Privacy Act of 1974; Report of Modified or Altered System of Records, 4446-4448 [2010-33011]

Agencies

• Centers for Disease Control and Prevention
• DEPARTMENT OF HEALTH AND HUMAN SERVICES

[Federal Register Volume 76, Number 16 (Tuesday, January 25, 2011)]
[Notices]
[Pages 4446-4448]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-33011]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Privacy Act of 1974; Report of Modified or Altered System of 
Records

AGENCY: National Center for HIV, STD and TB Prevention (NCHSTP), 
Department of Health and Human Services (DHHS).

ACTION: Notification of Proposed Altered System of Records.

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[[Page 4447]]

SUMMARY: The Department of Health and Human Services proposes to alter 
System of Records, 09-20-0103, ``Alien Tuberculosis Follow-up Program, 
HHS/CDC/NCHSTP.'' HHS is proposing to add the following Breach Response 
Routine Use Language to comply with the Office of Management and Budget 
(OMB) Memoranda (M) 07-16, Safeguarding Against and responding to the 
Breach of Personally Identifiable Information:
    To appropriate federal agencies and Department contractors that 
have a need to know the information for the purpose of assisting the 
Department's efforts to respond to a suspected or confirmed breach of 
the security or confidentiality of information disclosed is relevant 
and necessary for that assistance.
    These records will be maintained by the National Center for HIV, 
STD and TB Prevention (NCHSTP).

DATES: Comments must be received on or before February 24, 2011. The 
proposed altered System of Records will be effective 40 days from the 
date submitted to the OMB, unless NCHSTP receives comments that would 
result in a contrary determination.

ADDRESSES: You may submit comments, identified by the Privacy Act 
System of Record Number 09-20-0103:
     Federal eRulemaking Portal: https://regulations.gov. Follow 
the instructions for submitting comments.
     E-mail: Include PA SOR number 09-20-0103 in the subject 
line of the message.
     Phone: 770/488-8660 (not a toll-free number).
     Fax: 770/488-8659.
     Mail: HHS/CDC Senior Official for Privacy (SOP), Office of 
the Chief Information Security Officer (OCISO), 4770 Buford Highway--M/
S: F-35, Chamblee, GA 30341.
     Hand Delivery/Courier: HHS/CDC Senior Official for Privacy 
(SOP), Office of the Chief Information Security Officer (OCISO), 4770 
Buford Highway--M/S: F-35, Chamblee, GA 30341.
     Comments received will be available for inspection and 
copying at this same address from 9 a.m. to 3 p.m., Monday through 
Friday, Federal holidays excepted.

SUPPLEMENTARY INFORMATION: NCHSTP proposes to alter System of Records, 
No. 09-20-0103, ``Alien Tuberculosis Follow-up Program, HHS/CDC/
NCHSTP.'' To provide a record system for the surveillance and periodic 
medical evaluation of immigrant aliens with tuberculosis.
    This System of Record Notice is being altered to add the Breach 
Response Routine Use Language to comply with the Office of Management 
and Budget (OMB) memorandum dated May 22, 2007.
    The following notice is written in the present tense, rather than 
the future tense, in order to avoid the unnecessary expenditure of 
public funds to republish the notice after the System has become 
effective.

    Dated: December 11, 2009.
James D. Seligman,
Chief Information Officer, Centers for Disease Control and Prevention.

    Editorial Note:  This document was received at the Office of the 
Federal Register on December 27, 2010.

Department of Health and Human Services (HHS)

Centers for Disease Control and Prevention (CDC)

National Center for HIV, STD and TB Prevention (NCHSTP)

Alien Tuberculosis Follow-Up Program--Report of Modified or Altered 
System of Records

Narrative Statement

I. Background and Purpose of the System

A. Background

    The Department of Health and Human Services proposes to alter 
System of Records, No. 09-20-0103, ``Alien Tuberculosis Follow-up 
Program, HHS/CDC/NCHSTP.'' HHS is proposing to add the following Breach 
Response Routine Use Language to comply with the Office of Management 
and Budget (OMB) Memoranda (M) 07-16, Safeguarding Against and 
responding to the Breach of Personally Identifiable Information:
    To appropriate federal agencies and Department contractors that 
have a need to know the information for the purpose of assisting the 
Department's efforts to respond to a suspected or confirmed breach of 
the security or confidentiality of information disclosed is relevant 
and necessary for that assistance.

