/assets/omb/circulars/a004/a4.pdf), we have prepared an accounting
statement showing the classification of
expenditures associated with the
provisions of this rule and discussed
earlier in the RIA. This statement, to the
best of our ability, captures the
anticipated distributional effects of
section 1915(k) services offered by
qualified providers in the Medicaid
program.
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10749
TABLE 2—ACCOUNTING STATEMENT: CLASSIFICATION OF ESTIMATED EXPENDITURE FROM FY 2011 TO FY 2015
[In millions]
CATEGORY
BENEFITS
Qualitative: Provision of the CFC option will increase State and local accessibility to services
that increase the quality of life for individuals through a person-centered plan of service and
various quality assurances, and reduce the financial strain on States and Medicaid participants.
COSTS
Administrative costs included in the Paperwork Reduction Act section of the preamble.
TRANSFERS
PRIMARY ESTIMATE
Federal Annualized Monetized
($millions/year)
3 percent Discount Rate
$1,630.6
From Whom to Whom?
Federal Government to Qualified Providers.
State Annualized Monetized
($millions/year)
$728.4
From Whom to Whom?
List of Subjects in 42 CFR Part 441
Aged, Family planning, Grant
programs—health, Infants and children,
Medicaid, Penalties, Reporting and
recordkeeping requirements.
For the reasons set forth in the
preamble, the Centers for Medicare &
Medicaid Services proposes to amend
42 CFR Chapter IV as set forth below:
PART 441—SERVICES:
REQUIREMENTS AND LIMITS
APPLICABLE TO SPECIFIC SERVICES
1. The authority citation for part 441
continues to read as follows:
Authority: Sec 1102 of the Social Security
Act (42 U.S.C 1302).
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
2. Part 441 is amended by adding
subpart K to read as follows:
Subpart K—Home and Community-based
Attendant Services and Supports State Plan
Option (Community First Choice)
Sec.
441.500 Basis and scope.
441.505 Definitions.
441.510 Eligibility.
441.515 Statewideness.
441.520 Required services.
441.525 Excluded services.
441.530 Setting.
441.535 Assessment of need.
441.540 Person-centered service plan.
441.545 Service models.
441.550 Service plan requirements for selfdirected model with service budget.
441.555 Support system.
441.560 Service budget requirements.
441.565 Provider qualifications.
441.570 State assurances.
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$700.8
State Governments to Qualified Providers.
In accordance with the provisions of
Executive Order 12866, this regulation
was reviewed by the Office of
Management and Budget.
VerDate Mar<15>2010
7 percent Discount Rate
$1,568.6
441.575 Development and Implementation
Council.
441.580 Data collection.
441.585 Quality assurance system.
441.590 Increased Federal financial
participation.
Subpart K—Home and Communitybased Attendant Services and
Supports State Plan Option
(Community First Choice)
§ 441.500
Basis and Scope.
(a) Basis. This subpart implements
section 1915(k) of the Act concerning
the Community First Choice Option to
provide home and community-based
attendant services and supports through
a State plan.
(b) Scope. The Community First
Choice Option is designed to make
available home and community-based
attendant services and supports to
eligible individuals, as needed, to assist
in accomplishing activities of daily
living (ADLs), instrumental activities of
daily living (IADLs), and health-related
tasks through hands-on assistance,
supervision, or cueing.
§ 441.505
Definitions.
As used in this subpart:
Activities of daily living (ADLs) means
basic personal everyday activities
including, but not limited to, tasks such
as eating, toileting, grooming, dressing,
bathing, and transferring.
Agency-provider model means, with
respect to the provision of home and
community-based attendant services
and supports, a method of providing
self-directed services and supports
under which entities contract for the
provision of these services and
supports.
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Backup systems and supports means
electronic devices used to ensure
continuity of services and supports.
These items may include pagers,
personal emergency response systems,
and other mobile communication
devices. Persons identified by an
individual can also be included as
backup supports.
Health-related tasks means specific
tasks related to the needs of an
individual, which can be delegated or
assigned by licensed health-care
professionals under State law to be
performed by an attendant.
Individual’s representative means a
parent, family member, guardian,
advocate, or other authorized
representative of the individual.
Instrumental activities of daily living
(IADLs) means activities related to
living independently in the community,
including but is not limited to, meal
planning and preparation, managing
finances, shopping for food, clothing,
and other essential items, performing
essential household chores,
communicating by phone or other
media, and traveling around and
participating in the community.
Other models means methods, other
than an agency-provider model, for the
provision of self-directed services and
supports. These models may include the
provision of vouchers, direct cash
payments, or use of a fiscal agent to
assist in obtaining services.
Self-directed means a consumer
controlled method of selecting and
providing services and supports that
allow the individual, or where
appropriate, the individual’s
representative, maximum control of the
home and community-based attendant
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services and supports, regardless of who
acts as the employer of record.
§ 441.510
Eligibility.
To receive Community First Choice
services under this section, an
individual must meet the following
requirements:
(a) Be eligible for medical assistance
under the State plan.
(b) Have an income that meets one of
the following thresholds as determined
annually:
(1) Is equal to or less than 150 percent
of the Federal poverty level (FPL).
(2) Is greater than 150 percent of the
FPL, and is eligible for nursing facility
services under the State plan and for
whom it has been determined that in the
absence of home and community-bases
attendant services and supports, the
individual would otherwise require a
Medicaid covered level of care
furnished in a hospital, a nursing
facility, an intermediate care facility for
the mentally retarded or an institution
for mental diseases.
(3) Qualifies for Medicaid assistance
under the special home and communitybased waiver eligibility group defined at
section 1902(a)(10)(A)(ii)(VI) of the Act,
and is receiving at least one home and
community-based waiver service per
month.
(c) In determining whether the 150
percent of the FPL requirement is met,
States must apply the same income
disregards in accordance with section
1902(r)(2) of the Act as they do under
their Medicaid State plan.
§ 441.515
Statewideness.
States must provide the Community
First Choice Option to individuals:
(a) On a Statewide basis.
(b) In a manner that provides such
services and supports in the most
integrated setting appropriate to the
individual’s needs, and without regard
to the individual’s age, type or nature of
disability, severity of disability, or the
form of home and community-based
attendant services.
(c) In a manner that provides the
supports that the individual requires in
order to lead an independent life.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
§ 441.520
Required services.
(a) If a State elects to provide the
Community First Choice Option, the
State must provide all of the following
services:
(1) Assistance with ADLs, IADLs, and
health-related tasks through hands-on
assistance, supervision, or cueing.
(2) Acquisition, maintenance, and
enhancement of skills necessary for the
individual to accomplish ADLs, IADLs,
and health related tasks.
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(3) Back-up systems or mechanisms to
ensure continuity of services and
supports, as defined in § 441.505 of this
subpart.
(4) Voluntary training on how to
select, manage, and dismiss attendants.
(b) The State may provide permissible
services and supports which include the
following:
(1) Expenditures for transition costs
such as rent and utility deposits, first
month’s rent and utilities, bedding,
basic kitchen supplies, and other
necessities required for an individual to
transition from a nursing facility,
institution for mental diseases, or
intermediate care facility for the
mentally retarded to a community-based
home setting where the individual
resides.
(2) Expenditures relating to a need
identified in an individual’s personcentered plan of services that increase a
participant’s independence or substitute
for human assistance, to the extent that
expenditures would otherwise be made
for the human assistance.
(3) The services and supports that are
purchased must be linked to an assessed
need or goal established in the
individual’s person-centered service
plan.
§ 441.525
Excluded services.
The Community First Choice Option
may not include the following:
(a) Room and board costs for the
individual, except for allowable
transition services described in
§ 441.520(b)(1) of this subpart.
(b) Special education and related
services provided under the Individuals
with Disabilities Education Act that are
related to education only, and
vocational rehabilitation services
provided under the Rehabilitation Act
of 1973.
(c) Assistive devices and assistive
technology services other than those
defined in § 441.520(a)(5) of this subpart
or those that are based on a specific
need identified in the service plan when
used in conjunction with other home
and community-based attendant
services.
(d) Medical supplies and equipment.
(e) Home modifications.
§ 441.530
Setting.
States must make available attendant
services and supports in a home or
community setting, which do not
include the following:
(a) A nursing facility.
(b) An institution for mental diseases.
(c) An intermediate care facility for
the mentally retarded.
(d) Any settings located in a building
that is also a publicly or privately
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operated facility that provides inpatient
institutional treatment or custodial care.
(e) A building on the grounds of or
immediately adjacent to, a public
institution or disability-specific housing
complex, designed expressly around an
individual’s diagnosis that is
geographically segregated from the
larger community, as determined by the
Secretary.
§ 441.535
Assessment of need.
States must conduct a face-to-face
assessment of the individual’s needs,
strengths, and preferences in accordance
with the following:
(a) States may use one or more
processes and techniques to obtain
information about an individual
including the following:
(1) Health condition.
(2) Personal goals and preferences for
the provision of services.
(3) Functional limitations.
(4) Age.
(5) School.
(6) Employment.
(7) Household.
(8) Other factors that are relevant to
the need for and authorization and
provision of services.
