Notification of a New Privacy Act System of Records, Effort to Outcomes-Case Management System for the Disaster Housing Assistance Program (DHAP-IKE), 82053-82055 [2010-32767]
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Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices
NOTIFICATION PROCEDURES:
Records are generally exempt from
Privacy Act access. However, the
System Manager will accept and give
consideration to a request from an
individual for notification of whether
the system contains records pertaining
to that individual. Address inquiries to
the System Managers listed above.
RECORD ACCESS PROCEDURES:
Pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2), this record system has been
exempted from the access provisions in
5 U.S.C. 552a(d). However, the System
Manager will accept and give
consideration to a request from an
individual for access to records
pertaining to that individual that are
indexed and retrieved by reference to
that individual’s name and/or social
security number. The procedures for
requesting access to records appear in
24 CFR parts 16 and 2003.
CONTESTING RECORDS PROCEDURE:
Pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2), this record system has been
exempted from the record contesting
provisions in 5 U.S.C. 552a(d)(3)–(4).
However, the System Manager will
accept and give consideration to a
request from an individual for
amendment or correction of records
pertaining to that individual that are
indexed and retrieved by reference to
that individual’s name and/or social
security number. The procedures for
requesting amendment or correction of
records appear in 24 CFR part 16 and
2003.
RECORDS SOURCE CATEGORIES:
Sources of records contained in this
system include, but are not limited to,
reports of Federal, State and local law
enforcement agencies; official personnel
files, reports by investigative agencies;
data, memoranda and reports from the
Court and agencies; and pleadings and
other documents relevant to the court
proceedings in particular cases. The OIG
collects information from a wide variety
of sources, including other Federal
agencies, law enforcement agencies,
program participants, subject
individuals, complainants, witnesses
and other non-governmental sources.
srobinson on DSKHWCL6B1PROD with NOTICES
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF
THE ACT:
This system of records, to the extent
that it consists of information compiled
for the purpose of criminal
investigations, has been exempted from
the requirements of subsections (c)(3),
(d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of
the Privacy Act pursuant to 5 U.S.C.
552a(j)(2). In addition, this system of
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records, to the extent that it consists of
other investigatory material compiled or
generated for law enforcement purposes,
has been exempted from the
requirements of subsections (c)(3),
(d)(1), (d)(2) and (e)(1) of the Privacy
Act pursuant to 5 U.S.C. 552a(k)(2).
Finally, this system of records, to the
extent that it consists of investigatory
material compiled or generated for the
purpose of determining suitability,
eligibility, or qualifications for Federal
civilian employment or Federal
contracts, the release of which would
reveal the identity of a source who
furnished information to the
government under an express promise
that the identity of the source would be
held in confidence, has been exempted
from the requirements of subsection
(d)(1) of the Privacy Act pursuant to
5 U.S.C. 552a(k)(5). Rules have been
promulgated in accordance with the
requirements of 5 U.S.C. 553(b), (c) and
(e) and have been published in the
Federal Register.
[FR Doc. 2010–32769 Filed 12–28–10; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5386–N–15]
Notification of a New Privacy Act
System of Records, Effort to
Outcomes—Case Management System
for the Disaster Housing Assistance
Program (DHAP–IKE)
Office of the Chief Information
Officer, HUD.
ACTION: Notification of a New Privacy
Act System of Records.
AGENCY:
HUD proposes to create a new
Privacy Act System of Records as
required under the Privacy Act
(5 U.S.C. 552a), as amended. The new
records system is the Efforts to
Outcomes (ETO) system, which contains
the data on families transferred to HUD
by the Federal Emergency Management
Agency (FEMA) for participation in
HUD’s DHAP-Ike . Pursuant to FEMA
these families are deemed eligible to
receive rental housing assistance and
on-going case management services, due
to the catastrophic damage caused by
Hurricanes Gustav or Ike . The purpose
of the ETO application is to capture and
monitor pertinent data relating to family
self-sufficiency, permanent housing
status, service needs, and to facilitate
on-going tracking and management of
these services, leading to greater selfsufficiency for participants when the
DHAP-Ike ends.
SUMMARY:
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82053
Effective Date: The Effective date
shall begin January 28, 2011 or 40 days
from the date the report of the new
records system is submitted to OMB and
Congress.
Comments Due Date: January 28,
2011.
DATES:
Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Room 10276,
Washington, DC 20410–0500.
