Financial Management Service; Privacy Act of 1974, as Amended; System of Records, 75546-75548 [2010-30297]
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75546
Federal Register / Vol. 75, No. 232 / Friday, December 3, 2010 / Notices
Knoxville & Northern Railway Company
(AKNR), Cincinnati Inter-Terminal
Railroad Company (CIT), and Tylerdale
Connecting Railroad Company (TCR)—
have jointly filed a verified notice of
exemption under 49 CFR 1180.2(d)(3)
for a corporate family transaction. CSXT
is a Class I rail carrier that directly
controls and operates AKNR, CIT, and
TCR. The transaction involves the
merger of AKNR, CIT, and TCR with
and into CSXT with CSXT being the
surviving corporation.
The transaction is scheduled to be
consummated on or after December 19,
2010, the effective date of the
exemption. The purpose of the
transaction is to simplify the corporate
structure and reduce overhead costs and
duplication by eliminating 3
corporations while retaining the same
assets to serve customers. CSXT will
obtain certain other savings as a result
of this transaction.
This is a transaction within a
corporate family of the type specifically
exempted from prior review and
approval under 49 CFR 1180.2(d)(3).
The parties state that the transaction
will not result in adverse changes in
service levels, significant operational
changes, or any change in the
competitive balance with carriers
outside the corporate family.
Under 49 U.S.C. 10502(g), the Board
may not use its exemption authority to
relieve a rail carrier of its statutory
obligation to protect the interests of its
employees. As a condition to the use of
this exemption, any employees
adversely affected by this transaction
will be protected by the conditions set
forth in New York Dock Railway—
Control—Brooklyn District Eastern
Terminal, 360 I.C.C. 60 (1979).
If the notice contains false or
misleading information, the exemption
is void ab initio. Petitions to revoke the
exemption under 49 U.S.C. 10502(d)
may be filed at any time. The filing of
a petition to revoke will not
automatically stay the transaction.
Petitions for stay must be filed no later
than December 10, 2010 (at least 7 days
before the exemption becomes
effective).
An original and 10 copies of all
pleadings, referring to FD 35448, must
be filed with the Surface Transportation
Board, 395 E Street, NW., Washington,
DC 20423–0001. In addition, one copy
of each pleading must be served on
Louis E. Gitomer, Esq., Law Offices of
Louis E. Gitomer, 600 Baltimore
Avenue, Suite 301, Towson, MD 21204.
Board decisions and notices are
available on our Web site at https://
www.stb.dot.gov.
Decided: November 29, 2010.
VerDate Mar<15>2010
16:09 Dec 02, 2010
Jkt 223001
By the Board, Rachel D. Campbell,
Director, Office of Proceedings.
Jeffrey Herzig,
Clearance Clerk.
[FR Doc. 2010–30365 Filed 12–2–10; 8:45 am]
BILLING CODE 4915–01–P
DEPARTMENT OF THE TREASURY
Financial Management Service;
Privacy Act of 1974, as Amended;
System of Records
Financial Management Service,
Treasury.
ACTION: Notice of proposed new system
of records.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended, the
Financial Management Service gives
notice of a proposed new Privacy Act
system of records entitled ‘‘Treasury/
FMS .008–Mailing List Records.’’
DATES: Comments must be received no
later than January 3, 2011. The proposed
new system of records will become
effective January 3, 2011 unless
comments are received which would
result in a contrary determination.
ADDRESSES: You should send your
comments to Peter Genova, Deputy
Chief Information Officer, Financial
Management Service, 401 14th Street,
SW., Washington, DC 20227. Comments
received will be available for inspection
at the same address between the hours
of 9 a.m. and 4 p.m. Monday through
Friday. You may send your comments
by electronic mail to
peter.genova@fms.treas.gov or https://
regulations.gov. All comments,
including attachments and other
supporting materials, received are
subject to public disclosure. You should
submit only information that you wish
to make available publicly.
FOR FURTHER INFORMATION CONTACT:
Peter Genova, Deputy Chief Information
Officer, (202) 874–1736.
