Notification of a New Privacy Act System of Records, Effort to Outcomes-Case Management System for the Disaster Housing Assistance Program (DHAP-IKE), 82053-82055 [2010-32767]

Download as PDF Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices NOTIFICATION PROCEDURES: Records are generally exempt from Privacy Act access. However, the System Manager will accept and give consideration to a request from an individual for notification of whether the system contains records pertaining to that individual. Address inquiries to the System Managers listed above. RECORD ACCESS PROCEDURES: Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this record system has been exempted from the access provisions in 5 U.S.C. 552a(d). However, the System Manager will accept and give consideration to a request from an individual for access to records pertaining to that individual that are indexed and retrieved by reference to that individual’s name and/or social security number. The procedures for requesting access to records appear in 24 CFR parts 16 and 2003. CONTESTING RECORDS PROCEDURE: Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this record system has been exempted from the record contesting provisions in 5 U.S.C. 552a(d)(3)–(4). However, the System Manager will accept and give consideration to a request from an individual for amendment or correction of records pertaining to that individual that are indexed and retrieved by reference to that individual’s name and/or social security number. The procedures for requesting amendment or correction of records appear in 24 CFR part 16 and 2003. RECORDS SOURCE CATEGORIES: Sources of records contained in this system include, but are not limited to, reports of Federal, State and local law enforcement agencies; official personnel files, reports by investigative agencies; data, memoranda and reports from the Court and agencies; and pleadings and other documents relevant to the court proceedings in particular cases. The OIG collects information from a wide variety of sources, including other Federal agencies, law enforcement agencies, program participants, subject individuals, complainants, witnesses and other non-governmental sources. srobinson on DSKHWCL6B1PROD with NOTICES SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT: This system of records, to the extent that it consists of information compiled for the purpose of criminal investigations, has been exempted from the requirements of subsections (c)(3), (d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, this system of VerDate Mar<15>2010 02:10 Dec 29, 2010 Jkt 223001 records, to the extent that it consists of other investigatory material compiled or generated for law enforcement purposes, has been exempted from the requirements of subsections (c)(3), (d)(1), (d)(2) and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). Finally, this system of records, to the extent that it consists of investigatory material compiled or generated for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment or Federal contracts, the release of which would reveal the identity of a source who furnished information to the government under an express promise that the identity of the source would be held in confidence, has been exempted from the requirements of subsection (d)(1) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5). Rules have been promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and have been published in the Federal Register. [FR Doc. 2010–32769 Filed 12–28–10; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5386–N–15] Notification of a New Privacy Act System of Records, Effort to Outcomes—Case Management System for the Disaster Housing Assistance Program (DHAP–IKE) Office of the Chief Information Officer, HUD. ACTION: Notification of a New Privacy Act System of Records. AGENCY: HUD proposes to create a new Privacy Act System of Records as required under the Privacy Act (5 U.S.C. 552a), as amended. The new records system is the Efforts to Outcomes (ETO) system, which contains the data on families transferred to HUD by the Federal Emergency Management Agency (FEMA) for participation in HUD’s DHAP-Ike . Pursuant to FEMA these families are deemed eligible to receive rental housing assistance and on-going case management services, due to the catastrophic damage caused by Hurricanes Gustav or Ike . The purpose of the ETO application is to capture and monitor pertinent data relating to family self-sufficiency, permanent housing status, service needs, and to facilitate on-going tracking and management of these services, leading to greater selfsufficiency for participants when the DHAP-Ike ends. SUMMARY: PO 00000 Frm 00089 Fmt 4703 Sfmt 4703 82053 Effective Date: The Effective date shall begin January 28, 2011 or 40 days from the date the report of the new records system is submitted to OMB and Congress. Comments Due Date: January 28, 2011. DATES: Interested persons are invited to submit comments regarding this notice to the Rules Docket