Privacy Act of 1974: Republication of Notice of Systems of Records, 1862-1888 [2011-150]

Agencies

• Tennessee Valley Authority

[Federal Register Volume 76, Number 7 (Tuesday, January 11, 2011)]
[Notices]
[Pages 1862-1888]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-150]



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Part III





Tennessee Valley Authority





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Privacy Act of 1974: Republication of Notice of Systems of Records; 
Notice

Federal Register / Vol. 76 , No. 7 / Tuesday, January 11, 2011 / 
Notices

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TENNESSEE VALLEY AUTHORITY


Privacy Act of 1974: Republication of Notice of Systems of 
Records

AGENCY: Tennessee Valley Authority (TVA).

ACTION: Notice of republication of systems of records; notice of 
proposed new system of records.

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SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley 
Authority (TVA) is republishing in full a notice of the existence and 
character of each TVA system of records.
    TVA is deleting one system of records because the program has 
ended. The retention period for the records has expired and the records 
have been destroyed in accordance with their records retention 
schedule.
    TVA is proposing to add a new system of records. The records were 
previously included within other TVA systems of records. They are now 
being published as their own system of records to better reflect their 
organizational placement.
    TVA is also correcting minor typographical and stylistic errors in 
previously existing notices and has updated those notices to reflect 
current organizational structure. Also, updates are being made to show 
any changes to system locations; managers and addresses; categories of 
individuals and records; procedures and practices for storing, 
retrieving, accessing, retaining, and disposing of records.

DATES: Submit comments on or before February 10, 2011.

ADDRESSES: Address all comments concerning this notice to Mark R. 
Winter, Senior Information Security Specialist, TVA, 1101 Market Street 
(MP 3C), Chattanooga, TN 37402-2801.

FOR FURTHER INFORMATION CONTACT: Mark R. Winter at (423) 751-6004 or 
mrwinter@tva.gov.

SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), TVA 
is today republishing a notice of the existence and character of each 
of its systems of records in order to make available in one place in 
the Federal Register the most up-to-date information regarding these 
systems.
    TVA is deleting one system of records as follows. TVA-28, 
``Woodland Resource Analysis Program Input Data--TVA.'' After the 
program ended the records were stored off-site at the Federal Records 
Center. The retention period for the records expired and the records 
were disposed of by the Federal Records Center.
    TVA is proposing to add a new system of records: TVA-39, ``Nuclear 
Access Authorization and Fitness for Duty Records--TVA'' The records 
were previously included within other TVA systems of records. They are 
now being published as their own system of records to better reflect 
their organizational placement. The Nuclear Access Authorization 
records are related to requests for unescorted access, and include 
background investigations for unescorted access, and the granting of 
clearances for unescorted access to TVA nuclear sites as well as 
suspensions, revocations, and denials of unescorted access. It also 
contains records pertaining to unescorted access issues. The Nuclear 
Fitness for Duty program ensures that each employee has a safe, drug-
free workplace and provides reasonable assurance that personnel 
supporting the TVA Nuclear program perform their task in a reliable and 
trustworthy manner. This program is administered in accordance with 
regulation 10 CFR part 26 issued by the Nuclear Regulatory Commission, 
and is implemented through various TVA policies and procedures. The new 
system of records, TVA-39, ``Nuclear Access Authorization and Fitness 
for Duty Records--TVA'' will be effective as proposed at the end of the 
comment period unless comments are received which would require a 
contrary determination. TVA will publish a revised notice if changes 
are made based upon a review of comments received.
    TVA is also correcting minor typographical and stylistic errors in 
the previous existing systems. In addition, TVA is updating the system 
locations; managers and addresses; notification; categories of 
individuals covered; categories of records; storage policies and 
practices; retention and disposal; record access; and contesting record 
procedures. These changes are necessary to reflect TVA's current 
organizational structure, current technology, and procedural changes.
    This document gives notice that the following TVA systems of 
records below are in effect:

