Financial Crimes Enforcement Network; Confidentiality of Suspicious Activity Reports, 75593-75607 [2010-29869]
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Federal Register / Vol. 75, No. 232 / Friday, December 3, 2010 / Rules and Regulations
2. Section 563.180 is amended by
revising paragraphs (d)(2)(iii) and (d)(3)
introductory text, adding a new
sentence to the end of paragraph (d)(8),
and revising paragraph (d)(12) to read as
follows:
■
§ 563.180 Suspicious Activity Reports and
other reports and statements.
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(d) * * *
(2) * * *
(iii) SAR means a Suspicious Activity
Report.
(3) SARs required. A savings
association or service corporation shall
file a SAR with the appropriate Federal
law enforcement agencies and the
Department of the Treasury on the form
prescribed by the OTS and in
accordance with the form’s instructions,
by sending a completed SAR to FinCEN
in the following circumstances:
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(8) Retention of records. * * * A
savings association or service
corporation shall make all supporting
documentation available to OTS,
FinCEN, or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
savings association or service
corporation for compliance with the
Bank Secrecy Act, or any State
regulatory authority administering a
State law that requires the savings
association or service corporation to
comply with the Bank Secrecy Act or
otherwise authorizes the State authority
to ensure that the institution complies
with the Bank Secrecy Act, upon
request.
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(12) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential,
and shall not be disclosed except as
authorized in this paragraph (d)(12).
(i) Prohibition on disclosure by
savings associations or service
corporations. (A) General rule. No
savings association or service
corporation, and no director, officer,
employee, or agent of a savings
association or service corporation, shall
disclose a SAR or any information that
would reveal the existence of a SAR.
Any savings association or service
corporation, and any director, officer,
employee, or agent of any savings
association or service corporation that is
subpoenaed or otherwise requested to
disclose a SAR, or any information that
would reveal the existence of a SAR,
shall decline to produce the SAR or
such information, citing this section and
31 U.S.C. 5318(g)(2)(A)(i), and shall
notify the following of any such request
and the response thereto:
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(A) Deputy Chief Counsel, Litigation
Division, Office of Thrift Supervision;
and
(B) The Financial Crimes Enforcement
Network (FinCEN).
(ii) Rules of construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported,
paragraph (d)(1) of this section shall not
be construed as prohibiting:
(A) The disclosure by a savings
association or service corporation, or
any director, officer, employee or agent
of a savings association or service
corporation of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or OTS, or any Federal, State,
or local law enforcement agency; or any
Federal regulatory authority that
examines the savings association or
service corporation for compliance with
the Bank Secrecy Act, or any State
regulatory authority administering a
State law that requires compliance with
the Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the institution complies with the
Bank Secrecy Act; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including, but not limited to,
disclosures:
(i) To another financial institution, or
any director, officer, employee or agent
of a financial institution, for the
preparation of a joint SAR; or
(ii) In connection with certain
employment references or termination
notices, to the full extent authorized in
31 U.S.C. 5318(g)(2)(B); or
(B) The sharing by a savings
association or service corporation, or
any director, officer, employee, or agent
of a savings association or service
corporation, of a SAR, or any
information that would reveal the
existence of a SAR, within the corporate
organizational structure of the savings
association or service corporation, for
purposes consistent with Title II of the
Bank Secrecy Act as determined by
regulation or in guidance.
(iii) Prohibition on disclosure by OTS.
The OTS will not, and no officer,
employee or agent of OTS, shall disclose
a SAR, or any information that would
reveal the existence of a SAR, except as
necessary to fulfill official duties
consistent with Title II of the Bank
Secrecy Act. For purposes of this
section, ‘‘official duties’’ shall not
include the disclosure of a SAR, or any
information that would reveal the
existence of a SAR, in response to a
request for use in a private legal
proceeding or in response to a request
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for disclosure of non-public information
under 12 CFR 510.5.
(iv) Limitation on liability. A savings
association or service corporation and
any director, officer, employee or agent
of a savings association or service
corporation that makes a voluntary
disclosure of any possible violation of
law or regulation to a government
agency or makes a disclosure pursuant
to this section or any other authority,
including a disclosure made jointly with
another institution, shall be protected
from liability for any such disclosure, or
for failure to provide notice of such
disclosure to any person identified in
the disclosure, or both, to the full extent
provided by 31 U.S.C. 5318(g)(3).
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Dated: June 1, 2010.
By the Office of Thrift Supervision.
John E. Bowman,
Acting Director.
[FR Doc. 2010–29877 Filed 12–2–10; 8:45 am]
BILLING CODE 6720–01–P
DEPARTMENT OF THE TREASURY
31 CFR Part 103
RIN 1506–AA99
Financial Crimes Enforcement
Network; Confidentiality of Suspicious
Activity Reports
The Financial Crimes
Enforcement Network (‘‘FinCEN’’),
Treasury.
ACTION: Final rule.
AGENCY:
FinCEN is issuing this final
rule to amend the Bank Secrecy Act
(‘‘BSA’’) regulations regarding the
confidentiality of a report of suspicious
activity (‘‘SAR’’) to: Clarify the scope of
the statutory prohibition against the
disclosure by a financial institution of a
SAR; address the statutory prohibition
against the disclosure by the
government of a SAR; clarify that the
exclusive standard applicable to the
disclosure of a SAR by the government
is to fulfill official duties consistent
with the purposes of the BSA; modify
the safe harbor provision to include
changes made by the Uniting and
Strengthening America by Providing the
Appropriate Tools Required to Intercept
and Obstruct Terrorism Act of 2001
(‘‘USA PATRIOT Act’’); and make minor
technical revisions for consistency and
harmonization among the different SAR
rules. These amendments are part of the
Department of the Treasury’s continuing
effort to increase the efficiency and
effectiveness of its anti-money
laundering and counter-terrorist
SUMMARY:
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Federal Register / Vol. 75, No. 232 / Friday, December 3, 2010 / Rules and Regulations
financing policies. These amendments
are consistent with similar proposals to
be issued by some of the Federal bank
regulatory agencies in conjunction with
FinCEN.1
DATES: Effective Date: January 3, 2011.
FOR FURTHER INFORMATION CONTACT: The
FinCEN regulatory helpline at (800)
949–2732.
SUPPLEMENTARY INFORMATION:
I. Background
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The BSA requires financial
institutions to keep certain records and
make certain reports that have been
determined to be useful in criminal, tax,
or regulatory investigations or
proceedings, and for intelligence or
counter-intelligence activities to protect
against international terrorism. In
particular, the BSA and its
implementing regulations require
financial institutions in certain
industries 2 to file a SAR when they
detect a known or suspected violation of
Federal law or regulation, or a
suspicious activity related to money
laundering, terrorist financing, or other
criminal activity.3
SARs generally are unproven reports
of possible violations of law or
regulation, or of suspicious activities,
that are used for law enforcement or
regulatory purposes. The BSA provides
that a financial institution and its
officers, directors, employees, and
agents are prohibited from notifying any
person involved in a suspicious
transaction that the transaction was
reported.4 FinCEN implemented this
provision in its SAR regulations for each
industry through an explicit prohibition
that closely mirrored the enacting
statutory language. Specifically, we
1 The Federal bank regulatory agencies have
parallel SAR requirements for their supervised
entities: See 12 CFR 208.62, 12 CFR 211.24(f), and
12 CFR 225.4(f) (the Board of Governors of the
Federal Reserve System) (‘‘Fed’’)); 12 CFR 353.3 (the
Federal Deposit Insurance Corporation (‘‘FDIC’’)); 12
CFR 748.1 (the National Credit Union
Administration (‘‘NCUA’’)); 12 CFR 21.11 (the Office
of the Comptroller of Currency (‘‘OCC’’)) and 12 CFR
563.180 (the Office of Thrift Supervision (‘‘OTS’’)).
2 FinCEN has implemented regulations for
suspicious activity reporting at 31 CFR 103.15 (for
mutual funds); 31 CFR 103.16 (for insurance
companies); 31 CFR 103.17 (for futures commission
merchants and introducing brokers in
commodities); 31 CFR 103.18 (for banks); 31 CFR
103.19 (for broker-dealers in securities); 31 CFR
103.20 (for money services businesses); 31 CFR
103.21 (for casinos).
3 The Annunzio-Wylie Anti-Money Laundering
Act of 1992 (the Annunzio-Wylie Act), amended the
BSA and authorized the Secretary of the Treasury
to require financial institutions to report suspicious
transactions relevant to a possible violation of law
or regulation. See Public Law 102–550, Title XV,
1517(b), 106 Stat. 4055, 4058–9 (1992); 31 U.S.C.
5318(g)(1).
4 See 31 U.S.C. 5318(g)(2).
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clarified that disclosure could not be
made to the person involved in the
transaction, but that the SAR could be
provided to FinCEN, law enforcement,
and the financial institution’s
supervisory or examining authority. In
certain SAR rules, we have expressly
provided for the possibility of
institutions jointly filing a SAR
regarding suspicious activity that
occurred at multiple institutions.5
The USA PATRIOT Act strengthened
the confidentiality of SARs by adding to
the BSA a new provision that prohibits
officers or employees of the Federal
government or any State, local, Tribal,
or territorial government within the
United States with knowledge of a SAR
from disclosing to any person involved
in a suspicious transaction that the
transaction was reported, other than as
necessary to fulfill the official duties of
such officer or employee.6
To encourage the reporting of possible
violations of law or regulation, and the
filing of SARs, the BSA contains a safe
harbor provision that shields financial
institutions making such reports from
civil liability in connection with the
report. In 2001, the USA PATRIOT Act
clarified that the safe harbor also covers
voluntary disclosure of possible
violations of law and regulations to a
government agency and expanded the
scope of the limit on liability to cover
any civil liability that may exist ‘‘under
any contract or other legally enforceable
agreement (including any arbitration
agreement).’’ 7
II. The Notice of Proposed Rulemaking
and Related Actions
On March 9, 2009, FinCEN published
in the Federal Register a notice of
proposed rulemaking (‘‘the proposed
rule’’) and two separate notices and
requests for comment on proposed
guidance (‘‘the proposed guidance’’)
(collectively, ‘‘the notices’’). In the
proposed rule, FinCEN proposed
amendments to each of FinCEN’s SAR
rules to include key changes that would
(1) clarify the scope of the statutory
5 Bank Secrecy Act regulations expressly
permitting the filing of a joint SAR when multiple
financial transactions are involved in a common
transaction or series of transactions involving
suspicious activity can be found at 31 CFR
103.15(a)(3) (for mutual funds); 31 CFR
103.16(b)(3)(ii) (for insurance companies); 31 CFR
103.17(a)(3) (for futures commission merchants and
introducing brokers in commodities); 31 CFR
103.19(a)(3) (for broker-dealers in securities); and
31 CFR 103.20(a)(4) (for money services
businesses).
6 See USA PATRIOT Act, section 351(b). Public
Law 107–56, Title III, § 351, 115 Stat. 272,
321(2001); 31 U.S.C. 5318(g)(2).
7 See USA PATRIOT Act, section 351(a). Public
Law 107–56, Title III, § 351, 115 Stat. 272,
321(2001); 31 U.S.C. 5318(g)(3).
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prohibition against the disclosure by a
financial institution of a SAR; (2)
address the statutory prohibition against
the disclosure by the government of a
SAR; (3) clarify that the exclusive
standard applicable to the disclosure of
a SAR, or any information that would
reveal the existence of a SAR by the
government is ‘‘to fulfill official duties
consistent with Title II of the BSA,’’ in
order to ensure that SAR information is
protected from inappropriate
disclosures unrelated to the BSA
purposes for which SARs are filed; (4)
modify the safe harbor provision to
include changes made by the USA
PATRIOT Act; and (5) where possible,
harmonize minor technical differences
that exist among the confidentiality, safe
harbor, and compliance provisions of
our rulemakings for different industries.
The proposed guidance interpreted one
of the provisions of the proposed rules
relating to (1) above, to clarify that SARs
could be shared, subject to certain
qualifications, within an institution’s
corporate organizational structure.
In separate but contemporaneous
rulemakings, some of the Federal bank
regulatory agencies proposed amending
their SAR rules to incorporate
comparable provisions to FinCEN’s
proposed rules, and amending their
information disclosure regulations 8 to
clarify that the exclusive standard
governing the release of a SAR, or any
information that would reveal the
existence of a SAR, is set forth in the
confidentiality provisions of their
respective SAR rules.
The notices and related Federal bank
regulatory agency actions were
published together in their own separate
part of the Federal Register to
encourage commenters to take into
account all relevant provisions.
III. Comments on the Notices—
Overview and General Issues
The comment period for the notices
ended on June 8, 2009. We received a
total of 26 submissions from 25 distinct
entities.9 Of these, 15 were submitted by
trade groups or associations, four were
submitted by individual financial
8 Generally, these regulations are known as
‘‘Touhy regulations,’’ after the Supreme Court’s
decision in United States ex rel. Touhy v. Ragen,
340 U.S. 462 (1951). In that case, the Supreme Court
held that an agency employee could not be held in
contempt for refusing to disclose agency records or
information when following the instructions of his
or her supervisor regarding the disclosure. As such,
an agency’s Touhy regulations are the instructions
agency employees must follow when those
employees receive requests or demands to testify or
otherwise disclose agency records or information.
9 All comments to the notices are available for
public viewing at https://www.regulations.gov or
https://www.fincen.gov/statutes_regs/bsa/regs_
proposal_comment.html.
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institutions, three were submitted by
Federal, Tribal, or foreign government
agencies, three were submitted by
consultants or attorneys not affiliated
with a specific financial institution, and
one was submitted by a self-regulatory
organization (‘‘SRO’’). The comments
generally supported the proposed rules
while requesting the broadening of the
proposed sharing guidance.10 Several of
the comments specific to the proposed
rules provided suggestions for
additionally strengthening or clarifying
the general confidentiality provision, as
well as the specific confidentiality
provisions for institutions, governments,
and SROs. Due to the broad and varied
topics raised during comment, the
majority of comments are addressed in
the section-by-section analysis, below.
IV. Section-by-Section Analysis
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A. Confidentiality of SARs
FinCEN proposed clarifying the
general introduction to the
confidentiality provision in each of its
SAR rules to read, ‘‘A SAR, and any
information that would reveal the
existence of a SAR, are confidential and
shall not be disclosed except as
authorized in this paragraph.’’ FinCEN
proposed this change to be more
comprehensive than the previous
language that, on face value, was limited
only to the person involved in the
transaction and applied only with
respect to the SAR form itself. The
phrase ‘‘SAR[s] are confidential’’ also
was consistent with the existing Federal
bank regulatory agency SAR rules, while
the application of confidentiality to ‘‘a
SAR, and information that would reveal
the existence of a SAR’’ (‘‘SAR
information’’) was consistent with both
FinCEN and case law interpretations 11
of the previous non-disclosure
provision. In the final rule, FinCEN is
adopting this language as proposed,
without change.
Some commenters asked that FinCEN
clarify the term ‘‘information that would
reveal the existence of a SAR’’ for the
purpose of defining the scope of SAR
confidentiality. One commenter
specifically asked whether that term
only includes information that
affirmatively states that a SAR was filed.
Another commenter urged that FinCEN
formally recognize that documents
prepared by a financial institution when
10 Comments about the sharing guidance are
addressed separately in a related ‘‘notice of
availability of guidance’’ published by FinCEN in
today’s Federal Register.
11 See, e.g., Whitney Nat’l Bank v. Karam, 306 F.
Supp. 2d 678, 682 (S.D. Tex. 2004); Cotton v.
Private Bank and Trust Co., 235 F. Supp. 2d 809,
815 (N.D. Ill. 2002).
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complying with its SAR obligations
should be afforded confidentiality.
Clearly, any document or other
information that affirmatively states that
a SAR has been filed constitutes
information that would reveal the
existence of a SAR and should be kept
confidential. By extension, an
institution also should afford
confidentiality to any document stating
that a SAR has not been filed. Were
FinCEN to allow disclosure of
information when a SAR is not filed,
institutions would implicitly reveal the
existence of a SAR any time they were
unable to produce records because a
SAR was filed.12
The more difficult situation is when
a document or other information is
silent as to whether a SAR has or has
not been filed. Documents that may
identify suspicious activity but that do
not reveal whether a SAR exists (e.g., a
document memorializing a customer
transaction, such as an account
statement indicating a cash deposit or a
record of a funds transfer), should be
treated as falling within the underlying
facts, transactions, and documents upon
which a SAR may be based, and should
not be afforded confidentiality.13 This
distinction is set forth in the final rule’s
second rule of construction and reflects
relevant case law.14
However, the strong public policy that
underlies the SAR system as a whole—
namely, the creation of an environment
that encourages financial institutions to
report suspicious activity without fear
12 For example, a private litigant may serve a
discovery request on a bank in civil litigation that
calls for the bank to produce the underlying
documentation on companies A, B, and C, where
the bank has filed a SAR on company A but not
companies B or C, and the underlying
documentation reflects the SAR filing decisions. If
the bank then produces the underlying
documentation for companies B and C, but neither
confirms nor denies the existence of a SAR when
declining to provide similar documentation for
company A, by negative implication it may have
revealed the existence of the SAR filed on company
A.