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974, as amended,
5 U.S.C. 552a, the Financial
Management Service (FMS) is proposing
to establish a new system of records
entitled ‘‘Mailing List Records—
Treasury/FMS .008.’’ FMS proposes to
obtain and use mailing list records from
commercial database providers for the
purpose of mailing information to
potential Federal payment recipients
about the benefits of electronic
payments and types of accounts
available for the receipt of Federal
electronic payments. Commercial
database providers obtain information
from publicly available records or
SUMMARY:
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Frm 00096
Fmt 4703
Sfmt 4703
through means that we understand to be
compliant with applicable privacy laws.
FMS, a bureau within the U.S.
Department of the Treasury (Treasury),
is responsible for disbursing public
money by paper check and electronic
funds transfer (EFT). Payments made by
electronic funds transfer (EFT), rather
than by paper check, benefits both
recipients and the Government. Direct
deposit and other EFT payments are
credited to recipients’ accounts on the
day payment is due, so the funds
generally are available sooner than with
check payments. Individuals receiving
Federal payments electronically rarely
have any delays or problems with their
payments. In contrast, based on
payment claims filed with FMS, nine
out of ten problems with FMS-disbursed
payments are related to paper checks
even though checks constitute only 18
percent of all FMS-disbursed payments
made by the Government.
The potential benefits of EFT
payments for the Government and
taxpayers are significant. For example,
in fiscal year 2010, FMS mailed more
than 130 million Federal benefit checks
to approximately 11 million benefit
recipients, resulting in extra costs to
taxpayers of more than $117 million
that would not have been incurred had
those payments been made by EFT. In
the same fiscal year, only 63% of
taxpayers received their tax refund
payment electronically, with
approximately 44 million tax refund
payments being delivered by paper
check.
Over the past three decades, FMS has
developed numerous programs to enable
agencies to make EFT payments.
Treasury’s Go Direct® educational
campaign, sponsored with the Federal
Reserve Banks, highlights the
advantages to a Federal benefit recipient
who opens an account at a financial
institution, or a Direct Express® Debit
MasterCard® card account, and elects to
receive his or her benefits via direct
deposit to the account. In addition to
media and other public outreach,
Treasury mails check stuffers and letters
encouraging check recipients to receive
Federal payments electronically.
Typically, FMS mails information to
check recipients based on name and
address information contained in its
payment records (see ‘‘Treasury/FMS
.002–Payment Issue Records for Regular
Recurring Benefit Payments’’ and
‘‘Treasury/FMS .016–Payment Records
for Other Than Regular Recurring
Benefit Payments’’). In some cases,
however, FMS may decide to use
commercial database providers for
names and mailing addresses of
individuals who meet certain criteria
E:\FR\FM\03DEN1.SGM
03DEN1
mstockstill on DSKH9S0YB1PROD with NOTICES
Federal Register / Vol. 75, No. 232 / Friday, December 3, 2010 / Notices
when the information is not otherwise
available from FMS’s records. The data
may be used for the purpose of mailing
information to potential Federal
payment recipients about the benefits of
electronic payments and accounts
available for the receipt of Federal
electronic payments.
FMS continues to implement various
programs to increase the number of
payments made by EFT. Among other
things, FMS intends to increase the use
of direct deposit throughout the United
States and to expand the ways in which
Federal payees may receive their
payments electronically. As FMS
expands the ways in which payees may
receive their payments electronically,
FMS needs to inform the public about
available options. The mailing of
individual letters using mailing lists
obtained from commercial database
providers offers an opportunity to
directly reach potential check
recipients, rather than only those
individuals who have already received
FMS-disbursed payments and whose
information already exists in FMS’s
records. In some cases, FMS may use
mailing lists obtained from commercial
database providers to further identify
individuals who could benefit from the
program and services. The records
covered by the proposed system are
necessary to allow FMS to offer
electronic payment options to a wide
variety of potential Federal payment
recipients. The records may be received
directly by FMS, its fiscal or financial
agents, and/or contractors. The records
include names and mailing addresses
only as necessary to deliver information
to individuals about the benefits of
electronic payments and account
options for receiving payments
electronically, and to assess the
effectiveness of these outreach methods.
Without such information, FMS would
have significant difficulty in reaching
individuals who have never received a
Federal payment, but may in the future,
or those who do not receive regular,
recurring payments.
