Privacy Act of 1974; System of Records, 81249-81250 [2010-32401]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 75, Number 247 (Monday, December 27, 2010)]
[Notices]
[Pages 81249-81250]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-32401]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2010-0046]


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The U.S. Marine Corps proposes to add a system of records to 
its inventory of record systems to the Privacy Act of 1974, (5 U.S.C. 
552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 24, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Headquarters, U.S. Marine Corps, FOIA/
PA Section (ARSF), 2 Navy Annex, Room 3134, Washington, DC 20380-1775, 
or Ms. Tracy Ross at (703) 614-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a (r), of 
the Privacy Act of 1974, as amended, was submitted on September 13, 
2010, to the House Committee on Oversight and Government Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 16, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M11320-1

System name:
    Emergency Incident Reporting System.

[[Page 81250]]

System location:
    Primary Location: Reporting Systems, Inc., 851 Coho Way, Suite 301, 
Bellingham, WA 98225-2021.

Secondary Location:
    United States Marine Corps (USMC) Installation Fire and Emergency 
Services (F&ES) Departments. Official mailing addresses are contained 
in the Standard Navy Distribution List (SNDL).

Categories of individuals covered by the system:
    Federal employees, Active Duty Marines, Reserve and retired Marines 
involved in responding to U.S. Marine Corps F&ES emergency incidents.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), date of birth, 
home address, marital status, gender, ethnic group, home and work phone 
numbers, employment history, awards, years of service, administrative 
data consisting of; rank/grade, citizenship, emergency contact 
information (includes dependent information), military/Federal 
employees and off-duty education. Training information includes fire 
and emergency service certifications and qualifications, fire and 
emergency service skills and schools.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of Navy; 10 U.S.C. 5041, Headquarters, 
Marine Corps; DoDI 6055.06, DoD Fire and Emergency Services (F&ES) 
Program; Marine Corps Order 11000.11B, Marine Corps Fire Protection and 
Emergency Services Program; and E.O. 9397 (SSN), as amended.

Purpose(s):
    The Emergency Incident Reporting System provides records management 
and reporting for the Fire and Emergency Services (F&ES) program. The 
system collects and reports on all types of emergency incidents 
responded to by U.S. Marine Corps F&ES resources. It has the capability 
to collect, analyze and report prevention and inspection data as well 
as equipment inventories. The system also collects personnel training, 
certifications required for employment, and administrative data. 
Provides required reporting capabilities to plan, program, budget for, 
and execute the U.S. Corps Fire and Emergency Services (F&ES) program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To emergency care and definitive care medical professionals as 
allowed by law during the course of providing medical treatment.
    To Officials and employees of federal, state and local government 
through official request for information with respect to law 
enforcement, investigatory procedures, criminal prosecution, civil 
court action and regulatory order.
    To the United States Fire Administration National Fire Incident 
Reporting System (NFIRS) as required by DODI 6055.06, DoD Fire and 
Emergency Services (F&ES) Program for the collection and reporting of 
incident response information.
    To disaster related agencies and services such as the American Red 
Cross and the Federal Emergency Management Agency (FEMA) as required in 
the provision of emergency related services.
    To the Occupational Safety and Health Administration (OSHA) during 
the course of an on-site inspection.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Marine Corps' compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records in file folders.

Retrievability:
    By name, Social Security Number (SSN), and/or date of birth.

Safeguards:
    System login is accomplished by DoD Common Access Card (CAC). 
Public Key Infrastructure (PKI) network login is required and allows 
for documents to be digitally signed and encrypted. All U.S. 
unauthorized persons may enter and leave buildings only with an 
authorized escort. Records are maintained in areas accessible only to 
authorized personnel with a specific and recorded need-to-know.

Retention and disposal:
    Records generated by the system are considered permanent records 
and will retire to Washington National Records Center (WNRC) when 4 
years old and transfer to National Archives and Records Administration 
(NARA) when 20 years old.

System manager(s) and address:
    Policy Official, Program Manager, Fire and Emergency Service 
Program (LFF-1) Headquarters, U.S. Marine Corps, 2 Navy Annex, 
Washington, DC 20380-1775.
    Fire Chiefs of the local U.S. Marine Corps F&ES Installations. 
Official mailing addresses are contained in the Standard Navy 
Distribution List (SNDL).

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Installation Fire Chief. Official mailing 
addresses are contained in the Standard Navy Distribution List (SNDL).
    Request must include name, Social Security Number (SSN) and date of 
birth, the request must also be signed and contain a complete mailing 
address.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the 
Installation Fire Chief. Official mailing addresses are published in 
the Standard Navy Distribution List (SNDL).
    Request must include name, Social Security Number (SSN) and date of 
birth, the request must also be signed and contain a complete mailing 
address.

Contesting record procedures:
    The U.S. Marine Corps rules for contesting contents and appealing 
initial agency determinations are published in Secretary of the Navy 
Instruction 5211.5E; 32 CFR part 701; or may be obtained from the 
system manager.

Record source categories:
    From individuals; supervisors; personnel files; federal, state and 
local agencies; educational institutions; and automated system 
interfaces.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-32401 Filed 12-23-10; 8:45 am]
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