13 As one commenter correctly suggested,
information produced in the ordinary course of
business may contain sufficient information that a
reasonable and prudent person familiar with SAR
filing requirements could use to conclude that an
institution likely filed a SAR (e.g., a copy of a
fraudulent check, or a cash transaction log showing
a clear pattern of structured deposits). Such
information, alone, does not constitute information
that would reveal the existence of a SAR.
14 See, e.g., Whitney Nat. Bank v. Karam, 306 F.
Supp. 2d 678, 682 (S.D. Tex. 2004) (noting that
courts have ‘‘allowed the production of supporting
documentation that was generated or received in
the ordinary course of the banks’ business, on
which the report of suspicious activity was based’’);
Cotton v. Private Bank and Trust Co., 235 F. Supp.
2d 809, 815 (N.D. Ill. 2002) (holding that the
‘‘factual documents which give rise to suspicious
conduct * * * are to be produced in the ordinary
course of discovery because they are business
records made in the ordinary course of business’’).
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of reprisal—leans heavily in favor of
applying SAR confidentiality not only
to a SAR itself, but also in appropriate
circumstances to material prepared by
the financial institution as part of its
process to detect and report suspicious
activity, regardless of whether a SAR
ultimately was filed or not. This
interpretation also reflects relevant case
law.15
As explained in more detail in the
proposed rule, the primary purpose for
clarifying the scope of the
confidentiality provision is to ensure
that, due to potentially serious
consequences, the persons involved in
the transaction and identified in the
SAR cannot be notified, directly or
indirectly, of the report. Accordingly,
FinCEN proposed replacing the
previous rule text prohibiting disclosure
of the SAR to the person involved in the
transaction with a broad general
confidentiality provision for all SAR
information applicable to all persons
not authorized in the rules of
construction to receive such
information. With respect to
‘‘information that would reveal the
existence of a SAR,’’ therefore,
institutions should distinguish between
certain types of statistical or abstract
information or general discussions of
suspicious activity that may indicate
that an institution has filed SARs,16 and
information that would reveal the
existence of a SAR in a manner that
could enable the person involved in the
15 See, e.g., Whitney at 682–83 (holding that the
SAR confidentiality provision protects, inter alia,
‘‘communications preceding the filing of a SAR and
preparatory or preliminary to it; communications
that follow the filing of a SAR and are explanations
or follow-up discussion; or oral communications or
suspected or possible violations that did not
culminate in the filing of a SAR’’); Cotton at 815
(holding that ‘‘documents representing the drafts of
SARs or other work product or privileged
communications that relate to the SAR itself * * *
are not to be produced [in discovery] because they
would disclose whether a SAR has been prepared
or filed’’); Union Bank of California, N.A. v.
Superior Court, 130 Cal. App. 4th 378, 391 (2005)
(holding that ‘‘a draft SAR or internal memorandum
prepared as part of a financial institution’s process
for complying with Federal reporting requirements
is generated for the specific purpose of fulfilling the
institution’s reporting obligation * * * [and] fall
within the scope of SAR [confidentiality] because
they may reveal the contents of a SAR and disclose
whether ‘a SAR has been prepared or filed’ ’’).
16 One example of such information could
include summary information commonly provided
by banks in the ‘‘notification to the board’’ required
by the various Federal bank regulatory agency SAR
rules. Banks subject to the requirement are
encouraged to be cautious in the production of
relevant portions of board minutes or other records
to avoid the risk of potentially exposing SAR
information to the subject, either directly or
indirectly, in the event such records are subject to
future subpoena.
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transaction potentially to be notified,
whether directly or indirectly.
FinCEN also proposed modifying this
introductory section to clarify that ‘‘for
purposes of [the confidentiality
provision] only, a SAR shall include any
suspicious activity report filed with
FinCEN pursuant to any regulation in
this part’’ and eliminating references in
the confidentiality provisions of certain
rules to specific versions of the SAR
form like the SAR–SF (for use by the
securities and futures industries) or
SAR–MSB (for use by money services
businesses). This change clarified that
the confidentiality provisions of our
SAR rules apply with respect to any
type of SAR in the filing institution’s
possession, which, since it may result
from the joint filing or sharing of a SAR
with another type of financial
institution in accordance with the
provisions of these proposed rules,
could include a type of SAR form not
used by the institution. This provision
is also being adopted as proposed,
without change.
B. Disclosure by Financial Institutions
The proposed rule provided that any
financial institution, or any director,
officer, employee, or agent of a financial
institution, that is subpoenaed or
otherwise requested to disclose a SAR,
or information that would reveal the
existence of a SAR, must decline to
provide the information, citing this
section of the rules and 31 U.S.C.
5318(g)(2)(A)(i), and must provide
notification of the request and its
response thereto to FinCEN and, in the
rules for those industries with parallel
SAR requirements administered by a
primary Federal functional regulator,17
notification to that regulator as well.
One commenter suggested that
FinCEN adjust the SAR rule for banks to
remove the ‘‘duplicative’’ requirement
for a bank to notify both FinCEN and its
primary Federal functional regulator
when SAR information is
inappropriately requested. FinCEN
disagrees with the characterization of
the requirement as ‘‘duplicative’’ since
the entities in question have separate
SAR rules issued and administered by
separate agencies. The joint notification
requirement in FinCEN’s rule, therefore,
simply acknowledges the notification
requirement of multiple SAR
regulations issued under multiple
authorities.
17 Primary Federal functional regulator, for
purposes of this final rule, means the Federal bank
regulatory agencies, the Securities and Exchange
Commission (‘‘SEC’’), and the Commodity Futures
Trading Commission (‘‘CFTC’’). Only the Federal
bank regulatory agencies administer parallel SAR
requirements.
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Because FinCEN’s jurisdiction is
limited to the Title 31 SAR rules,
however, FinCEN is removing the
requirement from its bank SAR rule that
an institution notify its primary Federal
regulator in addition to notifying
FinCEN in the event of an inappropriate
request for SAR information. While this
will create greater consistency within
FinCEN’s SAR rules for multiple
industries and between FinCEN’s rules
and most of the primary Federal
regulator bank SAR rules with respect to
the requirement to notify only the
agency administering that rule, it does
not relieve institutions from their
requirement to comply with the
provisions of similar but distinct rules
administered by separate agencies.
FinCEN will continue to explore the
possibility of streamlining the process of
notification under separate legal
authorities.18
Another commenter asked FinCEN to
establish procedures by which an
institution, if it thought it would benefit
the institution, could petition FinCEN to
authorize the disclosure of SAR
information for in camera review during
a private legal proceeding. As discussed
elsewhere in this rulemaking, the
protection of the filing institution is not
the only reason for the SAR
confidentiality provision. Further,
FinCEN believes that in most legal
proceedings, a filing institution that
would benefit from the disclosure of a
SAR would benefit comparably with
evidence from underlying facts,
transactions, and documents.
Consequently, FinCEN does not intend
to establish procedures for submitting
such a request in this rulemaking.
C. Rules of Construction
FinCEN proposed rules of
construction that clarify the scope of the
SAR disclosure prohibition and
implement statutory modifications to
the BSA made by the USA PATRIOT
Act. The proposed rules of construction
primarily describe situations that are
not covered by the prohibition against
the disclosure of SAR information. The
introduction to these rules makes clear
that the rules of construction are each
qualified by and subordinate to the
statutory mandate that no person
involved in any reported suspicious
transaction can be notified that the
transaction has been reported. This
introductory sentence is being adopted
as proposed, without change, in the
final rule.
18 In the interim, upon notification by a financial
institution, FinCEN will ensure that an institution’s
primary Federal regulator has been notified of such
a request and the institution’s response thereto.
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1. The First Rule of Construction
The first proposed rule of
construction clarified the permissibility
of disclosures to governmental
authorities or other examining
authorities that are otherwise entitled by
law to receive SARs and to examine for
or investigate suspicious activity. For
most industries, the rule stated that a
financial institution, or any director,
officer, employee, or agent of a financial
institution, may disclose a SAR, or
information that would reveal the
existence of a SAR, to FinCEN or any
Federal, State, or local law enforcement
agency or any Federal or State
regulatory authority that examines the
financial institution for compliance
with the BSA.
a. State Regulatory Authorities
FinCEN is adjusting the language
slightly in the final rule to make a
technical correction in the SAR rule text
for some industries. While the original
SAR rules provided for requests for
disclosure from ‘‘appropriate law
enforcement [and] supervisory
agenc[ies],’’ the proposed rules sought to
expand these terms by describing
explicitly the types of entities that fit
into those categories. Accordingly, some
of the proposed rules used the phrase
‘‘* * * state regulatory authority that
examines [the institution] for
compliance with the BSA.’’ FinCEN
believes that commenters clearly
understood and consented to the intent
of this language, but will use the more
technically accurate phrase ‘‘* * * state
regulatory authority administering a
state law that requires [the institution]
to comply with the BSA or otherwise
authorizes the state authority to ensure
that the institution complies with the
BSA’’ in the final rule.
This change recognizes that State
regulatory authorities are generally
authorized by State law to examine for
compliance with the BSA in one of two
ways: (1) The law authorizes the State
authority to examine the institution for
compliance with all Federal laws and
regulations generally or with the BSA
explicitly, or (2) the law requires a
financial institution to comply with all
Federal laws and regulations generally
or with the BSA explicitly, and
authorizes the State authority to
examine for compliance with the State
law. An institution may provide SAR
information to a State regulatory
authority meeting either criterion.
Commenters pointed out that some,
but not all of the rules, provided for a
financial institution to disclose SAR
information to these State regulatory
authorities. While one of FinCEN’s goals
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for the final rule is to create consistency
between the various industry SAR rules
where appropriate, FinCEN
intentionally omitted State regulatory
agencies from this rule of construction
for the securities and futures industries.
FinCEN has not delegated, and Congress
has not authorized, State regulation for
compliance with the BSA to these
industries. Accordingly, the provision
regarding disclosures to State regulatory
authorities has been incorporated into
the final rule for all industries other
than securities broker-dealers, futures
commission merchants, introducing
brokers in commodities, and mutual
funds.
For each of those industries excluded
from the aforementioned ‘‘state
regulatory’’ provision, FinCEN also has
made a comporting change in the final
rule to the paragraph entitled ‘‘Retention
of Records.’’ With respect to an
institution’s obligation to provide the
supporting documentation to a SAR
only to appropriate parties upon
request, the final rule text includes
Federal regulatory agencies, but not
State regulatory agencies.
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b. Tribal Regulatory Authorities
FinCEN received a similar comment
regarding Tribal casinos that may be
regulated by a Tribal regulatory
authority. As with State agencies,
FinCEN believes disclosures to such
authorities should be limited only to an
entity with authority to examine for
compliance with laws requiring
compliance with the BSA. Accordingly,
FinCEN is incorporating a technical
change similar to that described for
State regulatory authorities, above, to
more accurately describe the methods
by which Tribal regulatory authorities
obtain jurisdiction to examine for BSA
compliance. The first rule of
construction in the final rule for casinos
now reads, ‘‘* * * or any tribal
regulatory authority administering a
tribal law that requires the casino to
comply with the BSA or otherwise
authorizes the tribal regulatory authority
to ensure that the casino complies with
tribal law.’’
c. Self-Regulatory Organizations
For the proposed rules governing
securities broker-dealers, futures
commission merchants, and introducing
brokers in commodities, an institution’s
ability to disclose under the first rule of
construction also was extended to a selfregulatory organization that is
examining the institution for
compliance with the requirements ‘‘of
this section,’’ a phrase FinCEN
interpreted in the preamble as meaning
the SAR rules. FinCEN received
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multiple and conflicting comments on
this provision. Commenters correctly
noted that this language differs from the
standard used for Federal and State
regulatory authorities.
One comment received from a
government agency supported this
different standard, stating that while
Congress directed FinCEN to make
SARs available to certain SROs in
Section 358(c) of the USA PATRIOT Act
(amending 31 U.S.C. 5319), Congress’s
simultaneous expansion in Section
358(a) of the ‘‘declaration of purpose’’
for the data collected under the BSA in
Chapter 53 of Title 31 of the U.S.C. did
not include self-regulatory purposes.
Another comment from an SRO argued,
however, that limiting SRO access to
SAR information only in conjunction
with an examination for BSA
compliance was inconsistent with the
aims of the BSA.
The language in the proposed rule
limiting SRO use of SARs was
consistent with the uses originally
described in the previous SAR rules.19
As such, the proposed rule did not
propose restricting, but rather declined
to expand, the existing SRO authority to
use SARs. In the final rule, however,
FinCEN is emphasizing the important
role of BSA data in the support of
supervisory functions to promote the
integrity of financial markets and
mitigate risks of financial crime.
Accordingly, the final rule text
regarding SROs more closely models the
language used for government
regulatory authorities. At the same time,
the final rule recognizes the relationship
of SROs and the Federal agencies
responsible for their oversight, upon
whom FinCEN relies for the purpose of
helping to ensure that the SROs are
operating in a manner consistent with
FinCEN’s mission.
SROs are not governmental entities,
but do play a significant role in
regulating segments of the financial
industry under the close supervision
and regulatory oversight by specific
Federal agencies. The SEC regulates the
Financial Industry Regulatory Authority
(‘‘FINRA’’) and other SROs, while the
CFTC regulates the National Futures
Association (‘‘NFA’’) and a number of
other SROs. FinCEN relies on the close
supervision by the Federal functional
regulators of those industries also
subject to SRO oversight to assist
FinCEN in ensuring that SROs
appropriately use and handle BSA
19 For example, prior to this final rule, the
existing SAR rule for securities broker-dealers at 31
CFR 103.19(g) stated that ‘‘[r]eports filed under this
section shall be made available to an SRO registered
with the [SEC] examining a broker-dealer for
compliance with the requirements of this section.’’
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75597
information. As these agencies are in a
position to understand the needs of the
SROs for BSA information and are also
in a position to monitor the SROs’
interaction with the entities subject to
both the regulators’ and the SROs’
purview, FinCEN has determined that
SROs should obtain SARs and
supporting documentation from the
entities that they examine in a manner
and for purposes that the Federal agency
responsible for its oversight deems
appropriate. Thus, the final rule makes
it clear that a financial institution
examined by an SRO can provide SAR
information to the SRO, upon the
request of the Federal agency
responsible for its oversight.
This request may apply to the SRO in
an isolated context or in a broad context
to cover a variety of situations and
understood uses, as determined
appropriate by that agency. FinCEN
expects the Federal agency responsible
for the SRO’s oversight to provide this
request either to the institution in
writing, or to the SRO in the form of a
writing that is available for the SRO to
share with the institution. Given the fact
that many institutions may come under
the jurisdiction of more than one
regulator and more than one SRO, a
record of the relevant Federal regulator’s
request is important to avoid confusion.
In keeping with its cooperative
relationships with the relevant Federal
regulators, FinCEN will monitor the
regulators’ requests for SAR information
and communicate with the regulators
with respect to any concerns that either
FinCEN or the regulators identify with
respect to the use and protection of
SARs by an SRO.
In light of the above considerations,
the final rule for those industries with
SROs now reads to allow disclosure to
‘‘* * * any SRO that examines [the
institution] for compliance with the
requirements of this section, upon the
request of [the Federal agency
responsible for its oversight].’’
d. Civil Enforcement Authorities
One commenter also argued that the
SEC and CFTC, in their capacity of civil
enforcement of laws applicable to all
persons (including institutions they do
not examine for compliance with the
BSA), should have the authority to
request SAR information (specifically,
supporting documentation) from all
financial institutions in the same
manner as law enforcement agencies.
FinCEN is not amending the first rule of
construction to allow this for two
reasons. First, limiting the ability of the
SEC or the CFTC to obtain information
that would reveal that a SAR has been
filed only from the types of institutions
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emcdonald on DSK2BSOYB1PROD with RULES2
they examine for compliance with the
BSA is consistent with the treatment
under the final rule of all other Federal
regulatory authorities, many of which
also possess civil enforcement
authorities. Second, although FinCEN
recognizes the civil enforcement
authority of the SEC and CFTC, FinCEN
believes both agencies have been
adequately empowered with requisite
subpoena powers to obtain relevant data
from financial institutions they do not
examine for BSA compliance. That data
includes the underlying facts,
transactions, and documents upon
which a SAR is based, pursuant to the
second rule of construction. For
example, if a bank receives a subpoena
from the SEC or the CFTC that does not
refer to a SAR, but merely requests
certain transactional documents, then it
would be permissible for the bank to
respond to the subpoena with relevant
documents, so long as the disclosure of
any such document would not reveal
the existence of a SAR. FinCEN
understands that there may be situations
in which documentation revealing the
existence of a SAR will be responsive to
an SEC or CFTC subpoena. In such
situations, a financial institution should
contact FinCEN with any questions
concerning its ability under the SAR
rules to provide information in response
to a subpoena. In situations where the
SEC or CFTC deem a subpoena to be
imprudent, FinCEN notes the ability of
those agencies to make a request for
supporting documentation through
FinCEN or the primary Federal regulator
for that institution.
e. Other Requests for SAR Information
One commenter brought to FinCEN’s
attention examples of ‘‘dual filing
requirements’’ imposed by State
regulatory authorities that do not meet
the criteria in the first rule of
construction of administering a State
law that requires the financial
institution to comply with the BSA or
otherwise authorizes the State authority
to ensure that the institution complies
with the BSA. According to the
commenter, these State agencies request
that copies of SARs filed with FinCEN
be provided to the State authority.20 The
confidentiality provision and first rule
of construction, as finalized, explicitly
prohibit an institution from complying
with such a request. Institutions should
provide SAR information to only those
20 Such ‘‘dual filing’’ requirements, regardless of
whether the State authority examines for
compliance with State laws requiring compliance
with the BSA, are inherently inconsistent with 31
U.S.C. 5318(g)(4), which clearly intends that all
SARs be filed to a single government agency
designated by the Secretary of the Treasury.
