Privacy Act of 1974; System of Records, 114-115 [2010-33032]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 76, Number 1 (Monday, January 3, 2011)]
[Notices]
[Pages 114-115]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-33032]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0184]


Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Contract Audit Agency is proposing to amend a 
system of records notice in its existing inventory of records systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on February 2, 2011 unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis at (703) 767-
1022, or Defense Contract Audit Agency, 8725 John J. Kingman Road, 
Suite 2135, Fort Belvoir, VA 22060-6219.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 23, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 240.5

System name:
    Standards of Conduct, Conflict of Interest (May 18, 1999, 64 FR 
26947).

Changes:
* * * * *

Retrievability:
    Delete and replace with ``By individual's name, subject and 
corporation.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Permanent. Retain in active files 
for five years and then retire to Washington National Records Center.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Records Administrator, Defense 
Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort 
Belvoir, VA 22060-6219.
    The request should contain the full name of the individual, current 
address and telephone number.
    Personal visits may be made to the above address. In personal 
visits, the individual should be able to provide acceptable 
identification, that is, driver's license or employing offices' 
identification card, and give some verbal information that can be 
verified with `case' folder.''
* * * * *
RDCAA 240.5

System name:
    Standards of Conduct, Conflict of Interest.

System location:
    Office of the General Counsel, Headquarters, Defense Contract Audit 
Agency, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-
6219.

Categories of individuals covered by the system:
    Any DCAA employee who has accepted gratuities from contractors or 
who has business, professional or financial interests that would 
indicate a conflict between their private interests and those related 
to their duties and responsibilities as DCAA personnel. Any DCAA 
employee who is a member or officer of an organization that is 
incompatible with their official government position, using public 
office for private gain, or affecting adversely the confidence of the 
public in the integrity of the Government. Any DCAA employee who has 
requested an ethics opinion regarding the propriety of future actions 
on their part.

Categories of records in the system:
    Office of the General Counsel-Files contain documents and 
background material on any apparent or potential conflict of interest 
or acceptance of gratuities by DCAA personnel. Correspondence may 
involve interoffice memorandums, correspondence between former DCAA 
employees and Headquarters staff members, citations used in legal 
determinations and Agency determinations.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoD 5500.7-R, Joint Ethics 
Regulation (JER); and E.O. 12731, Principles of Ethical Conduct for 
Government Officers and Employees.

Purpose(s):
    To provide a historical reference file of cases that are of 
precedential value to ensure equality of treatment of individuals in 
like circumstances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of 
DCAA's

[[Page 115]]

compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By individual's name, subject and corporation.

Safeguards:
    Under staff supervision during duty hours; buildings have security 
guards during non-duty hours.

Retention and disposal:
    Permanent. Retain in active files for five years and then retire to 
Washington National Records Center.

System manager(s) and address:
    General Counsel, Headquarters, Defense Contract Audit Agency, 8725 
John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Records Administrator, Defense Contract Audit Agency, 8725 John 
J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
    The request should contain the full name of the individual, current 
address and telephone number.
    Personal visits may be made to the above address. In personal 
visits, the individual should be able to provide acceptable 
identification, that is, driver's license or employing offices' 
identification card, and give some verbal information that can be 
verified with `case' folder.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Records Administrator, Defense Contract Audit Agency, 8725 John J. 
Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.
    The request should contain the full name of the individual, current 
address and telephone number.
    Personal visits may be made to the above address. In personal 
visits, the individual should be able to provide acceptable 
identification, that is, driver's license or employing offices' 
identification card, and give some verbal information that can be 
verified with `case' folder.

Contesting record procedures:
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Regulation 5410.10; 32 CFR part 317; or may be obtained from the system 
manager.

Record source categories:
    Correspondence from individual's supervisor, DCAA employees, former 
employees, between DCAA staff members, and between DCAA and other 
Federal agencies.

Exemptions claimed for the system:
    None.
[FR Doc. 2010-33032 Filed 12-30-10; 8:45 am]
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