(b) Assessment information supports
the determination that an individual
requires the Community First Choice
Option and also supports the
development of the person-centered
service plan and, if applicable, service
budget.
(c) The assessment of need must be
conducted at least every 12 months, as
needed when the individual’s support
needs or circumstances change
significantly necessitating revisions to
the service plan, or at the request of the
individual, or the individual’s
representative, as applicable.
§ 441.540
Person-centered service plan.
(a) Person-centered planning process.
The person-centered planning process
must include the following criteria:
(1) Includes people chosen by the
individual.
(2) Provides necessary support to
ensure that the individual has a
meaningful role in directing the process.
(3) Occurs at times and locations of
convenience to the individual.
(4) Reflects cultural considerations of
the individual.
(5) Includes strategies for solving
conflict or disagreement within the
process, including clear conflict-ofinterest guidelines for all planning
participants.
(6) Offers choices to the individual
regarding the services and supports they
receive and from whom.
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(7) Includes a method for the
individual to request updates to the
plan.
(b) The person-centered plan. The
person-centered plan must reflect the
services that are important for the
individual to meet individual services
and support needs as assessed through
a person-centered functional
assessment, as well as what is important
to the person with regard to preferences
for the delivery of such supports.
Commensurate with the level of need of
the individual, the plan must include
the following criteria:
(1) Reflect the individual’s strengths
and preferences.
(2) Reflect clinical and support needs
as identified through a person-centered
functional assessment.
(3) Include individually identified
goals, which may include, as desired by
the individual, items related to
relationships, community participation,
employment, income and savings,
health care and wellness, education,
and others.
(4) Reflect the services and supports
(paid and unpaid) that will assist the
individual to achieve identified goals
and the providers of those services and
supports.
(5) Reflect risk factors and measures
in place to minimize them, including
back-up strategies when needed.
(6) Be signed by all individuals and
providers responsible for its
implementation.
(7) Be understandable to the
individual receiving services and the
individuals important in supporting
him or her.
(8) Include a timeline for review.
(9) Identify the individual and/or
entity responsible for monitoring the
plan.
(10) Be distributed to everyone
involved (including the participant) in
the plan.
(11) Be directly integrated into selfdirection where individual budgets are
used.
(12) Prevent the provision of
unnecessary or inappropriate care.
(c) Requirements of the plan. All of
the State’s applicable policies and
procedures associated with the personcentered service plan development must
be carried out and must include, but are
not limited to, the following policies
and procedures:
(1) Ensure the responsibilities for
assessment of need and service plan
development are identified.
(2) Ensure the planning process is
timely.
(3) Ensure the individual’s needs are
assessed and the services and supports
meet the individual’s needs.
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(4) Establish conflict of interest
standards for assessment of need and
the service plan development process
that apply to all individuals and
entities, public or private. At a
minimum, these standards must ensure
that the individuals or entities involved
in the person-centered assessment of
need and service plan development
process are not:
(i) Related by blood or marriage to the
individual, or to any paid caregiver of
the individual.
(ii) Financially responsible for the
individual.
(iii) Empowered to make financial or
health-related decisions on behalf of the
individual.
(iv) Individuals who would benefit
financially from the provision of
assessed needs and services.
(d) Finalizing the person-centered
service plan. The service plan must be
finalized and agreed to in writing by the
individual or, as appropriate, the
individual’s representative and a copy
of the plan must be provided to the
individual.
(e) Reviewing the person-centered
service plan. The service plan must be
reviewed, and revised upon
reassessment of need, at least every 12
months, when the individual’s
circumstances or needs change
significantly, and at the request of the
individual or the individual’s
representative, as applicable.
§ 441.545
Service models.
A State may choose one or more of the
following as the service delivery model
to provide self-directed home and
community-based attendant services
and supports:
(a) Agency model. (1) The agency
model is a delivery method in which the
services and supports are provided by
entities under a contract.
(2) Under the agency model for the
Community First Choice option,
individuals maintain the ability to hire
and fire the providers of their choice for
the services identified in their personcentered service plan.
(b) Self-directed model with service
budget. A self-directed model with a
service budget is one in which the
individual has both a service plan and
service budget based on the personcentered assessment of need.
(1) Financial management entity.
States must make available financial
management services to all individuals
with a service budget. The financial
management entity performs functions
including, but not limited to, the
following services:
(i) Collect and process timesheets of
the individual’s workers.
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10751
(ii) Process payroll, withholding,
filing, and payment of applicable
Federal, State and local employment
related taxes and insurance.
(iii) Maintain a separate account for
each individual’s budget.
(iv) Track and report disbursements
and balances of each individual’s funds.
(v) Process and pay invoices for
services in the service plan.
(vi) Provide individual periodic
reports of expenditures and the status of
the approved service budget.
(vii) States may perform the functions
of a financial management entity
internally or use a vendor organization
that has the capabilities to perform the
required tasks in accordance with
applicable IRS requirements.
(2) Direct cash. States may disburse
cash prospectively to individuals selfdirecting their Community First Choice
Option services and supports and must
meet the following requirements:
(i) Ensure compliance with all
applicable requirements of the Internal
Revenue Service, including but not
limited to, retaining required forms and
payment of FICA, FUTA and State
unemployment taxes.
(ii) Permit individuals, or their
representatives as applicable, using the
cash option to choose to use the
financial management entity for some or
all of the functions described in
paragraph (b)(1)(ii) of this section.
(iii) Make available a financial
management entity to an individual
who has demonstrated, after additional
counseling, information, training, or
assistance that the individual cannot
effectively manage the cash option
described in this section.
(iv) If the cash option is the only
model offered by the State for
Community First Choice, the State may
require an individual to use the
financial management entity services
under the cash option, but must provide
the individual with the conditions
under which this option would be
enforced.
(3) Vouchers. (i) States have the
option to issue vouchers to individuals
who self-direct their Community First
Choice Option services and supports.
(ii) States that choose to offer the
vouchers must ensure compliance with
all applicable requirements of the
Internal Revenue Service.
§ 441.550 Service plan requirements for
self-directed model with service budget.
An approved self-directed service
plan conveys authority to the individual
to perform, at a minimum, the following
tasks:
(a) Recruit and hire workers to
provide self-directed services, including
specifying worker qualifications.
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(b) Fire workers.
(c) Supervise workers in the provision
of Community First Choice Option
services and supports.
(d) Manage workers in the provision
of Community First Choice Option
services and supports, which includes
the following functions:
(1) Determining worker duties.
(2) Scheduling workers.
(3) Training workers in assigned tasks.
(4) Evaluating workers performance.
(e) Determining the amount paid for a
service, support, or item.
(f) Reviewing and approving provider
invoices.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
§ 441.555
Support system.
For the self-directed model with a
service budget, States must provide, or
arrange for the provision of, a support
system that meets all of the following
conditions:
(a) Appropriately assesses and
counsels an individual, or the
individual’s representative, if
applicable, before enrollment.
(b) Provides appropriate information,
counseling, training, and assistance to
ensure that an individual is able to
manage the services and budgets.
(1) This information must be
communicated to the individual in a
manner and language understandable by
the individual.
(2) The support activities must
include at least the following:
(i) Person-centered planning and how
it is applied.
(ii) Range and scope of individual
choices and options.
(iii) Process for changing the personcentered service plan and service
budget.
(iv) Grievance process.
(v) Risks and responsibilities of selfdirection.
(vi) The ability to freely choose from
available home and community-based
attendant providers.
(vii) Individual rights.
(viii) Reassessment and review
schedules.
(ix) Defining goals, needs, and
preferences.
(x) Identifying and accessing services,
supports, and resources.
(xi) Development of risk management
agreements.
(xii) Development of a personalized
backup plan.
(xiii) Recognizing and reporting
critical events.
(xiv) Information about an advocate or
advocacy systems available in the State
and how an individual, or individual’s
representative, if applicable, can access
the advocate or advocacy systems.
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§ 441.560
Service budget requirements.
(a) For the self-directed model with a
service budget, a service budget must be
developed and approved by the State
based on the assessment of need and
service plan and must include all of the
following requirements:
(1) The specific dollar amount an
individual may use for Community First
Choice Option services and supports.
(2) The procedures for informing an
individual of the amount of the service
budget before the service plan is
finalized.
(3) The procedures for how an
individual may adjust the budget
including the following:
(i) The procedure for an individual to
freely change the budget.
(ii) The circumstances, if any, that
may require prior approval by the State
before a budget adjustment is made.
(4) The circumstances, if any, that
may require a change in the service
plan.
(5) The procedures that govern the
determination of transition costs and
expenditures, relating to a need in the
service plan, that increase
independence or substitute for human
assistance to the extent that
expenditures would otherwise be made
for human assistance.
(6) The procedures for an individual
to request a fair hearing under § 441.300
of this part if an individual’s request for
a budget adjustment is denied or the
amount of the budget is reduced.
(b) The budget methodology set forth
by the State to determine an
individual’s service budget amount
must meet all of the following criteria:
(1) The State’s method of determining
the budget allocation is objective and
evidence based utilizing valid, reliable
cost data.
