Privacy Act of 1974; System of Records, 71083-71090 [2010-29334]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 75, Number 224 (Monday, November 22, 2010)]
[Notices]
[Pages 71083-71090]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-29334]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2010-0038]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on December 22, 2010 unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Headquarters, U.S. Marine Corps, FOIA/
PA Section (ARSF), 2 Navy Annex, Washington, DC 20380-1775, Ms. Teresa 
D. Ross (703) 614-4008.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notice subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the FOR FURTHER INFORMATION CONTACT address above.

[[Page 71084]]

    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on November 12, 
2010, to the House Committee on Government Report, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individual,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 12, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM01500-2

SYSTEM NAME:
    Department of the Navy (DON) Education and Training Records 
(February 19, 2009, 74 FR 7671)

CHANGES:
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Student records are located at 
schools and other training activities of the Department of the Navy, to 
include the United States Navy and the United States Marine Corps 
(USMC). Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    Sailor/Marine American Council on Education Registry Transcript 
(SMART) database is maintained at the Naval Education and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    Vertical Launch System (VLS) records are maintained at the Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Marine Corps Training Integrated Management System (MCTIMS) records 
are located at the Marine Corps Training and Education Command (TECOM), 
3300 Russell Road, Quantico, VA 22134-5001.
    Marine Corps Distance Learning Program (MarineNet) records are 
maintained by the Naval Air Systems Command (NAVAIR) Naval Air Warfare 
Center Aircraft Division (NAWC AD) Special Communications Requirements 
Division (SCRD), 8185 Villa Road, St. Inigoes, MD 20684-0010.
    The Data Housing and Reports Tool (DHART) database is maintained 
for the Commandant of the Marine Corps (PSL) by the Space and Naval 
Warfare Systems Center (SPAWARSYSCEN) Atlantic Charleston, Building 
3147, Lab 1L2, North Charleston, SC 29419-9022. Paper DHART records are 
maintained by the Commandant of the Marine Corps, Plans, Policy and 
Operations Department, Security Division, Law Enforcement and 
Corrections Branch (PSL), 2111 Eisenhower Ave., Suite 402, Alexandria, 
VA 22314-4679, and by USMC installation Provost Marshal's offices/
Marine Corps police departments.
    Marine Corps Aviation Learning Management System--Enterprise 
(MCALMS-E) records are maintained by the Network Operations Center 
(NOC), Building 24, McHugh Boulevard, Marine Corps Base (MCB) Camp 
Lejeune, NC 28547-2519.
    The Corporate Enterprise Training Activity Resource System (CeTARS) 
is maintained at the Naval Education and Training Professional 
Development Technology Center (NETPDTC), Attn: CeTARS Program Director 
(Code N621), 6490 Saufley Field Road, Pensacola, FL 32509-5235.''

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with ``Student records cover present, 
former, and prospective students at the Department of Navy and USMC 
schools, and training activities or associated educational institution 
of Navy sponsored programs; instructors, staff and support personnel 
including contractors; participants associated with activities of the 
Naval Education and Training Command, including the Navy College Office 
and other training programs; and spouses and family members 
participating in online tutorial and tutorial volunteer programs.
    SMART records cover Active Duty Navy and Marine Corps members, 
Reservists, and separated or retired Navy and Marine Corps members.
    VLS records cover civilians, Active Duty Navy members, and 
Department of the Navy contractors.
    MCTIMS, MarineNet, and MCALMS-E records cover Active Duty, Reserve, 
and retired Marines, civilian employees, and other service students 
attending Marine schools, other service's schools, or classes/courses 
at non-DoD educational institutions.
    DHART student records cover present, former, and prospective 
students at police academies and individuals assigned to police 
activities; Marines, civilian employees, and other Service students 
attending police academies; and instructors, staff and support 
personnel.
    CeTARS records cover former, present and prospective military 
service members, foreign nationals, DoD civilians and contractor 
personnel.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with: ``Student records: Schools and 
personnel training programs, administration, and evaluation records. 
Records include basic identification records that consist of, Social 
Security Number (SSN), name, sex, date of birth, personnel records.
    Personnel data and records: rank, rate, grade, branch of service, 
billet and expiration of active obligated service.
    Contact Data: Home address, home and work telephone number, and 
home e-mail address.
    Professional Records: Navy enlisted classification, military 
occupational specialty (MOS) for Marines, subspecialty codes, (civilian 
pay series), test scores, psychological profile, basic test battery 
scores, and Navy advancement test scores.
    Educational Records: Education levels, service and civilian schools 
attended, degrees, majors, personnel assignment data, course 
achievement data, class grades, class standing, date of graduation, and 
attrition categories.
    SMART Records: Enlisted Qualifications History NAVPERS Form 1070-
604; certificates of completion; college transcripts; test score 
completions; grade reports; requests for Sailor/Marine American Council 
on Education Registry Transcripts.
    VLS Records: Name, quiz, homework, and test scores. In those 
instances when the student has performed below the minimum 
requirements, copies of the minutes of the Academic Review Board will 
be included.
    MCTIMS, MarineNet, and MCALMS-E Records: Student records data as 
shown above, individual records of all things training and education 
for each Marine in an individual Electronic Training Jacket, assignment 
to promotion points for specific completed training course and skills, 
proficiencies and courses/classes for current and higher Military 
Occupational Specialty (MOS) requirements.
    DHART Police Academy and Personnel Training Program Administration 
and Evaluation Records Consist of Basic Identification Data: Last four 
of Social Security Number (SSN), name, sex, date of birth.
    CeTARS Records: Contains personnel records for students, 
instructors and administrative staff members. The data in these 
personnel records consists of basic identification records: Social