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entities specifically included in the
rules of construction. In the event that
a State agency that is not described in
the rules of construction requires access
to SAR information to exercise its
authorities, that agency should seek
access from FinCEN for such
information. Institutions that are subject
to such ‘‘dual filing requirements’’ from
an unauthorized entity should contact
FinCEN in accordance with the
procedures of this rule.
Finally, multiple commenters
requested assistance from FinCEN in
discerning whether a request for SAR
information comes from an appropriate
party. For example, one commenter
suggested that FinCEN develop a
‘‘standard request form’’ for law
enforcement to use when requesting
SAR information. Due to the variety of
authorities to whom a SAR may be
disclosed, the variety of purposes for
which they may require SAR
information, and the greater clarity
already provided in the first rule of
construction, FinCEN believes such a
request to be impractical and
unnecessary. Another commenter
suggested FinCEN issue standard
verification procedures for an
institution to follow to determine who
is an ‘‘appropriate’’ authority. In both the
proposed rules and final rules, FinCEN
has removed the term ‘‘appropriate’’
from the list of entities that could
receive SAR information. This change
from the previous SAR rules indicates
FinCEN’s intention to list explicitly in
the first rule of construction all
categories of authorities to whom an
institution may provide SAR
information without a subpoena.
FinCEN believes this should greatly
reduce the ambiguity surrounding
requests. One commenter, however,
requested confirmation that when an
institution receives a request for
disclosure of SAR information and
contacts FinCEN and its regulator
because of uncertainty regarding the
requesting entity’s status as an authority
authorized by the first rule of
construction, that the SAR should
continue to be kept confidential as
prescribed by the regulation. FinCEN
agrees, but urges institutions in such a
situation to quickly contact FinCEN for
resolution.
2. The Second Rule of Construction
The second proposed rule of
construction provided that the phrase,
‘‘a SAR or information that would reveal
the existence of a SAR’’ does not include
‘‘the underlying facts, transactions, and
documents upon which a SAR is based,’’
which therefore are not subject to the
confidentiality provision.
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This proposed rule of construction
included illustrative examples of
situations where the underlying facts,
transactions, and documents upon
which a SAR is based may be disclosed.
One commenter suggested that FinCEN
clarify that the illustrative examples are
not exhaustive, and that there may be
other situations not prescribed in the
rule where an institution may disclose
the underlying facts, transactions, and
documents upon which a SAR is based.
FinCEN did not intend for these
examples to be exhaustive and does not
believe the text, as proposed, implies
that the examples are exhaustive. The
preamble to the proposed rules, for
example, expressly stated that ‘‘these
two examples are not intended to be an
exhaustive list of all possible scenarios
in which the disclosure of underlying
information is permissible’’ and
included a discussion of disclosure of
underlying information that was not
explicitly listed in the rule text. It stated
that ‘‘while a financial institution is
prohibited from producing documents
in discovery that evidence the existence
of a SAR, factual documents created in
the ordinary course of business (for
example, business records and account
information upon which a SAR is
based), may be discoverable in civil
litigation under the Federal Rules of
Civil Procedure.21
For purposes of clarity, however,
FinCEN is modifying the final rule
language to read ‘‘* * * the underlying
facts, transactions, and documents upon
which a SAR is based, including but not
limited to, disclosures’’ expressly listed
as illustrative examples in the rule.
Accordingly, with respect to the SAR
confidentiality provision only,22
institutions may disclose underlying
facts, transactions, and documents for
any purpose, provided that no person
involved in the transaction is notified
and none of the underlying information
reveals the existence of a SAR.
The first illustrative example in the
proposed rules clarified that underlying
information 23 may be disclosed to
another financial institution, or any
director, officer, employee, or agent of
the financial institution, for the
preparation of a joint SAR. This text is
being adopted in the final rule, as
21 See
Cotton, 235 F. Supp. 2d at 815.
sentence does not speak to any other laws
or regulations governing a financial institution’s
responsibilities to maintain and protect
information.
23 FinCEN reminds institutions that the
underlying facts, transactions, and documents upon
which a SAR is based may include or reference
previously filed SARs or other information that
would reveal the existence of a SAR. Such
underlying information could not be disclosed
under this rule of construction.
22 This
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emcdonald on DSK2BSOYB1PROD with RULES2
proposed, and clarifies the authority for
all institutions with a SAR requirement
to jointly file SARs with any other
institution with a SAR requirement.24
The second illustrative example in the
proposed rule was included only in the
final SAR rules for depository
institutions, securities broker-dealers,
futures commission merchants, and
introducing brokers in commodities,
and provided that such underlying
information may be disclosed in certain
written employment references and
termination notices as authorized by
section 351 of the USA PATRIOT Act.25
One commenter suggested that this
illustrative example should be placed in
the SAR rules for all industries. The
statutory authority for this provision,
however, extends only to entities
governed by either section 18(w) of the
Federal Deposit Insurance Act or
relevant rules of SROs registered with
the SEC or the CFTC.26
One commenter asked FinCEN to
allow the disclosure of SAR information
to a party that has expressed interest in
purchasing an institution. While
FinCEN believes generally that such a
disclosure is inconsistent with the
purposes of the BSA, certain
information, such as statistics or other
underlying information that does not
reveal the existence of a SAR, could be
provided to such parties under the
second rule of construction and could
assist such purchasers with their due
diligence obligations.
Another commenter suggested that
FinCEN include another illustrative
example of the disclosure of underlying
facts, transactions, and documents not
prohibited by the confidentiality
provision. Specifically, this commenter
asked that we explicitly authorize such
information to be disclosed within an
institution’s corporate organizational
24 On December 21, 2006, FinCEN and the Federal
bank regulatory agencies announced that the format
for the SAR form for depository institutions had
been revised to support a new joint filing initiative
to reduce the number of duplicate SARs filed for
a single suspicious transaction. ‘‘Suspicious
Activity Report (SAR) Revised to Support Joint
Filings and Reduce Duplicate SARs,’’ Joint Release
issued by FinCEN, the FRB, the OCC, the OTS, the
FDIC, and NCUA (Dec. 21, 2006). On February 17,
2006, FinCEN and the Federal bank regulatory
agencies published a joint Federal Register notice
seeking comment on proposed revisions to the SAR
form. See 71 FR 8640. On April 26, 2007, FinCEN
announced a delay in implementation of the revised
SAR form until further notice. See 72 FR 23891.
Until such time as a new SAR form is available that
facilitates joint filing, institutions authorized to
jointly file should follow FinCEN’s guidance to use
the words ‘‘joint filing’’ in the narrative of the SAR
and ensure that both institutions maintain a copy
of the SAR and any supporting documentation (See,
e.g., https://www.fincen.gov/statutes_regs/guidance/
html/guidance_faqs_sar_10042006.html).
25 31 U.S.C. 5318(g)(2)(B).
26 See, 31 U.S.C. 5318(g)(2(B).
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structure for enterprise-wide risk
management and the identification and
reporting of suspicious activity.
Provided that such information does not
disclose a SAR or information that
would reveal the existence of a SAR,
FinCEN agrees that such disclosure of
underlying information is not
prohibited by the final rule or any
previous SAR rules. Given the greater
clarity provided by the phrase
‘‘including but not limited to’’ discussed
previously, and the unnecessarily
limited universe of entities to whom an
institution could disclose underlying
information suggested by the
commenter,27 FinCEN is reluctant to
introduce the complex and potentially
limiting concept of ‘‘corporate
organizational structure’’ within this
intentionally broad rule of construction.
75599
with respect to both the parties
permitted to share and the parties with
whom SAR information could be
shared. Most commenters provided a
clear rationale for how expanded SAR
sharing would benefit their institutions
by increasing efficiency, cutting costs,
and enhancing the detection and
reporting of suspicious activity. Most
commenters, however, failed to
sufficiently address how they would
mitigate effectively the risk of
unauthorized disclosure of SAR
information if the sharing authority was
expanded to the extent requested.
Multiple commenters requested the
expansion of the SAR sharing authority
to all industries that currently have a
SAR requirement, not just to depository
institutions and the securities and
futures industries. However, these
commenters failed to address the
disparity in regulatory oversight
between those industries with a primary
Federal functional regulator (industries
to whom the proposed rules granted the
authority to share) and those without.
Accordingly, FinCEN is taking a phased
approach in the final rule to granting
additional industries the ability to share
within their corporate organizational
structure. To allow for potential future
expansion of the sharing guidance, we
are including the third rule of
construction in the final rule text for all
industries. As discussed further in the
notice of availability of guidance,
however, we have not at this time
included those industries without a
primary Federal functional regulator in
the guidance authorizing sharing with
affiliates. This approach establishes the
regulatory framework for those
industries potentially to share SAR
information within their corporate
structure in the future, as prescribed by
FinCEN in regulation or guidance,
without necessarily requiring an
amendment to the SAR confidentiality
provision in each industry’s SAR
rules.28
3. The Third Rule of Construction
As proposed, the third rule of
construction applied only to depository
institutions, securities broker-dealers,
mutual funds, futures commission
merchants, and introducing brokers in
commodities, and made clear that the
prohibition against the disclosure of
SAR information did not preclude the
sharing by any of those financial
institutions, or any director, officer,
employee, or agent of those institutions,
of a SAR or information that would
reveal the existence of the SAR within
the institution’s corporate
organizational structure, for purposes
that are consistent with Title II of the
BSA, as determined by regulation or in
guidance. This proposed rule of
construction recognized that these
financial institutions may find it
necessary to share SAR information to
fulfill reporting obligations under the
BSA, and to facilitate more effective
enterprise-wide BSA monitoring,
reporting, and general risk-management.
The term ‘‘share’’ used in this rule of
construction was an acknowledgement
that sharing within a corporate
organization for purposes consistent
with Title II of the BSA is
distinguishable from a prohibited
disclosure.
FinCEN received substantial comment
about the issue of SAR sharing, much of
which is addressed in the separate
notice of availability of guidance
published in today’s Federal Register.
In general, the comments requested an
expansion of the sharing authorities
D. Disclosures by Government
Authorities
In the proposed rule, FinCEN
included a regulatory prohibition in
each industry’s SAR rule that created a
prohibition against disclosure by all
Federal, State, local, territorial, or Tribal
government authorities, and any
director, officer, employee, or agent of
those authorities. The proposed rule
27 Disclosure of underlying facts, transactions,
and documents for compliance purposes to an
entity outside of an institution’s corporate
organizational structure may be warranted and
would not be prohibited, provided that a SAR or
information that would reveal the existence of a
SAR was not disclosed.
28 At this time, we are also not expanding the
2006 guidance on sharing with head offices and
controlling companies to additional industries. The
regulatory framework provided in the final rule,
however, also would facilitate the potential
expansion of this authority to those industries in
the future.
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tracked the statutory language 29 closely
by clarifying that any officer or
employee of the government may not
disclose a SAR or information that
would reveal the existence of the SAR,
‘‘except as necessary to fulfill official
duties consistent with Title II of the
Bank Secrecy Act.’’
This standard would permit, for
example, official disclosures responsive
to a grand jury subpoena; a request from
an appropriate Federal or State law
enforcement or regulatory agency; a
request from an appropriate
Congressional committee or
subcommittees; and prosecutorial
disclosures mandated by statute or the
Constitution, in connection with the
statement of a government witness to be
called at trial, the impeachment of a
government witness, or as material
exculpatory of a criminal defendant.30
This proposed interpretation of section
5318(g)(2)(A)(ii) would ensure that SAR
information will not be disclosed for a
reason that is unrelated to the purposes
of the BSA. For example, this standard
would not permit the disclosure of SAR
information to the media.
The proposed rules also specifically
provide that ‘‘official duties consistent
with Title II of the BSA’’ shall not
include the disclosure of SAR
information in response to a request for
disclosure of non-public information 31
or a request for use in a private legal
proceeding, including a request
pursuant to 31 CFR 1.11. The BSA
exists, in part, to protect the public’s
interest in an effective reporting system
that benefits the nation by helping to
assure that the U.S. financial system
will not be used for criminal activity or
to support terrorism. FinCEN believes
that this purpose would be undermined
by the disclosure of SAR information to
a private litigant for use in a civil
lawsuit for the reasons described earlier,
including the reason that such
disclosures could negatively impact full
and candid reporting by financial
institutions.
FinCEN is adopting the text, as
proposed, while clarifying that the rule
should not be read to preclude intergovernmental sharing of SAR
information. For example, while a
FinCEN employee would be precluded
under this provision from disclosing
SAR information if requested by the
29 See
31 U.S.C. 5318(g)(2)(A)(ii).
e.g., Giglio v. United States, 405 U.S. 150,
153–54 (1972); Brady v. State of Maryland, 373 U.S.
83, 86–87 (1963); Jencks v. United States, 353 U.S.
657, 668 (1957).
31 For purposes of this rulemaking, ‘‘non-public
information’’ refers to information that is exempt
from disclosure under the Freedom of Information
Act.
30 See,
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press under the Freedom of Information
Act, it would not necessarily be outside
of the FinCEN employee’s official duties
to provide that information to another
government agency.
E. Disclosures by Self-Regulatory
Organizations
In the proposed rules governing
entities which may be examined for
compliance with their SAR
requirements by an SRO, FinCEN
included a provision regarding
disclosures by SROs that closely
paralleled the provision regarding
government disclosures. The language
differed, however, to reflect the fact that
self-regulatory organizations are not
governmental entities. One commenter
suggested that because SROs are not
governmental entities but rather are
subject to oversight by the SEC and
CFTC, they cannot possess ‘‘official
duties’’ in the same capacity as a
government representative. Another
comment submitted by an SRO
requested that FinCEN expand, rather
than limit, an SRO’s authority to use
and disclose SARs for all self-regulatory
purposes. While FinCEN agrees that
SROs are not government agencies,
FinCEN believes it is not necessary to
define the extent to which SROs possess
‘‘official duties’’ under 31 U.S.C.
5318(g)(2)(A)(ii) at this time. Instead,
FinCEN has modified the language of
the final rule text to comport with
language from the first rule of
construction by stating that SROs ‘‘shall
not disclose * * * except as necessary
to fulfill self-regulatory duties upon the
request of [the Federal agency
responsible for its oversight], in a
manner consistent with title II of the
BSA.’’
For consistency, we also are removing
‘‘official duties’’ from the subsequent
sentences in the final rule (regarding the
appropriate SRO response to requests
for use in a private legal proceeding or
for disclosure of non-public
information) and using the same
replacement language.
F. Limitation on Liability
In Section 351 of the USA PATRIOT
Act, Congress amended section
5318(g)(3) to clarify that the scope of the
safe harbor provision also includes the
voluntary disclosure of possible
violations of law and regulations to a
government agency, and to expand the
scope of the limit on liability to include
any liability which may exist ‘‘under
any contract or other legally enforceable
agreement (including any arbitration
agreement).’’ FinCEN tracked more
closely the statutory language in the
proposed rules, particularly by stating
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that the safe harbor applies to
‘‘disclosures’’ (and not ‘‘reports’’ as in
some previous rulemakings) made by
institutions.
Additionally, to comport with the
authorization to jointly file SARs in the
second rule of construction, FinCEN
clarified that the safe harbor also applies
to ‘‘a disclosure made jointly with
another institution.’’ This concept exists
currently in those SAR rules where joint
filing had been explicitly referenced,
but has been revised to track more
closely the statutory language. It was
also inserted for the sake of consistency
into those SAR rules where it had been
absent previously, clarifying that all
parties to a joint filing, and not simply
the party that provides the form to
FinCEN, fall within the scope of the safe
harbor.
For consistency, FinCEN also
separated the provision for
confidentiality of reports and limitation
of liability into two separate provisions
in those rules for industries which
previously contained both provisions
under the single heading
‘‘confidentiality of reports; limitation of
liability.’’
All comments received about the safe
harbor provision encouraged making the
provision as strong as possible. One
commenter identified the statutory
phrase, ‘‘to any person,’’ that was not
included in the proposed rules, and
which FinCEN believes would
strengthen the safe harbor provided by
the final rule. The commenter correctly
pointed out that the statutory safe
harbor provision protects persons from
liability not only to the person involved
in the transaction, but also to any other
person. Accordingly the final rule is
being amended to insert the phrase
‘‘shall be protected from liability to any
person, for any such disclosure * * *’’
and is otherwise being adopted as
proposed, without change.
Another commenter requested that
FinCEN expressly grant safe harbor to
an institution that makes a
determination not to file a SAR after
investigating potentially suspicious
activity. The statutory safe harbor
provision, however, is clearly intended
to protect persons involved in the filing
of a voluntary or required SAR from
civil liability only for filing the SAR and
for refusing to provide notice of such
filing. FinCEN cannot provide
additional protection from liability for
other actions.