(2) Be applied consistently to
individuals.
(3) Be included in the State plan.
(4) Includes a calculation of the
expected cost of Community First
Choice Option services and supports, if
those services and supports are not selfdirected.
(5) The State has a process in place
that describes the following:
(i) Any limits it places on Community
First Choice Option services and
supports, and the basis for the limits.
(ii) Any adjustments that are allowed
and the basis for the adjustments.
(c) The State must have procedures in
place that will provide safeguards to
individuals when the budgeted service
amount is insufficient to meet the
individual’s needs.
(d) The State must have a method of
notifying individuals of the amount of
any limit that applies to an individual’s
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Community First Choice Option
services and supports.
(e) The budget may not restrict access
to other medically necessary care and
services furnished under the State plan
and approved by the State but which are
not included in the budget.
(f) The State must have a procedure to
adjust a budget when a reassessment
indicates a change in an individual’s
medical condition, functional status, or
living situation.
§ 441.565
Provider qualifications.
(a) The State must provide assurances
that necessary safeguards have been
taken to protect the health and welfare
of enrollees in the Community First
Choice State Option, and must define in
writing adequate qualifications for
providers in the agency model of
Community First Choice services and
supports.
(b) An individual has the option to
permit family members, or any other
individuals, to provide Community First
Choice attendant services and supports
identified in the service plan provided
they meet the qualifications to provide
the services and supports.
(c) An individual retains the right to
train workers in the specific areas of
attendant care needed by the individual
and to perform the needed assistance in
a manner that comports with the
individual’s personal, cultural, or
religious preferences.
(d) An individual retains the right to
establish additional staff qualifications
based on the individual’s needs and
preferences.
§ 441.570
State assurances.
A State must assure the following
requirements are met:
(a) For the first full fiscal year in
which the State Plan amendment is
implemented, a State must maintain, or
exceed, the level of expenditures for
services provided under sections 1115,
1905(a), and 1915, of the Act, or
otherwise to individuals with
disabilities or elderly individuals
attributable to the preceding fiscal year.
(b) All applicable provisions of the
Fair Labor Standards Act of 1938.
(c) All applicable provisions of
Federal and State laws regarding the
following:
(1) Withholding and payment of
Federal and State income and payroll
taxes.
(2) The provision of unemployment
and workers compensation insurance.
(3) Maintenance of general liability
insurance.
(4) Occupational health and safety.
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§ 441.575 Development and
Implementation Council.
(a) States must establish a
Development and Implementation
Council primarily comprised primarily
of individuals with disabilities, elderly
individuals, and their representatives.
(b) States must consult and
collaborate with the Council when
developing and implementing a State
plan amendment to provide home and
community-based attendant services
and supports.
§ 441.580
Data collection.
emcdonald on DSK2BSOYB1PROD with PROPOSALS2
A State must provide the following
information regarding the provision of
home and community-based attendant
services and supports under the
Community First Choice Option for
each fiscal year for which the services
and supports are provided:
(a) The number of individuals who
are estimated to receive the Community
First Choice under this State plan
option during the fiscal year.
(b) The number of individuals that
received the services and supports
during the preceding fiscal year.
(c) The number of individuals served
broken down by type of disability, age,
gender, education level, and
employment status.
(d) The specific number of
individuals who have been previously
served under sections 1115, 1915(c) and
(i) of the Act, or the personal care State
plan option.
(e) Data regarding how the State
provides the Community First Choice
State option and other home and
community-based services.
(f) The cost of providing Community
First Choice State option and other
home and community-based services
and supports.
(g) Data regarding how the State
provides individuals with disabilities
who otherwise qualify for institutional
care under the State plan or under a
VerDate Mar<15>2010
18:27 Feb 24, 2011
Jkt 223001
waiver the choice to receive home and
community-based services in lieu of
institutional care.
§ 441.585
Quality assurance system.
States must establish and maintain a
comprehensive, continuous quality
assurance system, detailed in the State
plan amendment, that includes a quality
improvement strategy and employs
measures for program performance and
quality of care, standards for delivery
models, mechanisms for discovery and
remediation, and quality improvements
proportionate to the benefit and number
of individuals served.
(a) Details of the quality assurance
system. Details of the quality assurance
system must include the following:
(1) Program performance measures.
The States’ quality assurance system
must be designed to measure and
provide evidence of program
performance related to the following:
(i) Health and welfare.
(ii) Provider qualifications.
(iii) Choice of institution or
community.
(iv) Choice of services, supports and
providers.
(v) Cost of services and supports.
(2) Quality of care measures. The
State’s quality assurance system must be
designed to measure individual
outcomes associated with the receipt of
community-based attendant services
and supports, particularly with respect
to the health and welfare of recipients
of this service. These measures must be
made available to CMS upon request
and must include a process for the
mandatory reporting, investigation, and
resolution of allegations of neglect,
abuse, or exploitation in connection
with the provision of community based
attendant services and supports, as well
as quality indicators approved or
prescribed by the Secretary.
(3) Standards for delivery models. The
States’ quality assurance system must
PO 00000
Frm 00019
Fmt 4701
Sfmt 9990
10753
include standards for agency-based and
other delivery models for training,
appeals for denials and reconsideration
procedures on an individual service
plan.
(4) Choice and control. The quality
assurance system will employ methods
that maximize consumer independence
and control and will provide
information about the provisions of
quality improvement and assurance to
each individual receiving such services
and supports.
(b) Stakeholder feedback. The State
must elicit and incorporate feedback
from key stakeholders to improve the
quality of the community-based
attendant services and supports benefit.
(c) Collection and evaluation. The
State must collect and report on
monitoring, remediation, and quality
improvements related to information
defined in the State’s quality
improvement strategy.
§ 441.590 Increased Federal financial
participation.
Beginning October 1, 2011, the FMAP
applicable to the State will be increased
by 6 percentage points, for the provision
of the Community First Choice Option
home and community-based attendant
services, under an approved State plan
amendment.
Authority: (Catalog of Federal Domestic
Assistance Program No. 93.778, Medical
Assistance Program)
Dated: December 1, 2010.
Donald M. Berwick,
Administrator, Centers for Medicare &
Medicaid Services.
Approved: January 31, 2011.
Kathleen Sebelius,
Secretary, Department of Health and Human
Services.
[FR Doc. 2011–3946 Filed 2–22–11; 8:45 am]
BILLING CODE 4120–01–P
E:\FR\FM\25FEP2.SGM
25FEP2
Agencies
[Federal Register Volume 76, Number 38 (Friday, February 25, 2011)]
[Proposed Rules]
[Pages 10736-10753]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-3946]
[[Page 10735]]
Vol. 76
Friday,
No. 38
February 25, 2011
Part III
Department of Health and Human Services
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Centers for Medicare & Medicaid Services
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42 CFR Part 441
Medicaid Program; Community First Choice Option; Proposed Rule
Federal Register / Vol. 76, No. 38 / Friday, February 25, 2011 /
Proposed Rules
[[Page 10736]]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Medicare & Medicaid Services
42 CFR Part 441
[CMS-2337-P]
RIN 0938-AQ35
Medicaid Program; Community First Choice Option
AGENCY: Centers for Medicare & Medicaid Services (CMS), HHS.
ACTION: Proposed rule.
-----------------------------------------------------------------------
SUMMARY: This proposed rule implements Section 2401 of the Affordable
Care Act (ACA) which establishes a new State option to provide home and
community-based attendant services and supports. These services and
supports may be offered through the Community First Choice State plan
option.
DATES: To be assured consideration, comments must be received at one of
the addresses provided below, no later than 5 p.m. on April 26, 2011.
ADDRESSES: In commenting, please refer to file code CMS-2337-P. Because
of staff and resource limitations, we cannot accept comments by
facsimile (FAX) transmission.
You may submit comments in one of four ways (please choose only one
of the ways listed):
1. Electronically. You may submit electronic comments on this
regulation to https://www.regulations.gov. Follow the ``Submit a
comment'' instructions.
2. By regular mail. You may mail written comments to the following
address only: Centers for Medicare & Medicaid Services, Department of
Health and Human Services, Attention: CMS-2337-P, P.O. Box 8016,
Baltimore, MD 21244-8016.
Please allow sufficient time for mailed comments to be received
before the close of the comment period.
3. By express or overnight mail. You may send written comments to
the following address only: Centers for Medicare & Medicaid Services,
Department of Health and Human Services, Attention: CMS-2337-P, Mail
Stop C4-26-05, 7500 Security Boulevard, Baltimore, MD 21244-1850.
4. By hand or courier. If you prefer, you may deliver (by hand or
courier) your written comments before the close of the comment period
to either of the following addresses:
a. For delivery in Washington, DC-- Centers for Medicare & Medicaid
Services, Department of Health and Human Services, Room 445-G, Hubert
H. Humphrey Building, 200 Independence Avenue, SW., Washington, DC
20201.