[[Page 71085]]

Security Number (SSN), name, sex, date of birth.
    Academic/training records, manual and mechanized, and other records 
of educational and professional accomplishment.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps: Function, 
composition; OPNAVINST 1510.10B, Corporate Enterprise Training Activity 
Resource System (CeTARS), Catalog of Navy Training Courses and Student 
Reporting Requirements; MCO 1580.7D, Schools Inter-service Training; 
and E.O. 9397 (SSN), as amended.''

PURPOSE(S):
    Delete entry and replace with ``Student records: To record course 
and training demands, requirements, and achievements; analyze student 
groups or courses; provide academic and performance evaluation in 
response to official inquiries; provide guidance and counseling to 
students; prepare required reports; and for training administration and 
planning.
    SMART Records: To provide recommended college credit based on 
military experience and training to colleges and universities for 
review and acceptance. Requesters may have information mailed to them 
or the college(s)/university(ies) of their choice.
    VLS Records: To record course and training demands, requirements, 
and achievements; analyze student groups or courses; provide academic 
and performance evaluation in response to official inquiries; and 
provide guidance and counseling to students.
    MCTIMS, MarineNet, and MCALMS-E Records: To record student records 
for Active Duty, Reserve, and retired Marines, civilians employed by 
the Marine Corps, and other service students attending Marine Corps 
schools and courses, other service's schools, and/or attending/
completing educational institution courses/classes. To maintain an 
individual record of all things related to training and education for 
Marine Active Duty and Reserve personnel. The systems provide the 
individual Electronic Training Jacket that can be accessed against the 
unit morning report allowing evaluation against the MOS Roadmap for 
individual training assessment and requirements. At the unit level, the 
systems allow for evaluation of assigned personnel training assessment 
against Marine Corps Training and Readiness Manuals for automated unit 
training management support, assessment of the automated unit training 
readiness, and the determination of unit combat readiness percentage.
    DHART Records: To provide a database of student records for 
students attending police academies, classes, and courses; to provide 
an individual record of all police training and education for Marines, 
civilian police personnel, and other service personnel attending police 
academies; to maintain student records for in-service, sustainment, 
security augmentation force, auxiliary security force, re-qualification 
and specialized law enforcement/security training; to provide academic 
and performance evaluations in response to official inquiries; to 
provide guidance and counseling to students; to prepare required 
reports; and for other training administration and planning purposes.
    CeTARS Records: Facilitates the collection, storage, modification, 
and retrieval of training information about the students attending Navy 
courses, as well as course-related data, and quota data for planning/
execution of Navy training.''
* * * * *

RETRIEVABILITY:
    Delete entry and replace with ``Records are retrieved by name, 
full/partial Social Security Number (SSN) and/or date of birth.''