B. Purpose

    To provide a record system for the surveillance and periodic 
medical evaluation of immigrant aliens with tuberculosis.

II. Authority for Maintenance of the System

    Public Health Service Act, Section 325, ``Examination of Aliens'' 
(42 U.S.C. 252); and the Immigration and Nationality Act, Section 
212(g), ``Application for Waiver of Grounds of Inadmissibility'' (8 
U.S.C. 1182(g)).

III. Proposed Routine Use Disclosures of Data in the System

    The Privacy Act allows us to disclose information without an 
individual's consent if the information is to be used for a purpose 
that is compatible with the purpose(s) for which the information was 
collected. Any such compatible use of data is known as a ``routine 
use''. The routine uses proposed for this System are compatible with 
the stated purpose of the System:
    Disclosure may be made to State health departments; city health 
departments or the courts, private physicians or other health care 
facilities that will provide medical care for the immigrant alien.
    Disclosure may be made to a congressional office from the record of 
an individual in response to a verified inquiry from the congressional 
office made at the written request of that individual.
    In the event of litigation where the defendant is: (a) The 
Department, any component of the Department, or any employee of the 
Department in his or her official capacity; (b) the United States where 
the Department determines that the claim, if successful, is likely to 
directly affect the operations of the Department or any of its 
components; or (c) any Department employee in his or her individual 
capacity where the Department of Justice has agreed to represent such 
employee, for example, in defending a claim against the Public Health 
Service based upon an individual's mental or physical condition and 
alleged to have arisen because of activities of the Public Health 
Service in connection with such individual, disclosure may be made to 
the Department of Justice to enable that Department to present an 
effective defense, provided that such disclosure is compatible with the 
purpose for which the records were collected.
    Records may be disclosed by CDC in connection with public health 
activities to the Social Security Administration for sources of 
locating information to accomplish the research or program purposes for 
which the records were collected.
    CDC is authorized to share information on aliens with the Social 
Security Administration to determine eligibility for benefits, pursuant 
to Section 1631 (e) of the Social Security Act as amended by Public Law 
103-296, or as otherwise provided for in the Social Security Act.
    Records may be disclosed to appropriate federal agencies and 
Department contractors that have a need to know the information for the 
purpose

[[Page 4448]]

of assisting the Department's efforts to respond to a suspected or 
confirmed breach of the security or confidentiality of information 
disclosed is relevant and necessary for that assistance.

IV. Effects of the Proposed System of Records on Individual Rights

    The first routine use permits an individual may learn if a record 
exists about himself or herself is by contacting the system manager at 
the address above. Requesters in person must provide driver's license 
or other positive identification. Individuals who do not appear in 
person must either: (1) submit a notarized request to verify their 
identity; or (2) certify that they are the individuals they claim to be 
and that they understand that the knowing and willful request for or 
acquisition of a record pertaining to an individual under false 
pretenses is a criminal offense under the Privacy Act subject to a 
$5,000 fine.
    An individual who requests notification of or access to medical 
records shall, at the time the request is made, designate in writing a 
responsible representative who is willing to review the record and 
inform the subject individual of its contents at the representative's 
discretion.
    A parent or guardian who requests notification of, or access to, a 
child's medical record shall designate a family physician or other 
health professional (other than a family member) to whom the record, if 
any, will be sent. The parent or guardian must verify relationship to 
the child by means of a birth certificate or court order, as well as 
verify that he or she is who he or she claims to be.
    Same as notification procedures. Requesters should also reasonably 
specify the record contents being sought. An accounting of disclosures 
that have been made of the record, if any, may be requested.
    The following information must be provided when requesting 
notification: (1) Full name; (2) the approximate date and place of the 
study, if known; and (3) nature of the questionnaire or study in which 
the requester participated.