In addition to the purposes cited
above, the information contained in the
covered records will be used for
collateral purposes related to the
offering of account options to
individuals, such as collection of
aggregate statistical information on the
success and benefits of direct mail and
the use of commercial database
providers.
FMS recognizes the sensitive nature
of the confidential information it
obtains when collecting individuals’
names and addresses, and has many
safeguards in place to protect the
information from theft or inadvertent
VerDate Mar<15>2010
16:09 Dec 02, 2010
Jkt 223001
disclosure. When appropriate, FMS’s
arrangements with its fiscal and
financial agents and contractors include
requirements that preclude them from
retaining, disclosing, and using the
information for any purpose other than
mailing of information about the benefit
of electronic payments and account
options and assessing the effectiveness
of the outreach. In addition to various
procedural and physical safeguards,
access to computerized records is
limited, through the use of access codes,
encryption techniques and/or other
internal mechanisms. Access to records
is granted only as authorized by a
business line manager at FMS or FMS’s
fiscal or financial agent to those whose
official duties require access solely for
the purposes outlined in the proposed
system.
The new system of records report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act, has been submitted to the
Committee on Government Reform of
the House of Representatives, the
Committee on Governmental Affairs of
the Senate, and the Office of
Management and Budget, pursuant to
Appendix I to OMB Circular A–130,
‘‘Federal Agency Responsibilities for
Maintaining Records About
Individuals,’’ dated November 30, 2000.
For the reasons set forth in the
preamble, FMS proposes a new system
of records Treasury/FMS .008–Mailing
List Records, which is published in its
entirety below.
Dated: November 26, 2010.
Melissa Hartman,
Deputy Assistant Secretary for Privacy,
Transparency, and Records.
Treasury/FMS .008
SYSTEM NAME:
Mailing List Records—Treasury/
Financial Management Service.
SYSTEM LOCATION:
Records are located at the offices of
Financial Management Service, 401
14th Street, SW., Washington, DC
20227, or its fiscal or financial agents at
various locations. The addresses of the
fiscal or financial agents may be
obtained by contacting the System
Manager below.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are eligible, or may
in the future be eligible, to receive
Federal payments from the Federal
Government.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records may contain identifying
information, such as an individual’s
name(s) and address.
PO 00000
Frm 00097
Fmt 4703
Sfmt 4703
75547
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C.
chapter 33; 31 U.S.C. 3332; Title XII of
the Dodd-Frank Wall Street Reform and
Consumer Protection Act (Pub. L. 111–
203, Jul. 21, 2010).
PURPOSE(S):
The purpose of this system is to
maintain limited records (names and
addresses) about individuals who are
eligible, or may become eligible, to
receive Federal payments. The records
are used to make individuals aware of
the benefits of electronic payments and
the account options for receiving
payments electronically. Without the
information, FMS, its fiscal or financial
agents and contractors, would not be
able to directly notify prospective
payment recipients about the benefits of
electronic payments and account
options for the receipt of Federal
payments electronically.
The information will also be used for
collateral purposes related to providing
information about account options for
receiving electronic Federal payments,
such as the collection of aggregate
statistical information on the success
and benefits of direct mail and the use
of commercial database providers.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) The U.S. Department of Justice
(‘‘DOJ’’) for its use in providing legal
advice to the Department or in
representing the Department in a
proceeding before a court, adjudicative
body, or other administrative body
before which the Department is
authorized to appear, where the use of
such information by the DOJ is deemed
by the Department to be relevant and
necessary to the litigation, and such
proceeding names as a party or interests:
(a) The Department or any component
thereof; (b) Any employee of the
Department in his or her official
capacity; (c) Any employee of the
Department in his or her individual
capacity where DOJ has agreed to
represent the employee; or (d) The
United States, where the Department
determines that litigation is likely to
affect the Department or any of its
components.
(2) A congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains.
(3) Fiscal agents, financial agents, and
contractors for the purpose of mailing
information to individuals about the
benefits of electronic Federal payments
and options for receipt of federal
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75548
Federal Register / Vol. 75, No. 232 / Friday, December 3, 2010 / Notices
payments electronically, including, but
not limited to, processing direct mail or
performing other marketing functions;
investigating and rectifying possible
erroneous information; and creating and
reviewing statistics to improve the
quality of services provided.