SAFEGUARDS:
    Delete entry and replace with ``Physical access to the central 
computer operations area is provided on a need-to-know basis and to 
Common Access Card (CAC) card authorized, authenticated personnel only. 
Records are maintained in controlled access rooms or areas. Physical 
access to terminals is restricted to specifically authorized 
individuals who have a need-to-know. Password authorization, assignment 
and monitoring are the responsibility of the functional managers.''

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Student records are shredded and/or 
degaussed after completion of training, transfer, or discharge; 
provided the data has been recorded in the individual's service record 
or on the student's record card.
    Active Duty training records for officers and enlisted personnel 
are permanent and transferred to the National Archives and Records 
Administration (NARA) for retention when they are twenty years old.
    SMART Records: Automated SMART (transcripts) are retained 
permanently. Documents submitted to compile, update, or correct SMART 
records, which include Enlisted Qualifications History NAVPERS Form 
1070-604, transcripts, and certificates, are destroyed after 3 years.
    VLS records are shredded and/or degaussed 2 years after completion 
of training.
    MCTIMS, MarineNET, and MCALMS-E Records: Automated records are 
retained permanently. The records are utilized for current future and 
historical assessments including training schools, courses, and 
training requirements, recruit selection criteria, individual course 
completion, school training through-put, and student attrition.
    DHART Records: DHART records are retained for the duration of 
employment/service plus 30 years and then shredded. Active Duty 
training records for officers and enlisted personnel shall be 
maintained permanently and transferred to NARA for retention when they 
are twenty years old.
    CeTARS Records: Permanent and transferred to NARA for retention 
when they are twenty years old.''

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Student records: The commanding 
officer of the activity in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    SMART Records: Commander, Naval Educational and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    VLS Records: Department Manager, Naval Surface Warfare Center, Port 
Hueneme Division, Missile/Launcher Department, Launcher Systems 
Division, 4363 Missile Way, Port Hueneme, CA 93043-4307.
    MCTIMS Records: Commanding General, Training and Education Command, 
Attn: MCTIMS Program Manager, 3300 Russell Road, MCB Quantico, VA 
22134-5001.
    MarineNet Records: Commanding General, Training and Education 
Command, Attn: College of Distance Education and Training, 2300 A Louis 
Street, MCB Quantico, VA 22134-5118.
    DHART Records: Commandant of the Marine Corps, Plans, Policy and 
Operations Department, Security Division, Law Enforcement and 
Corrections Branch (PSL), 3000 Marine Corps Pentagon, Washington, DC 
20380-1775.
    MCALMS-E Records: U.S. Marine Corps Department Head, Aviation 
Training Systems, Naval Air Systems

[[Page 71086]]

Command (PMA-205MC), 47123 Buse Road, Building 2272, Room 345, Patuxent 
River Naval Air Station, MD 20670-1547.
    CeTARS Records: Commander, Naval Education and Training 
Professional Development Technology Center (NETPDTC), Attn: CeTARS 
Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 
32509-5235.''