Communications should refer to the
above docket number and title. A copy
of each communication submitted will
be available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Chief Privacy
Officer, 451 Seventh Street, SW., Room
2256, Washington, DC 20410,
Telephone Number (202) 402–8076.
(This is not a toll-free number.) A
telecommunication device for hearingand speech-impaired individuals (TTY)
is available at (800) 877–8339 (Federal
Information Relay Service).
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, notice is given that
HUD proposes to establish a new system
of records, the Efforts to Outcome
System. Title 5 U.S.C. 552a(e)(4) and
(11) provide that the public be afforded
a 30-day period in which to comment
on the new system of records. The new
system report was submitted to the
Office of Management and Budget
(OMB), the Senate Committee on
Governmental Affairs, and the House
Committee on Government Reform
pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A–130, ‘‘Federal
Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
ADDRESSES:
Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: December 20, 2010.
Jerry E. Williams,
Chief Information Officer.
HUD/PIH–8
SYSTEM NAME:
Efforts to Outcome Case Management
Tracking System for DHAP-Ike.
SYSTEM LOCATION:
Baltimore, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are covered by this
system are individuals and families
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Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices
displaced by Hurricanes Gustav or Ike,
who receive rental subsidy through the
DHAP-Ike and agree to all program
requirements including case
management.
CATEGORIES OF RECORDS IN THE SYSTEM:
Files contain identifying information
about program participants and their
household members such as name,
social security number, and current
address. In addition, the files contain
information about education level,
employment and training needs, elderly
and disability status, social service
needs and service referrals. The client
provides information regarding
education level, employment and
training, disability status and social
service needs as information that the
case manager may use to assess any
barriers to permanent housing
attainment and/or increased selfsufficiency. The case manager uses this
information in order to identify
appropriate service referrals, to help
prepare clients for the eventual end of
the DHAP-Ike in March 2011.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Legal authority for DHAP is based on
the Department of Homeland Security’s
general grant authority under section
102(b)(2) of the Homeland Security Act,
6 U.S.C. 112, and sections 408(b)(1), 426
and 306(a) of the Robert T. Stafford
Disaster Relief and Emergency
Assistance Act (Stafford Act), 42 U.S.C.
5174(b)(1), 5189(d) and 5149(a), and
HUD’s 2009 Appropriations Act
modified Section 904 of the Stewart B.
McKinney Act of 1988, as amended, to
include Disaster Housing Assistance
Program Ike (DHAP-Ike) as a ‘‘program’’
of HUD, respectively.
srobinson on DSKHWCL6B1PROD with NOTICES
PURPOSES:
ETO captures pertinent data relating
to family self-sufficiency, permanent
housing status and service needs. ETO
supports DHAP-Ike grantees in their
case management efforts and HUD staff
in their program monitoring activities
and providing required reports to FEMA
in fulfillment of its responsibilities
outlined within the Inter Agency
Agreement (IAA). The system was
procured through contract number: C–
DEN–02332. The system allows DHAPIke grantees to implement and report
case management services for FEMA’s
DHAP-Ike program, for which HUD is
the servicing agent. This system will
assist with the administration of rental
housing assistance and case
management services to individuals and
families whose residences have been
rendered uninhabitable as a result of
Hurricanes Gustav and Ike. The data
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stored in this system of records may be
used for research and statistical
purposes. In such cases, data presented
in any research report will be aggregated
to a level that does not disclose
information that can be used to identify
any individual represented in the
system.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act other routine
uses include:
(a) To Case Managers—for caseload
management and to track progress and
outcomes of individuals enrolled in the
DHAP-Ike;
(b) To PHAs to monitor outcomes and
monitor case management activities
provided at the local level;
(c) To FEMA—quarterly data
reporting as required under the IAA to
monitor program activities at the
national level;
(d) To HUD or individuals under
contract, grant or cooperative agreement
with HUD, to monitor PHA efforts and
compliance requirements, facilitate
technical assistance and for research
and evaluation of national program
outcomes; and
(e) To HUD or individuals under
contract, grant or cooperative agreement
with HUD to monitor PHA activities and
facilitate technical assistance to DHAPIke grantees.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored electronically on a
computer server located at SunGard,
1500 Spring Garden St., 3rd Floor,
Philadelphia, PA 19130.