(Because access to the interior of the Hubert H. Humphrey Building
is not readily available to persons without Federal government
identification, commenters are encouraged to leave their comments in
the CMS drop slots located in the main lobby of the building. A stamp-
in clock is available for persons wishing to retain a proof of filing
by stamping in and retaining an extra copy of the comments being
filed.)
b. For delivery in Baltimore, MD--Centers for Medicare & Medicaid
Services, Department of Health and Human Services, 7500 Security
Boulevard, Baltimore, MD 21244-1850.
If you intend to deliver your comments to the Baltimore address,
please call telephone number (410) 786-7195 in advance to schedule your
arrival with one of our staff members.
Comments mailed to the addresses indicated as appropriate for hand
or courier delivery may be delayed and received after the comment
period.
Submission of comments on paperwork requirements. You may submit
comments on this document's paperwork requirements by following the
instructions at the end of the ``Collection of Information
Requirements'' section in this document.
For information on viewing public comments, see the beginning of
the SUPPLEMENTARY INFORMATION section.
FOR FURTHER INFORMATION CONTACT: Carrie Smith, (410) 786-4485.
SUPPLEMENTARY INFORMATION: Submitting Comments: We welcome comments
from the public on all issues set forth in this rule to assist us in
fully considering issues and developing policies. You can assist us by
referencing the file code CMS-2337-P and the specific ``issue
identifier'' that precedes the section on which you choose to comment.
Inspection of Public Comments: All comments received before the
close of the comment period are available for viewing by the public,
including any personally identifiable or confidential business
information that is included in a comment. We post all comments
received before the close of the comment period on the following Web
site as soon as possible after they have been received: https://www.regulations.gov. Follow the search instructions on that Web site to
view public comments.
Comments received timely will also be available for public
inspection as they are received, generally beginning approximately 3
weeks after publication of a document, at the headquarters of the
Centers for Medicare & Medicaid Services, 7500 Security Boulevard,
Baltimore, Maryland 21244, Monday through Friday of each week from 8:30
a.m. to 4 p.m. To schedule an appointment to view public comments,
phone 1-800-743-3951.
I. Background
A. Section 2401 of the Affordable Care Act
The Patient Protection and Affordable Care Act of 2010 (Pub. L.
111-148, enacted on March 23, 2010), as amended by the Health Care and
Education Reconciliation Act of 2010 (Pub. L. 111-152, enacted March
30, 2010) (collectively referred to as the Affordable Care Act)
established a new State plan option to provide home and community-based
attendant services and supports. Section 2401 of the Affordable Care
Act, entitled ``Community First Choice Option,'' adds a new section
1915(k) of the Social Security Act (the Act) that allows States, at
their option, to provide home and community-based attendant services
and supports under their State plan. This option, available October 1,
2011, allows States to receive a 6 percentage point increase in Federal
matching payments for expenditures related to this option.
Under section 1915(k)(1) of the Act, States can provide home and
community-based attendant services and supports for individuals who are
eligible for medical assistance under the State plan whose income does
not exceed 150 percent of the Federal Poverty Level or, if greater, the
income level applicable for an individual who has been determined to
require an institutional level of care to be eligible for nursing
facility services under the State plan and with respect to whom there
has been a determination that, but for the provision of such services,
the individuals would require the level of care provided in a hospital,
a nursing facility, an intermediate care facility for the mentally
retarded, or an institution for mental diseases, the cost of which
could be reimbursed under the State plan. The individual must choose to
receive such home and community-based attendant services and supports,
and the State must meet certain requirements set forth in section
1915(k)(1) of the Act. Section 1915(k)(1)(A) of the Act requires States
electing this option to make available home and community-based
attendant services and supports to eligible individuals, under a
person-centered
[[Page 10737]]
service plan agreed to in writing by the individual, or his or her
representative, that is based on a functional need assessment. This
assessment will determine if the individual requires assistance with
activities of daily living (ADLs), instrumental activities of daily
living (IADLs), or health-related tasks. The services and supports must
be provided by a qualified provider in a home or community setting
under an agency-provider model, or through other methods for the
provision of consumer controlled services and supports as referenced in
section 1915(k)(6)(C) of the Act. Section 1915(k)(1)(B) of the Act
requires that States make available additional services and supports
including the acquisition, maintenance, and enhancement of skills
necessary for the individual to accomplish ADLs, IADLs, and health-
related tasks, back-up systems or mechanisms to ensure continuity of
services and supports and voluntary training on how to select, manage,
and dismiss attendants.
Section 1915(k)(1)(C) of the Act prohibits States from providing
services and supports excluded from section 1915(k) of the Act,
including room and board costs for the individual, special education
and related services provided under the Individuals with Disabilities
Education Act (Pub. L. 101-476, enacted on October 30, 1990) (IDEA) and
vocational rehabilitation services provided under the Rehabilitation
Act of 1973 (Pub. L. 93-112, enacted on September 26, 1973), assistive
technology devices and services other than back-up systems or
mechanisms to ensure continuity of services and supports, medical
supplies and equipment, or home modifications. However, some, although
not all, of these services can be covered by Medicaid under other
authorities. Section 1915(k)(1)(D) of the Act sets forth services and
supports permissible under section 1915(k) of the Act that States can
provide, including expenditures for transition costs such as rent and
utility deposits, first month's rent and utilities, bedding, basic
kitchen supplies, and other necessities required for an individual to
make the transition from a nursing facility, institution for mental
diseases, or intermediate care facility for the mentally retarded to a
community-based home setting where the individual resides. States can
also provide for expenditures relating to a need identified in an
individual's person-centered plan of services that increase
independence or substitute for human assistance, to the extent that
expenditures would otherwise be made for the human assistance.
Section 1915(k)(2) of the Act provides that States offering this
option to eligible individuals during a fiscal year quarter occurring
on or after October 1, 2011 will be eligible for a 6 percentage point
increase in the Federal medical assistance percentage (FMAP) applicable
to the State for amounts expended to provide services under section
1915(k) of the Act (hereinafter referred to as ``section 1915(k)
services'').
Section 1915(k)(3)of the Act sets forth the requirements for a
State plan amendment. States must develop and have in place a process
to implement an amendment in collaboration with a Development and
Implementation Council established by the State that includes a
majority of members with disabilities, elderly individuals, and their
representatives. States must also provide consumer controlled home and
community-based attendant services and supports to individuals on a
statewide basis, in a manner that provides such services and supports
in the most integrated setting appropriate to the individual's needs,
without regard to the individual's age, type or nature of disability,
severity of disability, or the form of home and community-based
attendant services and supports the individual requires in order to
lead an independent life.
In addition, for expenditures during the first full fiscal year of
implementation, States must maintain or exceed the level of State
expenditures attributable to the preceding fiscal year for medical
assistance provided under sections 1905(a), 1915, or 1115 of the Act,
or otherwise provided to individuals with disabilities or elderly
individuals. States must also establish and maintain a quality
assurance system with respect to community-based attendant services and
supports that includes standards for agency-based and other delivery
models for training, appeals for denials and reconsideration procedures
of an individual plan, and other factors as determined by the
Secretary. The quality assurance system must incorporate feedback from
individuals and their representatives, disability organizations,
providers, families of disabled or elderly individuals, and members of
the community, and maximize consumer independence and control. The
quality assurance system must also monitor the health and well-being of
each individual who receives section 1915(k) services and supports,
including a process for the mandatory reporting, investigation, and
resolution of allegations of neglect, abuse, or exploitation in
connection with the provision of such services and supports. The State
must also provide information about the provisions of the quality
assurance required to each individual receiving such services.
States must collect and report information for the purposes of
approving the State plan amendment, providing Federal oversight, and
conducting an evaluation, including data regarding how the State
provides home and community-based attendant services and supports and
other home and community-based services, the cost of such services and
supports, and how the State provides individuals with disabilities who
otherwise qualify for institutional care under the State plan or under
a waiver the choice to receive home and community-based services in
lieu of institutional care.
Section 1915(k)(4) of the Act requires that States ensure,
regardless of the models used to provide attendant services and
supports, such services and supports are to be provided in accordance
with the requirements of the Fair Labor Standards Act of 1938 and
applicable Federal and State laws regarding the withholding and payment
of Federal and State income and payroll taxes; the provision of
unemployment and workers compensation insurance; maintenance of general
liability insurance; and occupational health and safety.
Section 1915(k)(5) of the Act sets forth the requirements that
States provide data to the Secretary for an evaluation and Report to
Congress on the provision of home and community-based attendant
services and supports. States must provide information for each fiscal
year for which attendant services and supports are provided, on the
number of individuals estimated to receive section 1915(k) services and
supports during the fiscal year; the number of individuals that
received such services and supports during the preceding fiscal year;
the specific number of individuals served by type of disability, age,
gender, education level, and employment status; and whether the
specific individuals have been previously served under any other home
and community-based services program under the State plan or under a
waiver.