NOTIFICATION PROCEDURES:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the appropriate official below:
    Student Records: Address inquiries to the commanding officer of the 
activity in question. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    Written requests should include full name, Social Security Number 
(SSN), military or civilian employee duty status, if applicable, and 
other data when appropriate, such as graduation date. All written 
requests must be signed and notarized.
    Visitors should present drivers license, military or civilian 
employee identification card, or other similar identification.
    SMART Records: Address written inquiries to the Commanding Officer, 
Center for Personal and Professional Development (Attn: Virtual 
Education Center), 1905 Regulus Avenue, Suite 234, Virginia Beach, VA 
23461-2009.
    Written requests should include a completed ``Request for Sailor/
Marine American Council on Education Registry Transcript'' which can be 
obtained from the System Manger and solicits full name, command 
address, current rate/rank, Social Security Number (SSN), home and work 
telephone numbers, current status branch of service. All written 
requests must be signed and notarized.
    VLS Records: Address written inquiries to the Department Manager, 
Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date.
    MCTIMS Records: Address written inquiries to the Commanding 
General, Training and Education Command, Attn: MCTIMS Program Manager, 
3300 Russell Road, Marine Corps Base, Quantico, VA 22134-5001.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    MarineNet Records: Address written inquiries to the Commanding 
General, Training and Education Command, Attn: College of Distance 
Education and Training, 2300 A Louis Street, Quantico, VA 22134-5118.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    DHART Records: Address written inquiries to the Commandant of the 
Marine Corps, Plans, Policy and Operations Department, Security 
Division, Law Enforcement and Corrections Branch (PSL), 3000 Marine 
Corps Pentagon, Washington, DC 20380-1775, or to the Provost Marshal/
Police Chief of the United States Marine Corps (USMC) installation in 
question. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    Written requests should include full name and the last four numbers 
of their Social Security Number (SSN). All written requests must be 
signed and notarized. Visitors should present drivers license, military 
or civilian employee identification card, or other similar 
identification.
    MCALMS-E Records: Address written inquiries to the U.S. Marine 
Corps Department Head, Aviation Training Systems, Naval Air Systems 
Command (PMA-205MC), 47123 Buse Road, Building 2272, Room 345, Patuxent 
River Naval Air Station, MD 20670-1547.
    Written requests should include full name, Social Security Number 
(SSN), and other data when appropriate, such as graduation date. All 
written requests must be signed and notarized.
    CeTARS Records: Address written inquiries to Commander, Naval 
Education and Training Professional Development Technology Center 
(NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley 
Field Road, Pensacola, FL 32509-5235.
    Written requests should include full name, address, and Social 
Security Number (SSN). All written requests must be signed and 
notarized.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking to access 
information about themselves contained in this system should address 
written inquiries to the appropriate official below:
    Student Records: Address inquiries to the commanding officer of the 
activity in question. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    Written requests should include full name, Social Security Number 
(SSN), military or civilian employee duty status, if applicable, and 
other data when appropriate, such as graduation date. All written 
requests must be signed and notarized. Visitors should present drivers 
license, military or civilian employee identification card, or other 
similar identification.
    SMART Records: Address inquiries to the Commanding Officer, Center 
for Personal and Professional Development (Attn: Virtual Education 
Center), 1905 Regulus Avenue, Suite 234, Virginia Beach, VA 23461-2009.
    Written requests should include a completed ``Request for Sailor/
Marine American Council on Education Registry Transcript'' which can be 
obtained from the System Manger and solicits full name, command 
address, current rate/rank, Social Security Number (SSN), home and work 
telephone numbers, current status branch of service. All written 
requests must be signed and notarized.
    VLS Records: Address inquiries to the Department Manager, Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    MCTIMS Records: Address inquiries to the Commanding General, 
Training and Education Command, Attn: MCTIMS Program Manager, 3300 
Russell Road, Quantico, VA 22134-5001.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    MarineNet Records: Address inquiries to the Commanding General, 
Training and Education Command, Attn: College

[[Page 71087]]

of Distance Education and Training, 2300 A Louis Street, Quantico, VA 
22134-5118.
    Written request should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    DHART Records: Address inquiries to the Commandant of the Marine 
Corps, Plans, Policy and Operations Department, Security Division, Law 
Enforcement and Corrections Branch (PSL), 3000 Marine Corps Pentagon, 
Washington, DC 20380-1775 or to the the Provost Marshal/Police Chief of 
the USMC installation in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Written request should include full name and the last four numbers 
of their Social Security Number (SSN). All written requests must be 
signed and notarized. Visitors should present drivers license, military 
or civilian employee identification card, or other similar 
identification.
    MCALMS-E Records: Address inquiries to the Commander, Naval Air 
Systems Command, Aviation Training Systems Program Office (PMA-205MC), 
47123 Buse Road, Building 2272, Room 345, NAS Patuxent River, MD 20670-
1547.
    Written requests should include full name and the last four numbers 
of their Social Security Number (SSN). All written requests must be 
signed and notarized. Visitors should present drivers license, military 
or civilian employee identification card, or other similar 
identification.
    CeTARS Records: Address inquiries to the Commander, Naval Education 
and Training Professional Development Technology Center (NETPDTC), 
Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, 
Pensacola, FL 32509-5235.
    Written requests should include full name, current rate/rank, 
Social Security Number (SSN), status, branch of service. All written 
requests must be signed and notarized.''
* * * * *

RECORD SOURCE CATEGORIES:
    Delete entry and replace with ``Individuals; schools and 
educational institutions; Navy Personnel Command; Naval Education and 
Training Command; Headquarters, Marine Corps; Naval Special Warfare 
Center; Navy Recruiting Command; USMC Training and Education Command; 
instructor personnel, Defense Enrollment Eligibility Records System 
(DEERS), Marine Corps Distance Learning Database (MarineNET), Marine 
Corps Aviation Learning Management System Enterprise (MCALMS-E) and the 
Joint Personnel Adjudication System (JPAS).''
* * * * *
NM01500-2

SYSTEM NAME:
    Department of the Navy (DON) Education and Training Records.