Clerk, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10276, Washington, DC 20410–0500. Communications should refer to the above docket number and title. A copy of each communication submitted will be available for public inspection and copying between 8 a.m. and 5 p.m. weekdays at the above address. FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy Officer, 451 Seventh Street, SW., Room 2256, Washington, DC 20410, Telephone Number (202) 402–8076. (This is not a toll-free number.) A telecommunication device for hearingand speech-impaired individuals (TTY) is available at (800) 877–8339 (Federal Information Relay Service). SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, notice is given that HUD proposes to establish a new system of records, the Efforts to Outcome System. Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30-day period in which to comment on the new system of records. The new system report was submitted to the Office of Management and Budget (OMB), the Senate Committee on Governmental Affairs, and the House Committee on Government Reform pursuant to paragraph 4c of Appendix 1 to OMB Circular No. A–130, ‘‘Federal Responsibilities for Maintaining Records About Individuals,’’ July 25, 1994 (59 FR 37914). ADDRESSES: Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d). Dated: December 20, 2010. Jerry E. Williams, Chief Information Officer. HUD/PIH–8 SYSTEM NAME: Efforts to Outcome Case Management Tracking System for DHAP-Ike. SYSTEM LOCATION: Baltimore, Maryland. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who are covered by this system are individuals and families E:\FR\FM\29DEN1.SGM 29DEN1 82054 Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices displaced by Hurricanes Gustav or Ike, who receive rental subsidy through the DHAP-Ike and agree to all program requirements including case management. CATEGORIES OF RECORDS IN THE SYSTEM: Files contain identifying information about program participants and their household members such as name, social security number, and current address. In addition, the files contain information about education level, employment and training needs, elderly and disability status, social service needs and service referrals. The client provides information regarding education level, employment and training, disability status and social service needs as information that the case manager may use to assess any barriers to permanent housing attainment and/or increased selfsufficiency. The case manager uses this information in order to identify appropriate service referrals, to help prepare clients for the eventual end of the DHAP-Ike in March 2011. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Legal authority for DHAP is based on the Department of Homeland Security’s general grant authority under section 102(b)(2) of the Homeland Security Act, 6 U.S.C. 112, and sections 408(b)(1), 426 and 306(a) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42 U.S.C. 5174(b)(1), 5189(d) and 5149(a), and HUD’s 2009 Appropriations Act modified Section 904 of the Stewart B. McKinney Act of 1988, as amended, to include Disaster Housing Assistance Program Ike (DHAP-Ike) as a ‘‘program’’ of HUD, respectively. srobinson on DSKHWCL6B1PROD with NOTICES PURPOSES: ETO captures pertinent data relating to family self-sufficiency, permanent housing status and service needs. ETO supports DHAP-Ike grantees in their case management efforts and HUD staff in their program monitoring activities and providing required reports to FEMA in fulfillment of its responsibilities outlined within the Inter Agency Agreement (IAA). The system was procured through contract number: C– DEN–02332. The system allows DHAPIke grantees to implement and report case management services for FEMA’s DHAP-Ike program, for which HUD is the servicing agent. This system will assist with the administration of rental housing assistance and case management services to individuals and families whose residences have been rendered uninhabitable as a result of Hurricanes Gustav and Ike. The data VerDate Mar<15>2010 02:10 Dec 29, 2010 Jkt 223001 stored in this system of records may be used for research and statistical purposes. In such cases, data presented in any research report will be aggregated to a level that does not disclose information that can be used to identify any individual represented in the system. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act other routine uses include: (a) To Case Managers—for caseload management and to track progress and outcomes of individuals enrolled in the DHAP-Ike; (b) To PHAs to monitor outcomes and monitor case management activities provided at the local level; (c) To FEMA—quarterly data reporting as required under the IAA to monitor program activities at the national level; (d) To HUD or individuals under contract, grant or cooperative agreement with HUD, to monitor PHA efforts and compliance requirements, facilitate technical assistance and for research and evaluation of national program outcomes; and (e) To HUD or individuals under contract, grant or cooperative agreement with HUD to monitor PHA activities and facilitate technical assistance to DHAPIke grantees. