Privacy Act of 1974; System of Records, 77849-77851 [2010-31244]
Download as PDF
<![CDATA[
Federal Register / Vol. 75, No. 239 / Tuesday, December 14, 2010 / Notices
DEPARTMENT OF DEFENSE
Office of the Secretary
Closed Meeting of the Missile Defense
Advisory Committee
Department of Defense; Missile
Defense Agency (MDA).
ACTION: Notice.
AGENCY:
Under the provisions of the
Federal Advisory Committee Act of
1972 (5 U.S.C., Appendix, as amended)
and the Government in the Sunshine
Act of 1976 (5 U.S.C. 552b, as amended)
and 41 CFR 102–3.150, the Department
of Defense announces that the following
Federal advisory committee meeting of
the Missile Defense Advisory
Committee will take place.
DATES: Monday, December 13, 2010,
from 8 a.m. to 6 p.m. Security clearance
and visit requests are required for
access.
SUMMARY:
7100 Defense Pentagon,
Washington, DC 20301–7100.
FOR FURTHER INFORMATION CONTACT: Mr.
David Bagnati, Designated Federal
Officer at MDAC@mda.mil, phone/voice
mail 703–695–6438, or mail at 7100
Defense Pentagon, Washington, DC
20301–7100.
SUPPLEMENTARY INFORMATION: Purpose of
the Meeting: At this meeting, the
Committee will receive classified
information in support of the Fiscal
Year 2011 United States Ballistic
Missile Defense Cooperation Study.
Agenda: Topics tentatively scheduled
for classified discussion include, but are
not limited to classified briefings on the
Threat; Summary of Past Missile
Defense Agency Engagements and
Outcomes; Program Budget Review-13
Requirements Driven Strategy; Proposed
Cooperative Projects; Perceived Issues
and Impediments to Cooperation;
Missile Defense Advisory Committee
Executive Session; and Missile Defense
Advisory Committee outbrief to the
Director, Missile Defense Agency.
Meeting Accessibility: Pursuant to 5
U.S.C. 552b, as amended, and 41 CFR
102–3.155 the Missile Defense Agency
has determined that the meeting shall be
closed to the public. The Director,
Missile Defense Agency, in consultation
with the Missile Defense Agency Office
of General Counsel, has determined in
writing that the public interest requires
that all sessions of the committee’s
meeting will be closed to the public
because they will be concerned with
classified information and matters
covered by section 5 U.S.C. 552b(c)(1).
Committee’s Designated Federal
Officer: Mr. David Bagnati,
srobinson on DSKHWCL6B1PROD with NOTICES
ADDRESSES:
VerDate Mar<15>2010
17:09 Dec 13, 2010
Jkt 223001
MDAC@mda.mil, phone/voice mail
703–695–6438, or mail at 7100 Defense
Pentagon, Washington, DC 20301–7100.
Written Statements: Pursuant to 41
CFR 102–3.105(j) and 102–3.140, and
section 10(a)(3) of the Federal Advisory
Committee Act of 1972, the public or
interested organizations may submit
written statements to the membership of
the Missile Defense Advisory
Committee about its mission and
functions. Written statements may be
submitted at any time or in response to
the stated agenda of a planned meeting
of the Missile Defense Advisory
Committee.
All written statements shall be
submitted to the Designated Federal
Officer for the Missile Defense Advisory
Committee, in the following formats:
One hard copy with original signature
and one electronic copy via e-mail
(acceptable file formats: Adobe Acrobat
PDF, MS Word or MS PowerPoint), and
this individual will ensure that the
written statements are provided to the
membership for their consideration.
Contact information for the Designated
Federal Officer is as stated above and
can also be obtained from the GSA’s
Federal Advisory Committee Act
Database—https://www.fido.gov/
facadatabase/public.asp.