G. Compliance
In the proposed rule, FinCEN
streamlined the compliance provision
by providing only that (1) FinCEN or its
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delegatees 32 may examine the
institution for compliance with the SAR
requirement; (2) that a failure to satisfy
the requirements of the SAR rule may
constitute a violation of the BSA or BSA
regulations; and (3) for depository
institutions with parallel Title 12 SAR
requirements, that failure to comply
with FinCEN’s SAR requirement may
also constitute a violation of the parallel
Title 12 rules. For consistency, the
proposed rules also used only the
heading ‘‘Compliance’’ for this provision
in each of the SAR rules.33 In the
absence of any comments objecting to
any of the proposed changes to the
Compliance provision, FinCEN is
adopting them as proposed, without
change, in the final rule.
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H. Technical Corrections and
Harmonization
In addition to the changes described
above in the Section-by-Section
analysis, the final rule incorporates the
proposed technical corrections to
harmonize, where appropriate, each of
FinCEN’s seven SAR rules with each
other and with those being issued by
some of the Federal bank regulatory
agencies. FinCEN believes that such
efforts will simplify compliance with
SAR reporting requirements.
In the final rule for each industry,
FinCEN is making one such change that
had not been proposed. FinCEN is
amending the paragraph entitled
‘‘retention of records’’ so that the
standard for the disclosure of a SAR’s
supporting documentation to
appropriate governmental authorities
comports with the standard found in the
first rule of construction. Because the
supporting documentation is deemed to
have been filed with the SAR but kept
in custody by the financial institution,
this change is necessary to ensure that
all types of SAR information are subject
to the same standard of confidentiality.
This comporting change is consistent
with the substance of the proposed rule
text, as addressed through public
comment.
For the mutual fund SAR rule only,
this comporting change results in
striking language regarding supporting
documentation for a SAR jointly filed
with a broker-dealer in securities being
made available by the mutual fund to
the SRO of the broker-dealer. This
change is consistent with FinCEN’s
treatment elsewhere in the final rule of
regulatory authorities’ ability to request
32 In the case of the SEC and the CFTC, that
authority may be further delegated to SROs.
33 Identical section in separate SAR rules had
been titled ‘‘Compliance’’ or ‘‘Examination and
Enforcement’’ prior to the proposed rule.
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SAR information from entities they do
not regulate.34
V. Other Issues
A. Requests for Guidance
One commenter requested additional
guidance from FinCEN regarding
additional situations under which a
SAR could be disclosed, but did not
provide any examples of the ‘‘unclear
and vague’’ issues that remained. It is
FinCEN’s intent, and one of the
underlying motivations for this
rulemaking, that the rules of
construction, as finalized, constitute
clearly all of the circumstances under
which an institution may disclose SAR
information to, or share SAR
information with, a third party.
Additional commenters requested
guidance regarding the appropriate use
of SARs by agents of financial
institutions. Examples of such agents
suggested by one commenter included
independent auditors or other
contracted service providers
(information technology, legal counsel,
etc.). Another commenter requested
similar clarification regarding the use of
SAR information by transfer agents or
other third party service providers in
the context of mutual funds. FinCEN
reiterates from the notices that nothing
in the final rule or accompanying
guidance supersedes any of FinCEN’s
previous written guidance or the
adopting release for the mutual fund
SAR rule.35
FinCEN also recognizes, particularly
in the context of the money services
business (‘‘MSB’’) industry, potential
concerns regarding confidentiality and
the principal-agent relationship when
both parties are subject to a SAR rule.
Nothing in the final rule is intended to
34 See the earlier preamble discussion of ‘‘civil
enforcement authorities’’ under the first rule of
construction, including the ability of a regulator to
obtain supporting documentation from FinCEN or
the supervisor of an institution in cases where its
own authorities are limited.
35 Specifically, we note that in both the mutual
fund SAR rule adopting release (71 FR 26213) and
the October 2006 guidance, (https://www.fincen.gov/
statutes_regs/guidance/pdf/guidance_faqs
_sar_10042006.pdf), FinCEN acknowledged the role
of transfer agents and other service providers and
their access to SAR information in the context of
the suspicious activity monitoring, detection, and
reporting obligations of mutual funds. These service
providers may be unaffiliated or affiliated with the
mutual funds. The October 2006 guidance and
adopting release clarified that a mutual fund may
contractually delegate its SAR functions to such an
agent, although the mutual fund remains
responsible for assuring compliance with the rule,
and therefore must monitor actively the
performance of its reporting obligations. In those
same documents, FinCEN acknowledged the role of
an investment adviser that controls a mutual fund
and its access to SAR information in the context of
enterprise-wide risk management and compliance
functions.
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preclude the disclosure of SAR
information within the United States
between an agent-MSB and its
principal-MSB.36
FinCEN is considering additional
guidance on each of these matters. Until
such guidance is issued, however,
FinCEN reminds institutions of their
ultimate responsibility to protect,
through reasonable controls or
agreements with such agents, the
confidentiality of a SAR, or any
information that would reveal the
existence of a SAR, as prescribed in the
final rule.
B. Comments Outside the Scope of This
Rulemaking
FinCEN received multiple comments
making suggestions relevant to, but
outside the scope of, this final rule. One
commenter, for example, requested that
FinCEN grant greater electronic access
of all BSA data to certain SROs.
Similarly, one government agency
requested an expansion of the universe
of BSA data available to them
electronically. Prior to the issuance of
the proposed rules, FinCEN was
considering each of these issues in a
context other than within this
rulemaking. FinCEN will continue such
efforts apart from this rulemaking.
Another commenter’s suggestion for
FinCEN-issued guidance regarding what
constitutes ‘‘supporting documentation’’
of a SAR also had been addressed
outside this rulemaking.37
Finally, one commenter from a large
trade organization stated that the
organization interpreted the proposals
to have authorized international
outsourcing of compliance functions
related to suspicious activity reporting.
FinCEN was intentionally silent on the
issue in the proposed rules, and has
been studying the issue while
considering additional future guidance
with respect to outsourcing. Like the
proposed rules, this final rulemaking
takes no position on the matter.
VI. Location in Chapter X
As discussed in Federal Register
Notice, 75 FR 65806, October 26, 2010,
FinCEN will be removing Part 103 of
36 An agent and principal should only disclose
SAR information with respect to transactions
common to both parties. For example, an
independent currency exchanger may not disclose
suspicious activity regarding currency exchange to
its principal MSB for money transmission, unless
there is a nexus between the currency exchange and
money transmission activity. Additionally, FinCEN
has not authorized at this time the sharing of SAR
information between multiple agents of the same
principal MSB.
37 See Suspicious Activity Report Supporting
Documentation. June 13, 2007. https://
www.fincen.gov/statutes_regs/guidance/html/
Supporting_Documentation_Guidance.html.
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Chapter I of Title 31, Code of Federal
Regulations, and adding Parts 1000 to
1099 (Chapter X) effective March 1,
2011. Per that final rule, the changes in
the present rule will be reorganized
according to Chapter X within a
separate technical amendment to
Chapter X in advance of the March 1,
2011 effective date. The upcoming
reorganization will have no substantive
effect on the regulatory changes herein.
The regulatory changes of this specific
rulemaking would be renumbered
according to Chapter X as follows:
• § 103.15 would be moved to
§ 1024.320;
• § 103.16 would be moved to
§ 1025.320;
• § 103.17 would be moved to
§ 1026.320;
• § 103.18 would be moved to
§ 1020.320;
• § 103.19 would be moved to
§ 1023.320;
• § 103.20 would be moved to
§ 1022.320; and
• § 103.21 would be moved to
§ 1021.320.
VII. Regulatory Matters
A. Executive Order 12866
The final rule is a significant
regulatory action for purposes of
Executive Order 12866.
emcdonald on DSK2BSOYB1PROD with RULES2
C. Regulatory Flexibility Act
Pursuant to the Regulatory Flexibility
Act (5 U.S.C. 601 et seq.), FinCEN
certifies that this final regulation will
not have a significant economic impact
on a substantial number of small
entities. The regulatory changes in this
rulemaking affect only the disclosure
provisions of the current rules relating
to the reporting of suspicious activity by
financial institutions, and do not change
any requirement to file or maintain a
report. In the context of disclosure, the
rulemaking clarifies, rather than adding
to, existing regulatory provisions
regarding the confidentiality of
suspicious activity reports. FinCEN
therefore expects little or no economic
impact to result from the final rule.
Accordingly, a regulatory flexibility
analysis is not required.
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List of Subjects in 31 CFR Part 103
Administrative practice and
procedure, Authority delegations
(government agencies), Crime, Currency,
Investigations, Law enforcement,
Reporting and recordkeeping
requirements, Security measures.
Authority and Issuance
B. Paperwork Reduction Act Notices
The final rule does not contain any
‘‘collections of information’’ as defined
in the Paperwork Reduction Act of 1995
(44 U.S.C. 3506; 5 CFR 1320, Appendix
A.1).
D. Unfunded Mandates Reform Act of
1995
Section 202 of the Unfunded
Mandates Reform Act of 1995, Public
Law 104–4 (2 U.S.C. 1532) (Unfunded
Mandates Act), requires that an agency
prepare a budgetary impact statement
before promulgating any rule likely to
result in a Federal mandate that may
result in the expenditure by State, local,
and Tribal governments, in the
aggregate, or by the private sector of
$100 million or more in any one year.
The current inflation-adjusted
expenditure threshold is $133 million. If
a budgetary impact statement is
required, § 205 of the Unfunded
Mandates Act also requires an agency to
identify and consider a reasonable
number of regulatory alternatives before
promulgating a rule.
FinCEN has determined that the
proposed rules will not result in
expenditures by State, local, and Tribal
governments, or by the private sector, of
$133 million or more in any one year.
Accordingly, this proposal is not subject
to section 202 of the Unfunded
Mandates Act.
For the reasons set forth in the
preamble, 31 CFR Part 103 is amended
as follows:
■
PART 103—FINANCIAL
RECORDKEEPING AND REPORTING
OF CURRENCY AND FOREIGN
TRANSACTIONS
1. The authority citation for part 103
continues to read as follows:
■
Authority: 12 U.S.C. 1829b and 1951–1959;
31 U.S.C. 5311–5314 and 5316–5332; title III,
sec. 314 Pub. L. 107–56, 115 Stat. 307.
2. Section 103.15 is amended by:
a. Revising the last sentence of
paragraph (c); and
■ b. Revising paragraphs (d), (e), and (f),
to read as follows:
■
■
§ 103.15 Reports by mutual funds of
suspicious transactions.
*
*
*
*
*
(c) * * * The mutual fund shall make
all supporting documentation available
to FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
mutual fund for compliance with the
Bank Secrecy Act, upon request..
(d) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
and shall not be disclosed except as
authorized in this paragraph (d). For
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purposes of this paragraph (d) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
mutual funds. (i) General rule. No
mutual fund, and no director, officer,
employee, or agent of any mutual fund,
shall disclose a SAR or any information
that would reveal the existence of a
SAR. Any mutual fund, and any
director, officer, employee, or agent of
any mutual fund that is subpoenaed or
otherwise requested to disclose a SAR
or any information that would reveal the
existence of a SAR, shall decline to
produce the SAR or such information,
citing this section and 31 U.S.C.
5318(g)(2)(A)(i), and shall notify
FinCEN of any such request and the
response thereto.
(ii) Rules of construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (d)(1) shall not be construed
as prohibiting:
(A) The disclosure by a mutual fund,
or any director, officer, employee, or
agent of a mutual fund, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
mutual fund for compliance with the
Bank Secrecy Act; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures to another financial
institution, or any director, officer,
employee, or agent of a financial
institution, for the preparation of a joint
SAR; or
(B) The sharing by a mutual fund, or
any director, officer, employee, or agent
of the mutual fund, of a SAR, or any
information that would reveal the
existence of a SAR, within the mutual
fund’s corporate organizational
structure for purposes consistent with
Title II of the Bank Secrecy Act as
determined by regulation or in
guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the Bank Secrecy Act. For
purposes of this section, ‘‘official duties’’
shall not include the disclosure of a
SAR, or any information that would
reveal the existence of a SAR, in
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response to a request for disclosure of
non-public information or a request for
use in a private legal proceeding,
including a request pursuant to 31 CFR
1.11.
(e) Limitation on liability. A mutual
fund, and any director, officer,
employee, or agent of any mutual fund,
that makes a voluntary disclosure of any
possible violation of law or regulation to
a government agency or makes a
disclosure pursuant to this section or
any other authority, including a
disclosure made jointly with another
institution, shall be protected from
liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(f) Compliance. Mutual funds shall be
examined by FinCEN or its delegatees
for compliance with this section. Failure
to satisfy the requirements of this
section may be a violation of the Bank
Secrecy Act and of this part.
*
*
*
*
*
■ 3. Section 103.16 is amended by:
■ a. Revising the last sentence of
paragraph (e);
■ b. Revising paragraph (f);
■ c. Redesignating paragraphs (g)
through (i) as paragraphs (h) through (j);
■ d. Adding new paragraph (g); and
■ e. Revising newly designated
paragraph (h), to read as follows:
§ 103.16 Reports by insurance companies
of suspicious transactions.
emcdonald on DSK2BSOYB1PROD with RULES2
*
*
*
*
*
(e) * * * An insurance company shall
make all supporting documentation
available to FinCEN or any Federal,
State, or local law enforcement agency,
or any Federal regulatory authority that
examines the insurance company for
compliance with the Bank Secrecy Act,
or any State regulatory authority
administering a State law that requires
the insurance company to comply with
the Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the institution complies with the
Bank Secrecy Act, upon request.
(f) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
and shall not be disclosed except as
authorized in this paragraph (f). For
purposes of this paragraph (f) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
insurance companies. (i) General rule.
No insurance company, and no director,
officer, employee, or agent of any
insurance company, shall disclose a
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SAR or any information that would
reveal the existence of a SAR. Any
insurance company, and any director,
officer, employee, or agent of any
insurance company that is subpoenaed
or otherwise requested to disclose a
SAR or any information that would
reveal the existence of a SAR, shall
decline to produce the SAR or such
information, citing this section and 31
U.S.C. 5318(g)(2)(A)(i), and shall notify
FinCEN of any such request and the
response thereto.
(ii) Rules of Construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (f)(1) shall not be construed
as prohibiting:
(A) The disclosure by an insurance
company, or any director, officer,
employee, or agent of an insurance
company, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
insurance company for compliance with
the Bank Secrecy Act, or any State
regulatory authority administering a
State law that requires the insurance
company to comply with the Bank
Secrecy Act or otherwise authorizes the
State authority to ensure that the
institution complies with the Bank
Secrecy Act; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures to another financial
institution, or any director, officer,
employee, or agent of a financial
institution, for the preparation of a joint
SAR.
(B) The sharing by an insurance
company, or any director, officer,
employee, or agent of the insurance
company, of a SAR, or any information
that would reveal the existence of a
SAR, within the insurance company’s
corporate organizational structure for
purposes consistent with Title II of the
Bank Secrecy Act as determined by
regulation or in guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the Bank Secrecy Act. For
purposes of this section, ‘‘official duties’’
shall not include the disclosure of a
SAR, or any information that would
reveal the existence of a SAR, in
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75603
response to a request for disclosure of
non-public information or a request for
use in a private legal proceeding,
including a request pursuant to 31 CFR
1.11.
(g) Limitation on liability. An
insurance company, and any director,
officer, employee, or agent of any
insurance company, that makes a
voluntary disclosure of any possible
violation of law or regulation to a
government agency or makes a
disclosure pursuant to this section or
any other authority, including a
disclosure made jointly with another
institution, shall be protected from
liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(h) Compliance. Insurance companies
shall be examined by FinCEN or its
delegatees for compliance with this
section. Failure to satisfy the
requirements of this section may be a
violation of the Bank Secrecy Act and of
this part.
*
*
*
*
*
■ 4. Section 103.17 is amended by
revising the last sentence in paragraph
(d), and all of paragraphs (e), (f), and (g)
to read as follows:
§ 103.17 Reports by futures commission
merchants and introducing brokers in
commodities of suspicious transactions.
*
*
*
*
*
(d) * * * An FCM or IB–C shall make
all supporting documentation available
to FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
FCM or IB–C for compliance with the
BSA, upon request; or to any registered
futures association or registered entity
(as defined in the Commodity Exchange
Act, 7 U.S.C. 21 and 7 U.S.C. 1(a)(29))
(collectively, a self-regulatory
organization (‘‘SRO’’)) that examines the
FCM or IB–C for compliance with the
requirements of this section, upon the
request of the Commodity Futures
Trading Commission.
(e) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
and shall not be disclosed except as
authorized in this paragraph (e). For
purposes of this paragraph (e) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
futures commission merchants and
introducing brokers in commodities. (i)
General rule. No FCM or IB–C, and no
director, officer, employee, or agent of
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any FCM or IB–C, shall disclose a SAR
or any information that would reveal the
existence of a SAR. Any FCM or IB–C,
and any director, officer, employee, or
agent of any FCM or IB–C that is
subpoenaed or otherwise requested to
disclose a SAR or any information that
would reveal the existence of a SAR,
shall decline to produce the SAR or
such information, citing this section and
31 U.S.C. 5318(g)(2)(A)(i), and shall
notify FinCEN of any such request and
the response thereto.
