Privacy Act of 1974; System of Records, 3099-3100 [2011-962]

Download as PDF Federal Register / Vol. 76, No. 12 / Wednesday, January 19, 2011 / Notices The DoD ‘Blanket Routine Uses’ set forth at the beginning of the NSA/CSS compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and electronic storage media. RETRIEVABILITY: Records are retrieved by the name of the requester or appellant, the number assigned to the request or appeal, and in some instances may be retrieved by the name of the attorney representing the requester or appellant. SAFEGUARDS: Buildings are secured by a series of guarded pedestrian gates and checkpoints. Access to facilities is limited to security-cleared personnel and escorted visitors only. Within the facilities themselves, access to paper and computer printouts are controlled by limited-access facilities and lockable containers. Access to electronic means is limited and controlled by computer password protection, as well as other access controls placed on specific case types. RETENTION AND DISPOSAL: FOIA AND MDR RECORDS: Granted access—destroy 2 years after date of Agency reply. Denied access, but no appeal by requester—destroy 6 years after date of Agency reply. Contested records—destroy 6 years after final denial by Agency, or 3 years after final adjudication by courts, whichever is later. PRIVACY ACT RECORDS: Granted access—destroy 2 years after date of Agency reply. Denied access, but no appeal by requester—destroy 5 years after date of Agency reply. Contested records—destroy 4 years after final denial by Agency, or 3 years after final adjudication by courts, whichever is later. Records are destroyed by pulping, burning, shredding, or erasure or destruction of magnet media. mstockstill on DSKH9S0YB1PROD with NOTICES SYSTEM MANAGER(S) AND ADDRESS: Deputy Associate Director, Policy and Records, National Security Agency/ Central Security Service, 9800 Savage Road, Fort George G. Meade, MD 20755– 6000. NOTIFICATION PROCEDURES: Individuals seeking to determine whether records about themselves is VerDate Mar<15>2010 17:04 Jan 18, 2011 Jkt 223001 contained in this record system should address written inquiries to the National Security Agency/Central Security Service, Freedom of Information Act/ Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755–6248. Written requests should contain the individual’s full name, individual’s full name who is the subject of the record if different from the requester, current address and telephone number. All requests must be signed. Individuals seeking access to information about themselves contained in this system should address written inquiries to the National Security Agency/Central Security Service, Freedom of Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755–6248. Written requests should contain the individual’s full name, individual’s full name who is the subject of the record if different from the requester, current address and telephone number. All requests must be signed. CONTESTING RECORD PROCEDURES: The NSA/CSS rules for contesting contents and appealing initial agency determinations may be obtained by written request addressed to the National Security Agency/Central Security Service, Freedom of Information Act (FOIA)/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755–6248. RECORD SOURCE CATEGORIES: Information is collected from the individual requesters, agency officials, and other Federal agencies that have referred requests concerning NSA/CSS records, or have consulted with NSA/ CSS regarding the handling of particular requests. EXEMPTIONS CLAIMED FOR THE SYSTEM: During the course of an FOIA/Privacy Act and/or MDR action, exempt materials from other system of records may become part of the case records in this system of records. To the extent that copies of exempt records from those other systems of records are entered into these case records, NSA/CSS hereby claims the same exemptions for the records as claimed in the original primary system of records of which they are a part. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 Frm 00025 Fmt 4703 Sfmt 4703 CFR part 322. For additional information contact the system manager. [FR Doc. 2011–931 Filed 1–18–11; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD–2011–OS–0006] Privacy Act of 1974; System of Records Office of the Secretary of Defense, DoD. ACTION: Notice to Add a System of Records. AGENCY: RECORD ACCESS PROCEDURES: PO 00000 3099 The Office of the Secretary of Defense proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action would be effective without further notice on February 18, 2011 unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and/ Regulatory Information Number (RIN) and title, by any of the following methods: • Federal Rulemaking Portal: https:// www.regulations.gov Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, Room 3C843, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and docket number or Regulatory Information Number (RIN) for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588–6830, or the Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the FOR FURTHER INFORMATION CONTACT address above. SUMMARY: E:\FR\FM\19JAN1.SGM 19JAN1 3100 Federal Register / Vol. 76, No. 12 / Wednesday, January 19, 2011 / Notices The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on January 7, 2011 to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: January 11, 2011. Morgan F. Park, Alternate OSD Federal Register Liaison Officer, Department of Defense. DA&M 01 SYSTEM NAME: Civil Liberties Program Case Management System. SYSTEM LOCATION: Defense Privacy and Civil Liberties Office, 1901 S. Bell Street, Suite 920, Arlington, VA 22202–4512. Records are maintained by offices within the Office of the Secretary of Defense (OSD) and Joint Staff (JS); for a complete list of these offices contact the system manager. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who submit allegations of civil liberties violations by the DoD, its civilian employees, members of the Military Services, DoD contractors, or others acting under the authority of the DoD. Individuals alleged and/or identified to be involved in civil liberties violations. CATEGORIES OF RECORDS IN THE SYSTEM: May include full names, home or work addresses, home or work telephone numbers, e-mail addresses, Military Service or DoD component involved, and case number. Also contains complaints, comments, inquiries, investigative notes and memoranda, correspondence, supporting documents, material, and reports relating to the allegation, investigation, or redress of alleged civil liberties violations. mstockstill on DSKH9S0YB1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 113, Secretary of Defense; 42 U.S.C. 2000ee–1, Privacy and Civil Liberties Officers. PURPOSE(S): To receive, log and track the processing of allegations of civil liberties violations by the DoD, its civilian employees, members of the VerDate Mar<15>2010 17:04 Jan 18, 2011 Jkt 223001 Military Services, DoD contractors, or others acting under the authority of the DoD and document the review, investigation, and redress provided. Records may also be used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness and conducting research. ROUTINE USES OF THESE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the Office of Management and Budget (OMB), the Department of Justice (DOJ), or the Office of Special Counsel (OSC), to obtain advice regarding statutory and other requirements related to civil liberties. The DoD ‘Blanket Routine Uses’ set forth at the beginning of the OSD’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE: Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Director, Defense Privacy and Civil Liberties Office, 1901 S. Bell Street, Suite 920, Arlington, VA 22202–4512. For verification purposes, the requestor should provide his/her full name, home or work address, home or work telephone number, e-mail addresses, Military Service or DoD component involved, and case number. RECORD ACCESS PROCEDURE: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should include full names, home or work addresses, home or work telephone number, e-mail address, Military Service or DoD component involved and case number, and the name and number of this system of records and be signed. STORAGE: CONTESTING RECORD PROCEDURE: Paper records and electronic storage media. The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. RETRIEVABILITY: Individuals submitting allegations or complaints: by full name, home or work address, home or work telephone numbers, e-mail addresses, Military Service or DoD component involved. Individuals alleged and/or identified to be involved in civil liberties violations: by name and DoD component involved. SAFEGUARDS: Records are stored in secure facilities that are locked when not attended. Electronic records are passwordprotected and common access card (CAC) enabled. All personnel with access receive Privacy Act and Information Assurance training prior to gaining initial access and annually thereafter. RETENTION AND DISPOSAL: Disposition pending (treat records as permanent until the National Archives and Records Administration has approved the retention and disposition schedule). SYSTEM MANAGER(S) AND ADDRESS: Director, Defense Privacy and Civil Liberties Office, 1901 S. Bell Street, Suite 920, Arlington, VA 22202–4512. PO 00000 Frm 00026 Fmt 4703 Sfmt 9990 RECORD SOURCE CATEGORIES: The individual, investigators, and civil liberties staff members. EXEMPTIONS CLAIMED FOR THE SYSTEM: Records contained in this System of Records may be exempted from the requirements of subsections (c)(3); (d)(1), (2), (3), and (4); (e)(1) and (e)(4)(G), (H), and (I); and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(1). Records may be exempted from these subsections or, additionally, from the requirements of subsections (c)(4); (e)(2), (3), and (8) of the Privacy Act of 1974 consistent with any exemptions claimed under 5 U.S.C. 552a (j)(2) or (k)(1), (k)(2), or (k)(5) by the originator of the record, provided the reason for the exemption remains valid and necessary. An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and is published at 32 CFR part 311. [FR Doc. 2011–962 Filed 1–18–11; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\19JAN1.SGM 19JAN1