B. Background of Home and Community-Based Attendant Services and
Supports
The Community First Choice Option continues to move Medicaid toward
expanding options to States and individuals for the provision of
community-based long-term care services. Consistent with the decision
of the United States Supreme Court in Olmstead v. L.C., 527 U.S. 581
(1999), this option will support States in their
[[Page 10738]]
mission to develop or enhance a comprehensive system of long-term care
services and supports in the community that provide beneficiary choice
and direction in the most integrated setting. Since the mid-1970s,
States have had the option to offer personal care services under their
Medicaid State plans. The option was originally provided at the
Secretary's discretion, had a medical orientation and could only be
provided in an individual's place of residence. Personal care services
were mainly offered to assist individuals in activities of daily
living, and, if incidental to the delivery of such services, could
include other forms of assistance (for example, housekeeping or
chores). In the 1980s, some States sought to broaden the scope of
personal care services to include community settings for the provision
of services to enable individuals to participate in normal life
activities.
Through the Omnibus Budget Reconciliation Act of 1993 (Pub. L. 103-
66, enacted on August 10, 1993) (OBRA 93), the Congress formally
included personal care as a separate and specific optional service
under the Federal Medicaid statute and gave States explicit
authorization, under a new section 1905(a)(24) of the Act, to provide
such services outside the individual's residence. This was implemented
by final rule published in the September 11, 1997 Federal Register (62
FR 47896) that added a new section at Sec. 440.167 describing the
option for States to provide a wide range of personal assistance both
in an individual's residence and in the community. In 1999, we released
additional guidance to clarify that personal care services may include
ADLs and IADLs that all qualified relatives, with the exception of
``legally responsible relatives'', could be paid to provide personal
care services and that States were permitted to offer the option of
consumer-directed personal care services.
Additionally, the Omnibus Reconciliation Act of 1989 (Pub. L. 101-
239, enacted on December 19, 1989) (OBRA 89), revised the Early
Periodic Screening and Diagnosis and Treatment Benefit to include the
requirement that all section 1905(a) services are mandatory for
individuals under the age of 21 if determined to be medically necessary
in accordance with section 1905(r) of the Act.
Furthermore, before 1981, the Medicaid program provided limited
coverage for long-term care services in non-institutional, community-
based settings. Medicaid's eligibility criteria and other factors made
institutional care much more accessible than care in the community.
Medicaid home and community-based services (HCBS) were established
in 1981 as an alternative to care provided in Medicaid institutions, by
permitting States to waive certain Medicaid requirements upon approval
by the Secretary. Section 1915(c) of the Act was added to title XIX by
the Omnibus Budget Reconciliation Act of 1981 (Pub. L. 97-35, enacted
on August 13, 1981) (OBRA 81). Programs of HCBS under section 1915(c)
of the Act are known as ``waiver programs'', or simply ``waivers'' due
to the authority to waive certain Medicaid requirements.
Since 1981, the section 1915(c) HCBS waiver program has afforded
States considerable latitude in designing services to meet the needs of
people who would otherwise require institutional care. In 2010,
approximately 315 approved HCBS waivers under section 1915(c) of the
Act serve nearly 1 million elderly and disabled individuals in their
homes or alternative residential community settings. States have used
HCBS waiver programs to provide numerous services designed to foster
independence; assist eligible individuals in integrating into their
communities; and promote self-direction, personal choice, and control
over services and providers. The addition of section 1915(i) of the Act
in 2005 affords some of the same flexibility and service coverage
through the State plan without a waiver.
The section 1915(k) benefit does not diminish the State's ability
to provide any of the existing Medicaid home and community-based
services. States opting to offer the Community First Choice Option
under section 1915(k) of the Act can continue to provide the full array
of home and community-based services under section 1915(c) waivers,
section 1115 demonstration programs, mandatory State plan home health
benefits, and the State plan personal care services benefit. Community
First Choice provides States the option to offer a broad service
package that includes assistance with ADLs, IADLs, and health-related
tasks, while also incorporating transition costs and supports that
increase independence or substitute for human assistance.
Another important aspect to this background is the passage of the
Americans with Disabilities Act of 1990 (Pub. L. 101-336, enacted July
26, 1990) (ADA), and the Olmstead v. L.C., U.S. Supreme Court decision.
In particular, Title II of the ADA prohibits discrimination on the
basis of disability by State and local governments and requires these
entities to administer their services and programs, in the most
integrated setting appropriate to the needs of qualified individuals
with disabilities. In applying the most integrated setting mandate, the
U.S. Supreme Court ruled in Olmstead that unnecessary
institutionalization of individuals with disabilities constitute
discrimination under the ADA. Under Olmstead, States may not deny a
qualified individual with a disability a community placement when: (1)
Community placement is appropriate; (2) the community placement is not
opposed by the individual with a disability; and (3) the community
placement can be reasonably accommodated.
As self-direction is a key component to Community First Choice,
this service delivery model is another important aspect to the
background of this provision. Two national pilot projects demonstrated
the success of self-directed care. During the 1990's, the Robert Wood
Johnson Foundation funded these projects which evolved into Medicaid
funded programs under section 1915(c) of the Act and the ``Cash and
Counseling'' national section 1115 demonstration programs. Evaluations
were conducted in both of these national projects. Results in both
projects were similar--persons directing their personal care
experienced fewer unnecessary institutional placements, experienced
higher levels of satisfaction, had fewer unmet needs, experienced
higher continuity of care because of less worker turnover, and
maximized the efficient use of community services and supports. The
Deficit Reduction Act of 2005 (Pub. L. 109-171, enacted on February 8,
2006) (DRA), established section 1915(j) of the Act which provided a
State plan option for States to utilize this self-direction service
delivery model without needing the authority of a Section 1115
demonstration.
II. Provisions of the Proposed Regulations
In the following discussion, we refer to particular home and
community-based attendant services and supports offered under section
1915(k) of the Act as Community First Choice services and supports. We
refer to the ``Community First Choice Option'' when describing the
collective requirements of section 1915(k) of the Act for the State
plan option.
A. Eligibility (Sec. 441.510)
Section 1915(k)(1) of the Act requires that in order to receive
services under the Community First Choice Option, individuals must be
eligible for
[[Page 10739]]
Medicaid under an eligibility group covered by the State plan. This
section does not create a new eligibility group. Individuals who are
not eligible for Medicaid under a group covered under the State
Medicaid plan are not eligible for the State plan Community First
Choice Option, even if they otherwise meet the requirements for the
option. Individuals eligible under the State Medicaid plan whose income
does not exceed 150 percent of the Federal Poverty Level (FPL) are
eligible for the Community First Choice Option without requiring a
determination of institutional level of care. In determining whether
the 150 percent of the FPL requirement is met, the regular rules for
determining income eligibility for the individual's eligibility group
under the State plan apply, including any income disregards used by the
State for that group under section 1902(r)(2) of the Act.
Individuals eligible under the State Medicaid plan whose income is
greater than 150 percent of the FPL are eligible for the Community
First Choice Option if it has been determined such individuals need the
level of care required under the State Medicaid plan for coverage of
nursing facility services. The State must determine that but for the
provision of the home and community-based attendant services and
supports, the individual would require the level of care provided in a
hospital, a nursing facility, intermediate care facility for the
mentally retarded or an institution for mental diseases, the cost of
which would be reimbursed under the State plan. For example, section
1902(a)(10)(A)(ii)(XIII) of the Act defines an optional eligibility
group known as working disabled. The income standard for this group is
250 percent of the FPL. An individual in this eligibility group with
income that does not exceed 150 percent of the FPL would be eligible
for CFC services without a level of care determination. An individual
in the same eligibility group with income that exceeds 150 percent of
the FPL would need to have a level of care determination to be eligible
for CFC services. Additionally, individuals who are eligible for
Medicaid under the special home and community-based waiver eligibility
group defined at section 1902(a)(10)(A)(ii)(VI) of the Act, for
example, the special income level group for institutionalized
individuals, could be eligible to receive CFC services. These
individuals would have to receive at least 1 section 1915(c) home and
community-based waiver service per month. We propose to implement this
eligibility requirement at Sec. 441.510.
As the need for a level of care determination is directly related
to an individual's income level in section 1915(k)(1) of the Act, we
propose to require an annual verification of income for all individuals
receiving services under the section 1915(k) State plan option. We
propose to implement this requirement at Sec. 441.510.
B. Statewideness (Sec. 441.515)
Section 1915(k)(3)(B) of the Act requires that a State that chooses
to provide the Community First Choice Option do so for individuals on a
statewide basis, in a manner that provides such services and supports
in the most integrated setting appropriate to the individual's needs,
and without regard to the individual's age, type or nature of
disability, severity of disability, or the form of home and community-
based attendant services and supports that the individual requires in
order to lead an independent life. We propose at Sec. 441.515 to adopt
this statutory language as our definition.
C. Required Services (Sec. 441.520)
Section 1915(k)(1)(B) of the Act provides detailed requirements for
the services and supports included in the Community First Choice
Option. Therefore at Sec. 441.520, we propose the following services
must be available under the Community First Choice option:
Assistance with ADLs, IADLs, and health related tasks
through hands-on assistance, supervision or cueing.
The acquisition, maintenance and enhancement of skills
necessary for the individual to accomplish ADLs, IADLs, and health-
related tasks.
Back-up systems or mechanisms to ensure continuity of
services and supports.
Voluntary training on how to select, manage, and dismiss
attendants.
