Privacy Act of 1974; System of Records, 76432-76435 [2010-30716]
Download as PDF
<![CDATA[
76432
Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices
SYSTEM MANAGER(S) AND ADDRESS:
statistical data may be used by
management for reporting and policy
evaluation purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To officials of labor organizations
reorganized under the Civil Service
Reform Act when relevant and
necessary to the performance of their
exclusive representation duties
concerning personnel policies,
practices, and matters affecting working
conditions.
To representatives of the U.S. Office
of Personnel Management (OPM) on
matters relating to the inspection,
survey, audit, or evaluation of civilian
personnel management programs.
To the Comptroller General, or any of
his authorized representatives, in the
course of the performance of duties of
the Government Accountability Office
relating to the Labor-Management
Relations Program.
To arbitrators, examiners, or other
third parties appointed to inquire into
or adjudicate labor-management issues.
The ‘Blanket Routine Uses’ set forth at
the beginning of the Office of the
Secretary of Defense compilation of
systems of records notices also apply to
this system of records.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
DEPARTMENT OF DEFENSE
Assistant Director for Labor and
Management Employee Relations,
Human Resources Directorate,
Washington Headquarters Services,
Department of Defense, 1155 Defense
Pentagon, Washington, DC 20301–1155.
NOTIFICATION PROCEDURE:
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, Office of Freedom of
Information, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Requests should include the name
and number of this system of records
notice the type of issue (e.g.,
administrative grievance) and the case
subject or case number and be signed
and dated.
Names of individuals initiating
grievance procedures, case number,
and/or by subject matter.
The Office of the Secretary of
Defense’s rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in Office of the Secretary of
Defense Administrative Instruction 81,
32 CFR part 311, or may be obtained
from the system manager.
SAFEGUARDS:
RECORD SOURCE CATEGORIES:
Paper file folders and electronic
storage media.
jlentini on DSKJ8SOYB1PROD with NOTICES
RETRIEVABILITY:
Records are maintained in areas only
accessible to Labor Management
Employee Relations personnel who
must access the records to perform their
official duties. The electronic records
require a Common Access Card and can
only be accessed by Labor Management
Employee Relations personnel. Paper
records are stored in locked file cabinets
in secured offices and buildings that are
locked and guarded during non-duty
hours.
Grievance files are disposed of four
years after the case is closed.
VerDate Mar<15>2010
18:23 Dec 07, 2010
The individual, management officials
involved with the incident leading to or
adjudication of grievance or unfair labor
practice charges, Washington
Headquarters Service Labor
Management Employee Relations
personnel, arbitrator’s office, the Federal
Labor Relations Authority Headquarters
and Regional Offices, and union
officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETENTION AND DISPOSAL:
Jkt 223001
[FR Doc. 2010–30720 Filed 12–7–10; 8:45 am]
BILLING CODE 5001–06–P
PO 00000
Frm 00040
Fmt 4703
Sfmt 4703
[Docket ID: DOD–2010–OS–0158]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a system of
records.
AGENCY:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Assistant Director for Labor and
Management Employee Relations,
Human Resources Directorate,
Washington Headquarters Services,
Department of Defense, 1155 Defense
Pentagon, Washington, DC 20301–1155.
Requests should include the
individual’s name, type of issue (e.g.,
administrative grievance), the case
subject or case number, a current
telephone number and be signed and
dated.
CONTESTING RECORD PROCEDURES:
STORAGE:
Office of the Secretary
The Office of the Secretary of
Defense proposes to alter a system of
records in its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on
January 7, 2011 unless comments are
received which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and/
Regulatory Information Number (RIN)
and title, by any of the following
methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, Room 3C843, 1160
Defense Pentagon, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301–1155,
Ms. Cindy Allard at (703) 588–6830.
The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the FOR
FURTHER INFORMATION CONTACT address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on November 24, 2010, to the
House Committee on Oversight and
SUPPLEMENTARY INFORMATION:
E:\FR\FM\08DEN1.SGM
08DEN1
Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices
Dated: November 24, 2010.
Morgan F. Park
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DWHS E02
SYSTEM NAME:
Freedom of Information Act Case
Files (July 21, 2008, 73 FR 42330).
