Privacy Act of 1974, as Amended; System of Records, 78802-78804 [2010-31534]
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78802
Federal Register / Vol. 75, No. 241 / Thursday, December 16, 2010 / Notices
[FR Doc. 2010–31403 Filed 12–15–10; 8:45 am]
BILLING CODE 4910–60–M
DEPARTMENT OF THE TREASURY
Financial Management Service
Privacy Act of 1974, as Amended;
System of Records
Financial Management Service,
Treasury.
ACTION: Notice of proposed new system
of records.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended, the
Financial Management Service gives
notice of a proposed new Privacy Act
system of records entitled ‘‘Treasury/
FMS .008–Mailing List Records.’’
DATES: Comments must be received no
later than January 18, 2011. The
proposed new system of records will
become effective January 18, 2011
unless comments are received which
would result in a contrary
determination.
SUMMARY:
You should send your
comments to Peter Genova, Deputy
Chief Information Officer, Financial
Management Service, 401 14th Street,
SW., Washington, DC 20227. Comments
received will be available for inspection
at the same address between the hours
of 9 a.m. and 4 p.m. Monday through
Friday. You may send your comments
by electronic mail to
peter.genova@fms.treas.gov or
regulations.gov. All comments,
including attachments and other
supporting materials, received are
subject to public disclosure. You should
submit only information that you wish
to make available publicly.
FOR FURTHER INFORMATION CONTACT:
Peter Genova, Deputy Chief Information
Officer, (202) 874–1736.
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974, as amended,
5 U.S.C. 552a, the Financial
Management Service (FMS) is proposing
to establish a new system of records
entitled ‘‘Mailing List Records—
Treasury/FMS .008.’’ FMS proposes to
obtain and use mailing list records from
commercial database providers for the
purpose of mailing information to lowto moderate-income individuals
(individuals with income under $35,000
annually), who are more likely to be
unbanked or underbanked, about
options to receive Federal tax refund
payments electronically. The letters will
include information about a debit card
account recommended by the U.S.
Department of the Treasury (Treasury)
srobinson on DSKHWCL6B1PROD with NOTICES
ADDRESSES:
VerDate Mar<15>2010
18:00 Dec 15, 2010
Jkt 223001
to which Federal tax refund payments
may be electronically deposited.
Commercial database providers obtain
information from publicly available
records or through means that we
understand to be compliant with
applicable privacy laws.
FMS, a bureau within the U.S.
Department of the Treasury (Treasury),
is responsible for disbursing public
money by paper check and electronic
funds transfer (EFT) on behalf of most
Federal agencies. Making payments by
EFT, rather than by paper check,
benefits both recipients and the
Government. Direct deposit and other
EFT payments are credited to recipients’
accounts on the day payment is due, so
the funds generally are available sooner
than with check payments. Individuals
receiving Federal payments
electronically rarely have any delays or
problems with their payments. In
contrast, based on payment claims filed
with FMS, nine out of ten problems
with FMS-disbursed payments are
related to paper checks even though
checks constitute only 18 percent of all
FMS-disbursed payments made by the
Government. For example, in fiscal year
2010, FMS mailed more than 130
million Federal benefit checks to
approximately 11 million benefit
recipients, resulting in extra costs to
taxpayers of more than $117 million
that would not have been incurred had
those payments been made by EFT. In
the same fiscal year, only 63% of
taxpayers received their tax refund
payment electronically, with
approximately 45 million tax refund
payments being delivered by paper
check, resulting in extra costs to the tax
payers of more than $40 million that
would not have been incurred had the
payments been made by EFT. For
individuals receiving EFT instead of
paper check they receive their refund
more quickly, with a much smaller
chance of delay such as a lost or stolen
check, and if they have no bank account
without the need to pay for private
check cashing service to get access
quickly to the funds in their refund
check.
For the 2010 tax filing season, FMS
will mail approximately 600,000 letters
to low- and moderate-income
individuals offering them the
opportunity to participate in a pilot
program to establish a reloadable debit
card account to which their Federal tax
refund payments could be deposited
electronically. For this purpose, FMS
will purchase name and address
information for low- to moderateincome individuals from a commercial
database provider. In addition, the
mailing list records may also be used to
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Frm 00136
Fmt 4703
Sfmt 4703
study the effectiveness of mailing
outreach designed to streamline
payment processes.