With regard to back up systems or mechanisms to ensure continuity
of services and supports, we propose at Sec. 441.505 that such devices
may include personal emergency response systems, pagers, or any other
appropriate mobile electronic device that may be used to ensure
continuity of services and supports.
The Community First Choice Option requires the utilization of a
person-centered planning process. A key component of the Community
First Choice option is to allow individuals to self direct the
provision of services and supports. Individuals must have the authority
to hire, fire, and train attendants to provide services tailored to the
individuals' needs. Therefore, we propose at Sec. 441.520(a)(6) to
require States to develop and provide a training program for
individuals (or representative) on how to select, manage and dismiss
attendants. Consistent with the philosophy of self-direction, this
training must be voluntary, and may not be a mandatory requirement for
the individual to receive services under this option.
Section 1915(k)(1)(D) of the Act provides that States may allow an
individual to purchase permissible services and supports. We propose to
implement this option at Sec. 441.520(b). At a minimum, permissible
services and supports include expenditures for transition costs such as
rent and utility deposits, first month's rent and utilities, bedding,
basic kitchen supplies, and other necessities required for an
individual to transition from a nursing facility, institution for
mental disease, or intermediate care facility for the mentally retarded
to a community-based home setting where the individual resides. We
believe that the primary focus of Community First Choice is to remove
barriers that prevent individuals from returning to the community or
remaining in the community, thus avoiding unnecessary or premature
institutionalization. Section 1915(k)(1)(D)(ii) of the Act permits
States to make expenditures available for individuals to acquire items
that increase independence or substitute for human assistance, to the
extent that the expenditures would otherwise be made for the human
assistance and are related to a need identified in an individual's
person-centered plan. Based on our experience with the Cash and
Counseling Demonstrations, and authorities under sections 1915(j) and
1915(c) of the Act, we know that many individuals do avail themselves
of and benefit from this option and use this flexibility to purchase
items that allow them greater independence, such as non-medical
transportation services, or that substitute for human assistance, such
as a microwave oven. We propose at Sec. 441.520(b)(2), when
individuals utilize this option that items purchased must relate to a
need identified in the service plan.
Based on our experience with Cash and Counseling, we found that
some States limited participants' purchases to a list of allowable
items for which no prior approval was necessary. Still, other States
required prior approval for all items, while others provided a list of
allowable items and required prior approval for other items not on the
list. Each permissible purchase was determined based on an identified
goal
[[Page 10740]]
in an individual's service plan. Each State developed procedures that
governed how participants could save an amount of their monthly budget
and how and at what intervals the State would recoup funds that were
not spent according to the purchase plan. The Community First Choice
Option differs from Cash and Counseling and the section 1915(j) State
plan Option in that an individual is not required to save an amount in
a budget to purchase items that increase independence or substitute for
human assistance. Therefore, in Community First Choice Option these
purchases are permissible for inclusion in the service plan and service
budget if applicable. CMS believes that permissible purchases will be a
particularly useful tool for States to promote community integration.
D. Excluded Services (Sec. 441.525)
In Sec. 441.525, consistent with the provisions of section 1915(k)
of the Act, we propose the following services are excluded from the
Community First Choice Option:
Room and board costs (except with respect to the
transition costs identified above).
Special education and related services provided under the
IDEA.
Vocational rehabilitation services provided under the
Rehabilitations Act of 1973.
Assistive technology devices and assistive technology
services other than those defined in Sec. 441.520(a)(5).
Medical supplies and equipment.
Home modifications.
The exclusion of room and board costs is consistent with section
1905(a) of the Act, which limits Medicaid coverage of room and board to
an inpatient setting only. The goal of the Community First Choice
option is to provide attendant and support services in the community,
as such, services provided in an inpatient setting are excluded from
coverage. While attendant services and supports may be provided in a
residential setting in the community, only the costs of the services
and supports, not the room and board costs of the residential setting,
will be covered.
The IDEA ensures every child with a disability has available a free
appropriate public education that includes special education and
related services. When services are identified in an Individualized
Education Program (IEP) or an Individualized Family Service Plan
(IFSP), Medicaid will only pay for services determined to be medically
necessary. Therefore, at Sec. 441.525, we propose that services
related to education only are excluded from this section.
The Rehabilitation Act of 1973 provides for direct services to
people with disabilities which help them to become qualified for
employment. Vocational services are those that teach specific skills
required by an individual to perform tasks associated with performing a
job. Therefore, at Sec. 441.525, we propose the general prohibition
established by section 1915(k) of the Act excluding vocational
rehabilitation services provided under the Rehabilitation Act of 1973.
We also propose at Sec. 441.525 that Community First Choice would
not include services furnished through another benefit or section under
the Act. Per section 1915(k)(1)(C) of that Act, we propose at Sec.
441.525 the exclusion of the following services: Assistive technology
(other than what is described in Sec. 441.520(a)(5); Medical supplies
and equipment; and home modifications.
The statute specifically excludes assistive technology devices and
assistive technology services (other than back-up systems or
mechanisms), medical equipment and home modifications. However, the
statute does not define such items and furthermore, the statute
provides that the excluded services and supports are ``subject to
subparagraph (D)'' which defines permissible services and supports to
include expenditures relating to a need identified in an individual's
person-centered plan of services that increase independence or
substitute for human assistance. In general, the terms ``assistive
technology devices'' and ``assistive technology services'' may be
broadly interpreted to include items and services necessary for an
individual to make the transition from an institution to a community-
based setting, or that increase independence or substitute for human
assistance. In addition, some medical equipment and environmental
adaptations may make the provision of human assistance feasible when it
would not otherwise be provided. These types of items could be covered
under sections 1915(k)(1)(D)(i) and (ii) of the Act. For example,
eating and cooking utensils can be fitted with oversized handles for
easier gripping. These ``assistive devices'' can enable an individual
with limited hand function to continue to prepare meals for himself or
herself. Further examples would include items such as bedside controls
for lights and other appliances to increase the ability of mobility
impaired individuals to control the lighting, temperature or other
conditions of their home without getting out of bed. Wheelchair lifts
and stair-climbs can provide an individual with full access and
mobility throughout a multi-level home. Other self-direction programs
have permitted the inclusion of certain items that could be broadly
defined as assistive technology, medical equipment, and home
modifications. To ensure that items or services that could be covered
under sections 1915(k)(1)(D)(i) or (ii) of the Act are not excluded, we
interpret the provision to prohibit service plans from identifying
assistive technology or services, medical equipment or home
modifications as the only needed service in an individual's plan of
services or supports. Therefore, we are proposing that in Community
First Choice some items or services that could be classified as
assistive technology devices or services, medical equipment or home
modifications may be covered, but only when based on a specific need in
the person-centered service plan, when used in conjunction with other
home and community-based attendant services. We invite comment on this
proposal. We further propose to allow States to determine at what point
the amount of funds to purchase such devices and adaptations places
them in the statutorily excluded categories. We also invite comments on
this proposal.
E. Setting (Sec. 441.530)
Section 1915(k)(1)(A)(ii) of the Act provides that a home and
community-based setting does not include a nursing facility,
institution for mental diseases, or an intermediate care facility for
the mentally retarded. We propose at Sec. 441.530 to adopt this
statutory language in our regulations.
In the June 22, 2009 Federal Register (74 FR 29453), we published
the Home and Community-Based Services (HCBS) Waivers Advance Notice of
Proposed Rulemaking (ANPRM) to seek public input on strategies to
define home and community with regard to waivers under section 1915(c)
of the Act. We recognize the important role that Medicaid plays in
States' efforts to ensure compliance with the ADA and the Olmstead v.
L.C., 527 U.S. 581 (1999) U.S. Supreme Court decision. In the Olmstead
decision, the Court affirmed a State's obligation to serve individuals
in the most integrated setting appropriate to their needs. The Court
held that the unjustified institutional isolation of people with
disabilities is a form of unlawful discrimination under the ADA. We
seek to assist States' objective to meet these ADA and Olmstead
obligations. However, a State's Olmstead obligations under the ADA and
section 504 of the
[[Page 10741]]
Rehabilitation Act are not defined by, or limited to, the scope or
requirements of the Medicaid program and nothing in this regulation
should be construed as limiting a State's obligation to comply with the
integration requirements under the ADA or section 504 of the
Rehabilitation Act.
Notwithstanding our continuing efforts to gain stakeholder input on
the nature of HCBS settings, we are proposing to clarify that certain
settings are clearly outside of what would be considered home and
community-based because they are not integrated into the community.
Section 1915(k)(1)(A)(ii) of the Act provides that services must be
provided in a home or community setting, which excludes nursing
facilities, institutions for mental diseases, and intermediate care
facilities for the mentally retarded. However, there may be instances
in which individuals reside in alternative or subsidiary residential
settings on the grounds of or located adjacent to such institutional
facilities, which are not licensed as institutions for the purpose of
Medicaid reimbursement or under State licensing rules. We are proposing
to clarify that home and community settings may not include a building
that is also a publicly or privately operated facility which provide
inpatient institutional treatment or custodial care; or in a building
on the grounds of, or immediately adjacent to, a public institution or
disability-specific housing complex, designed expressly around an
individual's diagnosis that is geographically segregated from the
larger community, as determined by the Secretary. To maintain
consistency across the Medicaid program, we anticipate adopting this
same clarification for services provided under section 1915(c) of the
Act and other authorities permitting coverage of home and community-
based services under Medicaid.
