Privacy Act of 1974; System of Records, 81246-81247 [2010-32396]

Download as PDF 81246 3:45 pm 5:15 pm Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Notices Subcommittee Business Adjourn DEPARTMENT OF DEFENSE Office of the Secretary January 27, 2011 [Docket ID DOD–2010–OS–0182] 9:00 am Reconvene Full Advisory Board for Briefings and Discussion 12:00 pm Lunch 1:00 pm Briefings and Discussion 3:00 pm Break 3:15 pm Deliberations Mrs. Mary Margaret Graham, Chairman 4:30 pm Adjourn Pursuant to 5 U.S.C. 552b, as amended and 41 CFR 102–3.155, the Defense Intelligence Agency has determined that all the meetings shall be closed to the public. The Director, DIA, in consultation with his General Counsel, has determined in writing that the public interest requires that all sessions of the Board’s meetings will be closed to the public because they will be concerned with classified information and matters covered by section 5 U.S.C. 552b(c)(1). erowe on DSK5CLS3C1PROD with NOTICES Written Statements Pursuant to 41 CFR 102–3.105(j) and 102–3.140, and section 10(a)(3) of the Federal Advisory Board Committee Act of 1972, the public or interested organizations may submit written statements at any time to the DIA Advisory Board regarding its missions and functions. All written statements shall be submitted to the Designated Federal Official for the DIA Advisory Board. He will ensure that written statements are provided to the membership for their consideration. Written statements may also be submitted in response to the stated agenda of planned committee meetings. Statements submitted in response to this notice must be received by the Designated Federal Official at least five calendar days prior to the meeting which is the subject of this notice. Written statements received after that date may not be provided or considered by the Board until its next meeting. All submissions provided before that date will be presented to the Board members before the meeting that is subject of this notice. Contact information for the Designated Federal Official is listed under FOR FURTHER INFORMATION CONTACT. Dated: December 15, 2010. Morgan F. Park, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 2010–32399 Filed 12–23–10; 8:45 am] BILLING CODE 5001–06–P VerDate Mar<15>2010 15:15 Dec 23, 2010 Jkt 223001 Privacy Act of 1974; System of Records Office of the Secretary of Defense, DoD. ACTION: Notice to add a system of records. AGENCY: The Office of the Secretary of Defense proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action would be effective without further notice on January 26, 2011 unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and/ Regulatory Information Number (RIN) and title, by any of the following methods: • Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, Room 3C843, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and docket number or Regulatory Information Number (RIN) for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Services, 1155 Defense Pentagon, Washington DC 20301–1155, or Ms. Cindy Allard at (703) 588–6830. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the FOR FURTHER INFORMATION CONTACT address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on December 17, 2010 to the House Committee on Oversight and Government Reform, the Senate SUMMARY: PO 00000 Frm 00043 Fmt 4703 Sfmt 4703 Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: December 21, 2010. Morgan F. Park, Alternate OSD Federal Register Liaison Officer, Department of Defense. DMDC 14 DOD SYSTEM NAME: Health Record Tracking System (HRTS). SYSTEM LOCATION: Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside CA 93955–6771. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual Ready Reserve (IRR) and Inactive National Guard (ING) members. CATEGORIES OF RECORDS IN THE SYSTEM: Name, Social Security Number (SSN), date of birth, tracking information (i.e. status of request and shipment tracking number). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 138, Assistant Secretaries of Defense; DoD Directive 5125.01, Assistant Secretary of Defense for Reserve Affairs (ASD(RA)); DoD Instruction 1235.14, Administration and Management of the Individual Ready Reserve (IRR) and the Inactive National Guard (ING); E.O. 9397 (SSN), as amended. PURPOSE: The Health Record Tracking System (HRTS) allows the Military Services to request an Individual Ready Reserve (IRR) member’s health treatment record (HTR) from the Department of Veterans Affairs (VA) upon mobilization of the individual. The VA is required to maintain the HTR on members of the IRR after they have separated from the military. The Services may request the HTR from the VA when an IRR member is reactivated to active or reserve service. The HTR must be returned to the requesting Military Service within 72 hours of notification. HRTS is the mechanism the Military Services use to request the HTR and identify when VA has shipped the record. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. E:\FR\FM\27DEN1.SGM 27DEN1 Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Notices 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the Department of Veteran’s Affairs (VA) for the purpose of completing HTR requests for the Service components. CONTESTING RECORD PROCEDURES: The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in the OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Service Components. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE: [FR Doc. 2010–32396 Filed 12–23–10; 8:45 am] None. Electronic storage media. BILLING CODE 5001–06–P RETRIEVABILITY: Records are retrieved by Social Security Number (SSN). DEPARTMENT OF DEFENSE SAFEGUARDS: Office of the Secretary Electronic records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted by the use of locks, guards, and administrative procedures. Access to personal information is limited to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of passwords which are changed periodically. [Docket ID DOD–2010–OS–0168] RETENTION AND DISPOSAL: Records are deleted when two years old, or two years after the date of the latest entry, whichever is applicable. Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955– 6771. NOTIFICATION PROCEDURES: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Director, Defense Manpower Data Center, 400 Gigling Rd., Seaside, CA 93955–6771. Individuals should provide his/her full name and Social Security Number (SSN). erowe on DSK5CLS3C1PROD with NOTICES RECORD ACCESS PROCEDURE: Individuals seeking to access the information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense (OSD)/Joint Staff Freedom of Information Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should include the full name and Social Security Number (SSN) of the requester, along with the name and number of this system of records notice and be signed. 15:15 Dec 23, 2010 Jkt 223001 Notice to delete a system of The Defense Intelligence Agency proposes to delete a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. SUMMARY: This proposed action will be effective without further notice on January 26, 2011 unless comments are received which result in a contrary determination. You may submit comments, identified by dock number and/RIN number and title, by any of the following methods: • Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, Room 3C843, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and docket number or Regulatory Information Number (RIN) for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Privacy Act Coordinator, Records Management Section, 200 MacDill PO 00000 Frm 00044 Fmt 4703 Sfmt 4703 Deletions: DCIFA 01 SYSTEM NAME: records. DATES: SYSTEM MANAGER(S) AND ADDRESS: VerDate Mar<15>2010 Defense Intelligence Agency, DoD. ACTION: Blvd., Washington, DC 20340, or Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the FOR FURTHER INFORMATION CONTACT address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems reports. Dated: December 14, 2010. Morgan F. Park, Alternate OSD Federal Register Liaison Officer, Department of Defense. Privacy Act of 1974; System of Records AGENCY: 81247 DIA CIFA Operational and Analytical Records (February 25, 2005, 70 FR 9281). Reason: The records collected and maintained in this system are covered under Ldia 10–0002, Intelligence/ Counterintelligence/Operation Record System (June 15, 2010, 75 FR 33791). [FR Doc. 2010–32400 Filed 12–23–10; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary of Defense [Docket ID DOD–2010–OS–0169] Privacy Act of 1974; System of Records Office of the Secretary, DoD. Notice to delete three systems of AGENCY: ACTION: records. The Office of the Secretary of Defense is deleting three systems of records notices from its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on January 26, 2011 unless comments are received, which result in a contrary determination. SUMMARY: You may submit comments, identified by docket number and Regulatory Information Number (RIN) and title, by any of the following methods: ADDRESSES: E:\FR\FM\27DEN1.SGM 27DEN1