The records covered by the proposed
system are necessary to allow FMS to
offer electronic payment options to a
wide variety of potential Federal
payment recipients. The records may be
received directly by FMS, its fiscal or
financial agents, and/or contractors. The
records include names and mailing
addresses only as necessary to deliver
information to individuals about the
benefits of electronic payments and the
availability of a Treasury-recommended
debit card account that can be used to
receive payments electronically.
Without such information, FMS would
have significant difficulty in reaching
low- to moderate-income individuals
who may be receiving a tax refund
payment to inform them about the
benefits of electronic payments and the
availability of the Treasuryrecommended debit card account for
this purpose.
In addition to the purposes cited
above, the information contained in the
covered records will be used to study
the effectiveness to evaluate how the
group responded to account options,
and whether they utilized them. To
study program efficacy, FMS may use its
mailing list records to collect aggregate
statistical information on the success
and benefits of direct mail and the use
of commercial database providers.
FMS recognizes the sensitive nature
of the confidential information it
obtains when collecting individuals’
names and addresses, and has many
safeguards in place to protect the
information from theft or inadvertent
disclosure. When appropriate, FMS’s
arrangements with its fiscal and
financial agents and contractors include
requirements that preclude them from
retaining, disclosing, and using the
information for any purpose other than
mailing of information about the benefit
of electronic payments and account
options and assessing the effectiveness
of the outreach. In addition to various
procedural and physical safeguards,
access to computerized records is
limited, through the use of access codes,
encryption techniques and/or other
internal mechanisms. Access to records
is granted only as authorized by a
business line manager at FMS or FMS’s
fiscal or financial agent to those whose
official duties require access solely for
the purposes outlined in the proposed
system.
The new system of records report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act, has been submitted to the
Committee on Government Reform of
the House of Representatives, the
E:\FR\FM\16DEN1.SGM
16DEN1
Federal Register / Vol. 75, No. 241 / Thursday, December 16, 2010 / Notices
Committee on Governmental Affairs of
the Senate, and the Office of
Management and Budget, pursuant to
Appendix I to OMB Circular A–130,
‘‘Federal Agency Responsibilities for
Maintaining Records About
Individuals,’’ dated November 30, 2000.
For the reasons set forth in the
preamble, FMS proposes a new system
of records Treasury/FMS .008–Mailing
List Records, which is published in its
entirety below.
Dated: December 8, 2010.
Melissa Hartman,
Deputy Assistant Secretary for Privacy,
Transparency, and Records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Treasury/FMS .008
SYSTEM NAME:
Mailing List Records—Treasury/
Financial Management Service.
SYSTEM LOCATION:
Records are located at the offices of
Financial Management Service, 401
14th Street, SW., Washington, DC
20227, or its fiscal or financial agents at
various locations. The addresses of the
fiscal or financial agents may be
obtained by contacting the System
Manager below.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Low- to moderate-income individuals,
who are more likely to be unbanked or
underbanked, who could potentially
receive Federal tax refund payments,
and whose names and addresses are
included on mailing lists purchased
from commercial providers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records may contain identifying
information, such as an individual’s
name(s) and address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C.
chapter 33; 31 U.S.C. 3332; Title XII of
the Dodd-Frank Wall Street Reform and
Consumer Protection Act (Pub. L. 111–
203, Jul. 21, 2010).
srobinson on DSKHWCL6B1PROD with NOTICES
PURPOSE(S):
The purpose of this system is to
maintain limited records (names and
addresses) about low- to moderate
income individuals, who are more likely
to be unbanked or underbanked, and
who could potentially receive Federal
tax refund payments. The records are
used to send letters to individuals
informing them of the benefits of
electronic payments and Treasuryrecommended account options for
receiving payments electronically.