Table of Contents

TVA-1 Apprentice Training Records.
TVA-2 Personnel Files.
TVA-5 Discrimination Complaint Files.
TVA-6 Work Injury Illness System.
TVA-7 Employee Accounts Receivable.
TVA-8 Employee Alleged Misconduct Investigatory Files.
TVA-9 Health Records.
TVA-11 Payroll Records.
TVA-12 Travel History Records.
TVA-13 Employment Applicant Files.
TVA-14 Grievance Records.
TVA-18 Employee Supplementary Vacancy Announcement Records.
TVA-19 Consultant and Contractor Records.
TVA-21 Nuclear Quality Assurance Personnel Records.
TVA-22 Questionnaire--Land Use Surveys in Vicinity of Proposed or 
Licensed Nuclear Power Plant.
TVA-23 Radiation Dosimetry Personnel Monitoring Records.
TVA-26 Retirement System Records.
TVA-29 Energy Program Participant Records.
TVA-31 OIG Investigative Records.
TVA-32 Call Detail Records.
TVA-34 Project/Tract Files.
TVA-36 Section 26a Permit Application Records.
TVA-37 U.S. TVA Police Records.
TVA-38 Wholesale, Retail, and Emergency Data Files.
TVA-39 Nuclear Access Authorization and Fitness for Duty Records--
TVA
TVA-1

SYSTEM NAME:
    Apprentice Training Records--TVA.

SYSTEM LOCATION:
    Human Resource Information Systems, TVA, Knoxville, TN 37902-1499; 
Computer Operations, TVA, Chattanooga, TN 37402-2801; all TVA locations 
where apprentices are employed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA apprentices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employment, qualifications, and evaluation information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
National Apprenticeship Act of 1937, 50 Stat. 664.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the Bureau of Apprenticeship and Training, the Veterans' 
Administration, Tennessee Valley Trades and Labor Council, and the 
State and local Government agencies for reporting and evaluation 
purposes.
    To respond to a request from a Member of Congress regarding the 
status of an apprentice.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To provide the following information to a prospective employer of a 
TVA or former TVA employee: Job description, dates of employment, 
reason for separation.

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    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by name, craft, job code, union code, and 
social security number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA record 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Talent Sourcing & Support Services, TVA, 
Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, craft, and location of employment.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above. Access will 
not be granted to investigatory material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment. Federal contracts, or access to classified 
information to the extent that the disclosure of such material would 
reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be held in confidence or, prior to September 27, 1975, under an 
implied promise that the identity of the source would be held in 
confidence. Access will not be granted to testing or examination 
material used solely to determine individual qualification for 
appointment or promotion in the Federal service, the disclosure of 
which would compromise the objectivity or fairness of the testing or 
examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; General Aptitude Test 
Battery scores from State employment security office; references from 
employers, military and educational institutions; and evaluations from 
joint committee on apprenticeship.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence or, 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing and examination material would compromise the 
objectivity of the testing or examination process. This exemption is 
pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR 
1301.24.
TVA-2

SYSTEM NAME:
    Personnel Files--TVA.

SYSTEM LOCATION:
    Human Resources, Shared Services & Employee Relations, TVA, 
Knoxville, TN 37902-1499; Human Resource Information Systems, TVA, 
Knoxville, TN 37902-1499; area human resources offices throughout TVA; 
Information Technology, TVA, Chattanooga, TN 37402-2801; National 
Personnel Records Center, St. Louis, MO 63118. Security/suitability 
investigatory files are located separately from other records in this 
system. Duplicate or certain specified temporary information may be 
maintained by human resources officers, supervisors, and administrative 
officers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA employees, some contractors, applicants for 
employment, and applicants for employment by TVA contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to education; qualifications; work history; 
interests and skills; test results; performance evaluation; career 
counseling; personnel actions; job description; salary and benefit 
information; service dates, including other Federal and military 
service; replies to congressional inquiries; medical data; and security 
investigation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 10577; Executive Order 10450; Executive Order 11478; 
Executive Order 11222; Equal Employment Opportunity