CHANGES:
SYSTEM LOCATION:
Delete entry and replace with
‘‘Washington Headquarters Services
Records: Freedom of Information
Division, Executive Services Directorate,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
DoD Educational Activity Records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Financial & Business
Operations Directorate, 4040 North
Fairfax Drive, Arlington, VA 22203–
1634.
TRICARE Management Activity
Records: TRICARE Management
Activity, ATTN: Freedom of Information
Act Requester Service Center, 16401
East Centretech Parkway, Aurora, CO
80011–9066.’’
jlentini on DSKJ8SOYB1PROD with NOTICES
Delete entry and replace with
‘‘Individuals who have requested
documents under the provisions of the
Freedom of Information Act (FOIA)
from the Office of the Secretary of
Defense/Joint Staff, the DoD Education
Activity, or the TRICARE Management
Activity Freedom of Information Act
(FOIA) Requester Service Centers;
individuals whose requests and/or
records have been processed under the
Freedom of Information Act and
referred by other Federal agencies; and
attorneys representing individuals
submitting such requests.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Records created or compiled in
response to Freedom of Information Act
requests and administrative appeals,
i.e., original requests and administrative
appeals (including requester’s name,
Jkt 223001
DoD Education Activity records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Associate Director For
Financial & Business Operations, 4040
North Fairfax Drive, Arlington, VA
22203–1634.
TRICARE Management Activity
records: TRICARE Management
Activity, Freedom of Information Act
Officer, 16401 East Centretech Parkway,
Aurora, CO 80011–9066.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with ‘‘5
U.S.C. 552, Public information; agency
rules, opinions, orders, records and
proceedings; 10 U.S.C. 113, Secretary of
Defense; and DoD 5400.7–R, DoD
Freedom of Information Act (FOIA)
Program.’’
*
*
*
*
*
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to:
For Washington Headquarters
Services records: Chief, Freedom of
Information Division, Executive
Services Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
For DoD Education Activity records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Associate Director For
Financial & Business Operations, 4040
North Fairfax Drive, Arlington, VA
22203–1634.
For TRICARE Management Activity
records: TRICARE Management
Activity, ATTN: Freedom of Information
Act Requester Service Center, 16401
East Centretech Parkway, Aurora, CO
80011–9066.
Requests should include the
requester’s name, mailing address, and
signature.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Office of
the Secretary of Defense’s compilation
of systems of records notices apply to
this system.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
*
*
*
*
*
RECORD ACCESS PROCEDURES:
RETRIEVABILITY:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
18:23 Dec 07, 2010
mailing address, Freedom of
Information Act case number, and
subject of the request, with some
requesters also voluntarily submitting
additional information such as
telephone numbers and e-mail
addresses); responses to such requests
and administrative appeals; all related
memoranda, correspondence, notes and
other related or supporting
documentation; and copies of requested
records and records under
administrative appeal.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
VerDate Mar<15>2010
76433
Delete entry and replace with
‘‘Retrieved by name of requester, subject
matter, date of request, and Freedom of
Information Act request case number.’’
SAFEGUARDS:
Delete entry and replace with ‘‘Paper
records are maintained in security
containers with access only to officials
based on requirements of assigned
duties. Computer databases are
password protected and accessed by
individuals with a common access card
(CAC) who have a need-to-know.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Washington Headquarters Services
records: Chief, Freedom of Information
Division, Executive Services Directorate,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
PO 00000
Frm 00041
Fmt 4703
Sfmt 4703
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to:
For Washington Headquarters
Services records: Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, Office of Freedom of
Information, Washington Headquarters,
1155 Defense Pentagon, Washington, DC
20301–1155.
For DoD Education Activity records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Financial & Business
Operations Directorate, 4040 North
Fairfax Drive, Arlington, VA 22203–
1634.
Note: For Department of Defense Education
Activity records, a non-custodial parent or
legal guardian requesting records pertaining
E:\FR\FM\08DEN1.SGM
08DEN1
76434
Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices
to his or her minor child or ward must also
provide evidence of that relationship. For
example, such parent or legal guardian may
provide a copy of a divorce decree or a child
custody or guardianship order that includes
the child’s name.
For TRICARE Management Activity
records: TRICARE Management
Activity, ATTN: Freedom of Information
Act Requester Service Center, 16401
East Centretech Parkway, Aurora, CO
80011–9066.
