Privacy Act of 1974; System of Records, 3115-3118 [2011-965]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 76, Number 12 (Wednesday, January 19, 2011)]
[Notices]
[Pages 3115-3118]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-965]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2011-0003]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

[[Page 3116]]


ACTION: Notice To Alter a System of Records.

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SUMMARY: The Department of the Air Force is proposing to alter a system 
of records notice in its existing inventory of records systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on February 18, 2011, 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, 703-696-6488, 
or Department of the Air Force Privacy Office, Air Force Privacy Act 
Office, Office of Warfighting Integration and Chief Information 
Officer, ATTN: SAF/XCPPI, 1800 Air Force Pentagon, Washington, DC 
20330-1800.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed systems reports, as required by 5 United States Code 
552a(r) of the Privacy Act, were submitted on January 6, 2011, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget pursuant to paragraph 4c of Appendix I to 
Office of Management and Budget Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: January 11, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF DP A

System Name:
    Family Support Center Accountability and Data Collection System 
(June 11, 1997, 62 FR 31793).
* * * * *

Changes:
System Name:
    Delete entry and replace with ``Air Force Family Integrated Results 
and Statistical Tracking.''

System Location:
    Delete entry and replace with ``Headquarters Air Force Personnel 
Center, Directorate of Personnel Services, Airman, Family and Community 
Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, 
Randolph Air Force Base, TX 78150-4739.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty Air Force, Air Reserve, 
and Air National Guard, Air Force DoD civilians, Air Force Retirees and 
their respective family members.''

Categories of records in the system:
    Delete entry and replace with ``Demographic data containing Social 
Security Number (SSN), name, gender, date of birth, home address, home 
phone, work phone, work e-mail, branch of service, rank, squadron on 
customer, client visit/service notes on description of services 
provided and needs assessment information composing of a 10-question 
Personal Readiness Inventory questionnaire designed to identify needs, 
referrals to other agencies, customer service plan, and activity 
results.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Air Force Instruction 36-3009, Airman and Family Readiness 
Centers; and E.O. 9397 (SSN), as amended.''

Purpose:
    Delete entry and replace with ``The system is used to collect 
customer service data that in turn helps determine the effectiveness of 
Airman and Family Readiness Center activities and services as well as 
collect and provide reports that reflect impact of services on mission 
and family readiness to leadership. Information is compiled for 
statistical reporting to base, major commands, Headquarters United 
States Air Force, Department of Defense, and Congress.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may be specifically disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force compilation of systems of records notices apply to this 
system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Individual files are retrieved by 
name and/or Social Security Number (SSN).''

Safeguards:
    Delete entry and replace with ``Records are accessed by person(s) 
responsible for servicing the record system in performance of their 
official duties and by authorized personnel who are properly screened 
and cleared for need-to-know. The system additionally incorporates 
integrated system security features to protect data from unauthorized 
access or use: Common Access Card (CAC) login and Personal 
Identification Number (PIN) is required for access to the system. 
Records are stored on a secure server in a controlled environment with 
monitoring 24 hours a day, 7 days a week.''

Retention and disposal:
    Delete entry and replace with ``Electronic records are deactivated 
due to Permanent Change of Station (PCS) or deleted due to discharge or 
retirement by losing/last installation.
    Electronic records are destroyed by deleting, overwriting, or 
disassociating customer service data (raw data needed for short-/long-
term trend analysis) from basic customer demographic data (visibility 
of basic demographic data automatically transferred by system to 
gaining installation so basic record will not need to be re-created).''