Agencies

[Federal Register Volume 75, Number 247 (Monday, December 27, 2010)]
[Notices]
[Pages 81246-81247]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-32396]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0182]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on January 26, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Chief, OSD/JS Privacy Office, Freedom 
of Information Directorate, Washington Headquarters Services, 1155 
Defense Pentagon, Washington DC 20301-1155, or Ms. Cindy Allard at 
(703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the FOR FURTHER INFORMATION CONTACT address 
above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 17, 2010 to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 21, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 14 DOD

System Name:
    Health Record Tracking System (HRTS).

System Location:
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside CA 93955-6771.

Categories of Individuals covered by the system:
    Individual Ready Reserve (IRR) and Inactive National Guard (ING) 
members.

Categories of Records in the System:
    Name, Social Security Number (SSN), date of birth, tracking 
information (i.e. status of request and shipment tracking number).

Authority for maintenance of the system:
    10 U.S.C. 138, Assistant Secretaries of Defense; DoD Directive 
5125.01, Assistant Secretary of Defense for Reserve Affairs (ASD(RA)); 
DoD Instruction 1235.14, Administration and Management of the 
Individual Ready Reserve (IRR) and the Inactive National Guard (ING); 
E.O. 9397 (SSN), as amended.

Purpose:
    The Health Record Tracking System (HRTS) allows the Military 
Services to request an Individual Ready Reserve (IRR) member's health 
treatment record (HTR) from the Department of Veterans Affairs (VA) 
upon mobilization of the individual. The VA is required to maintain the 
HTR on members of the IRR after they have separated from the military. 
The Services may request the HTR from the VA when an IRR member is 
reactivated to active or reserve service. The HTR must be returned to 
the requesting Military Service within 72 hours of notification. HRTS 
is the mechanism the Military Services use to request the HTR and 
identify when VA has shipped the record.

Routine Uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 81247]]

552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    To the Department of Veteran's Affairs (VA) for the purpose of 
completing HTR requests for the Service components.

Policies and Practices for storing, retrieving, accessing, retaining 
and disposing of records in the System:
Storage:
    Electronic storage media.

Retrievability:
    Records are retrieved by Social Security Number (SSN).

Safeguards:
    Electronic records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted by the 
use of locks, guards, and administrative procedures. Access to personal 
information is limited to those who require the records in the 
performance of their official duties. Access to personal information is 
further restricted by the use of passwords which are changed 
periodically.

Retention and Disposal:
    Records are deleted when two years old, or two years after the date 
of the latest entry, whichever is applicable.

System Manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification Procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Deputy Director, Defense Manpower Data Center, 400 Gigling Rd., 
Seaside, CA 93955-6771.
    Individuals should provide his/her full name and Social Security 
Number (SSN).

Record Access Procedure:
    Individuals seeking to access the information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense (OSD)/Joint Staff Freedom of Information 
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should include the full name and Social Security 
Number (SSN) of the requester, along with the name and number of this 
system of records notice and be signed.

Contesting Record Procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in the OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record Source Categories:
    Service Components.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-32396 Filed 12-23-10; 8:45 am]
BILLING CODE 5001-06-P