Without the information, FMS, its fiscal
or financial agents and contractors,
VerDate Mar<15>2010
18:00 Dec 15, 2010
would not be able to directly notify
prospective payment recipients about
the benefits of electronic payments and
the Treasury-recommended account
options for the receipt of Federal
payments electronically.
The information will also be used to
study the effectiveness of offering
account options to individuals for the
purpose of receiving Federal payments.
To study program efficacy, FMS may
use its mailing list records to collect
aggregate statistical information on the
success and benefits of direct mail and
the use of commercial database
providers.
Jkt 223001
These records may be used to disclose
information to:
(1) The U.S. Department of Justice
(‘‘DOJ’’) for its use in providing legal
advice to the Department or in
representing the Department in a
proceeding before a court, adjudicative
body, or other administrative body
before which the Department is
authorized to appear, where the use of
such information by the DOJ is deemed
by the Department to be relevant and
necessary to the litigation, and such
proceeding names as a party or interests:
(a) The Department or any component
thereof; (b) Any employee of the
Department in his or her official
capacity; (c) Any employee of the
Department in his or her individual
capacity where DOJ has agreed to
represent the employee; or (d) The
United States, where the Department
determines that litigation is likely to
affect the Department or any of its
components.
(2) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains.
(3) Fiscal agents, financial agents, and
contractors for the purpose of mailing
information to individuals about the
benefits of electronic Federal payments
and Treasury-recommended account
options for receipt of federal payments
electronically, including, but not
limited to, processing direct mail or
performing other marketing functions;
and creating and reviewing statistics to
improve the quality of services
provided.
(4) Federal agencies, their agents and
contractors for the purposes of
implementing and studying options for
encouraging current and prospective
Federal payment recipients to receive
their Federal payments electronically.
(5) Representatives of the National
Archives and Records Administration
(NARA) who are conducting records
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Fmt 4703
Sfmt 4703
78803
management inspections under
authority of 44 U.S.C. 2904 and 2906.
(6) Appropriate agencies, entities, and
persons when: (a) FMS suspects or has
confirmed that the security or
confidentiality of information in the
system of records has been
compromised; (b) FMS has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by FMS or another agency
or entity) that rely upon the
compromised information; and (c) the
disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
FMS’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in paper and
electronic media.
RETRIEVABILITY:
Records are retrieved by name,
address, or other alpha/numeric
identifying information.
SAFEGUARDS:
All official access to the system of
records is on a need-to-know basis only,
as authorized by a business line
manager at FMS or FMS’s fiscal or
financial agent. Procedural and physical
safeguards, such as personal
accountability, audit logs, and
specialized communications security,
are utilized. Each user of computer
systems containing records has
individual passwords (as opposed to
group passwords) for which he or she is
responsible. Thus, a security manager
can identify access to the records by
user. Access to computerized records is
limited, through use of access codes,
encryption techniques, and/or other
internal mechanisms, to those whose
official duties require access. Storage
facilities are secured by various means
such as security guards, badge access,
and locked doors with key entry.
RETENTION AND DISPOSAL:
Electronic and paper records for mail
operations based on the use of the
mailing list records will be retained in
accordance with FMS’s record retention
requirements or as otherwise required
by statute or court order. FMS disposes,
or arranges for the disposal of records in
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16DEN1
78804
Federal Register / Vol. 75, No. 241 / Thursday, December 16, 2010 / Notices
electronic media using industryaccepted techniques, and in accordance
with applicable FMS policies regarding
the retention and disposal of fiscal or
financial agency records. Paper records
are destroyed in accordance with fiscal
or financial agency archive and disposal
procedures and applicable FMS policies
regarding the retention and disposal of
fiscal agency records.
SYSTEM MANAGER(S) AND ADDRESS:
Agency Enterprise Solutions Division,
Payment Management, Financial
Management Service, 401 14th Street,
SW., Washington, DC 20227.
NOTIFICATION PROCEDURE:
Inquiries under the Privacy Act of
1974, as amended, shall be addressed to
the Disclosure Officer, Financial
Management Service, 401 14th Street,
SW., Washington, DC 20227. All
individuals making inquiries should
provide with their request as much
descriptive matter as is possible to
identify the particular record desired.