Statements being submitted in
response to the agenda mentioned in
this notice must be received by the
Designated Federal Officer at the
address listed at least three calendar
days prior to the meeting which is the
subject of this notice. Written
statements received after this date may
not be provided to or considered by the
Missile Defense Advisory Committee
until its next meeting. The Designated
Federal Officer will review all timely
submissions with the Missile Defense
Advisory Committee Chairperson and
ensure they are provided to all members
of the Missile Defense Advisory
Committee before the meeting that is the
subject of this notice.
President Obama, during the
November 2010 NATO Meeting in
Portugal, announced a new Strategic
Concept that focuses the Alliance on
ballistic missiles. The timing of the
President’s announcement was such
that the Department of Defense could
not include studies pertinent to the
initiative in the October 20, 2010
Missile Defense Advisory Committee’s
FY11 Study’s terms of reference. Due to
the timing of the President’s initiative
and subsequent decision to include this
matter on the Committee’s FY11 Study’s
terms of reference and December 13th
meeting agenda, the Department of
Defense was unable to process the
Federal Register notice for the Missile
PO 00000
Frm 00029
Fmt 4703
Sfmt 4703
77849
Defense Advisory Committee’s
December 13, 2010 meeting as required
by 41 CFR 102–3.150(a). Accordingly,
the Advisory Committee Management
Officer for the Department of Defense,
pursuant to 41 CFR 102–3.150(b),
waives the 15-calendar day notification
requirement.
Dated: December 8, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2010–31246 Filed 12–13–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2010–OS–0160]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to add a system of
records.
AGENCY:
The Office of the Secretary of
Defense proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on
January 13, 2011 unless comments are
received which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, Room 3C843, 1160
Defense Pentagon, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT:
Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington
Headquarters Services, 1155 Defense
SUMMARY:
E:\FR\FM\14DEN1.SGM
14DEN1
77850
Federal Register / Vol. 75, No. 239 / Tuesday, December 14, 2010 / Notices
Pentagon, Washington DC 20301–1155,
or Ms. Cindy Allard at (703) 588–6830.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the FOR
FURTHER INFORMATION CONTACT address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 2, 2010 to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 2, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DWHS D03
SYSTEM NAME:
Washington Headquarters Services
(WHS) Enterprise Safety Applications
Management System (ESAMS).
SYSTEM LOCATION:
Commander Navy Installations
Command Transitional Hosting Center,
1968 Gilbert St. Norfolk, VA 23511–
3318.
srobinson on DSKHWCL6B1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
supervisor’s name, supervisor’s e-mail
address, unit identification code (UIC),
directorate, division, gender, training/
certifications received, test scores.
For employees requiring duty
physicals and/or whose duties require
longitudinal monitoring and
assessment: Occupational medical
stressors, date of last physical and nondiagnostic information concerning
health readiness/restrictive duty,
respirator usage and fit test results,
annual audiogram results, chemical
and/or environmental exposures, and
occupational injuries/illnesses.
For employees on whom an accident
investigation or report is submitted:
Name, Social Security Number (SSN),
job title, agency/directorate/division,
office location, case number, incident
location, injury detail, Occupational
Safety and Health Administration
(OSHA) recordable incident/illness.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 CFR part 1904, Recording and
Reporting Occupational Injuries and
Illnesses; 29 CFR part 1910,
Occupational Safety and Health
Standards; 10 U.S.C. 113, Secretary of
Defense; E.O. 12196, Occupational
Safety and Health Programs for Federal
Employees, as amended; DoD
Instruction 6055.1, DoD Safety and
Occupational Health (SOH) Program;
DoD Instruction 6055.5, Occupational
and Environmental Health (OEH); DoD
Instruction 6055.7, Accident
Investigation, Reporting, and Record
Keeping; DoD Instruction 6055.12, DoD
Hearing Conservation Program (HCP);
and E.O. 9397 (SSN), as amended.