[[Page 3117]]

System manager(s) and address:
    Delete entry and replace with ``Headquarters Air Force Personnel 
Center, Directorate of Personnel Services, Airman, Family and Community 
Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, 
Randolph Air Force Base, TX 78150-4739.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address inquiries to or visit the Chief, Airman, Family and 
Community Operations Branch, Directorate of Personnel Services, AFPC. 
Official mailing address is Headquarters Air Force Personnel Center, 
Directorate of Personnel Services, Airman, Family and Community 
Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, 
Randolph Air Force Base, TX 78150-4739.''
    For verification purposes, individuals should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
requests to the Chief Airman, Family and Community operations Branch, 
Directorate of Personnel Services, HQ AFPC or the Chief of the Airman 
and Family Readiness Center at Air Force installations. Official 
mailing address is Headquarters Air Force Personnel Center, Directorate 
of Personnel Services, Airman, Family and Community Operations Branch 
(HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, 
TX 78150-4739.''
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with: ``The Air Force rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in 32 CFR part 806b, Air Force Instruction 
33-332, Air Force Privacy Program and may be obtained from the system 
manager.
* * * * *
F036 AF DP A

System Name:
    Air Force Family Integrated Results and Statistical Tracking.

System location:
    Headquarters Air Force Personnel Center, Directorate of Personnel 
Services, Airman, Family and Community Operations Branch (HQ AFPC/
DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 
78150-4739.

Categories of individuals covered by the system:
    Active duty Air Force, Air Reserve, and Air National Guard, Air 
Force DoD civilians, Air Force Retirees and their respective family 
members.

Categories of records in the system:
    Demographic data containing Social Security Number (SSN), name, 
gender, date of birth, home address, home phone, work phone, work e-
mail, branch of service, rank, squadron on customer, client visit/
service notes on description of services provided and needs assessment 
information composing of a 10 question Personal Readiness Inventory 
questionnaire designed to identify needs, referrals to other agencies, 
customer service plan, and activity results.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
36-3009, Airman and Family Readiness Centers; and E.O. 9397 (SSN), as 
amended.

Purpose:
    The system is used to collect customer service data that in turn 
helps determine the effectiveness of Airman and Family Readiness Center 
activities and services as well as collect and provide reports that 
reflect impact of services on mission and family readiness to 
leadership. Information is compiled for statistical reporting to base, 
major commands, Headquarters United States Air Force, Department of 
Defense, and Congress.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
be specifically disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Individual files are retrieved by name and/or Social Security 
Number (SSN).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. The 
system additionally incorporates integrated system security features to 
protect data from unauthorized access or use: Common Access Card (CAC) 
login and Personal Identification Number (PIN) is required for access 
to the system. Records are stored on a secure server in a controlled 
environment with monitoring 24 hours a day, 7 days a week.

Retention and disposal:
    Electronic records are deactivated due to Permanent Change of 
Station (PCS) or deleted due to discharge or retirement by losing/last 
installation.
    Electronic records are destroyed by deleting, overwriting, or 
disassociating customer service data (raw data needed

[[Page 3118]]

for short/long term trend analysis) from basic customer demographic 
data (visibility of basic demographic data automatically transferred by 
system to gaining installation so basic record will not need to be re-
created).

System manager(s) and address:
    Headquarters Air Force Personnel Center, Directorate of Personnel 
Services, Airman, Family and Community Operations Branch (HQ AFPC/
DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 
78150-4739.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to or visit 
the Chief, Airman, Family and Community Operations Branch, Directorate 
of Personnel Services, HQ AFPC. Official mailing address is 
Headquarters Air Force Personnel Center, Directorate of Personnel 
Services, Airman, Family and Community Operations Branch (HQ AFPC/
DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 
78150-4739.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Chief Airman, Family and 
Community operations Branch, Directorate of Personnel Services, HQ AFPC 
or the Chief of the Airman and Family Readiness Center at Air Force 
installations. Official mailing address is Headquarters Air Force 
Personnel Center, Directorate of Personnel Services, Airman, Family and 
Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 
37, Randolph Air Force Base, TX 78150-4739.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Contesting record procedures:
    The Air Force rules for accessing records and for contesting 
contents and appealing initial agency determinations are published in 
32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy 
Program and may be obtained from the system manager.

Record source categories:
    Information obtained from individual, medical institutions, and 
personnel records.

Exemptions claimed for the system:
    None.
[FR Doc. 2011-965 Filed 1-18-11; 8:45 am]
BILLING CODE 5001-06-P