The system manager will advise as to
whether FMS maintains the records
requested by the individual.
RECORD ACCESS PROCEDURES:
Individuals requesting information
under the Privacy Act of 1974, as
amended, concerning procedures for
gaining access to or contesting records
should write to the Disclosure Officer.
All individuals are urged to examine the
rules of the U.S. Department of the
Treasury published in 31 CFR part 1,
subpart C, and appendix G, concerning
requirements of this Department with
respect to the Privacy Act of 1974, as
amended.
CONTESTING RECORD PROCEDURES:
See ‘‘Record access procedures’’
above.
RECORD SOURCE CATEGORIES:
Information in this system is provided
by commercial database providers based
on publicly available information.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2010–31534 Filed 12–15–10; 8:45 am]
BILLING CODE 4810–35–P
srobinson on DSKHWCL6B1PROD with NOTICES
DEPARTMENT OF THE TREASURY
Internal Revenue Service
Proposed Collection; Comment
Request for Revenue Procedure 2003–
45 and Revenue Procedure 2004–48
Internal Revenue Service (IRS),
Treasury.
AGENCY:
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18:00 Dec 15, 2010
Jkt 223001
Notice and request for
comments.
ACTION:
The Department of the
Treasury, as part of its continuing effort
to reduce paperwork and respondent
burden, invites the general public and
other Federal agencies to take this
opportunity to comment on proposed
and/or continuing information
collections, as required by the
Paperwork Reduction Act of 1995,
Public Law 104–13 (44 U.S.C.
3506(c)(2)(A)). Currently, the IRS is
soliciting comments concerning
Revenue Procedure 2003–45, Late
Election Relief for S Corporations, and
Revenue Procedure 2004–48, Deemed
Corporate Election for Late Electing S
Corporations.
SUMMARY:
Written comments should be
received on or before February 14, 2011
to be assured of consideration.
DATES:
Direct all written comments
to Allan Hopkins, Internal Revenue
Service, Room 6129, 1111 Constitution
Avenue, NW., Washington, DC 20224.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of the revenue procedures should
be directed to Elaine Christophe, at
Internal Revenue Service, Room 6129,
1111 Constitution Avenue, NW.,
Washington, DC 20224, or at (202) 622–
3179, or through the Internet at
Elaine.H.Christophe@irs.gov.
SUPPLEMENTARY INFORMATION:
Title: Revenue Procedure 2003–45,
Late Election Relief for S Corporations,
and Revenue Procedure 2004–48,
Deemed Corporate Election for Late
Electing S Corporations.
OMB Number: 1545–1548. Revenue
Procedure Number: Revenue Procedure
2003–45 and Revenue Procedure 2004–
48.
Abstract: Revenue Procedure 2003–45
provides a simplified method for
taxpayers to request relief for late S
corporation elections, Electing Small
Business Trust (ESBT) elections,
Qualified Subchapter S Subsidiary
(QSub) elections. Generally, this
revenue procedure provides that certain
eligible entities may be granted relief for
failing to file these elections in a timely
manner if the request for relief is filed
with 24 months of the due date of the
election. Revenue Procedure 2004–48
provides a simplified method for
taxpayers to request relief for a late S
corporation election and a late corporate
classification election which was
intended to be effective on the same
date that the S corporation election was
intended to be effective.
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Frm 00138
Fmt 4703
Sfmt 4703
Current Actions: There are no changes
being made to these revenue procedures
at this time.
Type of Review: Extension of a
currently approved collection.
Affected Public: Business or other forprofit organizations.
Estimated Number of Respondents:
50,000.
Estimated Average Time per
Respondent: 1 hour.
Estimated Total Annual Burden
Hours: 50,000.
The following paragraph applies to all
of the collections of information covered
by this notice:
An agency may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection of information
displays a valid OMB control number.
Books or records relating to a collection
of information must be retained as long
as their contents may become material
in the administration of any internal
revenue law. Generally, tax returns and
tax return information are confidential,
as required by 26 U.S.C. 6103.