PURPOSE(S):
DoD Military and civilian personnel
employed through Washington
Headquarters Services (WHS) or one of
the WHS–Serviced Organizations
(Office of the Secretary of Defense, Joint
Chiefs of Staff, Defense Advanced
Research Projects Agency, Defense
Threat Reduction Agency, Missile
Defense Organization, Pentagon Force
Protection Agency, Defense Prisoners of
War/Missing Personnel Office,
Uniformed Services University of the
Health Sciences, National Defense
University, DoD Inspector General,
Office of Economics Adjustment,
Defense Legal Services Agency, Defense
Technology Security Administration,
Defense Test Resource Management
Center, Defense Security Cooperation
Agency (DSCA) Headquarters, and the
Defense Media Activity.
To ensure all individuals receive
required health and safety, fire, and
emergency management training courses
necessary to perform assigned duties
and comply with Federal law and DoD
regulations.
To document and manage
longitudinal requirements of physicals,
respiratory and audiology tracking over
the course of an employee’s
employment with Washington
Headquarters Services.
To provide an initial documentation
of workplace incidents and accidents.
Used as a management tool for
statistical analysis, tracking, reporting,
evaluating program effectiveness and
conducting research.
CATEGORIES OF RECORDS IN THE SYSTEM:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
For all employees: name, Social
Security Number (SSN), e-mail address,
VerDate Mar<15>2010
17:09 Dec 13, 2010
Jkt 223001
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
PO 00000
Frm 00030
Fmt 4703
Sfmt 4703
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To the Occupational Safety and
Health Administration (OSHA) during
the course of an on-site inspection.
The DoD ‘Blanket Routine Uses’ that
appear at the beginning of the Office of
the Secretary of Defense’s compilation
of systems of records notices apply to
this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Retrieved by individual’s name and
Social Security Number (SSN).
SAFEGUARDS:
Access is role based with limited
access to personally identifiable
information. Access requires Common
Access Card (CAC) on initial log-on but
allows CAC access or password logon (if
established) after initial use. The servers
are located in a building that is locked
during non-duty hours on a military
installation with guards monitoring
installation access 24 hours a day, 7
days a week.
RETENTION AND DISPOSAL:
Employee training records are closed
on an annual basis and disposed of
when 5 years old.
Longitudinal Requirements are closed
on an annual basis and disposed of
when 5 years old.
Personnel Injury Files are closed on
an annual basis and disposed of when
3 years old.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Safety and Environmental
Management Branch, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301–1155.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Chief, Safety and Environmental
Management Branch, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301–1155.
The request should contain
individual’s full name, Social Security
Number (SSN), address, and should be
signed.
RECORD ACCESS PROCEDURES:
Individuals seeking to access the
information about themselves contained
E:\FR\FM\14DEN1.SGM
14DEN1
Federal Register / Vol. 75, No. 239 / Tuesday, December 14, 2010 / Notices
in this system of records not accessible
through system interfaces should
address written inquiries to the Office of
the Secretary of Defense/Joint Staff
Freedom of Information Act Requester
Center, 1155 Defense Pentagon,
Washington DC 20301–1155.
The request should contain the name
and number of this system of records
notice, the individual’s full name,
Social Security Number (SSN), address,
and must be signed.
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense
rules for accessing records, and for
contesting contents and appealing
initial agency determinations are
published in Office of the Secretary of
Defense Administrative Instruction 81;
32 CFR part 311; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Individual, personnel files, nondiagnostic extracts from medical records
that address medical readiness/
restrictions, and office files.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2010–31244 Filed 12–13–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2010–OS–0163]
Privacy Act of 1974; System of
Records
Defense Threat Reduction
Agency, DoD.
ACTION: Notice to amend a system of
records.
Defense Threat Reduction
Agency is amending a system of records
notice in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
January 13, 2011 unless comments are
received which result in a contrary
determination.
You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
* Mail: Federal Docket Management
System Office, Room 3C843, 1160
srobinson on DSKHWCL6B1PROD with NOTICES
17:09 Dec 13, 2010
Jkt 223001
Freedom of Information and Privacy
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201, or Ms.
Brenda Carter at (703) 767–1771.
SUPPLEMENTARY INFORMATION: The
Defense Threat Reduction Agency
notices for systems of records subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the
Federal Register and are available from
the FOR FURTHER INFORMATION CONTACT
address above.