Requests for information should be in
writing, signed, and provide evidence of
the requester’s identity, such as a copy
of a photo ID or passport or similar
document bearing the requester’s
signature. Requests must contain the
requester’s name, mailing address,
Freedom of Information Act case
number, name and number of this
system of records notice and be signed.’’
*
*
*
*
*
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Delete entry and replace with ‘‘During
the course of a Freedom of Information
Act action, exempt materials from other
systems of records may, in turn, become
part of the case records in this system.
To the extent that copies of exempt
records from those ‘other’ systems of
records are entered into this Freedom of
Information Act case record,
Washington Headquarters Services, the
DoD Education Activity, and the
TRICARE Management Activity hereby
claim the same exemptions for the
records from those ‘other’ systems that
are entered into this system, as claimed
for the original primary systems of
records which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c), and (e) and published in 32
CFR part 311. For additional
information contact the system
manager.’’
*
*
*
*
*
DWHS E02
SYSTEM NAME:
Freedom of Information Act Case
Files.
jlentini on DSKJ8SOYB1PROD with NOTICES
SYSTEM LOCATION:
Washington Headquarters Services
Records: Freedom of Information
Division, Executive Services Directorate,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
DoD Educational Activity Records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Financial & Business
VerDate Mar<15>2010
18:23 Dec 07, 2010
Jkt 223001
Operations Directorate, 4040 North
Fairfax Drive, Arlington, VA 22203–
1634.
TRICARE Management Activity
Records: TRICARE Management
Activity, ATTN: Freedom of Information
Act Requester Service Center, 16401
East Centretech Parkway Aurora, CO
80011–9066.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have requested
documents under the provisions of the
Freedom of Information Act (FOIA)
from the Office of the Secretary of
Defense/Joint Staff, the DoD Education
Activity, or the TRICARE Management
Activity Freedom of Information Act
(FOIA) Requester Service Centers;
individuals whose requests and/or
records have been processed under the
Freedom of Information Act and
referred by other Federal agencies; and
attorneys representing individuals
submitting such requests.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Office of
the Secretary of Defense’s compilation
of systems of records notices apply to
this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
Retrieved by name of requester,
subject matter, date of request, and
Freedom of Information Act request case
number.
CATEGORIES OF RECORDS IN THE SYSTEM:
SAFEGUARDS:
Records created or compiled in
response to Freedom of Information Act
requests and administrative appeals,
i.e., original requests and administrative
appeals (including requester’s name,
mailing address, Freedom of
Information Act case number, and
subject of the request, with some
requesters also voluntarily submitting
additional information such as
telephone numbers and e-mail
addresses); responses to such requests
and administrative appeals; all related
memoranda, correspondence, notes and
other related or supporting
documentation; and copies of requested
records and records under
administrative appeal.
Paper records are maintained in
security containers with access only to
officials based on requirements of
assigned duties. Computer databases are
password protected and accessed by
individuals with a common access card
(CAC) who have a need-to-know.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552, Public information;
agency rules, opinions, orders, records
and proceedings; 10 U.S.C. 113,
Secretary of Defense; and DoD 5400.7–
R, DoD Freedom of Information Act
(FOIA) Program.
PURPOSE(S):
Information is being collected and
maintained for the purpose of
processing Freedom of Information Act
requests and administrative appeals; for
participating in litigation regarding
agency action on such requests and
appeals; and for assisting the
Department of Defense in carrying out
any other responsibilities under the
Freedom of Information Act.
PO 00000
Frm 00042
Fmt 4703
Sfmt 4703
RETENTION AND DISPOSAL:
Paper records that are granted are
destroyed two years after the date of
reply. Paper records that are denied in
whole or part, no records responses,
responses to requesters who do not
adequately describe records being
sought, or do not state a willingness to
pay fees, and records which are
appealed or litigated are destroyed six
years after final action.
Electronic records are deleted when
no longer needed to support Directorate
business needs.
SYSTEM MANAGER(S) AND ADDRESS:
Washington Headquarters Services
records: Chief, Freedom of Information
Division, Executive Services Directorate,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
DoD Education Activity records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Associate Director For
Financial & Business Operations, 4040
North Fairfax Drive, Arlington, VA
22203–1634.