Request for Comments: Comments
submitted in response to this notice will
be summarized and/or included in the
request for OMB approval. All
comments will become a matter of
public record. Comments are invited on:
(a) Whether the collection of
information is necessary for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
(b) the accuracy of the agency’s estimate
of the burden of the collection of
information; (c) ways to enhance the
quality, utility, and clarity of the
information to be collected; (d) ways to
minimize the burden of the collection of
information on respondents, including
through the use of automated collection
techniques or other forms of information
technology; and (e) estimates of capital
or start-up costs and costs of operation,
maintenance, and purchase of services
to provide information.
Approved: December 7, 2010.
Allan Hopkins,
IRS Reports Clearance Officer.
[FR Doc. 2010–31589 Filed 12–15–10; 8:45 am]
BILLING CODE 4830–01–P
DEPARTMENT OF THE TREASURY
Internal Revenue Service
Proposed Collection; Comment
Request for HCTC Program Forms
Internal Revenue Service (IRS),
Treasury.
AGENCY:
E:\FR\FM\16DEN1.SGM
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Agencies
[Federal Register Volume 75, Number 241 (Thursday, December 16, 2010)]
[Notices]
[Pages 78802-78804]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-31534]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
Financial Management Service
Privacy Act of 1974, as Amended; System of Records
AGENCY: Financial Management Service, Treasury.
ACTION: Notice of proposed new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Financial Management Service gives notice of a proposed new Privacy Act
system of records entitled ``Treasury/FMS .008-Mailing List Records.''
DATES: Comments must be received no later than January 18, 2011. The
proposed new system of records will become effective January 18, 2011
unless comments are received which would result in a contrary
determination.
ADDRESSES: You should send your comments to Peter Genova, Deputy Chief
Information Officer, Financial Management Service, 401 14th Street,
SW., Washington, DC 20227. Comments received will be available for
inspection at the same address between the hours of 9 a.m. and 4 p.m.
Monday through Friday. You may send your comments by electronic mail to
peter.genova@fms.treas.gov or regulations.gov. All comments, including
attachments and other supporting materials, received are subject to
public disclosure. You should submit only information that you wish to
make available publicly.
FOR FURTHER INFORMATION CONTACT: Peter Genova, Deputy Chief Information
Officer, (202) 874-1736.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, as
amended, 5 U.S.C. 552a, the Financial Management Service (FMS) is
proposing to establish a new system of records entitled ``Mailing List
Records--Treasury/FMS .008.'' FMS proposes to obtain and use mailing
list records from commercial database providers for the purpose of
mailing information to low- to moderate-income individuals (individuals
with income under $35,000 annually), who are more likely to be unbanked
or underbanked, about options to receive Federal tax refund payments
electronically. The letters will include information about a debit card
account recommended by the U.S. Department of the Treasury (Treasury)
to which Federal tax refund payments may be electronically deposited.
Commercial database providers obtain information from publicly
available records or through means that we understand to be compliant
with applicable privacy laws.
FMS, a bureau within the U.S. Department of the Treasury
(Treasury), is responsible for disbursing public money by paper check
and electronic funds transfer (EFT) on behalf of most Federal agencies.
Making payments by EFT, rather than by paper check, benefits both
recipients and the Government. Direct deposit and other EFT payments
are credited to recipients' accounts on the day payment is due, so the
funds generally are available sooner than with check payments.
Individuals receiving Federal payments electronically rarely have any
delays or problems with their payments. In contrast, based on payment
claims filed with FMS, nine out of ten problems with FMS-disbursed
payments are related to paper checks even though checks constitute only
18 percent of all FMS-disbursed payments made by the Government. For
example, in fiscal year 2010, FMS mailed more than 130 million Federal
benefit checks to approximately 11 million benefit recipients,
resulting in extra costs to taxpayers of more than $117 million that
would not have been incurred had those payments been made by EFT. In
the same fiscal year, only 63% of taxpayers received their tax refund
payment electronically, with approximately 45 million tax refund
payments being delivered by paper check, resulting in extra costs to
the tax payers of more than $40 million that would not have been
incurred had the payments been made by EFT. For individuals receiving
EFT instead of paper check they receive their refund more quickly, with
a much smaller chance of delay such as a lost or stolen check, and if
they have no bank account without the need to pay for private check
cashing service to get access quickly to the funds in their refund
check.