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically on a computer server located at SunGard, 1500 Spring Garden St., 3rd Floor, Philadelphia, PA 19130. RETRIEVABILITY: Records are retrieved by PHA name, participant name, Social Security Number, FEMA Number, city, zip code, or general demographic characteristics. However, the general search method is by last name. SAFEGUARDS: Records are maintained on a secure computer network protected by a firewall. Access to the system is restricted to authorized users only, requires a user ID and is password protected. Manual files without unique identifier information will be safeguarded and accessed by staff on a need-to-know basis only. HUD and Social Solutions, Inc. (SSI, the Software Provider) will maintain manual files of PO 00000 Frm 00090 Fmt 4703 Sfmt 4703 ETO data without unique identifiers, information that does not allow an individual to be linked to the information in the file in the same manner as personally identifiable information, with proper administrative, and physical controls required to secure, protect, and preserve the integrity of all system generated data, as required under the Privacy Act of 1974. Additionally, hard copy files are stored by grantees (PHAs) in locations that are locked and secured, with access granted to only to a limited number of authorized users. RETENTION AND DISPOSAL: Information is archived electronically and stored. Records will be retained and disposed of in accordance with the General Records Schedule included in HUD Handbook 2228.2, appendix 14, items 21–26. SYSTEM MANAGER(S) AND ADDRESS: Iyabo Morrison, Public and Indian Housing, Office of Public Housing and Voucher Programs, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 4232, Washington, DC 20410. NOTIFICATION AND RECORDS ACCESS PROCEDURES: The Department’s rules for providing access to records to the individual concerned are in accordance with 24 CFR part 16—Implementation of the Privacy Act of 1974. Individuals seeking information, assistance, or inquiry about the existence of records should contact the Departmental Privacy Act Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 2256, Washington, DC 20410. Written requests must include the full name, current address, and telephone number of the individual making the request, as well as proof of identity, including a description of the requester’s relationship to the information in question. CONTESTING RECORDS PROCEDURES: The procedures for contesting the contents of records and appealing initial denials appear in 24 CFR part 16— Implementation of the Privacy Act of 1974. If additional information or assistance is required, contact: (i) The Chief Privacy Officer, Department of Housing and Urban Development, 451 Seventh Street, SW, Room 2256, Washington, DC 20410, if contesting the content of record; or (ii) The Departmental Privacy Appeals Officer, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 20410, for appeals of initial denials. E:\FR\FM\29DEN1.SGM 29DEN1 Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices approximately 65 nm, then north approximately 31 nm. The area is approximately 2,224 square nm and contains 321 whole OCS lease blocks as well as 163 partial blocks. This area was EXEMPTION(S): delineated in consultation with the None. BOEMRE Massachusetts Renewable [FR Doc. 2010–32767 Filed 12–28–10; 8:45 am] Energy Task Force. A detailed BILLING CODE 4210–67–P description of the RFI area is found later in this notice. This RFI is being published as a first step under the Secretary of the Interior’s DEPARTMENT OF THE INTERIOR Smart from the Start OCS renewable Bureau of Ocean Energy Management, energy initiative, which was announced Regulation and Enforcement by Secretary Ken Salazar on November 23, 2010. Some of the area delineated [Docket No. BOEM–2010–0063] for the Massachusetts RFI may be identified as a Wind Energy Area (WEA) Commercial Leasing for Wind Power as referenced and described in the on the Outer Continental Shelf (OCS) Secretary’s announcement. A WEA is an Offshore Massachusetts—Request for OCS location that appears to be most Interest (RFI) suitable for commercial wind energy AGENCY: Bureau of Ocean Energy development and is identified by Management, Regulation and BOEMRE for further study and Enforcement, Interior. consultation to foster responsible and ACTION: RFI in Commercial Wind Energy efficient leasing and development. The Leasing Offshore Massachusetts, and Massachusetts RFI was delineated based Invitation for Comments from Interested on deliberation and consultation with and Affected Parties. the Massachusetts Renewable Energy Task Force and the subsequent selection SUMMARY: The Bureau of Ocean Energy of a WEA will be based on further Management, Regulation and scrutiny resulting from input received Enforcement (BOEMRE) invites on this RFI. The comments and submissions describing interest in information