Privacy Act; System of Records: Records of the Bureau of Public Affairs, 70343-70344 [2010-28990]

Download as PDF Federal Register / Vol. 75, No. 221 / Wednesday, November 17, 2010 / Notices Remote access to the Department of State network from non-Department owned systems is authorized only through a Department-approved access program. Remote access to the network is configured with the Office of Management and Budget Memorandum M–07–16 security requirements, which include but are not limited to two-factor authentication and time out function. All Department of State employees and contractors with authorized access have undergone a thorough background security investigation. Access to the Department of State, its annexes and posts abroad is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. All paper records containing personal information are maintained in secured file cabinets in restricted areas, access to which is limited to authorized personnel only. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager has the capability of printing audit trails of access from the computer media, thereby permitting regular and ad hoc monitoring of computer usage. When it is determined that a user no longer needs access, the user account is disabled. RETENTION AND DISPOSAL: Records are retired or destroyed in accordance with published records disposition schedules of the Department of State and as approved by the National Archives and Records Administration (NARA). More specific information may be obtained by writing the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street, NW., Washington, DC 20522–8001. SYSTEM MANAGER AND ADDRESS: Director, Office of Civil Rights, Room 7428, Department of State, 2201 C Street, NW., Washington, DC 20520. mstockstill on DSKH9S0YB1PROD with NOTICES NOTIFICATION PROCEDURES: Individuals who have cause to believe that the Office of Civil Rights might have records pertaining to them should write to the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street, NW., Washington, DC 20522– 8001. The individual must specify that he/she wishes the records of the Office of Civil Rights to be checked. At a minimum, the individual must include: Name; date and place of birth; current mailing address and zip code; signature; the approximate date upon which the VerDate Mar<15>2010 16:21 Nov 16, 2010 Jkt 223001 individual filed a formal or informal complaint alleging discrimination or requested other services from the Office of Civil Rights. RECORD ACCESS AND AMENDMENT PROCEDURES: Individuals who wish to gain access to or amend records pertaining to themselves should write to the Director, Office of Information Programs and Services (address above). CONTESTING RECORD PROCEDURES: (See above). RECORD SOURCE CATEGORIES: The individual; supervisors of the individual; EEO counselors; EEO personnel; and other employees or individuals having knowledge of the facts involved in the complaint. SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT: Certain records contained within this system of records are exempted from 5 U.S.C. 552a(k)(5). See 22 CFR 171.36. [FR Doc. 2010–28989 Filed 11–16–10; 8:45 am] BILLING CODE 4710–24–P [Public Notice: 7229] Privacy Act; System of Records: Records of the Bureau of Public Affairs Notice is hereby given that the Department of State proposes to amend an existing system of records, Records of the Bureau of Public Affairs, State–22, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A–130, Appendix I. The Department’s report was filed with the Office of Management and Budget on October 20, 2010. It is proposed that the current system will retain the name ‘‘Records of the Bureau of Public Affairs.’’ It is also proposed that the amended system description will include revisions/ additions to the following sections: System location; Categories of records; Routine uses; and Storage, Safeguards and Retrievability as well as other administrative updates. The following sections have been added to the system of records, Records of the Bureau of Public Affairs, State–22, to ensure Privacy Act of 1974 compliance: Purpose and Disclosure to Consumer Reporting Agencies. Any persons interested in commenting on the amended system of records may do so by submitting comments in writing to the Director, Office of Information Programs and SUMMARY: Frm 00145 Fmt 4703 Services, A/GIS/IPS, Department of State, SA–2, 515 22nd Street, Washington, DC 20522–8001. This system of records will be effective 40 days from the date of publication, unless we receive comments that will result in a contrary determination. The amended system description, ‘‘Records of the Bureau of Public Affairs, State–22,’’ will read as set forth below. Dated: October 20, 2010. Steven J. Rodriguez, Deputy Assistant Secretary of Operations, Bureau of Administration, U.S. Department of State. State–22 SYSTEM NAME: Records of the Bureau of Public Affairs. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Department of State, 2201 C Street, NW., Rm 2214 Washington, DC 20520. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DEPARTMENT OF STATE PO 00000 70343 Sfmt 4703 Media representatives who request interviews with the Secretary of State and/or Department principals; individuals who apply to accompany the Secretary of State on official travel; individuals who request building passes for access to the Department; individuals who request information from a press officer concerning an issue(s) or information about the Department and its policies; individuals who are on the mailing list for the Secretary’s speeches; individuals who invite the Secretary or Department principals to accept a speaking engagement or attend a function; representatives of nongovernmental organizations throughout the United States; state and local government officials; and Department employees who have asked the Bureau of Public Affairs to place articles about their achievements in their hometown newspapers. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains contact information for individuals who are involved in the operations of the Bureau of Public Affairs; travel records, assignments, biographies, speaking engagements, interviews and communications of Department Secretaries, principals and members of the media; records relating to requests for access to Department facilities; press releases; names of local media organizations; information on Department employees who asked the E:\FR\FM\17NON1.SGM 17NON1 70344 Federal Register / Vol. 75, No. 221 / Wednesday, November 17, 2010 / Notices Bureau of Public Affairs to publish information/articles about them; and invitations sent to the Secretary and Department principals to include the name/organization of the requester, internal control number, assigned action office and status. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301 (Management of Executive agencies); 22 U.S.C. 2651a (Organization of the Department of State); and 22 U.S.C. 3921 (Management of the Service/Secretary of State). PURPOSE(S): The purpose of soliciting this information is to enable the Bureau of Public Affairs to establish and maintain contact with the media, members of civil society organizations and the general public and circulate information to specific individuals or groups based on self-identified regional and policy interests. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: The records in this system may be disclosed to contact members of the media to inform them of events, travel opportunities, and status of building access requests; respond to media representatives’ and general public inquiries on various topics; and prepare briefing materials for interviewees. The information may be made available as a routine use to other U.S. Government agencies and the White House for purposes of planning and coordinating public engagement activities. The Department of State periodically publishes in the Federal Register its standard routine uses that apply to all of its Privacy Act systems of records. These notices appear in the form of a Prefatory Statement. These standard routine uses apply to Records of the Bureau of Public Affairs, State–22. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. STORAGE: Electronic, hardcopy. mstockstill on DSKH9S0YB1PROD with NOTICES RETENTION AND DISPOSAL: Records are retired in accordance with published Department of State Records Disposition Schedules as approved by the National Archives and Records Administration (NARA). More specific information may be obtained by writing the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street, NW., Washington, DC 20522– 8001. SYSTEM MANAGER AND ADDRESS: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: By individual name. SAFEGUARDS: All users are given cyber security awareness training, including the procedures for handling Sensitive but Unclassified information including 16:21 Nov 16, 2010 Deputy Assistant Secretary, Bureau of Public Affairs, Room 6800, Department of State, 2201 C Street NW., Washington, DC 20520. NOTIFICATION PROCEDURES: RETRIEVABILITY: VerDate Mar<15>2010 personally identifiable information. Annual refresher training is mandatory. Before being granted access to Records of the Bureau of Public Affairs, a user must first be granted access to the Department of State computer system. Remote access to the Department of State network from non-Department owned systems is authorized only through a Department approved access program. Remote access to the network is configured with the Office of Management and Budget Memorandum M–07–16 security requirements, which include but are not limited to two-factor authentication and time out function. All Department of State employees and contractors with authorized access have undergone a thorough background security investigation. Access to the Department of State, its annexes and posts abroad is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. All paper records containing personal information are maintained in secured file cabinets in restricted areas, access to which is limited to authorized personnel only. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager has the capability of printing audit trails of access from the computer media, thereby permitting regular and ad hoc monitoring of computer usage. When it is determined that a user no longer needs access, the user account is disabled. Jkt 223001 Individuals who have reason to believe that the Bureau of Public Affairs has records pertaining to them should write to the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street, NW., Washington, DC 20522– 8001. PO 00000 Frm 00146 Fmt 4703 Sfmt 4703 RECORD ACCESS AND AMENDMENT PROCEDURES: Individuals who wish to gain access to or amend records pertaining to them should write to the Director, Office of Information Programs and Services (address above). CONTESTING RECORD PROCEDURES: See above. RECORD SOURCE CATEGORIES: These records contain information obtained directly from the individual who is the subject of these records, the agency or organization that the individual represents, published directories and/or other bureaus in the Department. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. [FR Doc. 2010–28990 Filed 11–16–10; 8:45 am] BILLING CODE 4710–24–P DEPARTMENT OF STATE [Public Notice: 7227] Bureau of Political-Military Affairs: Directorate of Defense Trade Controls; Notifications to the Congress of Proposed Commercial Export Licenses Notice is hereby given that the Department of State has forwarded the attached Notifications of Proposed Export Licenses to the Congress on the dates indicated on the attachments pursuant to sections 36(c) and 36(d) and in compliance with section 36(f) of the Arms Export Control Act (22 U.S.C. 2776). SUMMARY: Effective Date: As shown on each of the 15 letters. FOR FURTHER INFORMATION CONTACT: Mr. Robert S. Kovac, Managing Director, Directorate of Defense Trade Controls, Bureau of Political-Military Affairs, Department of State (202) 663–2861. SUPPLEMENTARY INFORMATION: Section 36(f) of the Arms Export Control Act mandates that notifications to the Congress pursuant to sections 36(c) and 36(d) must be published in the Federal Register when they are transmitted to Congress or as soon thereafter as practicable. DATES: October 6, 2010 (Transmittal No. DDTC 09– 103.) Hon. Nancy Pelosi, Speaker of the House of Representatives. Dear Madam Speaker: Pursuant to Section 36(c) of the Arms Export Control Act, I am transmitting, herewith, certification of a proposed amendment to a manufacturing license agreement for the export of defense articles, including technical data, and E:\FR\FM\17NON1.SGM 17NON1

