Privacy Act of 1974; Establishment of a New System of Records, 7204-7206 [2011-2840]

Agencies

• Farm Credit Administration

[Federal Register Volume 76, Number 27 (Wednesday, February 9, 2011)]
[Notices]
[Pages 7204-7206]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-2840]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; Establishment of a New System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of establishment of a new system of records maintained 
on individuals; request for comment.

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SUMMARY: Individuals employed by a depository institution, a subsidiary 
owned and controlled by a depository institution and regulated by a 
Federal banking agency, or an institution regulated by the Farm Credit 
Administration (FCA), who act as residential mortgage loan originators 
are

[[Page 7205]]

required by the Secure and Fair Enforcement for Mortgage Licensing Act 
(S.A.F.E. Act) to register in the Nationwide Mortgage Licensing System 
and Registry (NMLSR), to obtain unique identifiers, and to maintain 
their registrations.
    NMLSR is a Web-based system developed and maintained by a non-
Federal third party, as discussed below, to satisfy the requirements of 
the S.A.F.E. Act. NMLSR will allow a number of Federal agencies, 
including the FCA, to retrieve the registration information by 
identifying particulars. However, the FCA and the other Federal 
agencies referenced above will be able to retrieve the registration 
information by identifying particulars only with respect to employees 
of the institutions each agency regulates.
    To ensure full compliance with the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, the FCA is providing notice of the existence and 
character of records maintained by the NMLSR.
    While employees of the financial institutions that the FCA 
regulates can submit registration information as of January 31, 2011, 
the FCA has blocked its own retrieval access to the registration 
information. Thus, there will not be a Privacy Act system of records 
until this notice becomes effective.

DATES: You may send written comments on or before March 15, 2011. The 
FCA filed a System Report with Congress and the Office of Management 
and Budget on February 3, 2011. This notice will become effective 
without further publication on March 15, 2011, unless modified by a 
subsequent notice to incorporate comments received from the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by e-mail or through the FCA's Web site. 
As facsimiles (fax) are difficult for us to process and achieve 
compliance with section 508 of the Rehabilitation Act, we are no longer 
accepting comments submitted by fax. Regardless of the method you use, 
please do not submit your comment multiple times via different methods. 
You may submit comments by any of the following methods:
     E-mail: Send us an e-mail at reg-comm@fca.gov.
     FCA Web site: https://www.fca.gov. Select ``Public 
Commenters,'' then ``Public Comments,'' and follow the directions for 
``Submitting a Comment.''
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Jeffrey Pienta, Attorney-Advisor, Office of General 
Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our Web site at  https://www.fca.gov. Once you 
are in the Web site, select ``Public Commenters,'' then ``Public 
Comments,'' and follow the directions for ``Reading Submitted Public 
Comments.'' We will show your comments as submitted but, for technical 
reasons, we may omit items such as logos and special characters. 
Identifying information that you provide, such as phone numbers and 
addresses, will be publicly available. However, we will attempt to 
remove e-mail addresses to help reduce Internet spam.

FOR FURTHER INFORMATION CONTACT: Jeffrey Pienta, Office of General 
Counsel, Farm Credit Administration, McLean, Virginia 22102-5090, (703) 
883-4431, TTY (703) 883-4020.

SUPPLEMENTARY INFORMATION: This publication satisfies any requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is an establishment of a new 
system of records. The notice reflects designated points of contact for 
inquiring about the system, accessing the records, and requesting 
amendments to the records.
    To ensure compliance with 5 U.S.C. 552a(r) of the Privacy Act, as 
amended, the FCA has sent notice of this proposed system of records to 
the Office of Management and Budget, the Committee on Oversight and 
Government Reform of the House of Representatives, and the Committee on 
Homeland Security and Governmental Affairs of the Senate. The notice is 
published in its entirety below.
FCA

SYSTEM NAME:
    Nationwide Mortgage Licensing System and Registry.

SECURITY CLASSIFICATION:
    Unclassified but sensitive.