(4) Federal agencies, their agents and
contractors for the purposes of
implementing and studying options for
encouraging current and prospective
Federal payment recipients to receive
their Federal payments electronically.
(5) Representatives of the National
Archives and Records Administration
(NARA) who are conducting records
management inspections under
authority of 44 U.S.C. 2904 and 2906.
(6) Appropriate agencies, entities, and
persons when (a) FMS suspects or has
confirmed that the security or
confidentiality of information in the
system of records has been
compromised; (b) FMS has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by FMS or another agency
or entity) that rely upon the
compromised information; and (c) the
disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
FMS’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records are maintained in paper and
electronic media.
RETRIEVABILITY:
Records are retrieved by name,
address, or other alpha/numeric
identifying information.
SAFEGUARDS:
mstockstill on DSKH9S0YB1PROD with NOTICES
All official access to the system of
records is on a need-to-know basis only,
as authorized by a business line
manager at FMS or FMS’s fiscal or
financial agent. Procedural and physical
safeguards, such as personal
16:09 Dec 02, 2010
Jkt 223001
RETENTION AND DISPOSAL:
Electronic and paper records for mail
operations based on the use of the
mailing list records will be retained in
accordance with FMS’s record retention
requirements or as otherwise required
by statute or court order. FMS disposes,
or arranges for the disposal of records in
electronic media using industryaccepted techniques, and in accordance
with applicable FMS policies regarding
the retention and disposal of fiscal or
financial agency records. Paper records
are destroyed in accordance with fiscal
or financial agency archive and disposal
procedures and applicable FMS policies
regarding the retention and disposal of
fiscal agency records.
SYSTEM MANAGER(S) AND ADDRESS:
Agency Enterprise Solutions Division,
Payment Management, Financial
Management Service, 401 14th Street,
SW., Washington, DC 20227.
NOTIFICATION PROCEDURE:
STORAGE:
VerDate Mar<15>2010
accountability, audit logs, and
specialized communications security,
are utilized. Each user of computer
systems containing records has
individual passwords (as opposed to
group passwords) for which he or she is
responsible. Thus, a security manager
can identify access to the records by
user. Access to computerized records is
limited, through use of access codes,
encryption techniques, and/or other
internal mechanisms, to those whose
official duties require access. Storage
facilities are secured by various means
such as security guards, badge access,
and locked doors with key entry.
Inquiries under the Privacy Act of
1974, as amended, shall be addressed to
the Disclosure Officer, Financial
Management Service, 401 14th Street,
SW., Washington, DC 20227. All
individuals making inquiries should
provide with their request as much
descriptive matter as is possible to
identify the particular record desired.
The system manager will advise as to
whether FMS maintains the records
requested by the individual.
RECORD ACCESS PROCEDURES:
Individuals requesting information
under the Privacy Act of 1974, as
amended, concerning procedures for
gaining access to or contesting records
PO 00000
Frm 00098
Fmt 4703
Sfmt 9990
should write to the Disclosure Officer.
All individuals are urged to examine the
rules of the U.S. Department of the
Treasury published in 31 CFR part 1,
subpart C, and appendix G, concerning
requirements of this Department with
respect to the Privacy Act of 1974, as
amended.
CONTESTING RECORD PROCEDURES:
See ‘‘Record access procedures’’
above.
RECORD SOURCE CATEGORIES:
Information in this system is provided
by commercial database providers based
on publicly available information.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2010–30297 Filed 12–2–10; 8:45 am]
BILLING CODE 4810–35–P
DEPARTMENT OF THE TREASURY
Office of Thrift Supervision
[AC–57: OTS Nos. H–4750, H–4082, and
17978]
SI Financial Group, Inc., Willimantic,
CT; Approval of Conversion
Application
Notice is hereby given that on
November 10, 2010, the Office of Thrift
Supervision approved the application of
SI Bancorp, MHC, Willimantic,
Connecticut, the federal mutual holding
company for the Savings Institute Bank
and Trust Company, Willimantic,
Connecticut, to convert to the stock
form of organization. Copies of the
application are available for inspection
by appointment (phone number: 202–
906–5922 or e-mail
Public.Info@OTS.Treas.gov) at the
Public Reading Room, 1700 G Street,
NW., Washington, DC 20552, and the
OTS Northeast Regional Office,
Harborside Financial Center Plaza Five,
Suite 1600, Jersey City, New Jersey
07311.