(ii) Rules of Construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (e)(1) shall not be construed
as prohibiting:
(A) The disclosure by an FCM or IB–
C, or any director, officer, employee, or
agent of an FCM or IB–C, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
FCM or IB–C for compliance with the
BSA; or to any SRO that examines the
FCM or IB–C for compliance with the
requirements of this section, upon the
request of the Commodity Futures
Trading Commission; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures:
(i) To another financial institution, or
any director, officer, employee, or agent
of a financial institution, for the
preparation of a joint SAR; or
(ii) In connection with certain
employment references or termination
notices, to the full extent authorized in
31 U.S.C. 5318(g)(2)(B); or
(B) The sharing by an FCM or IB–C,
or any director, officer, employee, or
agent of the FCM or IB–C, of a SAR, or
any information that would reveal the
existence of a SAR, within the FCM’s or
IB–C’s corporate organizational
structure for purposes consistent with
Title II of the BSA as determined by
regulation or in guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the BSA. For purposes of this
section, ‘‘official duties’’ shall not
include the disclosure of a SAR, or any
information that would reveal the
existence of a SAR, in response to a
request for disclosure of non-public
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information or a request for use in a
private legal proceeding, including a
request pursuant to 31 CFR 1.11.
(3) Prohibition on disclosures by SelfRegulatory Organizations. Any selfregulatory organization registered with
or designated by the Commodity
Futures Trading Commission, or any
director, officer, employee, or agent of
any of the foregoing, shall not disclose
a SAR, or any information that would
reveal the existence of a SAR except as
necessary to fulfill self-regulatory duties
upon the request of the Commodity
Futures Trading Commission, in a
manner consistent with Title II of the
BSA. For purposes of this section, ‘‘selfregulatory duties’’ shall not include the
disclosure of a SAR, or any information
that would reveal the existence of a
SAR, in response to a request for
disclosure of non-public information or
a request for use in a private legal
proceeding.
(f) Limitation on liability. An FCM or
IB–C, and any director, officer,
employee, or agent of any FCM or IB–
C, that makes a voluntary disclosure of
any possible violation of law or
regulation to a government agency or
makes a disclosure pursuant to this
section or any other authority, including
a disclosure made jointly with another
institution, shall be protected from
liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(g) Compliance. FCMs or IB–Cs shall
be examined by FinCEN or its
delegatees for compliance with this
section. Failure to satisfy the
requirements of this section may be a
violation of the Bank Secrecy Act and of
this part.
*
*
*
*
*
■ 5. Section 103.18 is amended by:
■ a. Revising the last sentence of
paragraph (d); and
■ b. Revising paragraphs (e) and (f); and
■ c. Adding new paragraph (g), to read
as follows:
§ 103.18 Reports by banks of suspicious
transactions.
*
*
*
*
*
(d) * * * A bank shall make all
supporting documentation available to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
bank for compliance with the Bank
Secrecy Act, or any State regulatory
authority administering a State law that
requires the bank to comply with the
Bank Secrecy Act or otherwise
authorizes the State authority to ensure
PO 00000
Frm 00032
Fmt 4701
Sfmt 4700
that the institution complies with the
Bank Secrecy Act, upon request.
(e) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
and shall not be disclosed except as
authorized in this paragraph (e). For
purposes of this paragraph (e) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
banks. (i) General rule. No bank, and no
director, officer, employee, or agent of
any bank, shall disclose a SAR or any
information that would reveal the
existence of a SAR. Any bank, and any
director, officer, employee, or agent of
any bank that is subpoenaed or
otherwise requested to disclose a SAR
or any information that would reveal the
existence of a SAR, shall decline to
produce the SAR or such information,
citing this section and 31 U.S.C.
5318(g)(2)(A)(i), and shall notify
FinCEN of any such request and the
response thereto.
(ii) Rules of Construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (e)(1) shall not be construed
as prohibiting:
(A) The disclosure by a bank, or any
director, officer, employee, or agent of a
bank, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
bank for compliance with the Bank
Secrecy Act, or any State regulatory
authority administering a State law that
requires the bank to comply with the
Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the bank complies with the Bank
Secrecy Act; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures:
(i) To another financial institution, or
any director, officer, employee, or agent
of a financial institution, for the
preparation of a joint SAR; or
(ii) In connection with certain
employment references or termination
notices, to the full extent authorized in
31 U.S.C. 5318(g)(2)(B); or
(B) The sharing by a bank, or any
director, officer, employee, or agent of
the bank, of a SAR, or any information
that would reveal the existence of a
SAR, within the bank’s corporate
organizational structure for purposes
consistent with Title II of the Bank
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Secrecy Act as determined by regulation
or in guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the Bank Secrecy Act. For
purposes of this section, ‘‘official duties’’
shall not include the disclosure of a
SAR, or any information that would
reveal the existence of a SAR, in
response to a request for disclosure of
non-public information or a request for
use in a private legal proceeding,
including a request pursuant to 31 CFR
1.11.
(f) Limitation on liability. A bank, and
any director, officer, employee, or agent
of any bank, that makes a voluntary
disclosure of any possible violation of
law or regulation to a government
agency or makes a disclosure pursuant
to this section or any other authority,
including a disclosure made jointly with
another institution, shall be protected
from liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(g) Compliance. Banks shall be
examined by FinCEN or its delegatees
for compliance with this section. Failure
to satisfy the requirements of this
section may be a violation of the Bank
Secrecy Act and of this part. Such
failure may also violate provisions of
Title 12 of the Code of Federal
Regulations.
6. Section 103.19 is amended by
revising the last sentence in paragraph
(d), and all of paragraphs (e), (f), and (g)
to read as follows:
■
§ 103.19 Reports by brokers or dealers in
securities of suspicious transactions.
emcdonald on DSK2BSOYB1PROD with RULES2
*
*
*
*
*
(d) * * * A broker-dealer shall make
all supporting documentation available
to FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
broker-dealer for compliance with the
Bank Secrecy Act, upon request; or to
any SRO that examines the brokerdealer for compliance with the
requirements of this section, upon the
request of the Securities and Exchange
Commission.
(e) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
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18:12 Dec 02, 2010
Jkt 223001
and shall not be disclosed except as
authorized in this paragraph (e). For
purposes of this paragraph (e) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
brokers or dealers in securities. (i)
General rule. No broker-dealer, and no
director, officer, employee, or agent of
any broker-dealer, shall disclose a SAR
or any information that would reveal the
existence of a SAR. Any broker-dealer,
and any director, officer, employee, or
agent of any broker-dealer that is
subpoenaed or otherwise requested to
disclose a SAR or any information that
would reveal the existence of a SAR,
shall decline to produce the SAR or
such information, citing this section and
31 U.S.C. 5318(g)(2)(A)(i), and shall
notify FinCEN of any such request and
the response thereto.
(ii) Rules of Construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (e)(1) shall not be construed
as prohibiting:
(A) The disclosure by a broker-dealer,
or any director, officer, employee, or
agent of a broker-dealer, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
broker-dealer for compliance with the
Bank Secrecy Act; or to any SRO that
examines the broker-dealer for
compliance with the requirements of
this section, upon the request of the
Securities Exchange Commission; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures:
(i) To another financial institution, or
any director, officer, employee, or agent
of a financial institution, for the
preparation of a joint SAR; or
(ii) In connection with certain
employment references or termination
notices, to the full extent authorized in
31 U.S.C. 5318(g)(2)(B); or
(B) The sharing by a broker-dealer, or
any director, officer, employee, or agent
of the broker-dealer, of a SAR, or any
information that would reveal the
existence of a SAR, within the brokerdealer’s corporate organizational
structure for purposes consistent with
Title II of the Bank Secrecy Act as
determined by regulation or in
guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
PO 00000
Frm 00033
Fmt 4701
Sfmt 4700
75605
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the Bank Secrecy Act. For
purposes of this section, ‘‘official duties’’
shall not include the disclosure of a
SAR, or any information that would
reveal the existence of a SAR, in
response to a request for disclosure of
non-public information or a request for
use in a private legal proceeding,
including a request pursuant to 31 CFR
1.11.
(3) Prohibition on disclosures by SelfRegulatory Organizations. Any selfregulatory organization registered with
the Securities and Exchange
Commission, or any director, officer,
employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR except as necessary
to fulfill self-regulatory duties with the
consent of the Securities Exchange
Commission, in a manner consistent
with Title II of the Bank Secrecy Act.
For purposes of this section, ‘‘selfregulatory duties’’ shall not include the
disclosure of a SAR, or any information
that would reveal the existence of a
SAR, in response to a request for
disclosure of non-public information or
a request for use in a private legal
proceeding.
(f) Limitation on liability. A brokerdealer, and any director, officer,
employee, or agent of any broker-dealer,
that makes a voluntary disclosure of any
possible violation of law or regulation to
a government agency or makes a
disclosure pursuant to this section or
any other authority, including a
disclosure made jointly with another
institution, shall be protected from
liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(g) Compliance. Broker-dealers shall
be examined by FinCEN or its
delegatees for compliance with this
section. Failure to satisfy the
requirements of this section may be a
violation of the Bank Secrecy Act and of
this part.
*
*
*
*
*
■ 7. Section 103.20 is amended by:
■ a. Revising the last sentence of
paragraph (c);
■ b. Revising paragraph (d);
■ c. Redesignating paragraphs (e) and (f)
as paragraphs (f) and (g);
■ d. Adding new paragraph (e); and
■ e. Revising newly designated
paragraph (f), to read as follows:
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§ 103.20 Reports by money services
businesses of suspicious transactions.
emcdonald on DSK2BSOYB1PROD with RULES2
*
*
*
*
*
(c) * * * A money services business
shall make all supporting
documentation available to FinCEN or
any Federal, State, or local law
enforcement agency, or any Federal
regulatory authority that examines the
money services business for compliance
with the Bank Secrecy Act, or any State
regulatory authority administering a
State law that requires the money
services business to comply with the
Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the money services business
complies with the Bank Secrecy Act.
(d) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
and shall not be disclosed except as
authorized in this paragraph (d). For
purposes of this paragraph (d) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
money services businesses. (i) General
rule. No money services business, and
no director, officer, employee, or agent
of any money services business, shall
disclose a SAR or any information that
would reveal the existence of a SAR.
Any money services business, and any
director, officer, employee, or agent of
any money services business that is
subpoenaed or otherwise requested to
disclose a SAR or any information that
would reveal the existence of a SAR,
shall decline to produce the SAR or
such information, citing this section and
31 U.S.C. 5318(g)(2)(A)(i), and shall
notify FinCEN of any such request and
the response thereto.
(ii) Rules of Construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (d)(1) shall not be construed
as prohibiting:
(A) The disclosure by a money
services business, or any director,
officer, employee, or agent of a money
services business, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
money services business for compliance
with the Bank Secrecy Act, or any State
regulatory authority administering a
State law that requires the money
services business to comply with the
Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the money services business
complies with the Bank Secrecy Act; or
VerDate Mar<15>2010
18:12 Dec 02, 2010
Jkt 223001
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures to another financial
institution, or any director, officer,
employee, or agent of a financial
institution, for the preparation of a joint
SAR.
(B) The sharing by a money services
business, or any director, officer,
employee, or agent of the money
services business, of a SAR, or any
information that would reveal the
existence of a SAR, within the money
services business’s corporate
organizational structure for purposes
consistent with Title II of the Bank
Secrecy Act as determined by regulation
or in guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the Bank Secrecy Act. For
purposes of this section, ‘‘official duties’’
shall not include the disclosure of a
SAR, or any information that would
reveal the existence of a SAR, in
response to a request for disclosure of
non-public information or a request for
use in a private legal proceeding,
including a request pursuant to 31 CFR
1.11.
(e) Limitation on liability. A money
services business, and any director,
officer, employee, or agent of any money
services business, that makes a
voluntary disclosure of any possible
violation of law or regulation to a
government agency or makes a
disclosure pursuant to this section or
any other authority, including a
disclosure made jointly with another
institution, shall be protected from
liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(f) Compliance. Money services
businesses shall be examined by
FinCEN or its delegatees for compliance
with this section. Failure to satisfy the
requirements of this section may be a
violation of the Bank Secrecy Act and of
this part.
*
*
*
*
*
■ 8. Section 103.21 is amended by:
■ a. Revising the last sentence of
paragraph (d);
■ b. Revising paragraph (e);
■ c. Redesignating paragraphs (f) and (g)
as paragraphs (g) and (h);
PO 00000
Frm 00034
Fmt 4701
Sfmt 4700
d. Adding new paragraph (f); and
e. Revising newly designated
paragraph (g).
■
■
§ 103.21 Reports by casinos of suspicious
transactions.
*
*
*
*
*
(d) * * * A casino shall make all
supporting documentation available to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
casino for compliance with the Bank
Secrecy Act, or any State regulatory
authority administering a State law that
requires the casino to comply with the
Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the casino complies with the Bank
Secrecy Act, or any Tribal regulatory
authority administering a Tribal law
that requires the casino to comply with
the Bank Secrecy Act or otherwise
authorizes the Tribal regulatory
authority to ensure that the casino
complies with the Bank Secrecy Act,
upon request.
(e) Confidentiality of SARs. A SAR,
and any information that would reveal
the existence of a SAR, are confidential
and shall not be disclosed except as
authorized in this paragraph (e). For
purposes of this paragraph (e) only, a
SAR shall include any suspicious
activity report filed with FinCEN
pursuant to any regulation in this part.
(1) Prohibition on disclosures by
casinos. (i) General rule. No casino, and
no director, officer, employee, or agent
of any casino, shall disclose a SAR or
any information that would reveal the
existence of a SAR. Any casino, and any
director, officer, employee, or agent of
any casino that is subpoenaed or
otherwise requested to disclose a SAR
or any information that would reveal the
existence of a SAR, shall decline to
produce the SAR or such information,
citing this section and 31 U.S.C.
5318(g)(2)(A)(i), and shall notify
FinCEN of any such request and the
response thereto.
(ii) Rules of Construction. Provided
that no person involved in any reported
suspicious transaction is notified that
the transaction has been reported, this
paragraph (e)(1) shall not be construed
as prohibiting:
(A) The disclosure by a casino, or any
director, officer, employee, or agent of a
casino, of:
(1) A SAR, or any information that
would reveal the existence of a SAR, to
FinCEN or any Federal, State, or local
law enforcement agency, or any Federal
regulatory authority that examines the
casino for compliance with the Bank
Secrecy Act, or any State regulatory
authority administering a State law that
E:\FR\FM\03DER2.SGM
03DER2
emcdonald on DSK2BSOYB1PROD with RULES2
Federal Register / Vol. 75, No. 232 / Friday, December 3, 2010 / Rules and Regulations
requires the casino to comply with the
Bank Secrecy Act or otherwise
authorizes the State authority to ensure
that the casino complies with the Bank
Secrecy Act, or any Tribal regulatory
authority administering a Tribal law
that requires the casino to comply with
the Bank Secrecy Act or otherwise
authorizes the Tribal regulatory
authority to ensure that casino complies
with the Bank Secrecy Act; or
(2) The underlying facts, transactions,
and documents upon which a SAR is
based, including but not limited to,
disclosures to another financial
institution, or any director, officer,
employee, or agent of a financial
institution, for the preparation of a joint
SAR.
(B) The sharing by a casino, or any
director, officer, employee, or agent of
the casino, of a SAR, or any information
that would reveal the existence of a
SAR, within the casino’s corporate
organizational structure for purposes
consistent with Title II of the Bank
Secrecy Act as determined by regulation
or in guidance.
(2) Prohibition on disclosures by
government authorities. A Federal,
State, local, territorial, or Tribal
government authority, or any director,
officer, employee, or agent of any of the
foregoing, shall not disclose a SAR, or
any information that would reveal the
existence of a SAR, except as necessary
to fulfill official duties consistent with
Title II of the Bank Secrecy Act (BSA).
For purposes of this section, ‘‘official
duties’’ shall not include the disclosure
of a SAR, or any information that would
reveal the existence of a SAR, in
response to a request for disclosure of
non-public information or a request for
use in a private legal proceeding,
including a request pursuant to 31 CFR
1.11.
(f) Limitation on liability. A casino,
and any director, officer, employee, or
agent of any casino, that makes a
voluntary disclosure of any possible
violation of law or regulation to a
government agency or makes a
disclosure pursuant to this section or
any other authority, including a
disclosure made jointly with another
institution, shall be protected from
liability to any person for any such
disclosure, or for failure to provide
notice of such disclosure to any person
identified in the disclosure, or both, to
the full extent provided by 31 U.S.C.
5318(g)(3).
(g) Compliance. Casinos shall be
examined by FinCEN or its delegatees
for compliance with this section. Failure
to satisfy the requirements of this
VerDate Mar<15>2010
18:12 Dec 02, 2010
Jkt 223001
section may be a violation of the Bank
Secrecy Act and of this part.
*
*
*
*
*
Dated: November 22, 2010.
James H. Freis, Jr.,
Director, Financial Crimes Enforcement
Network.
[FR Doc. 2010–29869 Filed 12–2–10; 8:45 am]
BILLING CODE 4810–02–P
31 CFR Part 103
[Docket Number: Treas-FinCEN–2008–0022]
Notice of Availability of Final
Interpretative Guidance—Sharing
Suspicious Activity Reports by
Depository Institutions and Securities
Broker-Dealers, Mutual Funds, Futures
Commission Merchants, or Introducing
Brokers in Commodities With Certain
U.S. Affiliates
Financial Crimes Enforcement
Network (‘‘FinCEN’’), Treasury.
ACTION: Interpretive guidance.