F. Assessment of Need (Sec. 441.535)
Section 1915(k)(1)(A)(i) of the Act requires that States conduct an
assessment of individuals' functional need on which to base the person-
centered service plan. We propose to implement this requirement at
Sec. 441.535. An assessment of an individual's needs, strengths, and
preferences is crucial because it forms the basis for the
identification of the needed services and supports that will be
authorized in the individual's subsequent person-centered service plan.
The assessment should include a determination of whether there are any
persons available to support the individual, including family members.
These persons may be able to provide unpaid personal assistance, or
fulfill the more formal roles such as acting in the capacity of a paid
provider of attendant services or as an individual's representative. We
propose to require in Sec. 441.535 that the assessment include a face-
to-face meeting with the individual (``individual'' meaning in this
context, if applicable, the individual and the individual's authorized
representative when appropriate).
For consistency among Medicaid program benefits and in keeping with
our decisions for implementation of the Self-directed Personal
Assistance Services State plan Option under section 1915(j) of the Act,
we do not prescribe the assessment tool to be used by States, but we
expect that the assessment will include a standardized set of data
elements, key system functionality, and workflow that will be
sufficiently comprehensive to support the determination that an
individual would require attendant care services and supports under the
Community First Choice State Option and the development of the
individual's subsequent service plan and budget. We propose at Sec.
441.535(a), as in section 1915(j) of the Act, that the assessment
include information about an individual's health condition, personal
goals and preferences for the provision of services, identified
functional limitations, age, school participation status, employment,
household, and other factors that are relevant to the authorization and
provision of services, and support the finding for need of home and
community-based attendant services and supports and development of the
service plan and budget. We are currently working to determine
universal core elements to include in a standard assessment for
consistency across programs. As these elements are identified, it is
expected States will incorporate these elements in the assessment of
need to be used for Community First Choice. We invite comments on the
elements that should be included in this list.
Finally, in Sec. 441.535(c), we propose to require that the
assessment of need is conducted at least every 12 months and as needed
when the individual's needs and circumstances change significantly, or
as requested by an individual or their representative, in order to
revise the service plan.
G. Service Plan (Sec. 441.540)
Section 1915(k)(1)(A)(i) of the Act require a person-centered
approach to establishing a service plan, based on an assessment of
need, developed in collaboration with an individual (``individual''
meaning in this context, if applicable, the individual and the
individual's authorized representative) choosing to receive home and
community-based attendant services and supports under the Community
First Choice State Option. In Sec. 441.540, we propose to require that
based on the assessment of need specified in Sec. 441.535, the State
must develop (or approve, if the Plan is developed by others) a written
service plan, in collaboration with the individual (including, for
purposes of this paragraph, the individual and the individual's
authorized representative if applicable). The service plan must be
created using a person-centered and directed planning process.
For clarification and consistency among programs, our expectation
regarding person-centered services and supports is that the plan
reflects what is important to the individual and important for his or
her health and welfare. The person-centered approach is a process,
directed by the individual with long-term support needs, or by another
person important in the life of the individual who the individual has
freely chosen to direct this process, intended to identify the
strengths, capacities, preferences, needs, and desired outcomes of the
individual. The person-centered process includes the opportunity for
the individual to choose others to serve as important contributors to
the planning process.
These participants in the person-centered planning process enable
and assist the individual to identify and access a personalized mix of
paid and non-paid services. This process and the resulting service plan
will assist the individual in achieving personally defined outcomes in
the most integrated community setting in a manner that reflects what is
both important for the individual to meet identified support needs and
what is important to the individual to ensure delivery of services in a
manner that reflects personal preferences and choices and assures
health and welfare. The individual identifies planning goals to achieve
these personal outcomes in collaboration with those that the individual
has identified. The identified personally-defined outcomes, preferred
methods for achieving them and the training supports, therapies,
treatments, and other services the individual needs to achieve those
outcomes become part of the written services and support plan, also
known as plan of care.
Based on our experience with States' self-direction waivers and
demonstrations, we are aware that States have historically implemented
[[Page 10742]]
the person-centered planning process differently. Based on the above
clarification of person-centered planning and to promote consistency
among programs, we propose to require, at Sec. 441.540(a), a person-
centered planning process. We propose that the person-centered planning
process would:
Include people chosen by the individual;
Provide necessary support to ensure that the individual
has a meaningful role in directing the process;
Occur at times and locations of convenience to the
individual;
Reflect cultural considerations of the individual;
Include strategies for solving conflict or disagreement
within the process, including clear guidelines for the management of
conflict of interest concerns among planning participants;
Include opportunities for periodic and ongoing plan
updates as needed or requested by the individual; and
Offer choices to the individual regarding the services and
supports they receive and from whom.
We propose at Sec. 441.540(b) that the plan resulting from this
process must reflect the services that are important for the individual
to meet individual services and support needs as assessed through a
person-centered functional assessment, as well as what is important to
the person with regard to preferences for the delivery of such
supports. Commensurate with the level of need of the individual, the
plan must reflect the individual's strengths and preferences, as well
as clinical and support needs (for example, as identified through a
person-centered functional assessment). The plan should include
individually identified goals, which may include goals and preferences
related to relationships, community participation, employment, income
and savings, health care and wellness, education, and others.
The plan should reflect the services and supports (paid and unpaid)
that will assist the individual to achieve identified goals and who
provides them. The plan should reflect risk factors and measures in
place to minimize them including back-up strategies when needed. The
plan should be signed by all individuals and providers responsible for
its implementation, should be understandable to the individual
receiving services and the individuals important in supporting him or
her, and should include a timeline for review. The plan should identify
the individual or entity responsible for monitoring the plan and should
be distributed to everyone involved (including the participant) in the
plan. The plan should also be directly integrated into self-direction
where individual budgets are used and should prevent the provision of
unnecessary or inappropriate care. We invite comment on the person-
centered process and planning elements of this proposed rule.
We would also propose at Sec. 441.540(c) a minimum list of
policies and procedures associated with service plan development that
must be completed and included by the State. We believe these are
necessary to ensure the proper administration and development of the
service plan. Policies and procedures should ensure that the
responsibilities for assessment of need and service plan development
are identified, the planning process is timely, the participant's needs
are assessed and services meet the needs. When determining the
timeframe in which the planning process should occur, we expect States
to establish guidelines that support a timeframe that responds to the
needs of the individual, thus allowing access to needed services as
quickly as possible. Additionally, the State must ensure the conflict
of interest standards for assessment of need and service plan
development apply to all individuals and entities, public or private.
These standards at a minimum must ensure that the individuals and
entities conducting the assessment of need and developing the service
plan are not related by blood or marriage to the individual or to any
paid caregiver of the individual, financially responsible for the
individual, empowered to make financial or health-related decisions on
behalf of the individual, and would not benefit financially from the
provision of assessed needs and services.
Section 1915(k)(1)(A)(i) of the Act requires that the service plan
be agreed to in writing by the individual or, as appropriate, the
individual's representative. We propose at Sec. 441.540(d) to require
that the service plan must be finalized and agreed to in writing by the
individual or, as appropriate, the individual's representative and that
a copy of the plan must be provided to the individual.
Finally, in Sec. 441.540(e), we propose to require that the
service plan be reviewed and revised upon reassessment of need at least
every 12 months, when the individual's circumstances or needs change
significantly and at the individual's request.
H. Service Models (Sec. 441.545)
Section 1915(k)(1)(A)(iii) of the Act requires that the Community
First Choice Option be provided under an agency-provider model or other
model. Section 1915(k)(6)(C)(ii) of the Act defines other models to
mean methods, other than the agency-provider model, for the provision
of consumer controlled services and supports. The statute provides that
such models may include vouchers, direct cash payments, or use of a
fiscal agent to assist in obtaining services.
We propose at Sec. 441.545 that a State may choose one or more of
the service delivery models defined in the statute. In Sec. 441.545(a)
and (b), we have categorized these models into two main groups, the
Agency Model and the Self-directed Model with Service Budget. We have
elected the use of the term self-directed rather than consumer
controlled to be consistent with terminology in other regulatory
provisions that offer this type of service delivery model including
sections 1915(i) and 1915(j) of the Act. In Sec. 441.545(a), we
propose to reflect the statutory definition of the agency model as a
service delivery method in which services and supports are provided by
entities through a contract.
Based on our experience with self-directed programs, we are aware
that States may choose to allow individuals to self-direct services
under a traditional agency model or an ``agency with choice'' model,
which utilizes a co-employment relationship between the individual and
an agency. Under the traditional agency model, the individual retains
hiring and firing authority of personal care attendants. The ``agency
with choice'' utilizes a co-employment relationship between the
individual and the agency. We interpret the definition of ``agency-
provider model'' in section 1915(k)(6)(C)(i) of the Act to include such
delivery options as allowable under Community First Choice as the
agency model.