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Act of 1972, Public Law 92-261, 86 Stat. 103; Veterans' Preference Act 
of 1944, 58 Stat. 387, as amended; various sections of title 5 of the 
United States Code related to employment by TVA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES::
    To disclose test results to State employment services.
    To a State employment security office in response to a request 
relating to a former employee's claim for unemployment compensation.
    To respond to a request from a Member of Congress regarding the 
status of an employee, former employee, or applicant.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request from any pertinent source directly or through a TVA 
contractor engaged at TVA's direction, information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract or issuance of a license, grant, or 
other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on that matter.
    To provide the following information, as requested, to a 
prospective employer of a TVA or former TVA employee: job descriptions, 
dates of employment, and reasons for separation.
    To provide an official of another Federal agency information needed 
in the performance of official duties related to reconciling or 
reconstructing data files, in support of the functions for which the 
records were collected and maintained.
    To provide information to multi-employer health and welfare and 
pension funds as reasonably necessary and appropriate for proper 
administration of the plan of benefits.
    To provide information to TVA contractors engaged in making 
suitability determinations for their prospective employees under TVA 
contracts.
    To contractors and subcontractors engaged at TVA's direction in 
providing support services to TVA in connection with mailing materials 
to TVA employees or other related services.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To any agency of the Federal Government having oversight or review 
authority with regard to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To transfer information necessary to support a claim for life 
insurance benefits under Federal Employees' Group Life Insurance to 
Office of Federal Employees' Group Life Insurance.
    To transfer information regarding claims for health insurance 
benefits to health insurance carrier.
    To union representatives in exercising their responsibilities under 
TVA collective-bargaining agreements.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To TVA contractors and subcontractors engaged at TVA's direction in 
studies and evaluation of TVA personnel management and benefits; or the 
investigation of nuclear safety, reprisal, or other matters involving 
TVA personnel practices or policies; or the implementation of TVA 
personnel policies.
    To provide pertinent information to local school districts and 
other Government agencies in order to study TVA project impacts and to 
aid school districts in qualifying for assistance under Public Law 81-
874 and other laws.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To commemorate the month and day of employee birthday 
anniversaries.
    To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services Federal 
Parent Locator System (FPLS) and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establish and modify orders of support, and for enforcement 
action.
    To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection with the operation of the FPLS by the Office of Child 
Support Enforcement.
    To the Office of Child Support Enforcement for release to the 
Department of Treasury for purposes of administering the Earned Income 
Tax Credit Program (Section 32, Internal Revenue Code of 1986) and 
verifying a claim with respect to employment in a tax return.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically in the Human Resources 
Information System (HRIS), Personal Records Information System (PRIS), 
or on microfiche. Duplicate or certain specified temporary information 
may be maintained by human resource officers, supervisors, and 
administrative officers in a locked, secure location.

RETRIEVABILITY:
    Records are indexed by name and Employee Identification number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Access to systems storing 
these records must be approved by the Senior Manager of Employee 
Relations Support Services. All filing systems are locked when

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unattended. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Employee Relations Support Services, TVA, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the Manager, TVA 
Service Center, TVA, Knoxville, TN 37902-1499. Requests should include 
the individual's full name, job title, and date of birth. A Social 
Security number is not required but may expedite TVA's response; 
however, an Employee Identification Number may be included.
    Current employees should address inquiries also to their 
supervisors or the TVA Service Center.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the Manager, TVA Service Center, 
TVA, Knoxville, TN 37901-1499. In addition, current employees may 
present requests for access to their supervisors or the personnel 
officer of the employing division. Requests should include the 
individual's full name, job title, and date of birth. A Social Security 
number is not required but may expedite TVA's response; however, an 
Employee Identification Number may be included. Access will not be 
granted to investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment or access to classified information to the extent 
that the disclosure of such material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence. Access will not be granted 
to testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal Service the 
disclosure of which would compromise the objectivity or fairness of the 
testing or examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the Manager, 
TVA Service Center, TVA, Knoxville, TN 37902-1499.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; educational institutions; 
former employers; and other reference sources; State employment 
services; supervisors and other TVA personnel or personnel records; 
medical officers; other Federal agencies.
    In addition to the above sources, security/suitability 
investigatory files contain information from law enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3) and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity or fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-5

SYSTEM NAME:
    Discrimination Complaint Files--TVA.