The specific changes to the record
systems being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Destroy or delete when 2 years old, or
2 years after the date of the latest entry,
whichever is applicable.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Office
of Chief of Staff/Director-Chief of StaffSecretary of the Director’s Staff (DIR–
COS–SDS), Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201.’’
NOTIFICATION PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquires to Defense
Threat Reduction Agency, Office of the
Chief of Staff, ATTN: Secretary of the
Director’s Staff, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060–6201.
Individuals should furnish their full
name, current address, and telephone
number.’’
RECORDS ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking to access records
about themselves contained in this
system of records should address
written inquires to the Defense Threat
Reduction Agency, Office of the Chief of
Staff, ATTN: Secretary of the Director’s
Staff, 8725 John J. Kingman Road, Fort
Belvoir, VA 22060–6201.
Individuals should furnish their full
name, current address, and telephone
number.’’
*
*
*
*
*
HDTRA 013
SYSTEM NAME:
HDTRA 013
SUMMARY:
VerDate Mar<15>2010
FOR FURTHER INFORMATION CONTACT:
Dated: December 8, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
AGENCY:
ADDRESSES:
Defense Pentagon, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
77851
Assignment and Correspondence
Tracking System.
SYSTEM NAME:
SYSTEM LOCATION:
Assignment and Correspondence
Tracking System (December 15, 2008, 73
FR 76008.
Headquarters, Defense Threat
Reduction Agency (DTRA), Office of the
Chief of Staff, ATTN: Secretary of the
Director’s Staff, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060–6201.
CHANGES:
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM LOCATION:
Delete entry and replace with
‘‘Headquarters, Defense Threat
Reduction Agency (DTRA), Office of the
Chief of Staff, ATTN: Secretary of the
Director’s Staff, 8725 John J. Kingman
Road, Fort Belvoir, VA 22060–6201.’’
*
*
*
*
*
RETRIEVABILITY:
Delete entry and replace with ‘‘By
individual’s name.’’
*
*
*
*
*
PO 00000
Frm 00031
Fmt 4703
Sfmt 4703
Individuals assigning, responding to,
or subjects of, correspondence and
assignments.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records may contain an individual’s
name, Social Security Number (SSN)
within supporting documents, physical
and electronic, home and duty
addresses, and phone numbers, security
clearance data, military or civilian rank/
grade, and correspondence or
supporting documents.
E:\FR\FM\14DEN1.SGM
14DEN1
]]>Agencies
[Federal Register Volume 75, Number 239 (Tuesday, December 14, 2010)]
[Notices]
[Pages 77849-77851]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-31244]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0160]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on January 13, 2011 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
* Federal Rulemaking Portal: https://www.regulations.gov Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, Room 3C843, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington Headquarters Services, 1155
Defense
[[Page 77850]]
Pentagon, Washington DC 20301-1155, or Ms. Cindy Allard at (703) 588-
6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the FOR FURTHER INFORMATION CONTACT address
above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 2, 2010 to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: December 2, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS D03
System Name:
Washington Headquarters Services (WHS) Enterprise Safety
Applications Management System (ESAMS).
System location:
Commander Navy Installations Command Transitional Hosting Center,
1968 Gilbert St. Norfolk, VA 23511-3318.
Categories of individuals covered by the system:
DoD Military and civilian personnel employed through Washington
Headquarters Services (WHS) or one of the WHS-Serviced Organizations
(Office of the Secretary of Defense, Joint Chiefs of Staff, Defense
Advanced Research Projects Agency, Defense Threat Reduction Agency,
Missile Defense Organization, Pentagon Force Protection Agency, Defense
Prisoners of War/Missing Personnel Office, Uniformed Services
University of the Health Sciences, National Defense University, DoD
Inspector General, Office of Economics Adjustment, Defense Legal
Services Agency, Defense Technology Security Administration, Defense
Test Resource Management Center, Defense Security Cooperation Agency
(DSCA) Headquarters, and the Defense Media Activity.