responding to this RFI will obtaining one or more commercial enable BOEMRE to identify focused leases for the construction of a wind WEA’s for both competitive and energy project(s) on the Outer noncompetitive leasing processes and Continental Shelf (OCS) offshore accompanying environmental review Massachusetts. BOEMRE will use the under the National Environmental responses to this RFI to gauge specific Policy Act (NEPA). interest in commercial development of DATES: BOEMRE must receive your OCS wind resources in the area submission indicating your interest in described, as required by 43 U.S.C. this potential commercial leasing area 1337(p)(3). Parties wishing to obtain a no later than February 28, 2011 for your commercial lease for a wind energy submission to be considered. BOEMRE project should submit detailed and specific information as described below requests comments or other submissions of information by this same date. We in the section entitled, ‘‘Required Indication of Interest Information.’’ Also, will consider only the submissions we receive by that time. with this announcement, BOEMRE Submission Procedures: You may invites all interested and affected parties submit your indications of interest, to comment and provide information— including information on environmental comments, and information by one of two methods: issues and data—that will be useful in 1. Electronically: http:// the consideration of the RFI area for www.regulations.gov. In the entry titled commercial wind energy leases. ‘‘Enter Keyword or ID,’’ enter BOEM– This RFI is published pursuant to 2010–0063, then click search. Follow subsection 8(p) of the OCS Lands Act, as amended by section 388 of the Energy the instructions to submit public comments and view supporting and Policy Act of 2005 (EPAct) (43 U.S.C. related materials available for this 1337(p)(3)) and the implementing request for information. BOEMRE will regulations at 30 CFR part 285. The area of interest for commercial post all comments. development is off the coast of 2. By mail, sending your indications Massachusetts beginning approximately of interest, comments, and information 12 nautical miles (nm) south of Martha’s to the following address: Bureau of Vineyard and Nantucket and extending Ocean Energy Management, Regulation approximately 31 nm seaward, south to and Enforcement, Office of Offshore the 60 meter depth contour, then east Alternative Energy Programs, 381 Elden RECORD SOURCE CATEGORIES: srobinson on DSKHWCL6B1PROD with NOTICES DHAP-Ike housing agency grantees, case managers, HUD contractors, subcontractors, and HUD employees. VerDate Mar<15>2010 02:10 Dec 29, 2010 Jkt 223001 PO 00000 Frm 00091 Fmt 4703 Sfmt 4703 82055 Street, Mail Stop 4090, Herndon, Virginia 20170. FOR FURTHER INFORMATION CONTACT: Jessica Bradley, Renewable Energy Program Specialist, Bureau of Ocean Energy Management, Regulation and Enforcement, Office of Offshore Alternative Energy Programs, 381 Elden Street, Mail Stop 4090, Herndon, Virginia 20170, (703) 787–1300. SUPPLEMENTARY INFORMATION: Purpose of the Request for Interest The OCS Lands Act requires BOEMRE to award leases competitively, unless BOEMRE makes a determination that there is no competitive interest (43 U.S.C. 1337(p)(3)). This RFI is a preliminary step in the leasing process and the responses to it will assist BOEMRE in determining if there is competitive interest in the area described herein on the OCS offshore Massachusetts. If, following this RFI, BOEMRE determines that there is no competitive interest in this area offshore Massachusetts, BOEMRE may proceed with the noncompetitive lease process pursuant to 30 CFR 285.232 of the Renewable Energy and Alternate Uses of Existing Facilities on the Outer Continental Shelf (REAU) rulemaking. If, following this RFI, BOEMRE determines that there is competitive interest in the RFI area, BOEMRE may proceed with the competitive leasing process set forth under 30 CFR 285.211 through 285.225. Whether the leasing process is competitive or noncompetitive, it will include opportunities for the public to provide input as well as a thorough environmental review, and will be conducted in conformance with all applicable laws and regulations. As part of the renewable energy leasing process, BOEMRE has consulted with the Commonwealth of Massachusetts on offshore renewable energy development. The Commonwealth of Massachusetts has expressed that it welcomes expressions of interest that support any potential commercial scale wind energy development. The Commonwealth notes that it looks forward in particular to expressions of interest that propose the integrated development of significant generation capacity and a transmission system to connect the generation project(s) to the New England electric grid in Massachusetts or the New England region. Additionally, Massachusetts will ask respondents to provide a preliminary description of infrastructure and locations for on-shore assembly, supply chain and maintenance operations. See companion E:\FR\FM\29DEN1.SGM 29DEN1