SYSTEM LOCATION:
    TVA Equal Opportunity Compliance Staff, Knoxville, TN 37902-1499. 
Duplicate copies may be maintained in the files of the TVA organization 
where the complaint originated.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, former employees, or applicants who have received 
counseling or filed complaints of discrimination based on race, color, 
religion, sex, national origin, age, reprisal, disability, or genetic 
information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents relating 
to a decision or determination made by TVA or the Equal Employment 
Opportunity Commission affecting an individual. The records consist of 
the complaint, letters or notices to the individual, record of hearings 
when received from the Equal Employment Opportunity Commission, 
materials placed into the record to support the decision or 
determination, affidavits or statements, testimonies of witnesses, 
investigative reports, and related correspondence, opinions, and 
recommendations. Also, if the case is appealed to the Federal District 
Court of Appeals, the records will contain a copy of the complaint on 
file with the Federal District Court.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 11478; 42 U.S.C. 2000e-16; 29 U.S.C. 633a; Title VII of 
the Civil Rights Act of 1964; Age Discrimination in Employment Act of 
1967; Rehabilitation Act of 1973; Genetic Information Nondiscrimination 
Act of 2008.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    If a hearing is requested and/or an administrative appeal is filed 
with the Equal Employment Opportunity Commission, a copy of the 
complaint file, containing a record of investigations and a 
correspondence file of each complaint, is forwarded to the Equal 
Employment Opportunity Commission.
    To the counselee's or complainant's representative.
    To respond to a request from a Member of Congress regarding the 
status of a complaint.
    To the parties of complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery.

[[Page 1866]]

    In all other litigation, to respond to process issued under color 
of authority of a court of competent jurisdiction.
    To TVA consultants, contractors, and subcontractors who are engaged 
in studies and evaluation of TVA's administration of its Equal 
Employment Opportunity program or who are providing support services to 
the program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are kept in file folders.

RETRIEVABILITY:
    Records in this system are indexed by name.

SAFEGUARDS:
    Access to and use of these records are limited to those personnel 
whose official duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of TVA Equal Opportunity Compliance, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals who have filed discrimination complaints are aware of 
that fact. However, inquiries may be addressed to the system manager 
named above. Individuals should provide their full name, the 
approximate date of their complaint, and their employing organization, 
if employed.

RECORD ACCESS PROCEDURES:
    Individuals who have filed a discrimination complaint have been 
provided a copy of the record. However, an individual may gain access 
to a copy of their official complaint record by writing the system 
manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals who have filed a discrimination complaint have had an 
opportunity during the complaint procedure to timely amend their 
record. TVA management has the same opportunity during the complaint 
procedure to timely amend the applicable record. However, requests for 
amendment or correction of items not involving the complaint procedure 
may be addressed to the system manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA personnel and other 
records; and witnesses.
TVA-6

SYSTEM NAME:
    Work Injury Illness System--TVA.

SYSTEM LOCATION:
    TVA Safety Programs, TVA, Chattanooga, TN 37402-2801. Accident 
reports may also be maintained in the file of the employing 
organization.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and Staff Augmented contractors who have sustained a 
work-related injury or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information related to the 
accident, injury, or illness.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 12196; Occupational Safety and Health Act of 1970, 
Public Law 93-237, 87 Stat. 1024.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To an injured employee's representative.
    To the Department of Labor as required by the Occupational Safety 
and Health Act.
    To the Office of Workers' Compensation Programs in relation to an 
individual's claim for compensation.
    To respond to a request from a Member of Congress regarding the 
status of an employee.
    To provide information to a Federal agency, in response to its 
request in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information, 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purpose of this system of records.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with

[[Page 1867]]

TVA's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system is maintained on automated data storage 
devices and in file folders.

