Privacy Act of 1974; System of Records, 76428-76430 [2010-30725]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 235 (Wednesday, December 8, 2010)]
[Notices]
[Pages 76428-76430]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-30725]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0161]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Information Systems Agency is altering a system of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 7, 2011 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Defense Information Systems Agency, 
5600 Columbia Pike, Room 933-I, Falls Church, VA 22041-2705, or Ms. 
Jeanette M. Weathers-Jenkins at (703) 681-2409.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
system of records notices subject to the Privacy Act of 1974, (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 1, 2010 to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' February 20, 1996, 61 FR 6427.

    Dated: December 2, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.14 DoD

SYSTEM NAME:
    Identity Synchronization Service (IdSS) (November 15, 2010, 7 FR 
69645).

CHANGES:
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``These include individual's name 
(last name, first name, middle initial); unique

[[Page 76429]]

identifiers including Electronic Data Interchange Person Identifier 
(EDI PI), other unique identifier (not Social Security Number), Federal 
Agency Smart Credential Number (FASC-N), login name, legacy login name, 
and persona username; object class; rank; title; job title; persona 
type code (PTC); primary and other work e-mail addresses; persona 
display name (PDN); work contact information, including administrative 
organization, duty organization, department, company (derived), 
building, address, mailing address, country, organization, phone, fax, 
mobile, pager, Defense Switched Network (DSN) phone, other fax, other 
mobile, other pager, city, zip code, post office box, street address, 
State, room number, assigned unit name, code and location, attached 
unit name, code and location, major geographical location, major 
command, assigned major command, and base, post, camp, or station; US 
government agency code; service code; personnel category code; non-US 
government agency object common name; user account control; information 
technology service entitlements; and Public Key Infrastructure (PKI) 
certificate information, including Personal Identity Verification 
Authentication (PIV Auth) certificate issuer, PIV Auth certificate 
serial number, PIV Auth certificate principal name, PIV Auth Subject 
Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common 
name, Identity (ID) certificate issuer, ID certificate serial number, 
ID certificate principal name, ID Thumbprint, ID Common Name (CN), 
signature certificate e-mail address, Signature Subject Alternative 
Name UPN, Signature Thumbprint, Signature Issuer, Signature serial 
number, Signature CN, Encryption (Public Binary Certificate), 
Encryption Thumbprint, Certificate Issuer, Encryption Serial Number, 
Encryption CN, distinguished name, PKI login identity, e-mail 
encryption certificate, and other certificate information, Country of 
Citizenship, US Citizenship Status Indicator Code, Cadency of name 
(e.g. Sr, Jr, III), Identity Certificate Serial Number, Persona E-Mail 
Address, Administrative Organization Code, DoD component, DoD sub-
component, Non-DoD agency, Directory publishing restrictions, Reserve 
component code, Billet code and Pay grade.''
* * * * *
K890.14 DoD

SYSTEM NAME:
    Identity Synchronization Service (IdSS).

SYSTEM LOCATION:
    System locations may be obtained from the systems manager at the 
Defense Information Systems Agency (DISA), Computing Services Division 
(CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Defense (DoD) personnel who have been issued DoD 
Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure 
(PKI) certificate to include civilian employees, military personnel, 
contractors and other individuals detailed or assigned to DoD 
Components.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These include individual's name (last name, first name, middle 
initial); unique identifiers including Electronic Data Interchange 
Person Identifier (EDI PI), other unique identifier (not SSN), FASC-N, 
login name, legacy login name, and persona username; object class; 
rank; title; job title; persona type code (PTC); primary and other work 
e-mail addresses; persona display name (PDN); work contact information, 
including administrative organization, duty organization, department, 
company (derived), building, address, mailing address, country, 
organization, phone, fax, mobile, pager, DSN phone, other fax, other 
mobile, other pager, city, zip code, post office box, street address, 
State, room number, assigned unit name, code and location, attached 
unit name, code and location, major geographical location, major 
command, assigned major command, and base, post, camp, or station; US 
government agency code; service code; personnel category code; non-US 
government agency object common name; user account control; information 
technology service entitlements; and PKI certificate information, 
including FASN-C, PIV Auth certificate issuer, PIV Auth certificate 
serial number, PIV Auth certificate principal name, PIV Auth Subject 
Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common 
name, ID certificate issuer, ID certificate serial number, ID 
certificate principal name, ID Thumbprint, ID CN, signature certificate 
e-mail address, Signature Subject Alternative Name UPN, Signature 
Thumbprint, Signature Issuer, Signature serial number, Signature CN, 
Encryption (Public Binary Certificate), Encryption Thumbprint, 
Certificate Issuer, Encryption Serial Number, Encryption CN, 
distinguished name, PKI login identity, e-mail encryption certificate, 
and other certificate information, Country Of Citizenship, US 
Citizenship Status Indicator Code, Cadency of name (e.g. Sr, Jr, III), 
Identity Certificate Serial Number, Persona E-Mail Address, 
Administrative Organization Code, DoD component, DoD sub-component, 
Non-DoD agency, Directory publishing restrictions, Reserve component 
code, Billet code and Pay grade.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, 
Defense Information Systems Agency (DISA).

PURPOSE(S):
    The IdSS will populate and maintain persona-based user objects in 
DoD enterprise-level Domain Controllers, such as the Active Directory 
Enterprise Application and Services Forest (AD EASF) being implemented 
by DISA to provide DoD Enterprise E-Mail, workspace and collaboration 
tools, file storage, and office applications. In addition, DISA may use 
the IdSS to populate and maintain personal data elements in DoD 
Component networks and systems, such as directory services and account 
provisioning systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DISA's 
compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media.

RETRIEVABILITY:
    By individual's name.

SAFEGUARDS:
    Access to the type and amount of data is governed by privilege 
management software and policies developed and enforced by Federal 
government personnel. Defense-in-Depth methodology is used to protect 
the repository and interfaces, including (but not limited to) multi-
layered firewalls, Secure Sockets Layer/Transport Layer Security (SSL/
TLS) connections, access control lists, file system permissions, 
intrusion detection and prevention

[[Page 76430]]

systems and log monitoring. Complete access to all records is 
restricted to and controlled by certified system management personnel, 
who are responsible for maintaining the IdSS system integrity and the 
data confidentiality.

RETENTION AND DISPOSAL:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

SYSTEM MANAGER(S) AND ADDRESS:
    Defense Information Systems Agency (DISA), Computing Services 
Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Defense Information Systems Agency (DISA), 
Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 
22204-4502.
    Requests must include the individual's full name, rank, grade or 
title, component affiliation, work e-mail address, telephone number, 
assigned office or unit, and complete mailing address.

RECORD ACCESS PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Defense Information Systems Agency (DISA), 
Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 
22204-4502.
    Requests must include the individual's full name, rank, grade or 
title, component affiliation, work e-mail address, telephone number, 
assigned office or unit, and complete mailing address.

CONTESTING RECORD PROCEDURES:
    DISA's rules for accessing records, for contesting content and 
appealing initial agency determinations are published in DISA 
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
system.

RECORD SOURCE CATEGORIES:
    DoD Component directories (such as Army Enterprise Directory 
Service-Lite (EDS-Lite) and the Air Force Directory Service (AFDS)), 
the Defense Eligibility Enrollment Reporting System (DEERS), and the 
DISA DoD PKI Global Directory Service (GDS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-30725 Filed 12-7-10; 8:45 am]
BILLING CODE 5001-06-P