Privacy Act of 1974; System of Records, 1606-1607 [2011-330]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 76, Number 7 (Tuesday, January 11, 2011)]
[Notices]
[Pages 1606-1607]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-330]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2011-0001]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on February 10, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185, or 
Department of the Army, Privacy Office, U.S. Army Records Management 
and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22325-3905.

SUPPLEMENTARY INFORMATION: The Department of the Army notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 5, 2011 to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 5, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0350-1c TRADOC

System name:
    Digital Training Management System.

System location:
    U.S. Army Combined Arms Center, Network Enterprise Center, 645 
Biddle Blvd, Fort Leavenworth, KS 66027-2309.

Categories of individuals covered by the system:
    Department of the Army military personnel (Active, National Guard 
and Reserve Components), Department of the Army civilian personnel, 
Department of the Army contractor personnel requiring or requesting 
access to Digital Training Management System (DTMS) and other 
Department of Defense personnel who have completed any Department of 
the Army courses of instruction.

Categories of records in the system:
    Name, Social Security Number (SSN), rank, gender, birth date, 
medical appointment scheduling information, employment information 
includes, work e-mail and work phone number, unit number, military 
occupational specialty, and skill level. Additional information is 
provided voluntarily that consists of driver's license, personal cell 
telephone number, home telephone number, personal e-mail address, 
mailing/home address, spouse's first name, children's names, emergency 
contact, and education information.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-1, Army 
Training and Leader Development; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To support the on-going digital training management task. The 
system

[[Page 1607]]

provides training managers with a comprehensive password protected 
management tool for conducting and tracking digital systems training 
online. DTMS allows users to completely manage the entire learning 
environment for all soldiers. Training managers at separate companies, 
battalions, brigades, divisions, corps, program managers, and other 
Department of Army agencies can access and utilize the system. DTMS 
tracks not only new equipment training (NET), but also sustainment, 
collective and individual training.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on electronic storage media.

Retrievability:
    Data is retrieved by name, unit number, military occupational 
specialty, and skill level queries from within the DTMS application.

Safeguards:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Records are maintained in a controlled 
facility. Physical entry is restricted by the use of locks, guards, and 
is accessible only to authorized personnel. Physical and electronic 
access is restricted to designated individuals having a need to know in 
the performance of official duties and who are properly screened and 
cleared.

Retention and disposal:
    Records are archived after training is completed and maintained in 
the current file area until no longer needed for conducting business, 
but not longer than 6 years after the member's separation, then 
destroyed electronically.

System manager(s) and address:
    Program Manager, U.S. Army Combined Arms Center, Collective 
Training Directorate, 513 Grant Ave, Fort Leavenworth, KS 66027-2309.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Program Manager, U.S. Army Combined Arms Center, Collective 
Training Directorate, 513 Grant Ave, Fort Leavenworth, KS 66027-2309.
    For verification purposes, individuals should provide full name, 
unit number, rank, military occupational specialty, skill level, and 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking to access records about themselves should 
address written inquiries to the Program Manager, U.S. Army Combined 
Arms Center, Collective Training Directorate, 513 Grant Ave, Fort 
Leavenworth, KS 66027-2309.
    For verification purposes, individuals should provide full name, 
unit number, rank, military occupational specialty, skill level, and 
signature.

In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents; and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, DoD staff, personnel, training and medical 
systems for use in appointment scheduling.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-330 Filed 1-10-11; 8:45 am]
BILLING CODE 5001-06-P