RETRIEVABILITY:
    Records are indexed by name, date of injury, and Employee 
Identification Number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended. Remote access facilities are secured through 
physical and system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Safety Process Support, TVA, Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name, date of birth, and approximate date of injury.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA medical records; 
witnesses of accidents and inquires, including appraisers of property 
damage.
TVA-7

SYSTEM NAME:
    Employee Accounts Receivable--TVA.

SYSTEM LOCATION:
    Financial Services, TVA, Knoxville, TN 37902-1499; Office of the 
General Counsel, TVA, Knoxville, TN 37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees who: Authorize a payment for 
specified purposes in their behalf; receive overpayment of earnings; 
receive duplicate payments; are otherwise indebted to TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information concerning 
indebtedness and repayment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. Chapter 55.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on printouts, invoices, microfiche, and 
posting documents.

RETRIEVABILITY:
    Records are indexed by payroll number, social security number, 
badge number, name, or invoice number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Accounting Services, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and employing organization. Provisions of the social security 
number is not required, but may expedite TVA's response and may prevent 
the erroneous retrieval of records for another individual with the same 
name.

RECORD ACCESS PROCEDURES:
    Individuals who seek access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in the system should direct their request to the system 
manager named above.

[[Page 1868]]

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains; TVA payroll records; TVA 
disbursement voucher records.
TVA-8

SYSTEM NAME:
    Employee Alleged Misconduct Investigatory Files--TVA.

SYSTEM LOCATION:
    Office of the General Counsel, TVA, Knoxville, TN 37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees about whom a complaint of misconduct 
during employment has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information regarding conduct during employment with TVA which may 
be in violation of law or regulations compiled prior to 1986. 
Information compiled after 1986 is maintained under TVA-31, ``OIG 
Investigative Records.'' TVA-8 will be phased out when the records are 
destroyed in accordance with established retention schedules.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 10450; Executive Order 11222; Hatch Political Activity 
Act, 5 U.S.C. 7324-7327; 28 U.S.C. 535.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local charged with 
the responsibility of investigating and prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decisions on that 
matter.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA, grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information and to request information from private 
individuals if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders.

RETRIEVABILITY:
    Records are indexed and retrieved by individual name or 
investigation number.

SAFEGUARDS:
    These records are stored in a locked GSA-approved security 
container. Access to the records is limited to TVA attorneys and their 
administrative assistants who have a need for them in the course of TVA 
business and to other TVA employees whose need is approved by Office of 
the General Counsel management.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD SOURCE CATEGORIES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempted from subsections (c)(3); (d); (e)(1); 
(4)(G), (4)(H), (4)(I); and (f) of 5 U.S.C. 552a (Section 3 of the 
Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA 
regulations at 18 CFR 1301.24.
TVA-9

SYSTEM NAME:
    Health Records--TVA.

SYSTEM LOCATION:
    TVA HR Health & Safety, Chattanooga, TN 37402-2801; all TVA medical 
facilities; Computer Operations, TVA, Chattanooga, TN 37402-2801; 
National Personnel Records Center, St. Louis, MO 63118; District 
Offices, Office of Workers' Compensation Programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for TVA employment, employees, former employees, 
official visitors, contractual assignees to TVA, interns, externs, 
employees of TVA contractors, and other Federal agencies who are 
examined under contract.