Agencies

[Federal Register Volume 75, Number 221 (Wednesday, November 17, 2010)]
[Notices]
[Pages 70343-70344]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-28990]


-----------------------------------------------------------------------

DEPARTMENT OF STATE

[Public Notice: 7229]


Privacy Act; System of Records: Records of the Bureau of Public 
Affairs

SUMMARY: Notice is hereby given that the Department of State proposes 
to amend an existing system of records, Records of the Bureau of Public 
Affairs, State-22, pursuant to the provisions of the Privacy Act of 
1974, as amended (5 U.S.C. 552a) and Office of Management and Budget 
Circular No. A-130, Appendix I. The Department's report was filed with 
the Office of Management and Budget on October 20, 2010.
    It is proposed that the current system will retain the name 
``Records of the Bureau of Public Affairs.'' It is also proposed that 
the amended system description will include revisions/additions to the 
following sections: System location; Categories of records; Routine 
uses; and Storage, Safeguards and Retrievability as well as other 
administrative updates. The following sections have been added to the 
system of records, Records of the Bureau of Public Affairs, State-22, 
to ensure Privacy Act of 1974 compliance: Purpose and Disclosure to 
Consumer Reporting Agencies.
    Any persons interested in commenting on the amended system of 
records may do so by submitting comments in writing to the Director, 
Office of Information Programs and Services, A/GIS/IPS, Department of 
State, SA-2, 515 22nd Street, Washington, DC 20522-8001. This system of 
records will be effective 40 days from the date of publication, unless 
we receive comments that will result in a contrary determination.
    The amended system description, ``Records of the Bureau of Public 
Affairs, State-22,'' will read as set forth below.