TRICARE Management Activity
records: TRICARE Management
E:\FR\FM\08DEN1.SGM
08DEN1
Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices
Activity, Freedom of Information Act
Officer, 16401 East Centretech Parkway,
Aurora, CO 80011–9066.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to:
For Washington Headquarters
Services records: Chief, Freedom of
Information Division, Executive
Services Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
For DoD Education Activity records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Associate Director For
Financial & Business Operations, 4040
North Fairfax Drive, Arlington, VA
22203–1634.
For TRICARE Management Activity
records: TRICARE Management
Activity, ATTN: Freedom of Information
Act Requester Service Center, 16401
East Centretech Parkway, Aurora, CO
80011–9066.
Requests should include the
requester’s name, mailing address, and
signature.
RECORD ACCESS PROCEDURES:
jlentini on DSKJ8SOYB1PROD with NOTICES
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquires to:
For Washington Headquarters
Services records: Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, Office of Freedom of
Information, Washington Headquarters,
1155 Defense Pentagon, Washington, DC
20301–1155.
For DoD Education Activity records:
Department of Defense Education
Activity, Freedom of Information Act
Requester Service Center, Executive
Services Office, Financial & Business
Operations Directorate, 4040 North
Fairfax Drive, Arlington, VA 22203–
1634.
Note: For Department of Defense Education
Activity records, a non-custodial parent or
legal guardian requesting records pertaining
to his or her minor child or ward must also
provide evidence of that relationship. For
example, such parent or legal guardian may
provide a copy of a divorce decree or a child
custody or guardianship order that includes
the child’s name.
For TRICARE Management Activity
records: TRICARE Management
VerDate Mar<15>2010
18:23 Dec 07, 2010
Jkt 223001
Activity, ATTN: Freedom of Information
Act Requester Service Center, 16401
East Centretech Parkway, Aurora, CO
80011–9066.
Requests for information should be in
writing, signed, and provide evidence of
the requester’s identity, such as a copy
of a photo ID or passport or similar
document bearing the requester’s
signature. Requests must contain the
requester’s name, mailing address,
Freedom of Information Act case
number, name and number of this
system of records notice and be signed.
The Office of the Secretary of Defense
rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in Office of the Secretary of
Defense Administrative Instruction 81;
32 CFR part 311; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Individuals who submit initial
requests and administrative appeals
pursuant to the Freedom of Information
Act; the agency records searched in the
process of responding to such requests
and appeals; Department of Defense
personnel assigned to handle such
requests and appeals; other agencies or
entities that have referred to the
Department of Defense requests
concerning Department of Defense
records or that have consulted with the
Department of Defense regarding the
handling of particular requests;
submitters of records; and information
from those that have provided
assistance to the Department of Defense
in making Freedom of Information Act
access determinations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
During the course of a Freedom of
Information Act action, exempt
materials from other systems of records
may, in turn, become part of the case
records in this system. To the extent
that copies of exempt records from those
‘other’ systems of records are entered
into this Freedom of Information Act
case record, Washington Headquarters
Services, the DoD Education Activity,
and the TRICARE Management Activity
hereby claim the same exemptions for
the records from those ‘other’ systems
that are entered into this system, as
claimed for the original primary systems
of records of which they are a part.
An exemption rule for this system has
been promulgated in accordance with
Frm 00043
Fmt 4703
Sfmt 4703
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c), and (e) and published in 32
CFR part 311. For additional
information contact the system manager.
[FR Doc. 2010–30716 Filed 12–7–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Revised Non-Foreign Overseas Per
Diem Rates
Per Diem, Travel and
Transportation Allowance Committee,
DoD.
ACTION: Notice of Revised Non-Foreign
Overseas Per Diem Rates.
AGENCY:
CONTESTING RECORD PROCEDURES:
PO 00000
76435
The Per Diem, Travel and
Transportation Allowance Committee is
publishing Civilian Personnel Per Diem
Bulletin Number 272. This bulletin lists
revisions in the per diem rates
prescribed for U.S. Government
employees for official travel in Alaska,
Hawaii, Puerto Rico, the Northern
Mariana Islands and Possessions of the
United States. AEA changes announced
in Bulletin Number 194 remain in effect.