[[Page 1869]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Health information pertinent to an individual's employment, 
official visit, or contractual work with TVA or other Federal agencies, 
including the basic Clinical Medical Record, Worker's Compensation and 
Rehabilitation claims and case files, Psychological and Fitness for 
Duty files including alcohol and drug testing information, clinical 
information received from outside sources, and information relative to 
an employee's claim for medical disability retirement. Health 
information includes paper documents, x-rays, microfiche, microfilm, 
and/or any automatic data processing media, regardless of the form or 
process by which it is maintained.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 7902; Federal Employees' Compensation Act, 5 U.S.C. chapter 81, 
5 U.S.C. chapter 87 (Medical information relating to life insurance 
program); 5 U.S.C. 3301; Occupational Safety and Health Act of 1970, 
Public Law 93-237, 87 Stat. 1024, Public Law 91-616, Federal Civilian 
Employee Alcoholism Program and Public Law 92-255, Drug Abuse Among 
Federal Civilian Employees, which are amended in regard to 
confidentiality of records by Public Law 93-282; Public health laws 
(State and Federal) related to the reporting of health hazards, 
communicable diseases or other epidemiological information; Energy 
Reorganization Act of 1974, Public Law 93-438, 88 Stat. 1233; 49 CFR 
part 382 subpart D.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Compensation claim records are used for adjudicating claims and 
providing therapy. Appropriate information is exchanged with 
physicians, hospitals, and rehabilitation agencies approved by the 
Office of Workers' Compensation Programs for service to injured 
employees.
    Alcohol and drug testing and psychological fitness for duty records 
may be exchanged with a physician or treatment center working with an 
employee, or in accordance with the provisions of Public Law 93-282.
    Information in the Health Records System provided to officials of 
other Federal agencies responsible for other Federal benefit programs 
administered by Office of Workers' Compensation Programs. Retired 
Military Pay Centers, Veterans' Administration, Social Security 
Administration, and private contractors engaged in providing benefits 
under Federal contracts.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, the issuance of a security clearance, the 
reporting of an investigation of an employee, or the issuance of a 
license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter.
    To respond to a request from a Member of Congress regarding an 
employee.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority or a court of competent 
jurisdiction.
    To transfer information regarding claims for health insurance or 
disability benefits to the health insurance carrier or plan 
participant.
    To request information from a Government agency or private 
individual, if necessary, to obtain information relevant to a TVA 
decision within the purposes of this system of records.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To TVA consultants, contractors, and subcontractors who are engaged 
in studies and evaluation of TVA's administration of its medical and 
employee benefits program or who are providing support sources to the 
program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To provide information to private physicians and other health care 
professionals or facilities designated by an employee.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Health information includes paper documents, x-rays, microfiche, 
microfilm, and/or any automatic data processing media, regardless of 
the form or process by which it is maintained.

RETRIEVABILITY:
    Records are indexed by name, social security number, date of birth, 
and/or case number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.
    Remote access facilities are secured through physical and system-
based safeguards. Special instructions governing the medical staff 
employees assure the confidentiality of health records.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with TVA rules and regulations 
approved by the Archivist of the United States. Retention schedules 
specify the length of time various records are kept. Active clinical 
medical records are kept indefinitely. Specific retention schedules for 
various components of the records systems are contained in the 
Comprehensive Records Schedule (CRS) which has been approved by the 
National Archives and Records Administration (NARA) for use by Health 
Services. These dispositions are mandatory unless TVA requests a 
revision from NARA. Items in this CRS

[[Page 1870]]

should be cited as the disposition authority for transferring or 
destroying any records.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Occupational Health & Nursing Services, Chattanooga, TN 
37402-2801. Inquiries and requests for psychological fitness for duty 
and alcohol & drug testing records should be sent to Manager, Non-
Nuclear Fitness for Duty, TVA, Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals should address inquiries to the system manager named 
above. Individuals should provide their full name, Employee 
Identification Number (EIN) or social security number, date of birth, 
employing organization, and date of last employment, and employee 
compensation case number, if any.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact or address their inquiries to the 
system manager named above. Inquiries should be specific as to which 
component of the health records system is to be accessed. If inquiries 
are not specific to a particular component of the health records, it 
will be assumed the access is directed toward the individual's clinical 
medical record.