Agencies

[Federal Register Volume 76, Number 12 (Wednesday, January 19, 2011)]
[Notices]
[Pages 3099-3100]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-962]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2011-OS-0006]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to Add a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on February 18, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830, or 
the Chief, OSD/JS Privacy Office, Freedom of Information Directorate, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the FOR FURTHER INFORMATION CONTACT address 
above.

[[Page 3100]]

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 7, 2011 to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 11, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DA&M 01

System name:
    Civil Liberties Program Case Management System.

System Location:
    Defense Privacy and Civil Liberties Office, 1901 S. Bell Street, 
Suite 920, Arlington, VA 22202-4512.
    Records are maintained by offices within the Office of the 
Secretary of Defense (OSD) and Joint Staff (JS); for a complete list of 
these offices contact the system manager.

Categories of individuals covered by the system:
    Individuals who submit allegations of civil liberties violations by 
the DoD, its civilian employees, members of the Military Services, DoD 
contractors, or others acting under the authority of the DoD. 
Individuals alleged and/or identified to be involved in civil liberties 
violations.

Categories of records in the system:
    May include full names, home or work addresses, home or work 
telephone numbers, e-mail addresses, Military Service or DoD component 
involved, and case number. Also contains complaints, comments, 
inquiries, investigative notes and memoranda, correspondence, 
supporting documents, material, and reports relating to the allegation, 
investigation, or redress of alleged civil liberties violations.

Authority for maintenance of the system:
    10 U.S.C. 113, Secretary of Defense; 42 U.S.C. 2000ee-1, Privacy 
and Civil Liberties Officers.

Purpose(s):
    To receive, log and track the processing of allegations of civil 
liberties violations by the DoD, its civilian employees, members of the 
Military Services, DoD contractors, or others acting under the 
authority of the DoD and document the review, investigation, and 
redress provided. Records may also be used as a management tool for 
statistical analysis, tracking, reporting, evaluating program 
effectiveness and conducting research.

Routine uses of these records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, the records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To the Office of Management and Budget (OMB), the Department of 
Justice (DOJ), or the Office of Special Counsel (OSC), to obtain advice 
regarding statutory and other requirements related to civil liberties.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Individuals submitting allegations or complaints: by full name, 
home or work address, home or work telephone numbers, e-mail addresses, 
Military Service or DoD component involved.
    Individuals alleged and/or identified to be involved in civil 
liberties violations: by name and DoD component involved.

Safeguards:
    Records are stored in secure facilities that are locked when not 
attended. Electronic records are password-protected and common access 
card (CAC) enabled. All personnel with access receive Privacy Act and 
Information Assurance training prior to gaining initial access and 
annually thereafter.

Retention and disposal:
    Disposition pending (treat records as permanent until the National 
Archives and Records Administration has approved the retention and 
disposition schedule).

System manager(s) and address:
    Director, Defense Privacy and Civil Liberties Office, 1901 S. Bell 
Street, Suite 920, Arlington, VA 22202-4512.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this system should address written inquiries to the 
Director, Defense Privacy and Civil Liberties Office, 1901 S. Bell 
Street, Suite 920, Arlington, VA 22202-4512.
    For verification purposes, the requestor should provide his/her 
full name, home or work address, home or work telephone number, e-mail 
addresses, Military Service or DoD component involved, and case number.

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should include full names, home or work addresses, 
home or work telephone number, e-mail address, Military Service or DoD 
component involved and case number, and the name and number of this 
system of records and be signed.

Contesting record procedure:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    The individual, investigators, and civil liberties staff members.

Exemptions claimed for the system:
    Records contained in this System of Records may be exempted from 
the requirements of subsections (c)(3); (d)(1), (2), (3), and (4); 
(e)(1) and (e)(4)(G), (H), and (I); and (f) of the Privacy Act pursuant 
to 5 U.S.C. 552a(k)(1). Records may be exempted from these subsections 
or, additionally, from the requirements of subsections (c)(4); (e)(2), 
(3), and (8) of the Privacy Act of 1974 consistent with any exemptions 
claimed under 5 U.S.C. 552a (j)(2) or (k)(1), (k)(2), or (k)(5) by the 
originator of the record, provided the reason for the exemption remains 
valid and necessary.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and is published at 32 CFR part 311.

[FR Doc. 2011-962 Filed 1-18-11; 8:45 am]
BILLING CODE 5001-06-P

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