Categories of records in the system:
For all employees: name, Social Security Number (SSN), e-mail
address, supervisor's name, supervisor's e-mail address, unit
identification code (UIC), directorate, division, gender, training/
certifications received, test scores.
For employees requiring duty physicals and/or whose duties require
longitudinal monitoring and assessment: Occupational medical stressors,
date of last physical and non-diagnostic information concerning health
readiness/restrictive duty, respirator usage and fit test results,
annual audiogram results, chemical and/or environmental exposures, and
occupational injuries/illnesses.
For employees on whom an accident investigation or report is
submitted: Name, Social Security Number (SSN), job title, agency/
directorate/division, office location, case number, incident location,
injury detail, Occupational Safety and Health Administration (OSHA)
recordable incident/illness.
Authority for maintenance of the system:
29 CFR part 1904, Recording and Reporting Occupational Injuries and
Illnesses; 29 CFR part 1910, Occupational Safety and Health Standards;
10 U.S.C. 113, Secretary of Defense; E.O. 12196, Occupational Safety
and Health Programs for Federal Employees, as amended; DoD Instruction
6055.1, DoD Safety and Occupational Health (SOH) Program; DoD
Instruction 6055.5, Occupational and Environmental Health (OEH); DoD
Instruction 6055.7, Accident Investigation, Reporting, and Record
Keeping; DoD Instruction 6055.12, DoD Hearing Conservation Program
(HCP); and E.O. 9397 (SSN), as amended.
Purpose(s):
To ensure all individuals receive required health and safety, fire,
and emergency management training courses necessary to perform assigned
duties and comply with Federal law and DoD regulations.
To document and manage longitudinal requirements of physicals,
respiratory and audiology tracking over the course of an employee's
employment with Washington Headquarters Services.
To provide an initial documentation of workplace incidents and
accidents.
Used as a management tool for statistical analysis, tracking,
reporting, evaluating program effectiveness and conducting research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
To the Occupational Safety and Health Administration (OSHA) during
the course of an on-site inspection.
The DoD `Blanket Routine Uses' that appear at the beginning of the
Office of the Secretary of Defense's compilation of systems of records
notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Retrieved by individual's name and Social Security Number (SSN).
Safeguards:
Access is role based with limited access to personally identifiable
information. Access requires Common Access Card (CAC) on initial log-on
but allows CAC access or password logon (if established) after initial
use. The servers are located in a building that is locked during non-
duty hours on a military installation with guards monitoring
installation access 24 hours a day, 7 days a week.
Retention and disposal:
Employee training records are closed on an annual basis and
disposed of when 5 years old.
Longitudinal Requirements are closed on an annual basis and
disposed of when 5 years old.
Personnel Injury Files are closed on an annual basis and disposed
of when 3 years old.
System manager(s) and address:
Chief, Safety and Environmental Management Branch, Washington
Headquarters Services, 1155 Defense Pentagon, Washington DC 20301-1155.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, Safety and Environmental Management
Branch, Washington Headquarters Services, 1155 Defense Pentagon,
Washington DC 20301-1155.
The request should contain individual's full name, Social Security
Number (SSN), address, and should be signed.
Record access procedures:
Individuals seeking to access the information about themselves
contained
[[Page 77851]]
in this system of records not accessible through system interfaces
should address written inquiries to the Office of the Secretary of
Defense/Joint Staff Freedom of Information Act Requester Center, 1155
Defense Pentagon, Washington DC 20301-1155.
The request should contain the name and number of this system of
records notice, the individual's full name, Social Security Number
(SSN), address, and must be signed.
Contesting record procedures:
The Office of the Secretary of Defense rules for accessing records,
and for contesting contents and appealing initial agency determinations
are published in Office of the Secretary of Defense Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
Record source categories:
Individual, personnel files, non-diagnostic extracts from medical
records that address medical readiness/restrictions, and office files.
Exemptions claimed for the system:
None.
[FR Doc. 2010-31244 Filed 12-13-10; 8:45 am]
BILLING CODE 5001-06-P