RETRIEVABILITY:
Records are retrieved by PHA name,
participant name, Social Security
Number, FEMA Number, city, zip code,
or general demographic characteristics.
However, the general search method is
by last name.
SAFEGUARDS:
Records are maintained on a secure
computer network protected by a
firewall. Access to the system is
restricted to authorized users only,
requires a user ID and is password
protected. Manual files without unique
identifier information will be
safeguarded and accessed by staff on a
need-to-know basis only. HUD and
Social Solutions, Inc. (SSI, the Software
Provider) will maintain manual files of
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ETO data without unique identifiers,
information that does not allow an
individual to be linked to the
information in the file in the same
manner as personally identifiable
information, with proper administrative,
and physical controls required to
secure, protect, and preserve the
integrity of all system generated data, as
required under the Privacy Act of 1974.
Additionally, hard copy files are stored
by grantees (PHAs) in locations that are
locked and secured, with access granted
to only to a limited number of
authorized users.
RETENTION AND DISPOSAL:
Information is archived electronically
and stored. Records will be retained and
disposed of in accordance with the
General Records Schedule included in
HUD Handbook 2228.2, appendix 14,
items 21–26.
SYSTEM MANAGER(S) AND ADDRESS:
Iyabo Morrison, Public and Indian
Housing, Office of Public Housing and
Voucher Programs, Department of
Housing and Urban Development, 451
Seventh Street, SW., Room 4232,
Washington, DC 20410.
NOTIFICATION AND RECORDS ACCESS
PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned are in accordance with 24
CFR part 16—Implementation of the
Privacy Act of 1974. Individuals seeking
information, assistance, or inquiry about
the existence of records should contact
the Departmental Privacy Act Officer,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 2256, Washington, DC 20410.
Written requests must include the full
name, current address, and telephone
number of the individual making the
request, as well as proof of identity,
including a description of the
requester’s relationship to the
information in question.
CONTESTING RECORDS PROCEDURES:
The procedures for contesting the
contents of records and appealing initial
denials appear in 24 CFR part 16—
Implementation of the Privacy Act of
1974. If additional information or
assistance is required, contact: (i) The
Chief Privacy Officer, Department of
Housing and Urban Development, 451
Seventh Street, SW, Room 2256,
Washington, DC 20410, if contesting the
content of record; or (ii) The
Departmental Privacy Appeals Officer,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Washington,
DC 20410, for appeals of initial denials.
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Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices
approximately 65 nm, then north
approximately 31 nm. The area is
approximately 2,224 square nm and
contains 321 whole OCS lease blocks as
well as 163 partial blocks. This area was
EXEMPTION(S):
delineated in consultation with the
None.
BOEMRE Massachusetts Renewable
[FR Doc. 2010–32767 Filed 12–28–10; 8:45 am]
Energy Task Force. A detailed
BILLING CODE 4210–67–P
description of the RFI area is found later
in this notice.
This RFI is being published as a first
step under the Secretary of the Interior’s
DEPARTMENT OF THE INTERIOR
Smart from the Start OCS renewable
Bureau of Ocean Energy Management, energy initiative, which was announced
Regulation and Enforcement
by Secretary Ken Salazar on November
23, 2010. Some of the area delineated
[Docket No. BOEM–2010–0063]
for the Massachusetts RFI may be
identified as a Wind Energy Area (WEA)
Commercial Leasing for Wind Power
as referenced and described in the
on the Outer Continental Shelf (OCS)
Secretary’s announcement. A WEA is an
Offshore Massachusetts—Request for
OCS location that appears to be most
Interest (RFI)
suitable for commercial wind energy
AGENCY: Bureau of Ocean Energy
development and is identified by
Management, Regulation and
BOEMRE for further study and
Enforcement, Interior.
consultation to foster responsible and
ACTION: RFI in Commercial Wind Energy efficient leasing and development. The
Leasing Offshore Massachusetts, and
Massachusetts RFI was delineated based
Invitation for Comments from Interested on deliberation and consultation with
and Affected Parties.
the Massachusetts Renewable Energy
Task Force and the subsequent selection
SUMMARY: The Bureau of Ocean Energy
of a WEA will be based on further
Management, Regulation and
scrutiny resulting from input received
Enforcement (BOEMRE) invites
on this RFI. The comments and
submissions describing interest in
information responding to this RFI will
obtaining one or more commercial
enable BOEMRE to identify focused
leases for the construction of a wind
WEA’s for both competitive and
energy project(s) on the Outer
noncompetitive leasing processes and
Continental Shelf (OCS) offshore
accompanying environmental review
Massachusetts. BOEMRE will use the
under the National Environmental
responses to this RFI to gauge specific
Policy Act (NEPA).
