Privacy Act of 1974; System of Records, 115-117 [2010-33033]

Agencies

• DEPARTMENT OF DEFENSE

[Federal Register Volume 76, Number 1 (Monday, January 3, 2011)]
[Notices]
[Pages 115-117]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-33033]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0185]


Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Contract Audit Agency is proposing to amend a 
system of records notice in its existing inventory of records systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on February 2, 2011 unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/or 
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis at (703) 767-
1022, or Defense Contract Audit Agency, 8725 John J. Kingman Road, 
Suite 2135, Fort Belvoir, VA 22060-6219.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 23, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 240.3

System name:
    Legal Opinions (May 18, 1999, 64 FR 26947).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Full name of the individual, 
current address and telephone number.
    Fraud files contain interoffice memorandums, citations used in 
determining legal opinion, in some cases copies of investigations, 
copies of Agency determinations.
    Equal Employment Opportunity (EEO) files contain initial appeal, 
copies of interoffice memorandums, testimony at EEO hearings, copy of 
Agency determinations and citations used in determining legal opinions.
    Grievance files contain correspondence relating to DCAA employees 
filing grievances regarding leave, removals, resignations, suspensions, 
disciplinary actions, travel, citations used in determining legal 
opinion, and Agency determinations.
    Merit System Protection Board (MSPB) Appeal files contain 
interoffice memorandums, citations used in determining the legal 
position, statements of witnesses, pleadings, briefs, MSPB decisions, 
notices of judicial appeals, litigation reports and correspondence with 
the Department of Justice.

[[Page 116]]

    Security Violation files contain interoffice correspondence 
relating to DCAA employee security violations, citations used in 
determinations, and Agency determinations.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Permanent. Retain in active files 
for five years and retire to Washington National Records Center.''
* * * * *

Retrievability:
    Delete and replace with ``By individual's name, subject and 
corporation.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Records Administrator, Defense 
Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort 
Belvoir, VA 22060-6219.
    Written requests for information should contain the full name of 
the individual, current address and telephone number.
    Personal visits are limited to those offices (Headquarters and 
Regional offices) listed in the appendix to the agency's compilation of 
systems of records notices. For personal visits, the individual should 
be able to provide some acceptable identification, that is driver's 
license or employing office's identification card and give some verbal 
information that could be verified with `case' folder.''
* * * * *
RDCAA 240.3

System name:
    Legal Opinions.

System location:
    Office of General Counsel, Headquarters, Defense Contact Audits 
Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-
6219.

Categories of individuals covered by the system:
    Any DCAA employee who files a complaint, with regard to personnel 
issues, that requires a legal opinion or legal representation for 
resolution.

Categories of records in the system:
    Full name of the individual, current address and telephone number.
    Fraud files contain interoffice memorandums, citations used in 
determining legal opinion, in some cases copies of investigations, 
copies of Agency determinations.
    Equal Employment Opportunity (EEO) files contain initial appeal, 
copies of interoffice memorandums, testimony at EEO hearings, copy of 
Agency determinations and citations used in determining legal opinions.
    Grievance files contain correspondence relating to DCAA employees 
filing grievances regarding leave, removals, resignations, suspensions, 
disciplinary actions, travel, citations used in determining legal 
opinion, and Agency determinations.
    Merit System Protection Board (MSPB) Appeal files contain 
interoffice memorandums, citations used in determining the legal 
position, statements of witnesses, pleadings, briefs, MSPB decisions, 
notices of judicial appeals, litigation reports and correspondence with 
the Department of Justice.
    Security Violation files contain interoffice correspondence 
relating to DCAA employee security violations, citations used in 
determinations, and Agency determinations.

Authority for maintenance of the system:
    5 U.S.C. chapters 43, 51, and 75; 5 U.S.C. 301, Departmental 
Regulations; and the Civil Service Reform Act of 1978.

Purpose(s):
    To maintain a historical reference for matters of legal precedence 
within DCAA to ensure consistency of action and the legal sufficiency 
of personnel actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of 
DCAA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By individual's name, subject and corporation.

Safeguards:
    Under staff supervision during duty hours; security guards are 
provided during non-duty hours.

Retention and disposal:
    Permanent. Retain in active files for five years and retire to 
Washington National Records Center.

System manager(s) and address:
    Counsel, Headquarters, Defense Contract Audit Agency, 8725 John J. 
Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Records Administrator, Defense Contract Audit Agency, 8725 John 
J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
    Written requests for information should contain the full name of 
the individual, current address and telephone number.
    Personal visits are limited to those offices (Headquarters and 
Regional offices) listed in the appendix to the agency's compilation of 
systems of records notices. For personal visits, the individual should 
be able to provide some acceptable identification, that is driver's 
license or employing office's identification card and give some verbal 
information that could be verified with `case' folder.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Records Administrator, Defense Contract Audit Agency, 8725 John J. 
Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
    Written requests for information should contain the full name of 
the individual, current address and telephone number.
    Personal visits are limited to those offices (Headquarters and 
Regional offices) listed in the appendix to the agency's compilation of 
systems of records notices. For personal visits, the individual should 
be able to provide some acceptable identification, that is driver's 
license or employing office's identification card and give some verbal 
information that could be verified with `case' folder.

Contesting record procedures:
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Regulation 5410.10;

[[Page 117]]

32 CFR part 317; or may be obtained from the system manager.

Record source categories:
    Correspondence from individual's supervisor, DCAA employees, former 
employers, between DCAA staff members, and between DCAA and other 
Federal agencies.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-33033 Filed 12-30-10; 8:45 am]
BILLING CODE 5001-06-P