SYSTEM LOCATION:
    Student records are located at schools and other training 
activities of the Department of the Navy, to include the United States 
Navy and the United States Marine Corps (USMC). Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Sailor/Marine American Council on Education Registry Transcript 
(SMART) database is maintained at the Naval Education and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    Vertical Launch System (VLS) records are maintained at the Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Marine Corps Training Integrated Management System (MCTIMS) records 
are located at the Marine Corps Training and Education Command (TECOM), 
3300 Russell Road, Quantico, VA 22134-5001.
    Marine Corps Distance Learning Program (MarineNet) records are 
maintained by the Naval Air Systems Command (NAVAIR) Naval Air Warfare 
Center Aircraft Division (NAWC AD) Special Communications Requirements 
Division (SCRD), 8185 Villa Road, St. Inigoes, MD 20684-0010.
    The Data Housing and Reports Tool (DHART) database is maintained 
for the Commandant of the Marine Corps (PSL) by the Space and Naval 
Warfare Systems Center (SPAWARSYSCEN) Atlantic Charleston, Building 
3147, Lab 1L2, North Charleston SC 29419-9022. Paper DHART records are 
maintained by the Commandant of the Marine Corps, Plans, Policy and 
Operations Department, Security Division, Law Enforcement and 
Corrections Branch (PSL), 2111 Eisenhower Ave., Suite 402, Alexandria, 
VA 22314-4679, and by USMC installation Provost Marshal's offices/
Marine Corps police departments.
    Marine Corps Aviation Learning Management System--Enterprise 
(MCALMS-E) records are maintained by the Network Operations Center 
(NOC), Building 24, McHugh Boulevard, Marine Corps Base (MCB) Camp 
Lejeune, NC 28547-2519.
    The Corporate Enterprise Training Activity Resource System (CeTARS) 
is maintained at the Naval Education and Training Professional 
Development Technology Center (NETPDTC), Attn: CeTARS Program Director 
(Code N621), 6490 Saufley Field Road, Pensacola, FL 32509-5235.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Student records cover present, former, and prospective students at 
the Department of Navy and USMC schools, and training activities or 
associated educational institutions of Navy sponsored programs; 
instructors, staff and support personnel including contractors; 
participants associated with activities of the Naval Education and 
Training Command, including the Navy College Office and other training 
programs; and spouses and family members participating in online 
tutorial and tutorial volunteer programs.
    SMART records cover Active Duty Navy and Marine Corps members, 
Reservists, and separated or retired Navy and Marine Corps members.
    VLS records cover civilians, Active Duty Navy members, and 
Department of the Navy contractors.
    MCTIMS, MarineNet, and MCALMS-E records cover Active Duty, Reserve, 
and retired Marines, civilian employees, and other service students 
attending Marine schools, other service's schools, or classes/courses 
at non-DoD educational institutions.
    DHART student records cover present, former, and prospective 
students at police academies and individuals assigned to police 
activities; Marines, civilian employees, and other Service students 
attending police academies; and instructors, staff and support 
personnel.
    CeTARS records cover former, present and prospective military 
service members, foreign nationals, DoD civilians and contractor 
personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Student Records: Schools and personnel training programs, 
administration, and evaluation records. Records include basic 
identification records that consist of, Social Security Number (SSN), 
name, sex, date of birth, personnel records.
    Personnel Data and Records: Rank, rate, grade, branch of service, 
billet and expiration of active obligated service.