For the 2010 tax filing season, FMS will mail approximately 600,000
letters to low- and moderate-income individuals offering them the
opportunity to participate in a pilot program to establish a reloadable
debit card account to which their Federal tax refund payments could be
deposited electronically. For this purpose, FMS will purchase name and
address information for low- to moderate-income individuals from a
commercial database provider. In addition, the mailing list records may
also be used to study the effectiveness of mailing outreach designed to
streamline payment processes.
The records covered by the proposed system are necessary to allow
FMS to offer electronic payment options to a wide variety of potential
Federal payment recipients. The records may be received directly by
FMS, its fiscal or financial agents, and/or contractors. The records
include names and mailing addresses only as necessary to deliver
information to individuals about the benefits of electronic payments
and the availability of a Treasury-recommended debit card account that
can be used to receive payments electronically. Without such
information, FMS would have significant difficulty in reaching low- to
moderate-income individuals who may be receiving a tax refund payment
to inform them about the benefits of electronic payments and the
availability of the Treasury-recommended debit card account for this
purpose.
In addition to the purposes cited above, the information contained
in the covered records will be used to study the effectiveness to
evaluate how the group responded to account options, and whether they
utilized them. To study program efficacy, FMS may use its mailing list
records to collect aggregate statistical information on the success and
benefits of direct mail and the use of commercial database providers.
FMS recognizes the sensitive nature of the confidential information
it obtains when collecting individuals' names and addresses, and has
many safeguards in place to protect the information from theft or
inadvertent disclosure. When appropriate, FMS's arrangements with its
fiscal and financial agents and contractors include requirements that
preclude them from retaining, disclosing, and using the information for
any purpose other than mailing of information about the benefit of
electronic payments and account options and assessing the effectiveness
of the outreach. In addition to various procedural and physical
safeguards, access to computerized records is limited, through the use
of access codes, encryption techniques and/or other internal
mechanisms. Access to records is granted only as authorized by a
business line manager at FMS or FMS's fiscal or financial agent to
those whose official duties require access solely for the purposes
outlined in the proposed system.
The new system of records report, as required by 5 U.S.C. 552a(r)
of the Privacy Act, has been submitted to the Committee on Government
Reform of the House of Representatives, the
[[Page 78803]]
Committee on Governmental Affairs of the Senate, and the Office of
Management and Budget, pursuant to Appendix I to OMB Circular A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated November 30, 2000.
For the reasons set forth in the preamble, FMS proposes a new
system of records Treasury/FMS .008-Mailing List Records, which is
published in its entirety below.
Dated: December 8, 2010.
Melissa Hartman,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/FMS .008
System name:
Mailing List Records--Treasury/Financial Management Service.
System location:
Records are located at the offices of Financial Management Service,
401 14th Street, SW., Washington, DC 20227, or its fiscal or financial
agents at various locations. The addresses of the fiscal or financial
agents may be obtained by contacting the System Manager below.
Categories of individuals covered by the system:
Low- to moderate-income individuals, who are more likely to be
unbanked or underbanked, who could potentially receive Federal tax
refund payments, and whose names and addresses are included on mailing
lists purchased from commercial providers.
Categories of records in the system:
The records may contain identifying information, such as an
individual's name(s) and address.
Authority for maintenance of the system:
5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332;
Title XII of the Dodd-Frank Wall Street Reform and Consumer Protection
Act (Pub. L. 111-203, Jul. 21, 2010).
Purpose(s):
The purpose of this system is to maintain limited records (names
and addresses) about low- to moderate income individuals, who are more
likely to be unbanked or underbanked, and who could potentially receive
Federal tax refund payments. The records are used to send letters to
individuals informing them of the benefits of electronic payments and
Treasury-recommended account options for receiving payments
electronically. Without the information, FMS, its fiscal or financial
agents and contractors, would not be able to directly notify
prospective payment recipients about the benefits of electronic
payments and the Treasury-recommended account options for the receipt
of Federal payments electronically.