AGENCY:
By this notice, FinCEN
announces the availability of two
related pieces of guidance that apply to
depository institutions and to securities
broker-dealers, mutual funds, futures
commission merchants, and introducing
brokers in commodities (collectively
referred to as ‘‘final guidance’’)
interpreting the final rule published
elsewhere in this part of today’s Federal
Register. Among other things, the final
rule clarifies the scope of the statutory
prohibition on the disclosure by a
financial institution of a report of a
suspicious transaction set forth in the
Bank Secrecy Act (‘‘BSA’’) by stating that
the confidentiality provision does not
apply when a depository institution,
securities broker-dealer, mutual fund,
futures commission merchant, or
introducing broker in commodities
(hereafter, ‘‘an authorized institution’’)
shares a suspicious activity report
(‘‘SAR’’), or any information that would
reveal the existence of a SAR, within its
corporate organizational structure for
purposes consistent with Title II of the
BSA, as determined by regulation or
guidance. The final guidance interprets
this provision to permit an authorized
institution to share a SAR, or
information that would reveal the
existence of a SAR (collectively, ‘‘SAR
information’’), with certain affiliates.
DATES: This final guidance is effective
January 3, 2011.
ADDRESSES: The final guidance is
available in the U.S. Government’s
electronic docket site at https://
SUMMARY:
Frm 00035
Fmt 4701
www.regulations.gov under the under
docket number TREAS–2008–0022 and
on FinCEN’s Web site at https://
www.fincen.gov.
FOR FURTHER INFORMATION CONTACT:
FinCEN’s Regulatory Helpline, (800)
949–2732.
SUPPLEMENTARY INFORMATION:
I. Background
DEPARTMENT OF THE TREASURY
PO 00000
75607
Sfmt 4700
FinCEN, through its authority under
the BSA, as delegated by the Secretary
of the Treasury, may require financial
institutions to keep records and file
reports that FinCEN determines have a
high degree of usefulness in criminal,
tax, or regulatory investigations or
proceedings, or for intelligence or
counter-intelligence activities to protect
against international terrorism. In
particular, the BSA and its
implementing regulations require
financial institutions in certain
industries 1 to file a SAR when they
detect a known or suspected violation of
Federal law or regulation, or a
suspicious activity related to money
laundering, terrorist financing, or other
criminal activity.2
II. The Notice of Proposed Guidance
and Related Actions
On March 9, 2009, FinCEN published
in the Federal Register a notice of
proposed rulemaking (‘‘the proposed
rule’’) and two separate notices and
requests for comment on proposed
guidance (‘‘the proposed guidance’’)
(collectively, ‘‘the notices’’). In the
proposed rule, FinCEN proposed
amendments to each of FinCEN’s SAR
rules 3 to include key changes that
would, among other things, clarify the
scope of the statutory prohibition
against the disclosure by a financial
institution of a SAR.
1 FinCEN has implemented regulations for
suspicious activity reporting at 31 CFR 103.15 (for
mutual funds); 31 CFR 103.16 (for insurance
companies); 31 CFR 103.17 (for futures commission
merchants and introducing brokers in
commodities); 31 CFR 103.18 (for banks); 31 CFR
103.19 (for broker-dealers in securities); 31 CFR
103.20 (for money services businesses); 31 CFR
103.21 (for casinos).
2 The Annunzio-Wylie Anti-Money Laundering
Act of 1992 (the Annunzio-Wylie Act), amended the
BSA and authorized the Secretary of the Treasury
to require financial institutions to report suspicious
transactions relevant to a possible violation of law
or regulation. See Public Law 102–550, Title XV,
§ 1517(b), 106 Stat. 4055, 4058–9 (1992); 31 U.S.C.
5318(g)(1).
3 FinCEN’s SAR rules include 31 CFR 103.15 (for
mutual funds); 31 CFR 103.16 (for insurance
companies); 31 CFR 103.17 (for futures commission
merchants and introducing brokers in
commodities); 31 CFR 103.18 (for banks); 31 CFR
103.19 (for broker-dealers in securities); 31 CFR
103.20 (for money services businesses); 31 CFR
103.21 (for casinos).
E:\FR\FM\03DER2.SGM
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Agencies
[Federal Register Volume 75, Number 232 (Friday, December 3, 2010)]
[Rules and Regulations]
[Pages 75593-75607]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-29869]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
31 CFR Part 103
RIN 1506-AA99
Financial Crimes Enforcement Network; Confidentiality of
Suspicious Activity Reports
AGENCY: The Financial Crimes Enforcement Network (``FinCEN''),
Treasury.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: FinCEN is issuing this final rule to amend the Bank Secrecy
Act (``BSA'') regulations regarding the confidentiality of a report of
suspicious activity (``SAR'') to: Clarify the scope of the statutory
prohibition against the disclosure by a financial institution of a SAR;
address the statutory prohibition against the disclosure by the
government of a SAR; clarify that the exclusive standard applicable to
the disclosure of a SAR by the government is to fulfill official duties
consistent with the purposes of the BSA; modify the safe harbor
provision to include changes made by the Uniting and Strengthening
America by Providing the Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (``USA PATRIOT Act''); and make minor
technical revisions for consistency and harmonization among the
different SAR rules. These amendments are part of the Department of the
Treasury's continuing effort to increase the efficiency and
effectiveness of its anti-money laundering and counter-terrorist
[[Page 75594]]
financing policies. These amendments are consistent with similar
proposals to be issued by some of the Federal bank regulatory agencies
in conjunction with FinCEN.\1\
---------------------------------------------------------------------------
\1\ The Federal bank regulatory agencies have parallel SAR
requirements for their supervised entities: See 12 CFR 208.62, 12
CFR 211.24(f), and 12 CFR 225.4(f) (the Board of Governors of the
Federal Reserve System) (``Fed'')); 12 CFR 353.3 (the Federal
Deposit Insurance Corporation (``FDIC'')); 12 CFR 748.1 (the
National Credit Union Administration (``NCUA'')); 12 CFR 21.11 (the
Office of the Comptroller of Currency (``OCC'')) and 12 CFR 563.180
(the Office of Thrift Supervision (``OTS'')).
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DATES: Effective Date: January 3, 2011.
FOR FURTHER INFORMATION CONTACT: The FinCEN regulatory helpline at
(800) 949-2732.
SUPPLEMENTARY INFORMATION:
I. Background
The BSA requires financial institutions to keep certain records and
make certain reports that have been determined to be useful in
criminal, tax, or regulatory investigations or proceedings, and for
intelligence or counter-intelligence activities to protect against
international terrorism. In particular, the BSA and its implementing
regulations require financial institutions in certain industries \2\ to
file a SAR when they detect a known or suspected violation of Federal
law or regulation, or a suspicious activity related to money
laundering, terrorist financing, or other criminal activity.\3\
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\2\ FinCEN has implemented regulations for suspicious activity
reporting at 31 CFR 103.15 (for mutual funds); 31 CFR 103.16 (for
insurance companies); 31 CFR 103.17 (for futures commission
merchants and introducing brokers in commodities); 31 CFR 103.18
(for banks); 31 CFR 103.19 (for broker-dealers in securities); 31
CFR 103.20 (for money services businesses); 31 CFR 103.21 (for
casinos).
\3\ The Annunzio-Wylie Anti-Money Laundering Act of 1992 (the
Annunzio-Wylie Act), amended the BSA and authorized the Secretary of
the Treasury to require financial institutions to report suspicious
transactions relevant to a possible violation of law or regulation.
See Public Law 102-550, Title XV, 1517(b), 106 Stat. 4055, 4058-9
(1992); 31 U.S.C. 5318(g)(1).
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SARs generally are unproven reports of possible violations of law
or regulation, or of suspicious activities, that are used for law
enforcement or regulatory purposes. The BSA provides that a financial
institution and its officers, directors, employees, and agents are
prohibited from notifying any person involved in a suspicious
transaction that the transaction was reported.\4\ FinCEN implemented
this provision in its SAR regulations for each industry through an
explicit prohibition that closely mirrored the enacting statutory
language. Specifically, we clarified that disclosure could not be made
to the person involved in the transaction, but that the SAR could be
provided to FinCEN, law enforcement, and the financial institution's
supervisory or examining authority. In certain SAR rules, we have
expressly provided for the possibility of institutions jointly filing a
SAR regarding suspicious activity that occurred at multiple
institutions.\5\
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\4\ See 31 U.S.C. 5318(g)(2).
\5\ Bank Secrecy Act regulations expressly permitting the filing
of a joint SAR when multiple financial transactions are involved in
a common transaction or series of transactions involving suspicious
activity can be found at 31 CFR 103.15(a)(3) (for mutual funds); 31
CFR 103.16(b)(3)(ii) (for insurance companies); 31 CFR 103.17(a)(3)
(for futures commission merchants and introducing brokers in
commodities); 31 CFR 103.19(a)(3) (for broker-dealers in
securities); and 31 CFR 103.20(a)(4) (for money services
businesses).
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The USA PATRIOT Act strengthened the confidentiality of SARs by
adding to the BSA a new provision that prohibits officers or employees
of the Federal government or any State, local, Tribal, or territorial
government within the United States with knowledge of a SAR from
disclosing to any person involved in a suspicious transaction that the
transaction was reported, other than as necessary to fulfill the
official duties of such officer or employee.\6\
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\6\ See USA PATRIOT Act, section 351(b). Public Law 107-56,
Title III, Sec. 351, 115 Stat. 272, 321(2001); 31 U.S.C.
5318(g)(2).
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To encourage the reporting of possible violations of law or
regulation, and the filing of SARs, the BSA contains a safe harbor
provision that shields financial institutions making such reports from
civil liability in connection with the report. In 2001, the USA PATRIOT
Act clarified that the safe harbor also covers voluntary disclosure of
possible violations of law and regulations to a government agency and
expanded the scope of the limit on liability to cover any civil
liability that may exist ``under any contract or other legally
enforceable agreement (including any arbitration agreement).'' \7\
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\7\ See USA PATRIOT Act, section 351(a). Public Law 107-56,
Title III, Sec. 351, 115 Stat. 272, 321(2001); 31 U.S.C.
5318(g)(3).
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II. The Notice of Proposed Rulemaking and Related Actions
On March 9, 2009, FinCEN published in the Federal Register a notice
of proposed rulemaking (``the proposed rule'') and two separate notices
and requests for comment on proposed guidance (``the proposed
guidance'') (collectively, ``the notices''). In the proposed rule,
FinCEN proposed amendments to each of FinCEN's SAR rules to include key
changes that would (1) clarify the scope of the statutory prohibition
against the disclosure by a financial institution of a SAR; (2) address
the statutory prohibition against the disclosure by the government of a
SAR; (3) clarify that the exclusive standard applicable to the
disclosure of a SAR, or any information that would reveal the existence
of a SAR by the government is ``to fulfill official duties consistent
with Title II of the BSA,'' in order to ensure that SAR information is
protected from inappropriate disclosures unrelated to the BSA purposes
for which SARs are filed; (4) modify the safe harbor provision to
include changes made by the USA PATRIOT Act; and (5) where possible,
harmonize minor technical differences that exist among the
confidentiality, safe harbor, and compliance provisions of our
rulemakings for different industries. The proposed guidance interpreted
one of the provisions of the proposed rules relating to (1) above, to
clarify that SARs could be shared, subject to certain qualifications,
within an institution's corporate organizational structure.
In separate but contemporaneous rulemakings, some of the Federal
bank regulatory agencies proposed amending their SAR rules to
incorporate comparable provisions to FinCEN's proposed rules, and
amending their information disclosure regulations \8\ to clarify that
the exclusive standard governing the release of a SAR, or any
information that would reveal the existence of a SAR, is set forth in
the confidentiality provisions of their respective SAR rules.
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\8\ Generally, these regulations are known as ``Touhy
regulations,'' after the Supreme Court's decision in United States
ex rel. Touhy v. Ragen, 340 U.S. 462 (1951). In that case, the
Supreme Court held that an agency employee could not be held in
contempt for refusing to disclose agency records or information when
following the instructions of his or her supervisor regarding the
disclosure. As such, an agency's Touhy regulations are the
instructions agency employees must follow when those employees
receive requests or demands to testify or otherwise disclose agency
records or information.
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The notices and related Federal bank regulatory agency actions were
published together in their own separate part of the Federal Register
to encourage commenters to take into account all relevant provisions.
III. Comments on the Notices--Overview and General Issues
The comment period for the notices ended on June 8, 2009. We
received a total of 26 submissions from 25 distinct entities.\9\ Of
these, 15 were submitted by trade groups or associations, four were
submitted by individual financial
[[Page 75595]]
institutions, three were submitted by Federal, Tribal, or foreign
government agencies, three were submitted by consultants or attorneys
not affiliated with a specific financial institution, and one was
submitted by a self-regulatory organization (``SRO''). The comments
generally supported the proposed rules while requesting the broadening
of the proposed sharing guidance.\10\ Several of the comments specific
to the proposed rules provided suggestions for additionally
strengthening or clarifying the general confidentiality provision, as
well as the specific confidentiality provisions for institutions,
governments, and SROs. Due to the broad and varied topics raised during
comment, the majority of comments are addressed in the section-by-
section analysis, below.
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\9\ All comments to the notices are available for public viewing
at https://www.regulations.gov or https://www.fincen.gov/statutes_regs/bsa/regs_proposal_comment.html.
\10\ Comments about the sharing guidance are addressed
separately in a related ``notice of availability of guidance''
published by FinCEN in today's Federal Register.
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IV. Section-by-Section Analysis
A. Confidentiality of SARs
FinCEN proposed clarifying the general introduction to the
confidentiality provision in each of its SAR rules to read, ``A SAR,
and any information that would reveal the existence of a SAR, are
confidential and shall not be disclosed except as authorized in this
paragraph.'' FinCEN proposed this change to be more comprehensive than
the previous language that, on face value, was limited only to the
person involved in the transaction and applied only with respect to the
SAR form itself. The phrase ``SAR[s] are confidential'' also was
consistent with the existing Federal bank regulatory agency SAR rules,
while the application of confidentiality to ``a SAR, and information
that would reveal the existence of a SAR'' (``SAR information'') was
consistent with both FinCEN and case law interpretations \11\ of the
previous non-disclosure provision. In the final rule, FinCEN is
adopting this language as proposed, without change.
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\11\ See, e.g., Whitney Nat'l Bank v. Karam, 306 F. Supp. 2d
678, 682 (S.D. Tex. 2004); Cotton v. Private Bank and Trust Co., 235
F. Supp. 2d 809, 815 (N.D. Ill. 2002).
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Some commenters asked that FinCEN clarify the term ``information
that would reveal the existence of a SAR'' for the purpose of defining
the scope of SAR confidentiality. One commenter specifically asked
whether that term only includes information that affirmatively states
that a SAR was filed. Another commenter urged that FinCEN formally
recognize that documents prepared by a financial institution when
complying with its SAR obligations should be afforded confidentiality.
Clearly, any document or other information that affirmatively
states that a SAR has been filed constitutes information that would
reveal the existence of a SAR and should be kept confidential. By
extension, an institution also should afford confidentiality to any
document stating that a SAR has not been filed. Were FinCEN to allow
disclosure of information when a SAR is not filed, institutions would
implicitly reveal the existence of a SAR any time they were unable to
produce records because a SAR was filed.\12\
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\12\ For example, a private litigant may serve a discovery
request on a bank in civil litigation that calls for the bank to
produce the underlying documentation on companies A, B, and C, where
the bank has filed a SAR on company A but not companies B or C, and
the underlying documentation reflects the SAR filing decisions. If
the bank then produces the underlying documentation for companies B
and C, but neither confirms nor denies the existence of a SAR when
declining to provide similar documentation for company A, by
negative implication it may have revealed the existence of the SAR
filed on company A.
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The more difficult situation is when a document or other
information is silent as to whether a SAR has or has not been filed.
Documents that may identify suspicious activity but that do not reveal
whether a SAR exists (e.g., a document memorializing a customer
transaction, such as an account statement indicating a cash deposit or
a record of a funds transfer), should be treated as falling within the
underlying facts, transactions, and documents upon which a SAR may be
based, and should not be afforded confidentiality.\13\ This distinction
is set forth in the final rule's second rule of construction and
reflects relevant case law.\14\
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\13\ As one commenter correctly suggested, information produced
in the ordinary course of business may contain sufficient
information that a reasonable and prudent person familiar with SAR
filing requirements could use to conclude that an institution likely
filed a SAR (e.g., a copy of a fraudulent check, or a cash
transaction log showing a clear pattern of structured deposits).
Such information, alone, does not constitute information that would
reveal the existence of a SAR.
\14\ See, e.g., Whitney Nat. Bank v. Karam, 306 F. Supp. 2d 678,
682 (S.D. Tex. 2004) (noting that courts have ``allowed the
production of supporting documentation that was generated or
received in the ordinary course of the banks' business, on which the
report of suspicious activity was based''); Cotton v. Private Bank
and Trust Co., 235 F. Supp. 2d 809, 815 (N.D. Ill. 2002) (holding
that the ``factual documents which give rise to suspicious conduct *
* * are to be produced in the ordinary course of discovery because
they are business records made in the ordinary course of
business'').