SYSTEM LOCATION:
    Financial Institution Regulatory Authority, 9509 Key West Avenue, 
Rockville, MD 20850 (Background Check System data).
    HP Enterprise Services Charlotte SMC, 9014 Research Drive, 
Charlotte, NC 28262 (Production Center).
    HP Enterprise Services Plano SMC, 6901 Windcrest Drive, Plano, TX 
75024 (Duel Use Test and Disaster Recovery Facility).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Residential mortgage loan originators (MLOs) employed with: A 
depository institution; a subsidiary owned and controlled by a 
depository institution and regulated by a Federal banking agency; or an 
institution regulated by the Farm Credit Administration (FCA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains information documenting identity, including name and 
former names, Social Security number, gender, date of birth, and place 
of birth; home and business contact information; the date on which the 
MLO becomes an employee with the institution; criminal history, 
including the results of a background check; financial services-related 
employment history; civil, arbitration, regulatory, and disciplinary 
actions arising out of the MLO's financial services; and licensure 
revocations and suspensions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 1507 of the Secure and Fair Enforcement for Mortgage 
Licensing Act (S.A.F.E. Act) (12 U.S.C. 5106).

PURPOSE(S):
    The system is utilized to register MLOs employed by State and 
Federally regulated depository institutions (and those regulated by the 
FCA) in a national registry, as required by the S.A.F.E. Act. The 
information is maintained to support regulatory supervision while 
providing the general public with access to certain information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside the FCA 
as a routine use as follows:
    1. To the appropriate Federal, State, local, foreign, or self-
regulatory organization or agency responsible for investigating, 
prosecuting, enforcing, implementing, issuing or carrying out a 
statute, rule, regulation, order, policy or license if the information 
may be relevant to a potential violation of civil or criminal law, 
rule, regulation, order, policy or license;
    2. To a Federal agency in the executive, legislative, or judicial 
branch of government, or to a Federal Reserve Bank, in connection with 
the hiring,

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retaining, or assigning of an employee, the issuance of a security 
clearance, the conducting of a security or suitability investigation of 
an individual, the classifying of jobs, the letting of a contract, the 
issuance of a license, grant, or other benefits by the receiving 
entity, or the lawful statutory, administrative, or investigative 
purpose of the receiving entity to the extent that the information is 
relevant and necessary to the receiving entity's decision on the 
matter.
    3. To the Department of Justice, a court, an adjudicative body or 
administrative tribunal, a party in litigation, or a witness if the FCA 
determines, in its sole discretion, that the information is relevant 
and necessary to the matter;
    4. To a congressional office in response to an inquiry from the 
congressional office made at the request of the individual to whom the 
record pertains;
    5. To contractors, agents, or others performing work on a contract, 
service, cooperative agreement, or activity for the FCA and who have a 
need to access the information in the performance of their duties or 
activities for the FCA;
    6. To appropriate Federal, State, local authorities, and other 
entities when (a) it is suspected or confirmed that the security or 
confidentiality of information in the system has been compromised; (b) 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs that rely upon the compromised information; 
and (c) the disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm;
    7. To depository institutions or their subsidiaries or institutions 
regulated by the FCA for use in registering employees as MLOs or 
renewing employee registrations; and
    8. To third parties when the information relates to the employment 
history of, and publically adjudicated disciplinary and enforcement 
actions against, loan originators that is included in Nationwide 
Mortgage Licensing System and Registry for access by the public in 
accordance with section 1507 of the S.A.F.E. Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in electronic media.

RETRIEVABILITY:
    Records are retrieved by an individual MLO's name or unique 
identification number and by the financial institution's name.

SAFEGUARDS:
    Records are stored in a locked environment. Access to the system is 
limited to users who satisfy a comprehensive background check. The 
extent to which users have access is based on pre-determined roles. All 
data exchanges take place over an encrypted network.

RETENTION AND DISPOSAL:
    There is presently no records control schedule covering the 
disposition and retention of FCA records maintained in NMLRS. FCA staff 
will work with the National Archives and Records Administration over 
the course of the next year to establish disposition and retention 
authority for FCA records maintained in NMLRS. No data or other FCA 
records of the system will be destroyed prior to obtaining such 
disposition and retention authority.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Management Services, 1501 Farm Credit Drive, 
McLean VA 22102-5090.

NOTIFICATION PROCEDURES:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Privacy Act Officer, Office of General 
Counsel, Farm Credit Administration, McLean, VA 22102-5090. The request 
should contain: (1) A statement that it is made pursuant to the Privacy 
Act of 1974, (2) the name of the system of records expected to contain 
the record requested or a concise description of such system of 
records, (3) necessary information to verify the identity of the 
requester, and (4) any other information that may assist in the rapid 
identification of the record for which access is being requested.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures'' above.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

RECORD SOURCE CATEGORIES:
    Information maintained in this system is obtained from MLOs who 
submit information to the registry and the results of FBI background 
checks.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: February 3, 2011.
Dale L. Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2011-2840 Filed 2-8-11; 8:45 am]
BILLING CODE 6705-01-P