The information will also be used to study the effectiveness of
offering account options to individuals for the purpose of receiving
Federal payments. To study program efficacy, FMS may use its mailing
list records to collect aggregate statistical information on the
success and benefits of direct mail and the use of commercial database
providers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) The U.S. Department of Justice (``DOJ'') for its use in
providing legal advice to the Department or in representing the
Department in a proceeding before a court, adjudicative body, or other
administrative body before which the Department is authorized to
appear, where the use of such information by the DOJ is deemed by the
Department to be relevant and necessary to the litigation, and such
proceeding names as a party or interests: (a) The Department or any
component thereof; (b) Any employee of the Department in his or her
official capacity; (c) Any employee of the Department in his or her
individual capacity where DOJ has agreed to represent the employee; or
(d) The United States, where the Department determines that litigation
is likely to affect the Department or any of its components.
(2) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains.
(3) Fiscal agents, financial agents, and contractors for the
purpose of mailing information to individuals about the benefits of
electronic Federal payments and Treasury-recommended account options
for receipt of federal payments electronically, including, but not
limited to, processing direct mail or performing other marketing
functions; and creating and reviewing statistics to improve the quality
of services provided.
(4) Federal agencies, their agents and contractors for the purposes
of implementing and studying options for encouraging current and
prospective Federal payment recipients to receive their Federal
payments electronically.
(5) Representatives of the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906.
(6) Appropriate agencies, entities, and persons when: (a) FMS
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (b) FMS has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of this system or
other systems or programs (whether maintained by FMS or another agency
or entity) that rely upon the compromised information; and (c) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with FMS's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper and electronic media.
Retrievability:
Records are retrieved by name, address, or other alpha/numeric
identifying information.
Safeguards:
All official access to the system of records is on a need-to-know
basis only, as authorized by a business line manager at FMS or FMS's
fiscal or financial agent. Procedural and physical safeguards, such as
personal accountability, audit logs, and specialized communications
security, are utilized. Each user of computer systems containing
records has individual passwords (as opposed to group passwords) for
which he or she is responsible. Thus, a security manager can identify
access to the records by user. Access to computerized records is
limited, through use of access codes, encryption techniques, and/or
other internal mechanisms, to those whose official duties require
access. Storage facilities are secured by various means such as
security guards, badge access, and locked doors with key entry.
Retention and disposal:
Electronic and paper records for mail operations based on the use
of the mailing list records will be retained in accordance with FMS's
record retention requirements or as otherwise required by statute or
court order. FMS disposes, or arranges for the disposal of records in
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electronic media using industry-accepted techniques, and in accordance
with applicable FMS policies regarding the retention and disposal of
fiscal or financial agency records. Paper records are destroyed in
accordance with fiscal or financial agency archive and disposal
procedures and applicable FMS policies regarding the retention and
disposal of fiscal agency records.
System manager(s) and address:
Agency Enterprise Solutions Division, Payment Management, Financial
Management Service, 401 14th Street, SW., Washington, DC 20227.
Notification procedure:
Inquiries under the Privacy Act of 1974, as amended, shall be
addressed to the Disclosure Officer, Financial Management Service, 401
14th Street, SW., Washington, DC 20227. All individuals making
inquiries should provide with their request as much descriptive matter
as is possible to identify the particular record desired. The system
manager will advise as to whether FMS maintains the records requested
by the individual.
Record access procedures:
Individuals requesting information under the Privacy Act of 1974,
as amended, concerning procedures for gaining access to or contesting
records should write to the Disclosure Officer. All individuals are
urged to examine the rules of the U.S. Department of the Treasury
published in 31 CFR part 1, subpart C, and appendix G, concerning
requirements of this Department with respect to the Privacy Act of
1974, as amended.
Contesting record procedures:
See ``Record access procedures'' above.
Record source categories:
Information in this system is provided by commercial database
providers based on publicly available information.
Exemptions claimed for the system:
None.
[FR Doc. 2010-31534 Filed 12-15-10; 8:45 am]
BILLING CODE 4810-35-P