Dated: November 24, 2010.
By the Office of Thrift Supervision.
Sandra E. Evans,
Federal Register Liaison.
[FR Doc. 2010–30200 Filed 12–2–10; 8:45 am]
BILLING CODE 6720–01–M
E:\FR\FM\03DEN1.SGM
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Agencies
[Federal Register Volume 75, Number 232 (Friday, December 3, 2010)]
[Notices]
[Pages 75546-75548]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-30297]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
Financial Management Service; Privacy Act of 1974, as Amended;
System of Records
AGENCY: Financial Management Service, Treasury.
ACTION: Notice of proposed new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Financial Management Service gives notice of a proposed new Privacy Act
system of records entitled ``Treasury/FMS .008-Mailing List Records.''
DATES: Comments must be received no later than January 3, 2011. The
proposed new system of records will become effective January 3, 2011
unless comments are received which would result in a contrary
determination.
ADDRESSES: You should send your comments to Peter Genova, Deputy Chief
Information Officer, Financial Management Service, 401 14th Street,
SW., Washington, DC 20227. Comments received will be available for
inspection at the same address between the hours of 9 a.m. and 4 p.m.
Monday through Friday. You may send your comments by electronic mail to
peter.genova@fms.treas.gov or https://regulations.gov. All comments,
including attachments and other supporting materials, received are
subject to public disclosure. You should submit only information that
you wish to make available publicly.
FOR FURTHER INFORMATION CONTACT: Peter Genova, Deputy Chief Information
Officer, (202) 874-1736.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, as
amended, 5 U.S.C. 552a, the Financial Management Service (FMS) is
proposing to establish a new system of records entitled ``Mailing List
Records--Treasury/FMS .008.'' FMS proposes to obtain and use mailing
list records from commercial database providers for the purpose of
mailing information to potential Federal payment recipients about the
benefits of electronic payments and types of accounts available for the
receipt of Federal electronic payments. Commercial database providers
obtain information from publicly available records or through means
that we understand to be compliant with applicable privacy laws.
FMS, a bureau within the U.S. Department of the Treasury
(Treasury), is responsible for disbursing public money by paper check
and electronic funds transfer (EFT). Payments made by electronic funds
transfer (EFT), rather than by paper check, benefits both recipients
and the Government. Direct deposit and other EFT payments are credited
to recipients' accounts on the day payment is due, so the funds
generally are available sooner than with check payments. Individuals
receiving Federal payments electronically rarely have any delays or
problems with their payments. In contrast, based on payment claims
filed with FMS, nine out of ten problems with FMS-disbursed payments
are related to paper checks even though checks constitute only 18
percent of all FMS-disbursed payments made by the Government.
The potential benefits of EFT payments for the Government and
taxpayers are significant. For example, in fiscal year 2010, FMS mailed
more than 130 million Federal benefit checks to approximately 11
million benefit recipients, resulting in extra costs to taxpayers of
more than $117 million that would not have been incurred had those
payments been made by EFT. In the same fiscal year, only 63% of
taxpayers received their tax refund payment electronically, with
approximately 44 million tax refund payments being delivered by paper
check.
Over the past three decades, FMS has developed numerous programs to
enable agencies to make EFT payments. Treasury's Go Direct[supreg]
educational campaign, sponsored with the Federal Reserve Banks,
highlights the advantages to a Federal benefit recipient who opens an
account at a financial institution, or a Direct Express[supreg] Debit
MasterCard[supreg] card account, and elects to receive his or her
benefits via direct deposit to the account. In addition to media and
other public outreach, Treasury mails check stuffers and letters
encouraging check recipients to receive Federal payments
electronically.