Bulletin Number 272 is being published
in the Federal Register to assure that
travelers are paid per diem at the most
current rates.
DATES: Effective Date: December 1, 2010.
SUPPLEMENTARY INFORMATION: This
document gives notice of revisions in
per diem rates prescribed by the Per
Diem Travel and Transportation
Allowance Committee for non-foreign
areas outside the continental United
States. It supersedes Civilian Personnel
Per Diem Bulletin Number 271.
Distribution of Civilian Personnel Per
Diem Bulletins by mail was
discontinued. Per Diem Bulletins
published periodically in the Federal
Register now constitute the only
notification of revisions in per diem
rates to agencies and establishments
outside the Department of Defense. For
more information or questions about per
diem rates, please contact your local
travel office. The text of the Bulletin
follows: The changes in Civilian
Bulletin 272 are updated rates for
American Samoa.
SUMMARY:
Dated: November 30, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
BILLING CODE 5001–06–P
E:\FR\FM\08DEN1.SGM
08DEN1
]]>Agencies
[Federal Register Volume 75, Number 235 (Wednesday, December 8, 2010)]
[Notices]
[Pages 76432-76435]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-30716]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0158]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on January 7, 2011 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, Room 3C843, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number or Regulatory Information Number (RIN) for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington Headquarters Services, 1155
Defense Pentagon, Washington DC 20301-1155, Ms. Cindy Allard at (703)
588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the FOR FURTHER INFORMATION CONTACT address
above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on November 24, 2010, to
the House Committee on Oversight and
[[Page 76433]]
Government Reform, the Senate Committee on Governmental Affairs, and
the Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities
for Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: November 24, 2010.
Morgan F. Park
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS E02
SYSTEM NAME:
Freedom of Information Act Case Files (July 21, 2008, 73 FR 42330).
CHANGES:
SYSTEM LOCATION:
Delete entry and replace with ``Washington Headquarters Services
Records: Freedom of Information Division, Executive Services
Directorate, Washington Headquarters Services, 1155 Defense Pentagon,
Washington, DC 20301-1155.
DoD Educational Activity Records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Financial & Business Operations Directorate,
4040 North Fairfax Drive, Arlington, VA 22203-1634.
TRICARE Management Activity Records: TRICARE Management Activity,
ATTN: Freedom of Information Act Requester Service Center, 16401 East
Centretech Parkway, Aurora, CO 80011-9066.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Delete entry and replace with ``Individuals who have requested
documents under the provisions of the Freedom of Information Act (FOIA)
from the Office of the Secretary of Defense/Joint Staff, the DoD
Education Activity, or the TRICARE Management Activity Freedom of
Information Act (FOIA) Requester Service Centers; individuals whose
requests and/or records have been processed under the Freedom of
Information Act and referred by other Federal agencies; and attorneys
representing individuals submitting such requests.''
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ``Records created or compiled in
response to Freedom of Information Act requests and administrative
appeals, i.e., original requests and administrative appeals (including
requester's name, mailing address, Freedom of Information Act case
number, and subject of the request, with some requesters also
voluntarily submitting additional information such as telephone numbers
and e-mail addresses); responses to such requests and administrative
appeals; all related memoranda, correspondence, notes and other related
or supporting documentation; and copies of requested records and
records under administrative appeal.''
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``5 U.S.C. 552, Public information;
agency rules, opinions, orders, records and proceedings; 10 U.S.C. 113,
Secretary of Defense; and DoD 5400.7-R, DoD Freedom of Information Act
(FOIA) Program.''
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records may specifically be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Office of the Secretary of Defense's compilation of systems of records
notices apply to this system.''
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
* * * * *
RETRIEVABILITY:
Delete entry and replace with ``Retrieved by name of requester,
subject matter, date of request, and Freedom of Information Act request
case number.''
SAFEGUARDS:
Delete entry and replace with ``Paper records are maintained in
security containers with access only to officials based on requirements
of assigned duties. Computer databases are password protected and
accessed by individuals with a common access card (CAC) who have a
need-to-know.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Washington Headquarters Services
records: Chief, Freedom of Information Division, Executive Services
Directorate, Washington Headquarters Services, 1155 Defense Pentagon,
Washington, DC 20301-1155.