    Dated: October 20, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration, 
U.S. Department of State.
State-22

SYSTEM NAME:
    Records of the Bureau of Public Affairs.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of State, 2201 C Street, NW., Rm 2214 Washington, DC 
20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Media representatives who request interviews with the Secretary of 
State and/or Department principals; individuals who apply to accompany 
the Secretary of State on official travel; individuals who request 
building passes for access to the Department; individuals who request 
information from a press officer concerning an issue(s) or information 
about the Department and its policies; individuals who are on the 
mailing list for the Secretary's speeches; individuals who invite the 
Secretary or Department principals to accept a speaking engagement or 
attend a function; representatives of nongovernmental organizations 
throughout the United States; state and local government officials; and 
Department employees who have asked the Bureau of Public Affairs to 
place articles about their achievements in their hometown newspapers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains contact information for individuals who are 
involved in the operations of the Bureau of Public Affairs; travel 
records, assignments, biographies, speaking engagements, interviews and 
communications of Department Secretaries, principals and members of the 
media; records relating to requests for access to Department 
facilities; press releases; names of local media organizations; 
information on Department employees who asked the

[[Page 70344]]

Bureau of Public Affairs to publish information/articles about them; 
and invitations sent to the Secretary and Department principals to 
include the name/organization of the requester, internal control 
number, assigned action office and status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 (Management of Executive agencies); 22 U.S.C. 2651a 
(Organization of the Department of State); and 22 U.S.C. 3921 
(Management of the Service/Secretary of State).

PURPOSE(S):
    The purpose of soliciting this information is to enable the Bureau 
of Public Affairs to establish and maintain contact with the media, 
members of civil society organizations and the general public and 
circulate information to specific individuals or groups based on self-
identified regional and policy interests.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The records in this system may be disclosed to contact members of 
the media to inform them of events, travel opportunities, and status of 
building access requests; respond to media representatives' and general 
public inquiries on various topics; and prepare briefing materials for 
interviewees.
    The information may be made available as a routine use to other 
U.S. Government agencies and the White House for purposes of planning 
and coordinating public engagement activities.
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all of its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to Records of the Bureau 
of Public Affairs, State-22.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic, hardcopy.

RETRIEVABILITY:
    By individual name.

SAFEGUARDS:
    All users are given cyber security awareness training, including 
the procedures for handling Sensitive but Unclassified information 
including personally identifiable information. Annual refresher 
training is mandatory. Before being granted access to Records of the 
Bureau of Public Affairs, a user must first be granted access to the 
Department of State computer system.
    Remote access to the Department of State network from non-
Department owned systems is authorized only through a Department 
approved access program. Remote access to the network is configured 
with the Office of Management and Budget Memorandum M-07-16 security 
requirements, which include but are not limited to two-factor 
authentication and time out function.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts abroad is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. All paper records containing personal information are 
maintained in secured file cabinets in restricted areas, access to 
which is limited to authorized personnel only. Access to computerized 
files is password-protected and under the direct supervision of the 
system manager. The system manager has the capability of printing audit 
trails of access from the computer media, thereby permitting regular 
and ad hoc monitoring of computer usage.
    When it is determined that a user no longer needs access, the user 
account is disabled.

RETENTION AND DISPOSAL:
    Records are retired in accordance with published Department of 
State Records Disposition Schedules as approved by the National 
Archives and Records Administration (NARA). More specific information 
may be obtained by writing the Director, Office of Information Programs 
and Services, Department of State, SA-2, 515 22nd Street, NW., 
Washington, DC 20522-8001.

SYSTEM MANAGER AND ADDRESS:
    Deputy Assistant Secretary, Bureau of Public Affairs, Room 6800, 
Department of State, 2201 C Street NW., Washington, DC 20520.

NOTIFICATION PROCEDURES:
    Individuals who have reason to believe that the Bureau of Public 
Affairs has records pertaining to them should write to the Director, 
Office of Information Programs and Services, Department of State, SA-2, 
515 22nd Street, NW., Washington, DC 20522-8001.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who wish to gain access to or amend records pertaining 
to them should write to the Director, Office of Information Programs 
and Services (address above).

CONTESTING RECORD PROCEDURES:
    See above.

RECORD SOURCE CATEGORIES:
    These records contain information obtained directly from the 
individual who is the subject of these records, the agency or 
organization that the individual represents, published directories and/
or other bureaus in the Department.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 2010-28990 Filed 11-16-10; 8:45 am]
BILLING CODE 4710-24-P