[[Page 71088]]

    Contact Data: Home address, home and work telephone number, and 
home e-mail address.
    Professional Records: Navy enlisted classification, military 
occupational specialty (MOS) for Marines, subspecialty codes, (civilian 
pay series), test scores, psychological profile, basic test battery 
scores, and Navy advancement test scores.
    Educational Records: Education levels, service and civilian schools 
attended, degrees, majors, personnel assignment data, course 
achievement data, class grades, class standing, date of graduation, and 
attrition categories.
    SMART Records: Enlisted Qualifications History NAVPERS Form 1070-
604; certificates of completion; college transcripts; test score 
completions; grade reports; requests for Sailor/Marine American Council 
on Education Registry Transcripts.
    VLS Records: Name, quiz, homework, and test scores. In those 
instances when the student has performed below the minimum 
requirements, copies of the minutes of the Academic Review Board will 
be included.
    MCTIMS, MarineNet, and MCALMS-E Records: Student records data as 
shown above, individual records of all things training and education 
for each Marine in an individual Electronic Training Jacket, assignment 
to promotion points for specific completed training course and skills, 
proficiencies and courses/classes for current and higher Military 
Occupational Specialty (MOS) requirements.
    DHART police academy and personnel training program administration 
and evaluation records consist of basic identification data: Last four 
of Social Security Number (SSN), name, sex, date of birth.
    CeTARS Records: Contains personnel records for students, 
instructors and administrative staff members. The data in these 
personnel records consists of basic identification records: Social 
Security Number (SSN), name, sex, date of birth.
    Academic/training records, manual and mechanized, and other records 
of educational and professional accomplishment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps: Function, composition; OPNAVINST 1510.10B, 
Corporate Enterprise Training Activity Resource System (CeTARS), 
Catalog of Navy Training Courses and Student Reporting Requirements; 
MCO 1580.7D Schools Inter-service Training; and E.O. 9397 (SSN), as 
amended.

PURPOSE(S):
    Student records: To record course and training demands, 
requirements, and achievements; analyze student groups or courses; 
provide academic and performance evaluation in response to official 
inquiries; provide guidance and counseling to students; prepare 
required reports; and for training administration and planning.
    SMART Records: To provide recommended college credit based on 
military experience and training to colleges and universities for 
review and acceptance. Requesters may have information mailed to them 
or the college(s)/university(ies) of their choice.
    VLS Records: To record course and training demands, requirements, 
and achievements; analyze student groups or courses; provide academic 
and performance evaluation in response to official inquiries; and 
provide guidance and counseling to students.
    MCTIMS, MarineNet, and MCALMS-E Records: To record student records 
for Active Duty, Reserve, and retired Marines, civilians employed by 
the Marine Corps, and other service students attending Marine Corps 
schools and courses, other service's schools, and/or attending/
completing educational institution courses/classes. To maintain an 
individual record of all things related to training and education for 
Marine Active Duty and Reserve personnel. The systems provide the 
individual Electronic Training Jacket that can be accessed against the 
unit morning report allowing evaluation against the MOS Roadmap for 
individual training assessment and requirements. At the unit level, the 
systems allow for evaluation of assigned personnel training assessment 
against Marine Corps Training and Readiness Manuals for automated unit 
training management support, assessment of the automated unit training 
readiness, and the determination of unit combat readiness percentage.
    DHART Records: To provide a database of student records for 
students attending police academies, classes, and courses; to provide 
an individual record of all police training and education for Marines, 
civilian police personnel, and other service personnel attending police 
academies; to maintain student records for in-service, sustainment, 
security augmentation force, auxiliary security force, re-qualification 
and specialized law enforcement/security training; to provide academic 
and performance evaluations in response to official inquiries; to 
provide guidance and counseling to students; to prepare required 
reports; and for other training administration and planning purposes.
    CeTARS Records: Facilitates the collection, storage, modification, 
and retrieval of training information about the students attending Navy 
courses, as well as course-related data, and quota data for planning/
execution of Navy training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records or information 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and electronic storage media.

RETRIEVABILITY:
    Records are retrieved by name, full/partial Social Security Number 
(SSN) and/or date of birth.

SAFEGUARDS:
    Physical access to the central computer operations area is provided 
on a need-to-know basis and to CAC card authorized, authenticated 
personnel only. Records are maintained in controlled access rooms or 
areas. Physical access to terminals is restricted to specifically 
authorized individuals who have a need-to-know. Password authorization, 
assignment and monitoring are the responsibility of the functional 
managers.