interest in commercial development of
DATES: BOEMRE must receive your
OCS wind resources in the area
submission indicating your interest in
described, as required by 43 U.S.C.
this potential commercial leasing area
1337(p)(3). Parties wishing to obtain a
no later than February 28, 2011 for your
commercial lease for a wind energy
submission to be considered. BOEMRE
project should submit detailed and
specific information as described below requests comments or other submissions
of information by this same date. We
in the section entitled, ‘‘Required
Indication of Interest Information.’’ Also, will consider only the submissions we
receive by that time.
with this announcement, BOEMRE
Submission Procedures: You may
invites all interested and affected parties
submit your indications of interest,
to comment and provide information—
including information on environmental comments, and information by one of
two methods:
issues and data—that will be useful in
1. Electronically: https://
the consideration of the RFI area for
www.regulations.gov. In the entry titled
commercial wind energy leases.
‘‘Enter Keyword or ID,’’ enter BOEM–
This RFI is published pursuant to
2010–0063, then click search. Follow
subsection 8(p) of the OCS Lands Act,
as amended by section 388 of the Energy the instructions to submit public
comments and view supporting and
Policy Act of 2005 (EPAct) (43 U.S.C.
related materials available for this
1337(p)(3)) and the implementing
request for information. BOEMRE will
regulations at 30 CFR part 285.
The area of interest for commercial
post all comments.
development is off the coast of
2. By mail, sending your indications
Massachusetts beginning approximately of interest, comments, and information
12 nautical miles (nm) south of Martha’s to the following address: Bureau of
Vineyard and Nantucket and extending
Ocean Energy Management, Regulation
approximately 31 nm seaward, south to
and Enforcement, Office of Offshore
the 60 meter depth contour, then east
Alternative Energy Programs, 381 Elden
RECORD SOURCE CATEGORIES:
srobinson on DSKHWCL6B1PROD with NOTICES
DHAP-Ike housing agency grantees,
case managers, HUD contractors, subcontractors, and HUD employees.
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82055
Street, Mail Stop 4090, Herndon,
Virginia 20170.
FOR FURTHER INFORMATION CONTACT:
Jessica Bradley, Renewable Energy
Program Specialist, Bureau of Ocean
Energy Management, Regulation and
Enforcement, Office of Offshore
Alternative Energy Programs, 381 Elden
Street, Mail Stop 4090, Herndon,
Virginia 20170, (703) 787–1300.
SUPPLEMENTARY INFORMATION:
Purpose of the Request for Interest
The OCS Lands Act requires BOEMRE
to award leases competitively, unless
BOEMRE makes a determination that
there is no competitive interest
(43 U.S.C. 1337(p)(3)). This RFI is a
preliminary step in the leasing process
and the responses to it will assist
BOEMRE in determining if there is
competitive interest in the area
described herein on the OCS offshore
Massachusetts. If, following this RFI,
BOEMRE determines that there is no
competitive interest in this area offshore
Massachusetts, BOEMRE may proceed
with the noncompetitive lease process
pursuant to 30 CFR 285.232 of the
Renewable Energy and Alternate Uses of
Existing Facilities on the Outer
Continental Shelf (REAU) rulemaking.
If, following this RFI, BOEMRE
determines that there is competitive
interest in the RFI area, BOEMRE may
proceed with the competitive leasing
process set forth under 30 CFR 285.211
through 285.225. Whether the leasing
process is competitive or
noncompetitive, it will include
opportunities for the public to provide
input as well as a thorough
environmental review, and will be
conducted in conformance with all
applicable laws and regulations.