DoD Education Activity records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Associate Director For Financial & Business
Operations, 4040 North Fairfax Drive, Arlington, VA 22203-1634.
TRICARE Management Activity records: TRICARE Management Activity,
Freedom of Information Act Officer, 16401 East Centretech Parkway,
Aurora, CO 80011-9066.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to:
For Washington Headquarters Services records: Chief, Freedom of
Information Division, Executive Services Directorate, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
For DoD Education Activity records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Associate Director For Financial & Business
Operations, 4040 North Fairfax Drive, Arlington, VA 22203-1634.
For TRICARE Management Activity records: TRICARE Management
Activity, ATTN: Freedom of Information Act Requester Service Center,
16401 East Centretech Parkway, Aurora, CO 80011-9066.
Requests should include the requester's name, mailing address, and
signature.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to:
For Washington Headquarters Services records: Office of the
Secretary of Defense/Joint Staff Freedom of Information Act Requester
Service Center, Office of Freedom of Information, Washington
Headquarters, 1155 Defense Pentagon, Washington, DC 20301-1155.
For DoD Education Activity records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Financial & Business Operations Directorate,
4040 North Fairfax Drive, Arlington, VA 22203-1634.
Note: For Department of Defense Education Activity records, a
non-custodial parent or legal guardian requesting records pertaining
[[Page 76434]]
to his or her minor child or ward must also provide evidence of that
relationship. For example, such parent or legal guardian may provide
a copy of a divorce decree or a child custody or guardianship order
that includes the child's name.
For TRICARE Management Activity records: TRICARE Management
Activity, ATTN: Freedom of Information Act Requester Service Center,
16401 East Centretech Parkway, Aurora, CO 80011-9066.
Requests for information should be in writing, signed, and provide
evidence of the requester's identity, such as a copy of a photo ID or
passport or similar document bearing the requester's signature.
Requests must contain the requester's name, mailing address, Freedom of
Information Act case number, name and number of this system of records
notice and be signed.''
* * * * *
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Delete entry and replace with ``During the course of a Freedom of
Information Act action, exempt materials from other systems of records
may, in turn, become part of the case records in this system. To the
extent that copies of exempt records from those `other' systems of
records are entered into this Freedom of Information Act case record,
Washington Headquarters Services, the DoD Education Activity, and the
TRICARE Management Activity hereby claim the same exemptions for the
records from those `other' systems that are entered into this system,
as claimed for the original primary systems of records which they are a
part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 311. For additional information
contact the system manager.''
* * * * *
DWHS E02
SYSTEM NAME:
Freedom of Information Act Case Files.
SYSTEM LOCATION:
Washington Headquarters Services Records: Freedom of Information
Division, Executive Services Directorate, Washington Headquarters
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
DoD Educational Activity Records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Financial & Business Operations Directorate,
4040 North Fairfax Drive, Arlington, VA 22203-1634.
TRICARE Management Activity Records: TRICARE Management Activity,
ATTN: Freedom of Information Act Requester Service Center, 16401 East
Centretech Parkway Aurora, CO 80011-9066.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have requested documents under the provisions of
the Freedom of Information Act (FOIA) from the Office of the Secretary
of Defense/Joint Staff, the DoD Education Activity, or the TRICARE
Management Activity Freedom of Information Act (FOIA) Requester Service
Centers; individuals whose requests and/or records have been processed
under the Freedom of Information Act and referred by other Federal
agencies; and attorneys representing individuals submitting such
requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records created or compiled in response to Freedom of Information
Act requests and administrative appeals, i.e., original requests and
administrative appeals (including requester's name, mailing address,
Freedom of Information Act case number, and subject of the request,
with some requesters also voluntarily submitting additional information
such as telephone numbers and e-mail addresses); responses to such
requests and administrative appeals; all related memoranda,
correspondence, notes and other related or supporting documentation;
and copies of requested records and records under administrative
appeal.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552, Public information; agency rules, opinions, orders,
records and proceedings; 10 U.S.C. 113, Secretary of Defense; and DoD
5400.7-R, DoD Freedom of Information Act (FOIA) Program.