In Sec. 441.545(b)(1), (b)(2) and (b)(3), we propose to further
define the categories within the Self-directed Model with Service
Budget to include the models specified in the statute including
financial management entity, direct cash, and vouchers. We have elected
to use the term financial management entity rather than fiscal agent to
be consistent with other regulatory provisions that offer this type of
service delivery model.
In Sec. 441.545(b)(1), we propose to require that the financial
management entity perform specific functions that include, but are not
limited to, the following: Collect and process timesheets of the
individual's workers; process payroll, withholding, filing and payment
of applicable Federal, State
[[Page 10743]]
and local employment related taxes and insurance; maintain a separate
account for each individual's budget; track and report disbursements
and balances of individual's funds; process and pay invoices for
services in the service plan; and provide to the individual periodic
reports of expenditures and the status of the approved service budget.
We propose to adopt these functions to be consistent with section
1915(j) of the Act in which a self-directed service delivery model is
also defined. We propose in Sec. 441.545(b)(1)(vii) that States may
perform the functions of a financial management entity internally or
use a vendor organization that has the capabilities to perform the
required task in accordance with the applicable IRS requirements.
Again, we propose this provision to be consistent with flexibility
offered in section 1915(j) of the Act.
We propose in Sec. 441.545(b)(2) that the State have the option of
disbursing cash prospectively to individuals self-directing their
Community First Choice Option. This Direct Cash option is specified in
section 1915(k)(6)(C)(ii) of the Act. To be consistent with the option
under section 1915(j) of the Act, which also allows for the direct
payment of cash, we further propose that if a State elects this option,
it must meet the following requirements: Ensure compliance with all
applicable requirements of the Internal Revenue Service, including but
not limited to, retaining required forms and payment of FICA, FUTA and
State unemployment taxes; permit individuals, or their representatives
as applicable, using the cash option to choose to use the financial
management entity for some or all of the functions; make available a
financial management entity to an individual who has demonstrated,
after additional counseling, information, training, or assistance that
the individual cannot effectively manage the cash option described in
this section. If the cash option is the only model offered by the State
for Community First Choice, then the State may require an individual to
utilize the financial management entity services under the cash option,
but must provide the conditions under which this would be enforced
after additional counseling, information, training or assistance are
unsuccessful.
In Sec. 441.545(b)(3), we propose that the State also have the
option of issuing vouchers as a self-directed service delivery model.
We propose that if the State elects this option that it must ensure
compliance with all applicable requirements of the Internal Revenue
Service.
I. Additional Service Plan Requirements for Self-Directed Model With
Service Budget (Sec. 441.550)
Section 1915(k)(1)(A)(i) of the Act requires that the Community
First Choice Option be provided through a person-centered plan of
services and supports that is based on an assessment of functional
need. While the general requirements of the service plan are proposed
in Sec. 441.550, to clarify our expectations for a service plan when
the State elects the option of a Self-Directed Service Model with
Service Budget and to be consistent with the self-directed service
delivery model under section 1915(j) of the Act, we propose that the
service plan convey authority to the individual to perform, at a
minimum, specific tasks. In Sec. 441.550, we propose these tasks
include the ability to recruit, hire (including specifying worker
qualifications), fire, supervise, and manage workers in the provision
of Community First Choice Option services and supports. We propose that
the expectations for managing workers include determining worker
duties, scheduling workers, training workers in assigned tasks, and
evaluating workers' performance. In addition, we propose that the
service plan describe the ability of the individual to determine the
amount paid for a service, support, or item, as well as the ability to
review and approve provider invoices. It is the approval of the service
plan that authorizes the individual to undertake these activities as
part of the self-directed service delivery model. The service plan must
encompass both the general decision-making authority that an individual
has and outline the individualized services and supports to address the
individual's needs, abilities, preferences and choices. In our
experience with self-directed programs these components of the service
plan have been critical elements in the implementation of successful
programs. Therefore, we propose to adopt the same elements in this
provision of self-directed services.
J. Support System (Sec. 441.555)
Based on our experience with self-direction programs, we are aware
that the support system provided by the State is a critical element of
the service delivery model. Therefore, to maintain consistency and to
reflect our policy relating to self-direction, in Sec. 441.555 we
propose the requirement that the State have in place a support system.
While we do not prescribe the way States are to design their support
system, in order to allow flexibility, based on our experience, we
include in the proposed regulation a minimum list of activities for
which individuals may need information, counseling, training, or
assistance, but States may offer additional activities. Generally, the
activities requiring support include participant rights information and
how the self-directed model of service delivery operates.
K. Service Budget Requirements (Sec. 441.560)
While section 1915(k) of the Act does not specifically address the
requirement for an individual to have authority over a budget, in Sec.
441.560 we have proposed specific service budget requirements based on
experience with the section 1915(j) self-directed service delivery
model which utilizes the options of financial management entities and
direct cash payments. The requirements of section 1915(j) of the Act
were supported by the experience of section 1115 demonstrations and
proven to be successful models for implementation of a self-directed
service model with a service budget. The service budget amount is the
cap on the amount of funds available to an individual with which to
purchase self-directed Community First Choice Option services and
supports. Therefore, in Sec. 441.560(a), we require that a service
budget be developed and approved by the State and include specific
items such as the specific dollar amount, how the individual is
informed of the amount, and the procedures for how the individual may
adjust the budget.
In Sec. 441.560(b), we propose that the budget methodology set
forth by the State meet certain criteria such as being objective and
evidence based, be applied consistently to individuals in the program,
and be included in the State plan. In addition, we propose the budget
methodology include calculations of the expected costs of Community
First Choice Option services and supports if those services and
supports were not self-directed. We recognize in Sec. 441.560(b)(5)
that States may place monetary or budgetary limits on self-directed
Community First Choice Option services. Therefore, if a State does so,
we would require that the State have a process in place that describes
the limits and the basis for the limits, and any adjustments that will
be allowed and the basis for the adjustments, such as an individual's
health and welfare.
Additionally, we propose to require certain beneficiary safeguards
in light of these possible limitations. First, we propose that States
have procedures to adjust a budget when a reassessment indicates a
change in a participant's
[[Page 10744]]
medical condition, functional status, or living situation to ensure
that the budget amount is appropriate to the individual's current
needs. Second, we propose that States have a method of notifying
participants of the amount of any limit that applies to an individual's
Community First Choice Option services and supports. Finally, we
propose that the budget not restrict access to other medically
necessary care and services furnished under the State plan and approved
by the State but not included in the budget. Based on our experience in
other self-directed programs like those specified in section 1915(j) of
the Act, these components of the budget and the budget methodology are
critical elements of a successful program. We invite comments on this
approach.
L. Provider Qualifications (Sec. 441.565)
Section 1915(k)(1)(A)(iv)(III) of the Act requires that Community
First Choice State Option services and supports be provided by
individuals, including family members, who are qualified to provide
such services. We reflect these requirements in the proposed regulation
at Sec. 441.565. We propose in Sec. 441.565(a) to require that States
provide assurance that necessary safeguards have been taken to protect
the health and welfare of the enrollees in the Community First Choice
State Option by provision of adequate standards for all types of
providers of attendant services and supports under the option. States
must define qualifications for providers of attendant services and
supports under the agency model.
Self-direction is an integral component of the Community First
Choice State Option. This is reflected in Sec. 441.565(b) through (d).
To ensure that individuals maintain the ability to participate in and
control the provision of Community First Choice Option attendant
services and supports, we propose in Sec. 441.565(b) that individuals
can choose any qualified provider, including family members, to provide
such services. In Sec. 441.565(c), we propose that individuals retain
the right to train their workers in the specific areas of attendant
services and supports needed by the individual and to perform the
needed assistance in a manner that comports with participants' personal
preferences, as well as their needs, which we believe is an important
component of self-direction based on our experience with the self-
direction waiver and demonstration programs. In this way, workers
benefit from clear instructions about how to effectively and
appropriately deliver the attendant services, and any potential
dissatisfaction with the way services are being delivered can be
averted. We further propose, at Sec. 441.565(d), that individuals
retain the right to establish additional staff qualifications based on
their needs and preferences. Again, we believe that the individual is
in the best position to set forth the particular staff qualifications
needed to meet the particular preferences of the individual. For
example, if the individual communicates best using American Sign
Language (ASL), the individual may require the worker to be able to
communicate using ASL.
M. State Assurances (Sec. 441.570)
Section 1915(k)(3)(C) of the Act requires that, for the first full
fiscal year in which the State plan amendment is implemented, the State
must maintain or exceed the level of expenditures for services provided
under sections 1905(a), section 1915, or section 1115 of the Act, or
otherwise, to individuals with disabilities or elderly individuals
attributable to the preceding fiscal year. We interpret this
requirement to mean that, for the first 12 months the State chooses to
offer this option in the State plan, the State's share of Medicaid
expenditures for individuals with disabilities or elderly individuals
must remain at the same level or be greater than expenditures from the
previous year. We also interpret this requirement to be limited to
personal care attendant services. We propose to implement this
requirement at Sec. 441.570. States will need to identify the existing
programs for individuals with disabilities and elderly individuals and
the re