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However, the strong public policy that underlies the SAR system as
a whole--namely, the creation of an environment that encourages
financial institutions to report suspicious activity without fear of
reprisal--leans heavily in favor of applying SAR confidentiality not
only to a SAR itself, but also in appropriate circumstances to material
prepared by the financial institution as part of its process to detect
and report suspicious activity, regardless of whether a SAR ultimately
was filed or not. This interpretation also reflects relevant case
law.\15\
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\15\ See, e.g., Whitney at 682-83 (holding that the SAR
confidentiality provision protects, inter alia, ``communications
preceding the filing of a SAR and preparatory or preliminary to it;
communications that follow the filing of a SAR and are explanations
or follow-up discussion; or oral communications or suspected or
possible violations that did not culminate in the filing of a
SAR''); Cotton at 815 (holding that ``documents representing the
drafts of SARs or other work product or privileged communications
that relate to the SAR itself * * * are not to be produced [in
discovery] because they would disclose whether a SAR has been
prepared or filed''); Union Bank of California, N.A. v. Superior
Court, 130 Cal. App. 4th 378, 391 (2005) (holding that ``a draft SAR
or internal memorandum prepared as part of a financial institution's
process for complying with Federal reporting requirements is
generated for the specific purpose of fulfilling the institution's
reporting obligation * * * [and] fall within the scope of SAR
[confidentiality] because they may reveal the contents of a SAR and
disclose whether `a SAR has been prepared or filed' '').
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As explained in more detail in the proposed rule, the primary
purpose for clarifying the scope of the confidentiality provision is to
ensure that, due to potentially serious consequences, the persons
involved in the transaction and identified in the SAR cannot be
notified, directly or indirectly, of the report. Accordingly, FinCEN
proposed replacing the previous rule text prohibiting disclosure of the
SAR to the person involved in the transaction with a broad general
confidentiality provision for all SAR information applicable to all
persons not authorized in the rules of construction to receive such
information. With respect to ``information that would reveal the
existence of a SAR,'' therefore, institutions should distinguish
between certain types of statistical or abstract information or general
discussions of suspicious activity that may indicate that an
institution has filed SARs,\16\ and information that would reveal the
existence of a SAR in a manner that could enable the person involved in
the
[[Page 75596]]
transaction potentially to be notified, whether directly or indirectly.
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\16\ One example of such information could include summary
information commonly provided by banks in the ``notification to the
board'' required by the various Federal bank regulatory agency SAR
rules. Banks subject to the requirement are encouraged to be
cautious in the production of relevant portions of board minutes or
other records to avoid the risk of potentially exposing SAR
information to the subject, either directly or indirectly, in the
event such records are subject to future subpoena.
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FinCEN also proposed modifying this introductory section to clarify
that ``for purposes of [the confidentiality provision] only, a SAR
shall include any suspicious activity report filed with FinCEN pursuant
to any regulation in this part'' and eliminating references in the
confidentiality provisions of certain rules to specific versions of the
SAR form like the SAR-SF (for use by the securities and futures
industries) or SAR-MSB (for use by money services businesses). This
change clarified that the confidentiality provisions of our SAR rules
apply with respect to any type of SAR in the filing institution's
possession, which, since it may result from the joint filing or sharing
of a SAR with another type of financial institution in accordance with
the provisions of these proposed rules, could include a type of SAR
form not used by the institution. This provision is also being adopted
as proposed, without change.
B. Disclosure by Financial Institutions
The proposed rule provided that any financial institution, or any
director, officer, employee, or agent of a financial institution, that
is subpoenaed or otherwise requested to disclose a SAR, or information
that would reveal the existence of a SAR, must decline to provide the
information, citing this section of the rules and 31 U.S.C.
5318(g)(2)(A)(i), and must provide notification of the request and its
response thereto to FinCEN and, in the rules for those industries with
parallel SAR requirements administered by a primary Federal functional
regulator,\17\ notification to that regulator as well.
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\17\ Primary Federal functional regulator, for purposes of this
final rule, means the Federal bank regulatory agencies, the
Securities and Exchange Commission (``SEC''), and the Commodity
Futures Trading Commission (``CFTC''). Only the Federal bank
regulatory agencies administer parallel SAR requirements.
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One commenter suggested that FinCEN adjust the SAR rule for banks
to remove the ``duplicative'' requirement for a bank to notify both
FinCEN and its primary Federal functional regulator when SAR
information is inappropriately requested. FinCEN disagrees with the
characterization of the requirement as ``duplicative'' since the
entities in question have separate SAR rules issued and administered by
separate agencies. The joint notification requirement in FinCEN's rule,
therefore, simply acknowledges the notification requirement of multiple
SAR regulations issued under multiple authorities.
Because FinCEN's jurisdiction is limited to the Title 31 SAR rules,
however, FinCEN is removing the requirement from its bank SAR rule that
an institution notify its primary Federal regulator in addition to
notifying FinCEN in the event of an inappropriate request for SAR
information. While this will create greater consistency within FinCEN's
SAR rules for multiple industries and between FinCEN's rules and most
of the primary Federal regulator bank SAR rules with respect to the
requirement to notify only the agency administering that rule, it does
not relieve institutions from their requirement to comply with the
provisions of similar but distinct rules administered by separate
agencies. FinCEN will continue to explore the possibility of
streamlining the process of notification under separate legal
authorities.\18\
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\18\ In the interim, upon notification by a financial
institution, FinCEN will ensure that an institution's primary
Federal regulator has been notified of such a request and the
institution's response thereto.
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Another commenter asked FinCEN to establish procedures by which an
institution, if it thought it would benefit the institution, could
petition FinCEN to authorize the disclosure of SAR information for in
camera review during a private legal proceeding. As discussed elsewhere
in this rulemaking, the protection of the filing institution is not the
only reason for the SAR confidentiality provision. Further, FinCEN
believes that in most legal proceedings, a filing institution that
would benefit from the disclosure of a SAR would benefit comparably
with evidence from underlying facts, transactions, and documents.
Consequently, FinCEN does not intend to establish procedures for
submitting such a request in this rulemaking.
C. Rules of Construction
FinCEN proposed rules of construction that clarify the scope of the
SAR disclosure prohibition and implement statutory modifications to the
BSA made by the USA PATRIOT Act. The proposed rules of construction
primarily describe situations that are not covered by the prohibition
against the disclosure of SAR information. The introduction to these
rules makes clear that the rules of construction are each qualified by
and subordinate to the statutory mandate that no person involved in any
reported suspicious transaction can be notified that the transaction
has been reported. This introductory sentence is being adopted as
proposed, without change, in the final rule.
1. The First Rule of Construction
The first proposed rule of construction clarified the
permissibility of disclosures to governmental authorities or other
examining authorities that are otherwise entitled by law to receive
SARs and to examine for or investigate suspicious activity. For most
industries, the rule stated that a financial institution, or any
director, officer, employee, or agent of a financial institution, may
disclose a SAR, or information that would reveal the existence of a
SAR, to FinCEN or any Federal, State, or local law enforcement agency
or any Federal or State regulatory authority that examines the
financial institution for compliance with the BSA.
a. State Regulatory Authorities
FinCEN is adjusting the language slightly in the final rule to make
a technical correction in the SAR rule text for some industries. While
the original SAR rules provided for requests for disclosure from
``appropriate law enforcement [and] supervisory agenc[ies],'' the
proposed rules sought to expand these terms by describing explicitly
the types of entities that fit into those categories. Accordingly, some
of the proposed rules used the phrase ``* * * state regulatory
authority that examines [the institution] for compliance with the
BSA.'' FinCEN believes that commenters clearly understood and consented
to the intent of this language, but will use the more technically
accurate phrase ``* * * state regulatory authority administering a
state law that requires [the institution] to comply with the BSA or
otherwise authorizes the state authority to ensure that the institution
complies with the BSA'' in the final rule.
This change recognizes that State regulatory authorities are
generally authorized by State law to examine for compliance with the
BSA in one of two ways: (1) The law authorizes the State authority to
examine the institution for compliance with all Federal laws and
regulations generally or with the BSA explicitly, or (2) the law
requires a financial institution to comply with all Federal laws and
regulations generally or with the BSA explicitly, and authorizes the
State authority to examine for compliance with the State law. An
institution may provide SAR information to a State regulatory authority
meeting either criterion.
Commenters pointed out that some, but not all of the rules,
provided for a financial institution to disclose SAR information to
these State regulatory authorities. While one of FinCEN's goals
[[Page 75597]]
for the final rule is to create consistency between the various
industry SAR rules where appropriate, FinCEN intentionally omitted
State regulatory agencies from this rule of construction for the
securities and futures industries. FinCEN has not delegated, and
Congress has not authorized, State regulation for compliance with the
BSA to these industries. Accordingly, the provision regarding
disclosures to State regulatory authorities has been incorporated into
the final rule for all industries other than securities broker-dealers,
futures commission merchants, introducing brokers in commodities, and
mutual funds.
For each of those industries excluded from the aforementioned
``state regulatory'' provision, FinCEN also has made a comporting
change in the final rule to the paragraph entitled ``Retention of
Records.'' With respect to an institution's obligation to provide the
supporting documentation to a SAR only to appropriate parties upon
request, the final rule text includes Federal regulatory agencies, but
not State regulatory agencies.
b. Tribal Regulatory Authorities
FinCEN received a similar comment regarding Tribal casinos that may
be regulated by a Tribal regulatory authority. As with State agencies,
FinCEN believes disclosures to such authorities should be limited only
to an entity with authority to examine for compliance with laws
requiring compliance with the BSA. Accordingly, FinCEN is incorporating
a technical change similar to that described for State regulatory
authorities, above, to more accurately describe the methods by which
Tribal regulatory authorities obtain jurisdiction to examine for BSA
compliance. The first rule of construction in the final rule for
casinos now reads, ``* * * or any tribal regulatory authority
administering a tribal law that requires the casino to comply with the
BSA or otherwise authorizes the tribal regulatory authority to ensure
that the casino complies with tribal law.''
c. Self-Regulatory Organizations
For the proposed rules governing securities broker-dealers, futures
commission merchants, and introducing brokers in commodities, an
institution's ability to disclose under the first rule of construction
also was extended to a self-regulatory organization that is examining
the institution for compliance with the requirements ``of this
section,'' a phrase FinCEN interpreted in the preamble as meaning the
SAR rules. FinCEN received multiple and conflicting comments on this
provision. Commenters correctly noted that this language differs from
the standard used for Federal and State regulatory authorities.
One comment received from a government agency supported this
different standard, stating that while Congress directed FinCEN to make
SARs available to certain SROs in Section 358(c) of the USA PATRIOT Act
(amending 31 U.S.C. 5319), Congress's simultaneous expansion in Section
358(a) of the ``declaration of purpose'' for the data collected under
the BSA in Chapter 53 of Title 31 of the U.S.C. did not include self-
regulatory purposes. Another comment from an SRO argued, however, that
limiting SRO access to SAR information only in conjunction with an
examination for BSA compliance was inconsistent with the aims of the
BSA.
The language in the proposed rule limiting SRO use of SARs was
consistent with the uses originally described in the previous SAR
rules.\19\ As such, the proposed rule did not propose restricting, but
rather declined to expand, the existing SRO authority to use SARs. In
the final rule, however, FinCEN is emphasizing the important role of
BSA data in the support of supervisory functions to promote the
integrity of financial markets and mitigate risks of financial crime.
Accordingly, the final rule text regarding SROs more closely models the
language used for government regulatory authorities. At the same time,
the final rule recognizes the relationship of SROs and the Federal
agencies responsible for their oversight, upon whom FinCEN relies for
the purpose of helping to ensure that the SROs are operating in a
manner consistent with FinCEN's mission.
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\19\ For example, prior to this final rule, the existing SAR
rule for securities broker-dealers at 31 CFR 103.19(g) stated that
``[r]eports filed under this section shall be made available to an
SRO registered with the [SEC] examining a broker-dealer for
compliance with the requirements of this section.''
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SROs are not governmental entities, but do play a significant role
in regulating segments of the financial industry under the close
supervision and regulatory oversight by specific Federal agencies. The
SEC regulates the Financial Industry Regulatory Authority (``FINRA'')
and other SROs, while the CFTC regulates the National Futures
Association (``NFA'') and a number of other SROs. FinCEN relies on the
close supervision by the Federal functional regulators of those
industries also subject to SRO oversight to assist FinCEN in ensuring
that SROs appropriately use and handle BSA information. As these
agencies are in a position to understand the needs of the SROs for BSA
information and are also in a position to monitor the SROs' interaction
with the entities subject to both the regulators' and the SROs'
purview, FinCEN has determined that SROs should obtain SARs and
supporting documentation from the entities that they examine in a
manner and for purposes that the Federal agency responsible for its
oversight deems appropriate. Thus, the final rule makes it clear that a
financial institution examined by an SRO can provide SAR information to
the SRO, upon the request of the Federal agency responsible for its
oversight.
This request may apply to the SRO in an isolated context or in a
broad context to cover a variety of situations and understood uses, as
determined appropriate by that agency. FinCEN expects the Federal
agency responsible for the SRO's oversight to provide this request
either to the institution in writing, or to the SRO in the form of a
writing that is available for the SRO to share with the institution.
Given the fact that many institutions may come under the jurisdiction
of more than one regulator and more than one SRO, a record of the
relevant Federal regulator's request is important to avoid confusion.
In keeping with its cooperative relationships with the relevant
Federal regulators, FinCEN will monitor the regulators' requests for
SAR information and communicate with the regulators with respect to any
concerns that either FinCEN or the regulators identify with respect to
the use and protection of SARs by an SRO.
In light of the above considerations, the final rule for those
industries with SROs now reads to allow disclosure to ``* * * any SRO
that examines [the institution] for compliance with the requirements of
this section, upon the request of [the Federal agency responsible for
its oversight].''
d. Civil Enforcement Authorities
One commenter also argued that the SEC and CFTC, in their capacity
of civil enforcement of laws applicable to all persons (including
institutions they do not examine for compliance with the BSA), should
have the authority to request SAR information (specifically, supporting
documentation) from all financial institutions in the same manner as
law enforcement agencies. FinCEN is not amending the first rule of
construction to allow this for two reasons. First, limiting the ability
of the SEC or the CFTC to obtain information that would reveal that a
SAR has been filed only from the types of institutions
[[Page 75598]]
they examine for compliance with the BSA is consistent with the
treatment under the final rule of all other Federal regulatory
authorities, many of which also possess civil enforcement authorities.
Second, although FinCEN recognizes the civil enforcement authority of
the SEC and CFTC, FinCEN believes both agencies have been adequately
empowered with requisite subpoena powers to obtain relevant data from
financial institutions they do not examine for BSA compliance. That
data includes the underlying facts, transactions, and documents upon
which a SAR is based, pursuant to the second rule of construction. For
example, if a bank receives a subpoena from the SEC or the CFTC that
does not refer to a SAR, but merely requests certain transactional
documents, then it would be permissible for the bank to respond to the
subpoena with relevant documents, so long as the disclosure of any such
document would not reveal the existence of a SAR. FinCEN understands
that there may be situations in which documentation revealing the
existence of a SAR will be responsive to an SEC or CFTC subpoena. In
such situations, a financial institution should contact FinCEN with any
questions concerning its ability under the SAR rules to provide
information in response to a subpoena. In situations where the SEC or
CFTC deem a subpoena to be imprudent, FinCEN notes the ability of those
agencies to make a request for supporting documentation through FinCEN
or the primary Federal regulator for that institution.
e. Other Requests for SAR Information
One commenter brought to FinCEN's attention examples of ``dual
filing requirements'' imposed by State regulatory authorities that do
not meet the criteria in the first rule of construction of
administering a State law that requires the financial institution to
comply with the BSA or otherwise authorizes the State authority to
ensure that the institution complies with the BSA. According to the
commenter, these State agencies request that copies of SARs filed with
FinCEN be provided to the State authority.\20\ The confidentiality
provision and first rule of construction, as finalized, explicitly
prohibit an institution from complying with such a request.
Institutions should provide SAR information to only those entities
specifically included in the rules of construction. In the event that a
State agency that is not described in the rules of construction
requires access to SAR information to exercise its authorities, that
agency should seek access from FinCEN for such information.
Institutions that are subject to such ``dual filing requirements'' from
an unauthorized entity should contact FinCEN in accordance with the
procedures of this rule.
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\20\ Such ``dual filing'' requirements, regardless of whether
the State authority examines for compliance with State laws
requiring compliance with the BSA, are inherently inconsistent with
31 U.S.C. 5318(g)(4), which clearly intends that all SARs be filed
to a single government agency designated by the Secretary of the
Treasury.
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Finally, multiple commenters requested assistance from FinCEN in
discerning whether a request for SAR information comes from an
appropriate party. For example, one commenter suggested that FinCEN
develop a ``standard request form'' for law enforcement to use when
requesting SAR information. Due to the variety of authorities to whom a
SAR may be disclosed, the variety of purposes for which they may
require SAR information, and the greater clarity already provided in
the first rule of construction, FinCEN believes such a request to be
impractical and unnecessary. Another commenter suggested FinCEN issue
standard verification procedures for an institution to follow to
determine who is an ``appropriate'' authority. In both the proposed
rules and final rules, FinCEN has removed the term ``appropriate'' from
the list of entities that could receive SAR information. This change
from the previous SAR rules indicates FinCEN's intention to list
explicitly in the first rule of construction all categories of
authorities to whom an institution may provide SAR information without
a subpoena. FinCEN believes this should greatly reduce the ambiguity
surrounding requests. One commenter, however, requested confirmation
that when an institution receives a request for disclosure of SAR
information and contacts FinCEN and its regulator because of
uncertainty regarding the requesting entity's status as an authority
authorized by the first rule of construction, that the SAR should
continue to be kept confidential as prescribed by the regulation.
