Privacy Act of 1974; System of Records, 78685-78687 [2010-31568]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 75, Number 241 (Thursday, December 16, 2010)]
[Notices]
[Pages 78685-78687]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-31568]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2010-0031]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: Department of the Army proposes to alter a system of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 18, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    *Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    *Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Department of the Army, Privacy 
Office, U.S. Army Records Management and Declassification Agency, 7701 
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905, 
or Mr. Leroy Jones at (703) 428-6185.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems 
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended,

[[Page 78686]]

have been published in the Federal Register and are available from the 
FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 8, 2010, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' February 20, 1996, 61 FR 6427.

    Dated: December 9, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0680-31 DSC G-1

System name:
    Economic and Manpower Analysis (OEMA) Database (October 1, 2008, 73 
FR 57082).
* * * * *

Changes:
Categories of records in the system:
    Delete entry and replace with ``Name, service number, selective 
service number, Social Security Number (SSN), citizenship data, 
compensation data, demographic information such as home of record, age, 
sex, race, date of birth, number of family members of sponsor, and 
educational level; reasons given for leaving military service; training 
and job specialty information, work schedule (full time, part time, 
intermittent), annual salary rate, occupational series, position 
occupied, agency identifier, geographic location of duty station, 
metropolitan statistical area, and personnel office identifier; 
military personnel information such as rank, assignment/deployment, 
length of service, military occupation, aptitude and performance 
scores, and training; participation in various in-service education and 
training programs; performance evaluations; transition assistance; home 
and work addresses; casualty incident information such as location of 
incident, date of incident, type of incident, circumstances surrounding 
incident, and outcome; Medicare eligibility and enrollment data, dental 
care eligibility codes, disability payment records, education benefit 
records; and Common Access Card (CAC) Photos for identification.''
* * * * *

Retrievability:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
and other Personally Identifiable Information (PII) maintained in the 
system specific to an individual.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Director, Office of Economic and 
Manpower Analysis (OEMA), 607 Cullum Road, United States Military 
Academy, West Point, NY 10996-1798.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director, Office of Economic and 
Manpower Analysis (OEMA), 607 Cullum Road, United States Military 
Academy, West Point, NY 10996-1798.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address and telephone number, and other personal 
identifying data that would assist in locating the records. The request 
must be signed.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Records Access Procedure:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director, Office of Economic and Manpower 
Analysis (OEMA), 607 Cullum Road, United States Military Academy, West 
Point, NY 10996-1798.
    Requests should contain the individual's full name, Social Security 
Number (SSN), current address, and telephone number, when and where 
they were assigned during the contingency and notarized verifying 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
A0680-31 DSC G-1

System name:
    Economic and Manpower Analysis (OEMA) Database.

System location:
    United States Military Academy, Office of Economic and Manpower 
Analysis (OEMA), Washington Hall (Bldg 745), West Point, NY 10996-1798.

Categories of individuals covered by the system:
    Individuals seeking information about the Army through advertising 
or marketing campaigns that may include the internet, direct mail, and 
marketing events from fiscal year 1990 and after;
    Individuals entering into enlistment contracts with the Army 
(Active Component, Reserve Component, and National Guard) from fiscal 
year 1990 and after;
    Individuals applying to, enrolled in, and commissioned from the 
United States Military Academy (USMA) and the Reserve Officer Training 
Corps (ROTC) from fiscal years 1980 and after;
    Individuals serving in the Army Active Component as a commissioned 
officer, warrant officer, or enlisted soldier from fiscal year 1970 and 
after;
    Individuals serving in the Army Reserve Component as a commissioned 
officer, warrant officer, or enlisted soldier from fiscal year 1990 and 
after;
    Individuals serving in the Army National Guard as a commissioned 
officer, warrant officer, or enlisted soldier from fiscal year 1990 and 
after;
    Individuals employed by the Department of the Army as DA Civilian 
Employees, Non-Appropriated Funds Employees, or Foreign National 
Employees from fiscal year 1991 and after;
    Individuals retired from the Army Active Component, Reserve 
Component, or National Guard from fiscal year 1990 and after; 
Individuals separated from the Active Component from fiscal year 1968 
and after;
    Individuals retired from service as a DA Civilian from fiscal year 
1997 and

[[Page 78687]]

after; Dependents of member of Active Component, Reserve Component, or 
National Guard from fiscal year 1988 and after.

Categories of records in the system:
    Name, service number, selective service number, Social Security 
Number (SSN), citizenship data, compensation data, demographic 
information such as home of record, age, sex, race, date of birth, 
number of family members of sponsor, and educational level; reasons 
given for leaving military service; training and job specialty 
information, work schedule (full time, part time, intermittent), annual 
salary rate, occupational series, position occupied, agency identifier, 
geographic location of duty station, metropolitan statistical area, and 
personnel office identifier; military personnel information such as 
rank, assignment/deployment, length of service, military occupation, 
aptitude and performance scores, and training; participation in various 
in-service education and training programs; performance evaluations; 
transition assistance; home and work addresses; casualty incident 
information such as location of incident, date of incident, type of 
incident, circumstances surrounding incident, and outcome; Medicare 
eligibility and enrollment data, dental care eligibility codes, 
disability payment records, education benefit records; and Common 
Access Card (CAC) Photos for identification.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; 10 U.S.C. 2358, Research and Development Projects; and 
E.O. 9397 (SSN), as amended.

Purpose(s):
    To facilitate manpower and personnel studies for the DoD and DA 
senior leadership.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a (b) of the Privacy Act of 1974, these records or information 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, Social Security Number (SSN), and any other Personally 
Identifiable Information (PII) maintained in the system specific to an 
individual.

Safeguards:
    All records are maintained in a controlled area accessible only to 
authorized personnel. Entry to these areas is restricted to those 
personnel with a valid requirement and authorization to enter. Physical 
entry is restricted by the use of locks, guards, and administrative 
procedures. Access to personal information is restricted to those who 
require the records in the performance of their official duties. Access 
to personal information is further restricted by the use of user 
identification codes and passwords, which are changed periodically.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Director, Office of Economic and Manpower Analysis (OEMA), 607 
Cullum Road, United States Military Academy, West Point, NY, 10996-
1798.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Office of Economic and Manpower Analysis (OEMA), 607 
Cullum Road, United States Military Academy, West Point, NY, 10996-
1798.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address and telephone number, and other personal 
identifying data that would assist in locating the records. The request 
must be signed.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)''.
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)''.

Records Access Procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Office of Economic and Manpower Analysis (OEMA), 607 Cullum 
Road, United States Military Academy, West Point, NY, 10996-1798.
    Requests should contain the individual's full name, Social Security 
Number (SSN), current address, and telephone number, when and where 
they were assigned during the contingency and notarized verifying 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)''.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting Records Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From official DoD systems such as: Total Army Personnel Database, 
Active Officers (TAPDB-AO); Total Army Personnel Database, Active 
Enlisted (TAPDB-AE); Total Army Personnel Database, Reserve (TAPDB-R); 
Total Army Personnel Database; National Guard (TAPDB-G); and Defense 
Manpower Data Center (DMDC).

Exemptions claimed for the system:
    None.
[FR Doc. 2010-31568 Filed 12-15-10; 8:45 am]
BILLING CODE 5001-06-P