As part of the renewable energy
leasing process, BOEMRE has consulted
with the Commonwealth of
Massachusetts on offshore renewable
energy development. The
Commonwealth of Massachusetts has
expressed that it welcomes expressions
of interest that support any potential
commercial scale wind energy
development. The Commonwealth notes
that it looks forward in particular to
expressions of interest that propose the
integrated development of significant
generation capacity and a transmission
system to connect the generation
project(s) to the New England electric
grid in Massachusetts or the New
England region. Additionally,
Massachusetts will ask respondents to
provide a preliminary description of
infrastructure and locations for on-shore
assembly, supply chain and
maintenance operations. See companion
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]]>Agencies
[Federal Register Volume 75, Number 249 (Wednesday, December 29, 2010)]
[Notices]
[Pages 82053-82055]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-32767]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5386-N-15]
Notification of a New Privacy Act System of Records, Effort to
Outcomes--Case Management System for the Disaster Housing Assistance
Program (DHAP-IKE)
AGENCY: Office of the Chief Information Officer, HUD.
ACTION: Notification of a New Privacy Act System of Records.
-----------------------------------------------------------------------
SUMMARY: HUD proposes to create a new Privacy Act System of Records as
required under the Privacy Act (5 U.S.C. 552a), as amended. The new
records system is the Efforts to Outcomes (ETO) system, which contains
the data on families transferred to HUD by the Federal Emergency
Management Agency (FEMA) for participation in HUD's DHAP-Ike . Pursuant
to FEMA these families are deemed eligible to receive rental housing
assistance and on-going case management services, due to the
catastrophic damage caused by Hurricanes Gustav or Ike . The purpose of
the ETO application is to capture and monitor pertinent data relating
to family self-sufficiency, permanent housing status, service needs,
and to facilitate on-going tracking and management of these services,
leading to greater self-sufficiency for participants when the DHAP-Ike
ends.
DATES: Effective Date: The Effective date shall begin January 28, 2011
or 40 days from the date the report of the new records system is
submitted to OMB and Congress.
Comments Due Date: January 28, 2011.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street, SW.,
Room 10276, Washington, DC 20410-0500. Communications should refer to
the above docket number and title. A copy of each communication
submitted will be available for public inspection and copying between 8
a.m. and 5 p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy
Officer, 451 Seventh Street, SW., Room 2256, Washington, DC 20410,
Telephone Number (202) 402-8076. (This is not a toll-free number.) A
telecommunication device for hearing-and speech-impaired individuals
(TTY) is available at (800) 877-8339 (Federal Information Relay
Service).
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, notice is given that HUD proposes to
establish a new system of records, the Efforts to Outcome System. Title
5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30-
day period in which to comment on the new system of records. The new
system report was submitted to the Office of Management and Budget
(OMB), the Senate Committee on Governmental Affairs, and the House
Committee on Government Reform pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A-130, ``Federal Responsibilities for Maintaining
Records About Individuals,'' July 25, 1994 (59 FR 37914).
Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: December 20, 2010.
Jerry E. Williams,
Chief Information Officer.
HUD/PIH-8
SYSTEM NAME:
Efforts to Outcome Case Management Tracking System for DHAP-Ike.
SYSTEM LOCATION:
Baltimore, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are covered by this system are individuals and
families
[[Page 82054]]
displaced by Hurricanes Gustav or Ike, who receive rental subsidy
through the DHAP-Ike and agree to all program requirements including
case management.
CATEGORIES OF RECORDS IN THE SYSTEM:
Files contain identifying information about program participants
and their household members such as name, social security number, and
current address. In addition, the files contain information about
education level, employment and training needs, elderly and disability
status, social service needs and service referrals. The client provides
information regarding education level, employment and training,
disability status and social service needs as information that the case
manager may use to assess any barriers to permanent housing attainment
and/or increased self-sufficiency. The case manager uses this
information in order to identify appropriate service referrals, to help
prepare clients for the eventual end of the DHAP-Ike in March 2011.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Legal authority for DHAP is based on the Department of Homeland
Security's general grant authority under section 102(b)(2) of the
Homeland Security Act, 6 U.S.C. 112, and sections 408(b)(1), 426 and
306(a) of the Robert T. Stafford Disaster Relief and Emergency
Assistance Act (Stafford Act), 42 U.S.C. 5174(b)(1), 5189(d) and
5149(a), and HUD's 2009 Appropriations Act modified Section 904 of the
Stewart B. McKinney Act of 1988, as amended, to include Disaster
Housing Assistance Program Ike (DHAP-Ike) as a ``program'' of HUD,
respectively.