RETENTION AND DISPOSAL:
    Student records are shredded and/or degaussed after completion of 
training, transfer, or discharge, provided the data has been recorded 
in the individual's service record or on the student's record card.
    Active Duty training records for officers and enlisted personnel 
are permanent and transferred to the National Archives and Records 
Administration (NARA) for retention when they are twenty years old.
    SMART Records: Automated SMART (transcripts) are retained 
permanently. Documents submitted to compile, update, or correct SMART 
records, which include Enlisted Qualifications History NAVPERS Form 
1070-604,

[[Page 71089]]

transcripts, and certificates, are destroyed after 3 years.
    VLS records are shredded and/or degaussed 2 years after completion 
of training.
    MCTIMS, MarineNet, and MCALMS-E Records: Automated records are 
retained permanently. The records are utilized for current future and 
historical assessments including training schools, courses, and 
training requirements, recruit selection criteria, individual course 
completion, school training through-put, and student attrition.
    DHART Records: DHART records are retained for the duration of 
employment/service plus 30 years and then shredded. Active Duty 
training records for officers and enlisted personnel shall be 
maintained permanently and transferred to NARA for retention when they 
are twenty years old.
    CeTARS Records: Permanent and transferred to NARA for retention 
when they are twenty years old.

System Manager(s) and Address:
    Student records: The commanding officer of the activity in 
question. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    SMART Records: Commander, Naval Educational and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    VLS Records: Department Manager, Naval Surface Warfare Center, Port 
Hueneme Division, Missile/Launcher Department, Launcher Systems 
Division, 4363 Missile Way, Port Hueneme, CA 93043-4307.
    MCTIMS Records: Commanding General, Training and Education Command, 
Attn: MCTIMS Program Manager, 3300 Russell Road, MCB Quantico, VA 
22134-5001.
    MarineNet Records: Commanding General, Training and Education 
Command, Attn: College of Distance Education and Training, 2300 A Louis 
Street, MCB Quantico, VA 22134-5118.
    DHART Records: Commandant of the Marine Corps, Plans, Policy and 
Operations Department, Security Division, Law Enforcement and 
Corrections Branch (PSL), 3000 Marine Corps Pentagon, Washington, DC 
20380-1775.
    MCALMS-E Records: U.S. Marine Corps Department Head, Aviation 
Training Systems, Naval Air Systems Command (PMA-205MC), 47123 Buse 
Road, Building 2272, Room 345, Patuxent River Naval Air Station, MD 
20670-1547.
    CeTARS Records: Commander, Naval Education and Training 
Professional Development Technology Center (NETPDTC), Attn: CeTARS 
Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 
32509-5235.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the appropriate official below:
    Student Records: Address inquiries to the commanding officer of the 
activity in question. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    Written requests should include full name, Social Security Number 
(SSN), military or civilian employee duty status, if applicable, and 
other data when appropriate, such as graduation date. All written 
requests must be signed and notarized. Visitors should present drivers 
license, military or civilian employee identification card, or other 
similar identification.
    SMART Records: Address written inquiries to the Commanding Officer, 
Center for Personal and Professional Development (Attn: Virtual 
Education Center), 1905 Regulus Avenue, Suite 234, Virginia Beach, VA 
23461-2009.
    Written requests should include a completed ``Request for Sailor/
Marine American Council on Education Registry Transcript'' which can be 
obtained from the System Manager and solicits full name, command 
address, current rate/rank, Social Security Number (SSN), home and work 
telephone numbers, current status branch of service. All written 
requests must be signed and notarized.
    VLS Records: Address written inquiries to the Department Manager, 
Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date.
    MCTIMS Records: Address written inquiries to the Commanding 
General, Training and Education Command, Attn: MCTIMS Program Manager, 
3300 Russell Road, Marine Corps Base, Quantico, VA 22134-5001.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    MarineNet Records: Address written inquiries to the Commanding 
General, Training and Education Command, Attn: College of Distance 
Education and Training, 2300 A Louis Street, Quantico, VA 22134-5118.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    DHART Records: Address written inquiries to the Commandant of the 
Marine Corps, Plans, Policy and Operations Department, Security 
Division, Law Enforcement and Corrections Branch (PSL), 3000 Marine 
Corps Pentagon, Washington, DC 20380-1775, or to the Provost Marshal/
Police Chief of the United States Marine Corps (USMC) installation in 
question. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    Written requests should include full name and the last four numbers 
of their Social Security Number (SSN). All written requests must be 
signed and notarized. Visitors should present drivers license, military 
or civilian employee identification card, or other similar 
identification.
    MCALMS-E Records: Address written inquiries to the U.S. Marine 
Corps Department Head, Aviation Training Systems, Naval Air Systems 
Command (PMA-205MC), 47123 Buse Road, Building 2272, Room 345, Patuxent 
River Naval Air Station, MD 20670-1547.
    Written requests should include full name, Social Security Number 
(SSN), and other data when appropriate, such as graduation date. All 
written requests must be signed and notarized.
    CeTARS Records: Address written inquiries to Commander, Naval 
Education and Training Professional Development Technology Center 
(NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley 
Field Road, Pensacola, FL 32509-5235.
    Written requests should include full name, address, and Social 
Security Number (SSN). All written requests must be signed and 
notarized.