PURPOSE(S):
Information is being collected and maintained for the purpose of
processing Freedom of Information Act requests and administrative
appeals; for participating in litigation regarding agency action on
such requests and appeals; and for assisting the Department of Defense
in carrying out any other responsibilities under the Freedom of
Information Act.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Office of the Secretary of Defense's compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Retrieved by name of requester, subject matter, date of request,
and Freedom of Information Act request case number.
SAFEGUARDS:
Paper records are maintained in security containers with access
only to officials based on requirements of assigned duties. Computer
databases are password protected and accessed by individuals with a
common access card (CAC) who have a need-to-know.
RETENTION AND DISPOSAL:
Paper records that are granted are destroyed two years after the
date of reply. Paper records that are denied in whole or part, no
records responses, responses to requesters who do not adequately
describe records being sought, or do not state a willingness to pay
fees, and records which are appealed or litigated are destroyed six
years after final action.
Electronic records are deleted when no longer needed to support
Directorate business needs.
SYSTEM MANAGER(S) AND ADDRESS:
Washington Headquarters Services records: Chief, Freedom of
Information Division, Executive Services Directorate, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
DoD Education Activity records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Associate Director For Financial & Business
Operations, 4040 North Fairfax Drive, Arlington, VA 22203-1634.
TRICARE Management Activity records: TRICARE Management
[[Page 76435]]
Activity, Freedom of Information Act Officer, 16401 East Centretech
Parkway, Aurora, CO 80011-9066.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to:
For Washington Headquarters Services records: Chief, Freedom of
Information Division, Executive Services Directorate, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
For DoD Education Activity records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Associate Director For Financial & Business
Operations, 4040 North Fairfax Drive, Arlington, VA 22203-1634.
For TRICARE Management Activity records: TRICARE Management
Activity, ATTN: Freedom of Information Act Requester Service Center,
16401 East Centretech Parkway, Aurora, CO 80011-9066.
Requests should include the requester's name, mailing address, and
signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquires to:
For Washington Headquarters Services records: Office of the
Secretary of Defense/Joint Staff Freedom of Information Act Requester
Service Center, Office of Freedom of Information, Washington
Headquarters, 1155 Defense Pentagon, Washington, DC 20301-1155.
For DoD Education Activity records: Department of Defense Education
Activity, Freedom of Information Act Requester Service Center,
Executive Services Office, Financial & Business Operations Directorate,
4040 North Fairfax Drive, Arlington, VA 22203-1634.
Note: For Department of Defense Education Activity records, a
non-custodial parent or legal guardian requesting records pertaining
to his or her minor child or ward must also provide evidence of that
relationship. For example, such parent or legal guardian may provide
a copy of a divorce decree or a child custody or guardianship order
that includes the child's name.
For TRICARE Management Activity records: TRICARE Management
Activity, ATTN: Freedom of Information Act Requester Service Center,
16401 East Centretech Parkway, Aurora, CO 80011-9066.
Requests for information should be in writing, signed, and provide
evidence of the requester's identity, such as a copy of a photo ID or
passport or similar document bearing the requester's signature.
Requests must contain the requester's name, mailing address, Freedom of
Information Act case number, name and number of this system of records
notice and be signed.
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in Office of the Secretary of Defense Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
Individuals who submit initial requests and administrative appeals
pursuant to the Freedom of Information Act; the agency records searched
in the process of responding to such requests and appeals; Department
of Defense personnel assigned to handle such requests and appeals;
other agencies or entities that have referred to the Department of
Defense requests concerning Department of Defense records or that have
consulted with the Department of Defense regarding the handling of
particular requests; submitters of records; and information from those
that have provided assistance to the Department of Defense in making
Freedom of Information Act access determinations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
During the course of a Freedom of Information Act action, exempt
materials from other systems of records may, in turn, become part of
the case records in this system. To the extent that copies of exempt
records from those `other' systems of records are entered into this
Freedom of Information Act case record, Washington Headquarters
Services, the DoD Education Activity, and the TRICARE Management
Activity hereby claim the same exemptions for the records from those
`other' systems that are entered into this system, as claimed for the
original primary systems of records of which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 311. For additional information
contact the system manager.
[FR Doc. 2010-30716 Filed 12-7-10; 8:45 am]
BILLING CODE 5001-06-P