Agencies

[Federal Register Volume 75, Number 249 (Wednesday, December 29, 2010)]
[Notices]
[Pages 82053-82055]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-32767]


-----------------------------------------------------------------------

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5386-N-15]


Notification of a New Privacy Act System of Records, Effort to 
Outcomes--Case Management System for the Disaster Housing Assistance 
Program (DHAP-IKE)

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notification of a New Privacy Act System of Records.

-----------------------------------------------------------------------

SUMMARY: HUD proposes to create a new Privacy Act System of Records as 
required under the Privacy Act (5 U.S.C. 552a), as amended. The new 
records system is the Efforts to Outcomes (ETO) system, which contains 
the data on families transferred to HUD by the Federal Emergency 
Management Agency (FEMA) for participation in HUD's DHAP-Ike . Pursuant 
to FEMA these families are deemed eligible to receive rental housing 
assistance and on-going case management services, due to the 
catastrophic damage caused by Hurricanes Gustav or Ike . The purpose of 
the ETO application is to capture and monitor pertinent data relating 
to family self-sufficiency, permanent housing status, service needs, 
and to facilitate on-going tracking and management of these services, 
leading to greater self-sufficiency for participants when the DHAP-Ike 
ends.

DATES: Effective Date: The Effective date shall begin January 28, 2011 
or 40 days from the date the report of the new records system is 
submitted to OMB and Congress.
    Comments Due Date: January 28, 2011.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 10276, Washington, DC 20410-0500. Communications should refer to 
the above docket number and title. A copy of each communication 
submitted will be available for public inspection and copying between 8 
a.m. and 5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy 
Officer, 451 Seventh Street, SW., Room 2256, Washington, DC 20410, 
Telephone Number (202) 402-8076. (This is not a toll-free number.) A 
telecommunication device for hearing-and speech-impaired individuals 
(TTY) is available at (800) 877-8339 (Federal Information Relay 
Service).

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, notice is given that HUD proposes to 
establish a new system of records, the Efforts to Outcome System. Title 
5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30-
day period in which to comment on the new system of records. The new 
system report was submitted to the Office of Management and Budget 
(OMB), the Senate Committee on Governmental Affairs, and the House 
Committee on Government Reform pursuant to paragraph 4c of Appendix 1 
to OMB Circular No. A-130, ``Federal Responsibilities for Maintaining 
Records About Individuals,'' July 25, 1994 (59 FR 37914).

    Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: December 20, 2010.
Jerry E. Williams,
Chief Information Officer.
HUD/PIH-8

SYSTEM NAME:
    Efforts to Outcome Case Management Tracking System for DHAP-Ike.

SYSTEM LOCATION:
    Baltimore, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are covered by this system are individuals and 
families

[[Page 82054]]

displaced by Hurricanes Gustav or Ike, who receive rental subsidy 
through the DHAP-Ike and agree to all program requirements including 
case management.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files contain identifying information about program participants 
and their household members such as name, social security number, and 
current address. In addition, the files contain information about 
education level, employment and training needs, elderly and disability 
status, social service needs and service referrals. The client provides 
information regarding education level, employment and training, 
disability status and social service needs as information that the case 
manager may use to assess any barriers to permanent housing attainment 
and/or increased self-sufficiency. The case manager uses this 
information in order to identify appropriate service referrals, to help 
prepare clients for the eventual end of the DHAP-Ike in March 2011.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Legal authority for DHAP is based on the Department of Homeland 
Security's general grant authority under section 102(b)(2) of the 
Homeland Security Act, 6 U.S.C. 112, and sections 408(b)(1), 426 and 
306(a) of the Robert T. Stafford Disaster Relief and Emergency 
Assistance Act (Stafford Act), 42 U.S.C. 5174(b)(1), 5189(d) and 
5149(a), and HUD's 2009 Appropriations Act modified Section 904 of the 
Stewart B. McKinney Act of 1988, as amended, to include Disaster 
Housing Assistance Program Ike (DHAP-Ike) as a ``program'' of HUD, 
respectively.