Record Access Procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
appropriate official below:

[[Page 71090]]

    Student Records: Address inquiries to the commanding officer of the 
activity in question. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    Written requests should include full name, Social Security Number 
(SSN), military or civilian employee duty status, if applicable, and 
other data when appropriate, such as graduation date. All written 
requests must be signed and notarized. Visitors should present drivers 
license, military or civilian employee identification card, or other 
similar identification.
    SMART Records: Address inquiries to the Commanding Officer, Center 
for Personal and Professional Development (Attn: Virtual Education 
Center), 1905 Regulus Avenue, Suite 234, Virginia Beach, VA 23461-2009.
    Written requests should include a completed ``Request for Sailor/
Marine American Council on Education Registry Transcript'' which can be 
obtained from the System Manager and solicits full name, command 
address, current rate/rank, Social Security Number (SSN), home and work 
telephone numbers, current status branch of service. All written 
requests must be signed and notarized.
    VLS Records: Address inquiries to the Department Manager, Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    MCTIMS Records: Address inquiries to the Commanding General, 
Training and Education Command, Attn: MCTIMS Program Manager, 3300 
Russell Road, Quantico, VA 22134-5001.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    MarineNet Records: Address inquiries to the Commanding General, 
Training and Education Command, Attn: College of Distance Education and 
Training, 2300 A Louis Street, Quantico, VA 22134-5118.
    Written requests should include full name, Social Security Number 
(SSN), military, civilian employee, or contractor duty status, if 
applicable, and other data when appropriate, such as graduation date. 
All written requests must be signed and notarized.
    DHART Records: Address inquiries to the Commandant of the Marine 
Corps, Plans, Policy and Operations Department, Security Division, Law 
Enforcement and Corrections Branch (PSL), 3000 Marine Corps Pentagon, 
Washington, DC 20380-1775 or to the the Provost Marshal/Police Chief of 
the USMC installation in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Written requests should include full name and the last four numbers 
of their Social Security Number (SSN). All written requests must be 
signed and notarized. Visitors should present drivers license, military 
or civilian employee identification card, or other similar 
identification.
    MCALMS-E Records: Address inquiries to the Commander, Naval Air 
Systems Command, Aviation Training Systems Program Office (PMA-205MC), 
47123 Buse Road, Building 2272, Room 345, NAS Patuxent River, MD 20670-
1547.
    Written requests should include full name and the last four numbers 
of their Social Security Number (SSN). All written requests must be 
signed and notarized. Visitors should present drivers license, military 
or civilian employee identification card, or other similar 
identification.
    CeTARS Records: Address inquiries to the Commander, Naval Education 
and Training Professional Development Technology Center (NETPDTC), 
Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, 
Pensacola, FL 32509-5235.
    Written requests should include full name, current rate/rank, 
Social Security Number (SSN), status, branch of service. All written 
requests must be signed and notarized.

CONTESTING RECORD PROCEDURES:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

RECORD SOURCE CATEGORIES:
    Individuals; schools and educational institutions; Navy Personnel 
Command; Naval Education and Training Command; Headquarters, Marine 
Corps; Naval Special Warfare Center; Navy Recruiting Command; USMC 
Training and Education Command; instructor personnel, Defense 
Enrollment Eligibility Records System (DEERS), Marine Corps Distance 
Learning Database (MarineNet), Marine Corps Aviation Learning 
Management System Enterprise (MCALMS-E) and the Joint Personnel 
Adjudication System (JPAS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-29334 Filed 11-19-10; 8:45 am]
BILLING CODE 5001-06-P