Typically, FMS mails information to check recipients based on name
and address information contained in its payment records (see
``Treasury/FMS .002-Payment Issue Records for Regular Recurring Benefit
Payments'' and ``Treasury/FMS .016-Payment Records for Other Than
Regular Recurring Benefit Payments''). In some cases, however, FMS may
decide to use commercial database providers for names and mailing
addresses of individuals who meet certain criteria
[[Page 75547]]
when the information is not otherwise available from FMS's records. The
data may be used for the purpose of mailing information to potential
Federal payment recipients about the benefits of electronic payments
and accounts available for the receipt of Federal electronic payments.
FMS continues to implement various programs to increase the number
of payments made by EFT. Among other things, FMS intends to increase
the use of direct deposit throughout the United States and to expand
the ways in which Federal payees may receive their payments
electronically. As FMS expands the ways in which payees may receive
their payments electronically, FMS needs to inform the public about
available options. The mailing of individual letters using mailing
lists obtained from commercial database providers offers an opportunity
to directly reach potential check recipients, rather than only those
individuals who have already received FMS-disbursed payments and whose
information already exists in FMS's records. In some cases, FMS may use
mailing lists obtained from commercial database providers to further
identify individuals who could benefit from the program and services.
The records covered by the proposed system are necessary to allow FMS
to offer electronic payment options to a wide variety of potential
Federal payment recipients. The records may be received directly by
FMS, its fiscal or financial agents, and/or contractors. The records
include names and mailing addresses only as necessary to deliver
information to individuals about the benefits of electronic payments
and account options for receiving payments electronically, and to
assess the effectiveness of these outreach methods. Without such
information, FMS would have significant difficulty in reaching
individuals who have never received a Federal payment, but may in the
future, or those who do not receive regular, recurring payments.
In addition to the purposes cited above, the information contained
in the covered records will be used for collateral purposes related to
the offering of account options to individuals, such as collection of
aggregate statistical information on the success and benefits of direct
mail and the use of commercial database providers.
FMS recognizes the sensitive nature of the confidential information
it obtains when collecting individuals' names and addresses, and has
many safeguards in place to protect the information from theft or
inadvertent disclosure. When appropriate, FMS's arrangements with its
fiscal and financial agents and contractors include requirements that
preclude them from retaining, disclosing, and using the information for
any purpose other than mailing of information about the benefit of
electronic payments and account options and assessing the effectiveness
of the outreach. In addition to various procedural and physical
safeguards, access to computerized records is limited, through the use
of access codes, encryption techniques and/or other internal
mechanisms. Access to records is granted only as authorized by a
business line manager at FMS or FMS's fiscal or financial agent to
those whose official duties require access solely for the purposes
outlined in the proposed system.
The new system of records report, as required by 5 U.S.C. 552a(r)
of the Privacy Act, has been submitted to the Committee on Government
Reform of the House of Representatives, the Committee on Governmental
Affairs of the Senate, and the Office of Management and Budget,
pursuant to Appendix I to OMB Circular A-130, ``Federal Agency
Responsibilities for Maintaining Records About Individuals,'' dated
November 30, 2000.
For the reasons set forth in the preamble, FMS proposes a new
system of records Treasury/FMS .008-Mailing List Records, which is
published in its entirety below.
Dated: November 26, 2010.
Melissa Hartman,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/FMS .008
System Name:
Mailing List Records--Treasury/Financial Management Service.
System Location:
Records are located at the offices of Financial Management Service,
401 14th Street, SW., Washington, DC 20227, or its fiscal or financial
agents at various locations. The addresses of the fiscal or financial
agents may be obtained by contacting the System Manager below.
Categories of Individuals Covered by the System:
Individuals who are eligible, or may in the future be eligible, to
receive Federal payments from the Federal Government.
Categories of Records in the System:
The records may contain identifying information, such as an
individual's name(s) and address.
Authority for Maintenance of the System:
5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332;
Title XII of the Dodd-Frank Wall Street Reform and Consumer Protection
Act (Pub. L. 111-203, Jul. 21, 2010).
Purpose(s):
The purpose of this system is to maintain limited records (names
and addresses) about individuals who are eligible, or may become
eligible, to receive Federal payments. The records are used to make
individuals aware of the benefits of electronic payments and the
account options for receiving payments electronically. Without the
information, FMS, its fiscal or financial agents and contractors, would
not be able to directly notify prospective payment recipients about the
benefits of electronic payments and account options for the receipt of
Federal payments electronically.