PURPOSES:
    ETO captures pertinent data relating to family self-sufficiency, 
permanent housing status and service needs. ETO supports DHAP-Ike 
grantees in their case management efforts and HUD staff in their 
program monitoring activities and providing required reports to FEMA in 
fulfillment of its responsibilities outlined within the Inter Agency 
Agreement (IAA). The system was procured through contract number: C-
DEN-02332. The system allows DHAP-Ike grantees to implement and report 
case management services for FEMA's DHAP-Ike program, for which HUD is 
the servicing agent. This system will assist with the administration of 
rental housing assistance and case management services to individuals 
and families whose residences have been rendered uninhabitable as a 
result of Hurricanes Gustav and Ike. The data stored in this system of 
records may be used for research and statistical purposes. In such 
cases, data presented in any research report will be aggregated to a 
level that does not disclose information that can be used to identify 
any individual represented in the system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) To Case Managers--for caseload management and to track progress 
and outcomes of individuals enrolled in the DHAP-Ike;
    (b) To PHAs to monitor outcomes and monitor case management 
activities provided at the local level;
    (c) To FEMA--quarterly data reporting as required under the IAA to 
monitor program activities at the national level;
    (d) To HUD or individuals under contract, grant or cooperative 
agreement with HUD, to monitor PHA efforts and compliance requirements, 
facilitate technical assistance and for research and evaluation of 
national program outcomes; and
    (e) To HUD or individuals under contract, grant or cooperative 
agreement with HUD to monitor PHA activities and facilitate technical 
assistance to DHAP-Ike grantees.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
    Records are stored electronically on a computer server located at 
SunGard, 1500 Spring Garden St., 3rd Floor, Philadelphia, PA 19130.

RETRIEVABILITY:
    Records are retrieved by PHA name, participant name, Social 
Security Number, FEMA Number, city, zip code, or general demographic 
characteristics. However, the general search method is by last name.

SAFEGUARDS:
    Records are maintained on a secure computer network protected by a 
firewall. Access to the system is restricted to authorized users only, 
requires a user ID and is password protected. Manual files without 
unique identifier information will be safeguarded and accessed by staff 
on a need-to-know basis only. HUD and Social Solutions, Inc. (SSI, the 
Software Provider) will maintain manual files of ETO data without 
unique identifiers, information that does not allow an individual to be 
linked to the information in the file in the same manner as personally 
identifiable information, with proper administrative, and physical 
controls required to secure, protect, and preserve the integrity of all 
system generated data, as required under the Privacy Act of 1974. 
Additionally, hard copy files are stored by grantees (PHAs) in 
locations that are locked and secured, with access granted to only to a 
limited number of authorized users.

RETENTION AND DISPOSAL:
    Information is archived electronically and stored. Records will be 
retained and disposed of in accordance with the General Records 
Schedule included in HUD Handbook 2228.2, appendix 14, items 21-26.

SYSTEM MANAGER(S) AND ADDRESS:
    Iyabo Morrison, Public and Indian Housing, Office of Public Housing 
and Voucher Programs, Department of Housing and Urban Development, 451 
Seventh Street, SW., Room 4232, Washington, DC 20410.

NOTIFICATION AND RECORDS ACCESS PROCEDURES:
    The Department's rules for providing access to records to the 
individual concerned are in accordance with 24 CFR part 16--
Implementation of the Privacy Act of 1974. Individuals seeking 
information, assistance, or inquiry about the existence of records 
should contact the Departmental Privacy Act Officer, Department of 
Housing and Urban Development, 451 Seventh Street, SW., Room 2256, 
Washington, DC 20410. Written requests must include the full name, 
current address, and telephone number of the individual making the 
request, as well as proof of identity, including a description of the 
requester's relationship to the information in question.

CONTESTING RECORDS PROCEDURES:
    The procedures for contesting the contents of records and appealing 
initial denials appear in 24 CFR part 16--Implementation of the Privacy 
Act of 1974. If additional information or assistance is required, 
contact: (i) The Chief Privacy Officer, Department of Housing and Urban 
Development, 451 Seventh Street, SW, Room 2256, Washington, DC 20410, 
if contesting the content of record; or (ii) The Departmental Privacy 
Appeals Officer, Office of General Counsel, Department of Housing and 
Urban Development, 451 Seventh Street, SW., Washington, DC 20410, for 
appeals of initial denials.

[[Page 82055]]

RECORD SOURCE CATEGORIES:
    DHAP-Ike housing agency grantees, case managers, HUD contractors, 
sub-contractors, and HUD employees.

EXEMPTION(S):
    None.

[FR Doc. 2010-32767 Filed 12-28-10; 8:45 am]
BILLING CODE 4210-67-P