PURPOSES:
ETO captures pertinent data relating to family self-sufficiency,
permanent housing status and service needs. ETO supports DHAP-Ike
grantees in their case management efforts and HUD staff in their
program monitoring activities and providing required reports to FEMA in
fulfillment of its responsibilities outlined within the Inter Agency
Agreement (IAA). The system was procured through contract number: C-
DEN-02332. The system allows DHAP-Ike grantees to implement and report
case management services for FEMA's DHAP-Ike program, for which HUD is
the servicing agent. This system will assist with the administration of
rental housing assistance and case management services to individuals
and families whose residences have been rendered uninhabitable as a
result of Hurricanes Gustav and Ike. The data stored in this system of
records may be used for research and statistical purposes. In such
cases, data presented in any research report will be aggregated to a
level that does not disclose information that can be used to identify
any individual represented in the system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act other routine uses include:
(a) To Case Managers--for caseload management and to track progress
and outcomes of individuals enrolled in the DHAP-Ike;
(b) To PHAs to monitor outcomes and monitor case management
activities provided at the local level;
(c) To FEMA--quarterly data reporting as required under the IAA to
monitor program activities at the national level;
(d) To HUD or individuals under contract, grant or cooperative
agreement with HUD, to monitor PHA efforts and compliance requirements,
facilitate technical assistance and for research and evaluation of
national program outcomes; and
(e) To HUD or individuals under contract, grant or cooperative
agreement with HUD to monitor PHA activities and facilitate technical
assistance to DHAP-Ike grantees.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
Records are stored electronically on a computer server located at
SunGard, 1500 Spring Garden St., 3rd Floor, Philadelphia, PA 19130.
RETRIEVABILITY:
Records are retrieved by PHA name, participant name, Social
Security Number, FEMA Number, city, zip code, or general demographic
characteristics. However, the general search method is by last name.
SAFEGUARDS:
Records are maintained on a secure computer network protected by a
firewall. Access to the system is restricted to authorized users only,
requires a user ID and is password protected. Manual files without
unique identifier information will be safeguarded and accessed by staff
on a need-to-know basis only. HUD and Social Solutions, Inc. (SSI, the
Software Provider) will maintain manual files of ETO data without
unique identifiers, information that does not allow an individual to be
linked to the information in the file in the same manner as personally
identifiable information, with proper administrative, and physical
controls required to secure, protect, and preserve the integrity of all
system generated data, as required under the Privacy Act of 1974.
Additionally, hard copy files are stored by grantees (PHAs) in
locations that are locked and secured, with access granted to only to a
limited number of authorized users.
RETENTION AND DISPOSAL:
Information is archived electronically and stored. Records will be
retained and disposed of in accordance with the General Records
Schedule included in HUD Handbook 2228.2, appendix 14, items 21-26.
SYSTEM MANAGER(S) AND ADDRESS:
Iyabo Morrison, Public and Indian Housing, Office of Public Housing
and Voucher Programs, Department of Housing and Urban Development, 451
Seventh Street, SW., Room 4232, Washington, DC 20410.
NOTIFICATION AND RECORDS ACCESS PROCEDURES:
The Department's rules for providing access to records to the
individual concerned are in accordance with 24 CFR part 16--
Implementation of the Privacy Act of 1974. Individuals seeking
information, assistance, or inquiry about the existence of records
should contact the Departmental Privacy Act Officer, Department of
Housing and Urban Development, 451 Seventh Street, SW., Room 2256,
Washington, DC 20410. Written requests must include the full name,
current address, and telephone number of the individual making the
request, as well as proof of identity, including a description of the
requester's relationship to the information in question.
CONTESTING RECORDS PROCEDURES:
The procedures for contesting the contents of records and appealing
initial denials appear in 24 CFR part 16--Implementation of the Privacy
Act of 1974. If additional information or assistance is required,
contact: (i) The Chief Privacy Officer, Department of Housing and Urban
Development, 451 Seventh Street, SW, Room 2256, Washington, DC 20410,
if contesting the content of record; or (ii) The Departmental Privacy
Appeals Officer, Office of General Counsel, Department of Housing and
Urban Development, 451 Seventh Street, SW., Washington, DC 20410, for
appeals of initial denials.
[[Page 82055]]
RECORD SOURCE CATEGORIES:
DHAP-Ike housing agency grantees, case managers, HUD contractors,
sub-contractors, and HUD employees.
EXEMPTION(S):
None.
[FR Doc. 2010-32767 Filed 12-28-10; 8:45 am]
BILLING CODE 4210-67-P