FinCEN agrees, but urges institutions in such a situation to quickly
contact FinCEN for resolution.
2. The Second Rule of Construction
The second proposed rule of construction provided that the phrase,
``a SAR or information that would reveal the existence of a SAR'' does
not include ``the underlying facts, transactions, and documents upon
which a SAR is based,'' which therefore are not subject to the
confidentiality provision.
This proposed rule of construction included illustrative examples
of situations where the underlying facts, transactions, and documents
upon which a SAR is based may be disclosed. One commenter suggested
that FinCEN clarify that the illustrative examples are not exhaustive,
and that there may be other situations not prescribed in the rule where
an institution may disclose the underlying facts, transactions, and
documents upon which a SAR is based. FinCEN did not intend for these
examples to be exhaustive and does not believe the text, as proposed,
implies that the examples are exhaustive. The preamble to the proposed
rules, for example, expressly stated that ``these two examples are not
intended to be an exhaustive list of all possible scenarios in which
the disclosure of underlying information is permissible'' and included
a discussion of disclosure of underlying information that was not
explicitly listed in the rule text. It stated that ``while a financial
institution is prohibited from producing documents in discovery that
evidence the existence of a SAR, factual documents created in the
ordinary course of business (for example, business records and account
information upon which a SAR is based), may be discoverable in civil
litigation under the Federal Rules of Civil Procedure.\21\
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\21\ See Cotton, 235 F. Supp. 2d at 815.
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For purposes of clarity, however, FinCEN is modifying the final
rule language to read ``* * * the underlying facts, transactions, and
documents upon which a SAR is based, including but not limited to,
disclosures'' expressly listed as illustrative examples in the rule.
Accordingly, with respect to the SAR confidentiality provision
only,\22\ institutions may disclose underlying facts, transactions, and
documents for any purpose, provided that no person involved in the
transaction is notified and none of the underlying information reveals
the existence of a SAR.
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\22\ This sentence does not speak to any other laws or
regulations governing a financial institution's responsibilities to
maintain and protect information.
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The first illustrative example in the proposed rules clarified that
underlying information \23\ may be disclosed to another financial
institution, or any director, officer, employee, or agent of the
financial institution, for the preparation of a joint SAR. This text is
being adopted in the final rule, as
[[Page 75599]]
proposed, and clarifies the authority for all institutions with a SAR
requirement to jointly file SARs with any other institution with a SAR
requirement.\24\
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\23\ FinCEN reminds institutions that the underlying facts,
transactions, and documents upon which a SAR is based may include or
reference previously filed SARs or other information that would
reveal the existence of a SAR. Such underlying information could not
be disclosed under this rule of construction.
\24\ On December 21, 2006, FinCEN and the Federal bank
regulatory agencies announced that the format for the SAR form for
depository institutions had been revised to support a new joint
filing initiative to reduce the number of duplicate SARs filed for a
single suspicious transaction. ``Suspicious Activity Report (SAR)
Revised to Support Joint Filings and Reduce Duplicate SARs,'' Joint
Release issued by FinCEN, the FRB, the OCC, the OTS, the FDIC, and
NCUA (Dec. 21, 2006). On February 17, 2006, FinCEN and the Federal
bank regulatory agencies published a joint Federal Register notice
seeking comment on proposed revisions to the SAR form. See 71 FR
8640. On April 26, 2007, FinCEN announced a delay in implementation
of the revised SAR form until further notice. See 72 FR 23891. Until
such time as a new SAR form is available that facilitates joint
filing, institutions authorized to jointly file should follow
FinCEN's guidance to use the words ``joint filing'' in the narrative
of the SAR and ensure that both institutions maintain a copy of the
SAR and any supporting documentation (See, e.g., https://www.fincen.gov/statutes_regs/guidance/html/guidance_faqs_sar_10042006.html).
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The second illustrative example in the proposed rule was included
only in the final SAR rules for depository institutions, securities
broker-dealers, futures commission merchants, and introducing brokers
in commodities, and provided that such underlying information may be
disclosed in certain written employment references and termination
notices as authorized by section 351 of the USA PATRIOT Act.\25\ One
commenter suggested that this illustrative example should be placed in
the SAR rules for all industries. The statutory authority for this
provision, however, extends only to entities governed by either section
18(w) of the Federal Deposit Insurance Act or relevant rules of SROs
registered with the SEC or the CFTC.\26\
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\25\ 31 U.S.C. 5318(g)(2)(B).
\26\ See, 31 U.S.C. 5318(g)(2(B).
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One commenter asked FinCEN to allow the disclosure of SAR
information to a party that has expressed interest in purchasing an
institution. While FinCEN believes generally that such a disclosure is
inconsistent with the purposes of the BSA, certain information, such as
statistics or other underlying information that does not reveal the
existence of a SAR, could be provided to such parties under the second
rule of construction and could assist such purchasers with their due
diligence obligations.
Another commenter suggested that FinCEN include another
illustrative example of the disclosure of underlying facts,
transactions, and documents not prohibited by the confidentiality
provision. Specifically, this commenter asked that we explicitly
authorize such information to be disclosed within an institution's
corporate organizational structure for enterprise-wide risk management
and the identification and reporting of suspicious activity. Provided
that such information does not disclose a SAR or information that would
reveal the existence of a SAR, FinCEN agrees that such disclosure of
underlying information is not prohibited by the final rule or any
previous SAR rules. Given the greater clarity provided by the phrase
``including but not limited to'' discussed previously, and the
unnecessarily limited universe of entities to whom an institution could
disclose underlying information suggested by the commenter,\27\ FinCEN
is reluctant to introduce the complex and potentially limiting concept
of ``corporate organizational structure'' within this intentionally
broad rule of construction.
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\27\ Disclosure of underlying facts, transactions, and documents
for compliance purposes to an entity outside of an institution's
corporate organizational structure may be warranted and would not be
prohibited, provided that a SAR or information that would reveal the
existence of a SAR was not disclosed.
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3. The Third Rule of Construction
As proposed, the third rule of construction applied only to
depository institutions, securities broker-dealers, mutual funds,
futures commission merchants, and introducing brokers in commodities,
and made clear that the prohibition against the disclosure of SAR
information did not preclude the sharing by any of those financial
institutions, or any director, officer, employee, or agent of those
institutions, of a SAR or information that would reveal the existence
of the SAR within the institution's corporate organizational structure,
for purposes that are consistent with Title II of the BSA, as
determined by regulation or in guidance. This proposed rule of
construction recognized that these financial institutions may find it
necessary to share SAR information to fulfill reporting obligations
under the BSA, and to facilitate more effective enterprise-wide BSA
monitoring, reporting, and general risk-management. The term ``share''
used in this rule of construction was an acknowledgement that sharing
within a corporate organization for purposes consistent with Title II
of the BSA is distinguishable from a prohibited disclosure.
FinCEN received substantial comment about the issue of SAR sharing,
much of which is addressed in the separate notice of availability of
guidance published in today's Federal Register. In general, the
comments requested an expansion of the sharing authorities with respect
to both the parties permitted to share and the parties with whom SAR
information could be shared. Most commenters provided a clear rationale
for how expanded SAR sharing would benefit their institutions by
increasing efficiency, cutting costs, and enhancing the detection and
reporting of suspicious activity. Most commenters, however, failed to
sufficiently address how they would mitigate effectively the risk of
unauthorized disclosure of SAR information if the sharing authority was
expanded to the extent requested.
Multiple commenters requested the expansion of the SAR sharing
authority to all industries that currently have a SAR requirement, not
just to depository institutions and the securities and futures
industries. However, these commenters failed to address the disparity
in regulatory oversight between those industries with a primary Federal
functional regulator (industries to whom the proposed rules granted the
authority to share) and those without. Accordingly, FinCEN is taking a
phased approach in the final rule to granting additional industries the
ability to share within their corporate organizational structure. To
allow for potential future expansion of the sharing guidance, we are
including the third rule of construction in the final rule text for all
industries. As discussed further in the notice of availability of
guidance, however, we have not at this time included those industries
without a primary Federal functional regulator in the guidance
authorizing sharing with affiliates. This approach establishes the
regulatory framework for those industries potentially to share SAR
information within their corporate structure in the future, as
prescribed by FinCEN in regulation or guidance, without necessarily
requiring an amendment to the SAR confidentiality provision in each
industry's SAR rules.\28\
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\28\ At this time, we are also not expanding the 2006 guidance
on sharing with head offices and controlling companies to additional
industries. The regulatory framework provided in the final rule,
however, also would facilitate the potential expansion of this
authority to those industries in the future.
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D. Disclosures by Government Authorities
In the proposed rule, FinCEN included a regulatory prohibition in
each industry's SAR rule that created a prohibition against disclosure
by all Federal, State, local, territorial, or Tribal government
authorities, and any director, officer, employee, or agent of those
authorities. The proposed rule
[[Page 75600]]
tracked the statutory language \29\ closely by clarifying that any
officer or employee of the government may not disclose a SAR or
information that would reveal the existence of the SAR, ``except as
necessary to fulfill official duties consistent with Title II of the
Bank Secrecy Act.''
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\29\ See 31 U.S.C. 5318(g)(2)(A)(ii).
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This standard would permit, for example, official disclosures
responsive to a grand jury subpoena; a request from an appropriate
Federal or State law enforcement or regulatory agency; a request from
an appropriate Congressional committee or subcommittees; and
prosecutorial disclosures mandated by statute or the Constitution, in
connection with the statement of a government witness to be called at
trial, the impeachment of a government witness, or as material
exculpatory of a criminal defendant.\30\ This proposed interpretation
of section 5318(g)(2)(A)(ii) would ensure that SAR information will not
be disclosed for a reason that is unrelated to the purposes of the BSA.
For example, this standard would not permit the disclosure of SAR
information to the media.
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\30\ See, e.g., Giglio v. United States, 405 U.S. 150, 153-54
(1972); Brady v. State of Maryland, 373 U.S. 83, 86-87 (1963);
Jencks v. United States, 353 U.S. 657, 668 (1957).
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The proposed rules also specifically provide that ``official duties
consistent with Title II of the BSA'' shall not include the disclosure
of SAR information in response to a request for disclosure of non-
public information \31\ or a request for use in a private legal
proceeding, including a request pursuant to 31 CFR 1.11. The BSA
exists, in part, to protect the public's interest in an effective
reporting system that benefits the nation by helping to assure that the
U.S. financial system will not be used for criminal activity or to
support terrorism. FinCEN believes that this purpose would be
undermined by the disclosure of SAR information to a private litigant
for use in a civil lawsuit for the reasons described earlier, including
the reason that such disclosures could negatively impact full and
candid reporting by financial institutions.
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\31\ For purposes of this rulemaking, ``non-public information''
refers to information that is exempt from disclosure under the
Freedom of Information Act.
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FinCEN is adopting the text, as proposed, while clarifying that the
rule should not be read to preclude inter-governmental sharing of SAR
information. For example, while a FinCEN employee would be precluded
under this provision from disclosing SAR information if requested by
the press under the Freedom of Information Act, it would not
necessarily be outside of the FinCEN employee's official duties to
provide that information to another government agency.
E. Disclosures by Self-Regulatory Organizations
In the proposed rules governing entities which may be examined for
compliance with their SAR requirements by an SRO, FinCEN included a
provision regarding disclosures by SROs that closely paralleled the
provision regarding government disclosures. The language differed,
however, to reflect the fact that self-regulatory organizations are not
governmental entities. One commenter suggested that because SROs are
not governmental entities but rather are subject to oversight by the
SEC and CFTC, they cannot possess ``official duties'' in the same
capacity as a government representative. Another comment submitted by
an SRO requested that FinCEN expand, rather than limit, an SRO's
authority to use and disclose SARs for all self-regulatory purposes.
While FinCEN agrees that SROs are not government agencies, FinCEN
believes it is not necessary to define the extent to which SROs possess
``official duties'' under 31 U.S.C. 5318(g)(2)(A)(ii) at this time.
Instead, FinCEN has modified the language of the final rule text to
comport with language from the first rule of construction by stating
that SROs ``shall not disclose * * * except as necessary to fulfill
self-regulatory duties upon the request of [the Federal agency
responsible for its oversight], in a manner consistent with title II of
the BSA.''
For consistency, we also are removing ``official duties'' from the
subsequent sentences in the final rule (regarding the appropriate SRO
response to requests for use in a private legal proceeding or for
disclosure of non-public information) and using the same replacement
language.
F. Limitation on Liability
In Section 351 of the USA PATRIOT Act, Congress amended section
5318(g)(3) to clarify that the scope of the safe harbor provision also
includes the voluntary disclosure of possible violations of law and
regulations to a government agency, and to expand the scope of the
limit on liability to include any liability which may exist ``under any
contract or other legally enforceable agreement (including any
arbitration agreement).'' FinCEN tracked more closely the statutory
language in the proposed rules, particularly by stating that the safe
harbor applies to ``disclosures'' (and not ``reports'' as in some
previous rulemakings) made by institutions.
Additionally, to comport with the authorization to jointly file
SARs in the second rule of construction, FinCEN clarified that the safe
harbor also applies to ``a disclosure made jointly with another
institution.'' This concept exists currently in those SAR rules where
joint filing had been explicitly referenced, but has been revised to
track more closely the statutory language. It was also inserted for the
sake of consistency into those SAR rules where it had been absent
previously, clarifying that all parties to a joint filing, and not
simply the party that provides the form to FinCEN, fall within the
scope of the safe harbor.
For consistency, FinCEN also separated the provision for
confidentiality of reports and limitation of liability into two
separate provisions in those rules for industries which previously
contained both provisions under the single heading ``confidentiality of
reports; limitation of liability.''
All comments received about the safe harbor provision encouraged
making the provision as strong as possible. One commenter identified
the statutory phrase, ``to any person,'' that was not included in the
proposed rules, and which FinCEN believes would strengthen the safe
harbor provided by the final rule. The commenter correctly pointed out
that the statutory safe harbor provision protects persons from
liability not only to the person involved in the transaction, but also
to any other person. Accordingly the final rule is being amended to
insert the phrase ``shall be protected from liability to any person,
for any such disclosure * * *'' and is otherwise being adopted as
proposed, without change.
Another commenter requested that FinCEN expressly grant safe harbor
to an institution that makes a determination not to file a SAR after
investigating potentially suspicious activity. The statutory safe
harbor provision, however, is clearly intended to protect persons
involved in the filing of a voluntary or required SAR from civil
liability only for filing the SAR and for refusing to provide notice of
such filing. FinCEN cannot provide additional protection from liability
for other actions.
G. Compliance
In the proposed rule, FinCEN streamlined the compliance provision
by providing only that (1) FinCEN or its
[[Page 75601]]
delegatees \32\ may examine the institution for compliance with the SAR
requirement; (2) that a failure to satisfy the requirements of the SAR
rule may constitute a violation of the BSA or BSA regulations; and (3)
for depository institutions with parallel Title 12 SAR requirements,
that failure to comply with FinCEN's SAR requirement may also
constitute a violation of the parallel Title 12 rules. For consistency,
the proposed rules also used only the heading ``Compliance'' for this
provision in each of the SAR rules.\33\ In the absence of any comments
objecting to any of the proposed changes to the Compliance provision,
FinCEN is adopting them as proposed, without change, in the final rule.
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\32\ In the case of the SEC and the CFTC, that authority may be
further delegated to SROs.
\33\ Identical section in separate SAR rules had been titled
``Compliance'' or ``Examination and Enforcement'' prior to the
proposed rule.
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H. Technical Corrections and Harmonization
In addition to the changes described above in the Section-by-
Section analysis, the final rule incorporates the proposed technical
corrections to harmonize, where appropriate, each of FinCEN's seven SAR
rules with each other and with those being issued by some of the
Federal bank regulatory agencies. FinCEN believes that such efforts
will simplify compliance with SAR reporting requirements.
In the final rule for each industry, FinCEN is making one such
change that had not been proposed. FinCEN is amending the paragraph
entitled ``retention of records'' so that the standard for the
disclosure of a SAR's supporting documentation to appropriate
governmental authorities comports with the standard found in the first
rule of construction. Because the supporting documentation is deemed to
have been filed with the SAR but kept in custody by the financial
institution, this change is necessary to ensure that all types of SAR
information are subject to the same standard of confidentiality. This
comporting change is consistent with the substance of the proposed rule
text, as addressed through public comment.
For the mutual fund SAR rule only, this comporting change results
in striking language regarding supporting documentation for a SAR
jointly filed with a broker-dealer in securities being made available
by the mutual fund to the SRO of the broker-dealer. This change is
consistent with FinCEN's treatment elsewhere in the final rule of
regulatory authorities' ability to request SAR information from
entities they do not regulate.\34\
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\34\ See the earlier preamble discussion of ``civil enforcement
authorities'' under the first rule of construction, including the
ability of a regulator to obtain supporting documentation from
FinCEN or the supervisor of an institution in cases where its own
authorities are limited.
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V. Other Issues
A. Requests for Guidance
One commenter requested additional guidance from FinCEN regarding
additional situations under which a SAR could be disclosed, but did not
provide any examples of the ``unclear and vague'' issues that remained.
It is FinCEN's intent, and one of the underlying motivations for this
rulemaking, that the rules of construction, as finalized, constitute
clearly all of the