Privacy Act of 1974, as Amended; System of Records, 7242-7243 [2011-2886]

Agencies

• DEPARTMENT OF THE TREASURY
• Office of Thrift Supervision

[Federal Register Volume 76, Number 27 (Wednesday, February 9, 2011)]
[Notices]
[Pages 7242-7243]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-2886]


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DEPARTMENT OF THE TREASURY

Office of Thrift Supervision


Privacy Act of 1974, as Amended; System of Records

AGENCY: Office of Thrift Supervision, Treasury.

ACTION: Notice of proposed new system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury, Office 
of Thrift Supervision (OTS), gives notice of a proposed new system of 
records entitled ``Mass Communication System--Treasury/OTS.013.''

DATES: Comments must be received no later than March 11, 2011. This new 
system of records will be effective March 21, 2011 unless OTS receives 
comments that would result in a contrary determination.

ADDRESSES: Comments should be sent to the Director of Security, Office 
of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552. 
Interested persons may inspect comments at the Public Reading Room, 
1700 G Street, NW., by appointment. To make an appointment, call (202) 
906-5922, send an e-mail to public.info@ots.treas.gov">public.info@ots.treas.gov, or send a 
facsimile transmission to (202) 906-7755. (Prior notice identifying the 
materials you will be requesting will assist us in serving you.) 
Appointments may be scheduled on business days between 10 a.m. and 4 
p.m. In most cases, appointments will be available the next business 
day following the request. All comments received, including attachments 
and other supporting materials, are part of the public record and 
subject to public disclosure. You should submit only information that 
you wish to make publicly available.

FOR FURTHER INFORMATION CONTACT: Ronald Bell, Director of Security, 
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 20052. 
Phone number: 202-906-6240.

SUPPLEMENTARY INFORMATION: The proposed system will allow the OTS to 
send messages to the OTS workforce and receive confirmation back from 
staff in order to help senior management access the availability of 
staff during times of emergency.
    The system is being provided through a Software-As-A Service (SAAS) 
vendor. The system has been populated with the official business 
contact information of all OTS employees. Employees will have the 
opportunity to register their personal contact information with the 
service. As part of the registration process, employees will login to a 
secured Web site and enter their personal contact information to 
include: Home phone number, personal cell phone number and e-mail 
address. Providing this personal contact information is voluntary and 
employees have the right to decline participation. Employees can also 
login to the Web site in order to update their contact information. In 
the event of an emergency or security incident the Security staff will 
send instruction or guidance to OTS personnel using the contact 
information provided. This service will be used to communicate with 
staff during local, regional or national emergencies and security 
incidents, to help senior management assess the availability of staff 
during an emergency or security incident, and to provide time-sensitive 
information to staff.
    The report of a new system of records, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been provided to the Committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget.
    The proposed new system of records entitled ``Treasury/OTS.013--
Mass Communication System'' is published in its entirety below.

     Dated: January 25, 2011.
 Melissa Hartman,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/OTS .013

System Name:
    Mass Communication System.

System Location:
    The system is hosted at a contractor site in Burbank, California. 
The address of the contractor may be obtained by writing to the system 
manager below.

Categories of Individuals Covered:
    All employees of The Office of Thrift Supervision.

Categories of Records in the System:
    Employee's name, home phone number, personal cell phone number, 
personal e-mail address, official business phone number, official 
business e-mail address, official business cell phone number.

Authority for Maintenance of the System:
    Executive Order 12148, Federal Emergency Management.

Purpose:
    The Office of Thrift Supervision's (OTS) Security Office will use 
the Mass Communication System to communicate with OTS personnel during 
and after local, regional or national emergency events, communicate 
with staff during and after security incidents, disseminate time 
sensitive information to staff, provide Human Resources and OTS 
Leadership with employee accountability status during emergency events, 
and conduct communication tests. The system is a managed service that 
is hosted at a contractor site. The system will allow Security staff 
and other authorized individuals to send messages to the OTS workforce 
and receive confirmation back from staff in order to help senior 
management assess the availability of staff during times of emergency. 
Employees have the right to decline to provide personal information, 
however, their official business contact information is entered into 
the system by the human resources manager.

Routine Uses of Records Maintained in the system, including categories 
of users and the purpose of such uses:
    Information in these records may be used to:

[[Page 7243]]

    (1) Make disclosures to a congressional office from the records of 
an individual in response to an inquiry made at the request of the 
individual to whom the record pertains;
    (2) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906.
    (3) A contractor for the purpose of full filling a contract, 
compiling, organizing, analyzing, programming, or otherwise refining 
records to accomplish an agency function subject to the same 
limitations applicable to U.S. Department of Treasury officers and 
employees under the Privacy Act.
    (4) Disclose information to the appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in electronic format at the service 
provider's site.

Retrievability:
    Records are retrieved by OTS office and individual name.

Safeguards:
    Safeguards in place to prevent misuse of data include: role-based 
user access, the use of user ID and authorization code to access the 
Web site, monitoring of application access and database access, 
encryption of passwords stored in the database, and physical access 
controls to the building housing the system.

Retention and Disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System Manager(s) and Address:
    Director of Security, Office of Thrift Supervision, 1700 G Street, 
NW., Washington, DC 20052.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or to gain access to records maintained in the system must submit a 
written request that (1) Identifies the record system; (2) identifies 
the category and type of records sought; and (3) provides (i) A 
signature, (ii) an address, and (iii) one other item of identification 
such as a photocopy of a driver's license or other official document 
bearing the individual's signature. See 31 CFR part 1, subpart C, 
Appendix L. Address inquiries to FOIA Office, Office of Thrift 
Supervision, 1700 G Street, NW., Washington, DC 20552.

Records access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The individual and the agency's human resources system.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-2886 Filed 2-8-11; 8:45 am]
BILLING CODE 6720-01-P