The information will also be used for collateral purposes related
to providing information about account options for receiving electronic
Federal payments, such as the collection of aggregate statistical
information on the success and benefits of direct mail and the use of
commercial database providers.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to disclose information to:
(1) The U.S. Department of Justice (``DOJ'') for its use in
providing legal advice to the Department or in representing the
Department in a proceeding before a court, adjudicative body, or other
administrative body before which the Department is authorized to
appear, where the use of such information by the DOJ is deemed by the
Department to be relevant and necessary to the litigation, and such
proceeding names as a party or interests: (a) The Department or any
component thereof; (b) Any employee of the Department in his or her
official capacity; (c) Any employee of the Department in his or her
individual capacity where DOJ has agreed to represent the employee; or
(d) The United States, where the Department determines that litigation
is likely to affect the Department or any of its components.
(2) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains.
(3) Fiscal agents, financial agents, and contractors for the
purpose of mailing information to individuals about the benefits of
electronic Federal payments and options for receipt of federal
[[Page 75548]]
payments electronically, including, but not limited to, processing
direct mail or performing other marketing functions; investigating and
rectifying possible erroneous information; and creating and reviewing
statistics to improve the quality of services provided.
(4) Federal agencies, their agents and contractors for the purposes
of implementing and studying options for encouraging current and
prospective Federal payment recipients to receive their Federal
payments electronically.
(5) Representatives of the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906.
(6) Appropriate agencies, entities, and persons when (a) FMS
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (b) FMS has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of this system or
other systems or programs (whether maintained by FMS or another agency
or entity) that rely upon the compromised information; and (c) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with FMS's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are maintained in paper and electronic media.
Retrievability:
Records are retrieved by name, address, or other alpha/numeric
identifying information.
Safeguards:
All official access to the system of records is on a need-to-know
basis only, as authorized by a business line manager at FMS or FMS's
fiscal or financial agent. Procedural and physical safeguards, such as
personal accountability, audit logs, and specialized communications
security, are utilized. Each user of computer systems containing
records has individual passwords (as opposed to group passwords) for
which he or she is responsible. Thus, a security manager can identify
access to the records by user. Access to computerized records is
limited, through use of access codes, encryption techniques, and/or
other internal mechanisms, to those whose official duties require
access. Storage facilities are secured by various means such as
security guards, badge access, and locked doors with key entry.
Retention and Disposal:
Electronic and paper records for mail operations based on the use
of the mailing list records will be retained in accordance with FMS's
record retention requirements or as otherwise required by statute or
court order. FMS disposes, or arranges for the disposal of records in
electronic media using industry-accepted techniques, and in accordance
with applicable FMS policies regarding the retention and disposal of
fiscal or financial agency records. Paper records are destroyed in
accordance with fiscal or financial agency archive and disposal
procedures and applicable FMS policies regarding the retention and
disposal of fiscal agency records.
System Manager(s) and Address:
Agency Enterprise Solutions Division, Payment Management, Financial
Management Service, 401 14th Street, SW., Washington, DC 20227.
Notification Procedure:
Inquiries under the Privacy Act of 1974, as amended, shall be
addressed to the Disclosure Officer, Financial Management Service, 401
14th Street, SW., Washington, DC 20227. All individuals making
inquiries should provide with their request as much descriptive matter
as is possible to identify the particular record desired. The system
manager will advise as to whether FMS maintains the records requested
by the individual.
Record Access Procedures:
Individuals requesting information under the Privacy Act of 1974,
as amended, concerning procedures for gaining access to or contesting
records should write to the Disclosure Officer. All individuals are
urged to examine the rules of the U.S. Department of the Treasury
published in 31 CFR part 1, subpart C, and appendix G, concerning
requirements of this Department with respect to the Privacy Act of
1974, as amended.
Contesting Record Procedures:
See ``Record access procedures'' above.
Record Source Categories:
Information in this system is provided by commercial database
providers based on publicly available information.
Exemptions Claimed for the System:
None.
[FR Doc. 2010-30297 Filed 12-2-10; 8:45 am]
BILLING CODE 4810-35-P