V. Safeguards

    The records in this System are stored in Card files and computer 
tapes/disks and printouts. The information can be retrieved by name, 
Alien Registration Number, and by year of birth.
    The records have the following safeguards in place:
    Authorized Users: A database security package is implemented on 
CDC's mainframe computer to control unauthorized access to the system. 
Attempts to gain access by unauthorized individuals are automatically 
recorded and reviewed on a regular basis. Access is granted to only a 
limited number of physicians, scientists, statisticians, and designated 
support staff of the Centers for Disease Control and Prevention (CDC), 
or its contractors, as authorized by the system manager to accomplish 
the stated purposes for which the data in this system have been 
collected.
    Physical Safeguards: Access to the CDC Clifton Road facility where 
the mainframe computer is located is controlled by a cardkey system. 
Access to the computer room is controlled by a cardkey and security 
code (numeric keypad) system. Access to the data entry area is also 
controlled by a cardkey system. The hard copy records are kept in 
locked cabinets in locked rooms. The local fire department is located 
nearby. The computer room is protected by an automatic sprinkler 
system, automatic sensors (e.g., water, heat, smoke, etc.) are 
installed, and portable fire extinguishers are located throughout the 
computer room. The system is backed up on a nightly basis with copies 
of the files stored off site in a secure fireproof safe. The 24-hour 
guard service in buildings provides personnel screening of visitors. 
Electronic anti-intrusion devices are in effect at the Federal Records 
Center.
    Procedural Safeguards: Protection for computerized records both on 
the mainframe and the CIO Local Area Network (LAN) includes programmed 
verification of valid user identification code and password prior to 
logging on to the system, mandatory password changes, limited log-ins, 
virus protection, and user rights/file attribute restrictions. Password 
protection imposes user name and password log-in requirements to 
prevent unauthorized access. Each user name is assigned limited access 
rights to files and directories at varying levels to control file 
sharing. There are routine daily backup procedures and Vault Management 
System for secure off-site storage is available for backup tapes. To 
avoid inadvertent data disclosure, ``degaussing'' is performed to 
ensure that all data are removed from Privacy Act computer tapes and/or 
other magnetic media. Additional safeguards may be built into the 
program by the system analyst as warranted by the sensitivity of the 
data.
    CDC and contractor employees who maintain records are instructed to 
check with the system manager prior to making disclosures of data. When 
individually identified data are being used in a room, admittance at 
either CDC or contractor sites is restricted to specifically authorized 
personnel. Privacy Act provisions are included in contracts, and the 
CDC Project Director, contract officers and project officers oversee 
compliance with these requirements. Upon completion of the contract, 
all data will be either returned to CDC or destroyed, as specified by 
the contract.
    Implementation Guidelines: The safeguards outlined above are 
developed in accordance with Chapter 45-13, ``Safeguarding Records 
Contained in Systems of Records,'' of the HHS General Administration 
Manual; and Part 6, ``Automated Information System Security,'' of the 
HHS Information Resources Management Manual. FRC safeguards are in 
compliance with GSA Federal Property Management Regulations, Subchapter 
B--Archives and Records. Data maintained in CDC Atlanta's Processing 
Center are in compliance with OMB Circular A-130, Appendix III. 
Security is provided for information collection, processing, 
transmission, storage, and dissemination in general support systems and 
major applications. The CIO LAN currently operates under Novell Netware 
v 4.11 and is in compliance with ``CDC & ATSDR Security Standards for 
Novell File Servers.''
    NCID follows the following procedures as it relates to Retention 
and disposal of Federal records: Card files are maintained in agency 
for two years and destroyed by paper recycling process after 2 years. 
Computer file maintained 4 years at CDC. Records destroyed by erasing 
tape after 4 years.

VI. OMB Control Numbers, Expiration Dates, and Titles of Information 
Collection

    A. Full Title: ``Alien Tuberculosis Follow-up Program, HHS/CDC/
NCHSTP.''
    OMB Control Number: 09-20-0103.
    Expiration Date: TBD.

VII. Supporting Documentation

    A. Preamble and Proposed Notice of System for publication in the 
Federal Register.
    B. Agency Rules: None.
    C. Exemption Requested: None.
    D. Computer Matching Report: The new system does not require a 
matching report in accordance with the computer matching provisions of 
the Privacy Act.

[FR Doc. 2010-33011 Filed 1-24-11; 8:45 am]
BILLING CODE 4163-18-P