CONTESTING RECORDS PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA medical staff; 
private physicians and medical institutions; Office of Workers' 
Compensation Programs; TVA personnel records; other health agencies and 
departments.
TVA-11

SYSTEM NAME:
    Payroll Records--TVA.

SYSTEM LOCATION:
    Financial Services, TVA, Knoxville, TN 37902-1499; garnishment 
files are located at the Office of the General Counsel, TVA, Knoxville, 
TN 37902-1499; duplicate copies of some records may also be maintained 
in the files of the employing organization; National Personnel Records 
Center, St. Louis, MO 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees and personal service contractors selected for certain 
training programs and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information, pay, leave, and debt claim 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Internal Revenue Code; Fair Labor Standards Act, 29 U.S.C. Chapter 8; 5 
U.S.C. Chapter 63.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To report earnings and other required information to Federal, 
State, and local taxing authorities as required by law.
    To report earnings to the Civil Service Retirement System for 
members of that system.
    To transmit payroll deduction information to financial institutions 
and employee organizations.
    To report earnings to courts when garnishments are served or in 
bankruptcy or wage earner proceedings.
    To report earnings to the Department of Housing and Urban 
Development, State welfare agencies, and State employment security 
offices where an individual has made a claim for benefit with such 
agency.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract, or issuance of a license, grant, 
or other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on that matter.
    To disclose to any agency of the Federal Government having 
oversight or review authority with regard to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To transfer information necessary to support a claim for life 
insurance benefits under Federal Employee's Group Life Insurance to 
Office of Federal Employee's Group Life Insurance.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To transfer information regarding claims for health insurance 
benefits to health insurance carriers.
    To TVA contractors and subcontractors engaged in studies and 
evaluations of TVA payroll and personnel management.
    To union representatives exercising their responsibilities under 
TVA collective bargaining agreements.
    To report earnings to the Department of Housing and Urban 
Development, and State welfare agencies where an individual makes a 
claim for benefits, and to report earnings to State employment security 
offices in both manual and automated form for use by these offices in 
determining unemployment benefits.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services Federal 
Parent Locator System (FPLS) and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establish and modify orders of support, and for enforcement 
action.
    To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection

[[Page 1871]]

with the operation of the FPLS by the Office of Child Support 
Enforcement.
    To the Office of Child Support Enforcement for release to the 
Department of the Treasury for purposes of administering the Earned 
Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) 
and verifying a claim with respect to employment in a tax return.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, hard-copy 
printouts, and in an optical scanned electronic file.

RETRIEVABILITY:
    Records are primarily indexed by name. They may also be retrieved 
by reference to employing organization, date of end of pay period, 
social security or badge number, year of birth, or job title.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Filing systems are locked when 
unattended. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Accounting Services, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, employing organization, and date of last employment. The social 
security number is also required to expedite TVA's response and prevent 
the erroneous retrieval of records for another individual with the same 
name.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information on them in this system of 
records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend information on them in this 
system of records should contact the system manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA personnel records; 
employee's supervisor for report of hours worked.
TVA-12

SYSTEM NAME:
    Travel History Records--TVA.

SYSTEM LOCATION:
    Financial Services, TVA, Knoxville, TN 37902-1499. Duplicate copies 
of certain records may also be maintained in the files of the employing 
organization.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA employees who traveled on official business 
and filed travel expense vouchers, applied for a travel advance, or 
transferred between official stations; recently-hired employees who 
filed for reimbursement of relocation expenses; candidates for TVA 
positions who filed for reimbursement of travel expenses; and 
contractors with which there is an employer/employee relationship 
(i.e., personal services contractors).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Travel advance requests, travel expense vouchers and supporting 
documentation, travel charge card program records and reports, and 
travel orders. Records supporting relocation expense claims also 
incl