Privacy Act; System of Records: Equal Employment Opportunity Records, 70342-70343 [2010-28989]

Download as PDF 70342 Federal Register / Vol. 75, No. 221 / Wednesday, November 17, 2010 / Notices SSA and ask for a new initial determination of their IRMAA. We are seeking OMB clearance for a new SSA–44 to fulfill the provisions of the Patient Protection and Affordable Care Act (Pub. L. 111–148), which mandates reductions in the Federal Medicare Part D prescription drug coverage subsidies, resulting in higher premiums for those with income above a specific threshold who have this coverage. Since the provisions of the law become effective January 1, 2011, we are seeking emergency clearance for this form. The respondents are Medicare Part B and prescription drug coverage Number of respondents Method of information collection recipients and enrollees with modified adjusted gross income over a highincome threshold who experience one of the eight significant life-changing events. Type of Request: Request for a new information collection. Average burden per response (minutes) Frequency of response Estimated annual burden (hours) Personal Interview (SSA field office) ............................................................... Paper Form (mailed) ........................................................................................ 147,000 39,000 1 1 30 45 73,500 29,250 Totals ........................................................................................................ 186,000 ........................ ........................ 102,750 Liz Davidson, Center Director, Center for Reports Clearance, Social Security Administration. [FR Doc. 2010–28992 Filed 11–16–10; 8:45 am] BILLING CODE 4191–02–P Dated: October 20, 2010. Steven J. Rodriguez, Deputy Assistant Secretary of Operations, Bureau of Administration, U.S. Department of State. DEPARTMENT OF STATE [Public Notice 7228] Privacy Act; System of Records: Equal Employment Opportunity Records Notice is hereby given that the Department of State proposes to amend an existing system of records, Equal Employment Opportunity Records, State–09, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A–130, Appendix I. The Department’s report was filed with the Office of Management and Budget on October 20, 2010. It is proposed that the current system will retain the name ‘‘Equal Employment Opportunity Records.’’ It is also proposed that the amended system description will include revisions/ additions to the following sections: Categories of records, Purpose, Routine uses, Storage, as well as other administrative updates. The following section has been added to the system of records, Equal Employment Opportunity Records, State–09, to ensure Privacy Act of 1974 compliance: Purpose. Any persons interested in commenting on the amended system of records may do so by submitting comments in writing to Director, Office of Information Programs and Services, A/GIS/IPS, Department of State, SA–2, 515 22nd Street, Washington, DC 20522–8001. This system of records will be effective 40 days from the date of publication, unless we receive mstockstill on DSKH9S0YB1PROD with NOTICES SUMMARY: VerDate Mar<15>2010 16:21 Nov 16, 2010 comments that will result in a contrary determination. The amended system description, ‘‘Equal Employment Opportunity Records, State–09,’’ will read as set forth below. Jkt 223001 State–09 SYSTEM NAME: Equal Employment Opportunity Records. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Department of State, 2201 C Street, NW., Washington, DC 20520. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and applicants for employment who have filed formal or informal complaints which allege discrimination. CATEGORIES OF RECORDS IN THE SYSTEM: Investigative reports; employment applications; biographic information to include race, color, national origin, sex, sexual orientation, religion, age, disability, genetic information; and employment histories. addressing Equal Employment Opportunity (EEO) complaints. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: Records from this system will be disclosed to other federal agencies for purposes of investigating, processing, adjudicating, resolving and litigating EEO complaints involving more than one agency, or in situations where the Department of State has requested that another federal agency provide investigative support for an EEO complaint. The Department of State periodically publishes in the Federal Register its standard routine uses that apply to all of its Privacy Act systems of records. These notices appear in the form of a Prefatory Statement. These standard routine uses apply to the Equal Employment Opportunity Records, State–09. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Hard copy and electronic. RETRIEVABILITY: By individual name. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: 42 U.S.C. 2000e; Executive Order 11478, as amended. All users are given cyber security awareness training which covers the procedures for handling Sensitive but Unclassified information, including personally identifiable information. Annual refresher training is mandatory. Before being granted access to Equal Employment Opportunity Records, a user must first be granted access to the Department of State computer system. PURPOSE(S): For the investigation, processing and resolution of formal and informal complaints of discrimination filed against the Department of State in accordance with 29 CFR 1614 and the Department’s internal procedures for PO 00000 Frm 00144 Fmt 4703 Sfmt 4703 E:\FR\FM\17NON1.SGM 17NON1 Federal Register / Vol. 75, No. 221 / Wednesday, November 17, 2010 / Notices Remote access to the Department of State network from non-Department owned systems is authorized only through a Department-approved access program. Remote access to the network is configured with the Office of Management and Budget Memorandum M–07–16 security requirements, which include but are not limited to two-factor authentication and time out function. All Department of State employees and contractors with authorized access have undergone a thorough background security investigation. Access to the Department of State, its annexes and posts abroad is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. All paper records containing personal information are maintained in secured file cabinets in restricted areas, access to which is limited to authorized personnel only. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager has the capability of printing audit trails of access from the computer media, thereby permitting regular and ad hoc monitoring of computer usage. When it is determined that a user no longer needs access, the user account is disabled. RETENTION AND DISPOSAL: Records are retired or destroyed in accordance with published records disposition schedules of the Department of State and as approved by the National Archives and Records Administration (NARA). More specific information may be obtained by writing the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street, NW., Washington, DC 20522–8001. SYSTEM MANAGER AND ADDRESS: Director, Office of Civil Rights, Room 7428, Department of State, 2201 C Street, NW., Washington, DC 20520. mstockstill on DSKH9S0YB1PROD with NOTICES NOTIFICATION PROCEDURES: Individuals who have cause to believe that the Office of Civil Rights might have records pertaining to them should write to the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street, NW., Washington, DC 20522– 8001. The individual must specify that he/she wishes the records of the Office of Civil Rights to be checked. At a minimum, the individual must include: Name; date and place of birth; current mailing address and zip code; signature; the approximate date upon which the VerDate Mar<15>2010 16:21 Nov 16, 2010 Jkt 223001 individual filed a formal or informal complaint alleging discrimination or requested other services from the Office of Civil Rights. RECORD ACCESS AND AMENDMENT PROCEDURES: Individuals who wish to gain access to or amend records pertaining to themselves should write to the Director, Office of Information Programs and Services (address above). CONTESTING RECORD PROCEDURES: (See above). RECORD SOURCE CATEGORIES: The individual; supervisors of the individual; EEO counselors; EEO personnel; and other employees or individuals having knowledge of the facts involved in the complaint. SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT: Certain records contained within this system of records are exempted from 5 U.S.C. 552a(k)(5). See 22 CFR 171.36. [FR Doc. 2010–28989 Filed 11–16–10; 8:45 am] BILLING CODE 4710–24–P [Public Notice: 7229] Privacy Act; System of Records: Records of the Bureau of Public Affairs Notice is hereby given that the Department of State proposes to amend an existing system of records, Records of the Bureau of Public Affairs, State–22, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A–130, Appendix I. The Department’s report was filed with the Office of Management and Budget on October 20, 2010. It is proposed that the current system will retain the name ‘‘Records of the Bureau of Public Affairs.’’ It is also proposed that the amended system description will include revisions/ additions to the following sections: System location; Categories of records; Routine uses; and Storage, Safeguards and Retrievability as well as other administrative updates. The following sections have been added to the system of records, Records of the Bureau of Public Affairs, State–22, to ensure Privacy Act of 1974 compliance: Purpose and Disclosure to Consumer Reporting Agencies. Any persons interested in commenting on the amended system of records may do so by submitting comments in writing to the Director, Office of Information Programs and SUMMARY: Frm 00145 Fmt 4703 Services, A/GIS/IPS, Department of State, SA–2, 515 22nd Street, Washington, DC 20522–8001. This system of records will be effective 40 days from the date of publication, unless we receive comments that will result in a contrary determination. The amended system description, ‘‘Records of the Bureau of Public Affairs, State–22,’’ will read as set forth below. Dated: October 20, 2010. Steven J. Rodriguez, Deputy Assistant Secretary of Operations, Bureau of Administration, U.S. Department of State. State–22 SYSTEM NAME: Records of the Bureau of Public Affairs. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Department of State, 2201 C Street, NW., Rm 2214 Washington, DC 20520. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DEPARTMENT OF STATE PO 00000 70343 Sfmt 4703 Media representatives who request interviews with the Secretary of State and/or Department principals; individuals who apply to accompany the Secretary of State on official travel; individuals who request building passes for access to the Department; individuals who request information from a press officer concerning an issue(s) or information about the Department and its policies; individuals who are on the mailing list for the Secretary’s speeches; individuals who invite the Secretary or Department principals to accept a speaking engagement or attend a function; representatives of nongovernmental organizations throughout the United States; state and local government officials; and Department employees who have asked the Bureau of Public Affairs to place articles about their achievements in their hometown newspapers. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains contact information for individuals who are involved in the operations of the Bureau of Public Affairs; travel records, assignments, biographies, speaking engagements, interviews and communications of Department Secretaries, principals and members of the media; records relating to requests for access to Department facilities; press releases; names of local media organizations; information on Department employees who asked the E:\FR\FM\17NON1.SGM 17NON1

Agencies

[Federal Register Volume 75, Number 221 (Wednesday, November 17, 2010)]
[Notices]
[Pages 70342-70343]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-28989]


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DEPARTMENT OF STATE

[Public Notice 7228]


Privacy Act; System of Records: Equal Employment Opportunity 
Records

SUMMARY: Notice is hereby given that the Department of State proposes 
to amend an existing system of records, Equal Employment Opportunity 
Records, State-09, pursuant to the provisions of the Privacy Act of 
1974, as amended (5 U.S.C. 552a) and Office of Management and Budget 
Circular No. A-130, Appendix I. The Department's report was filed with 
the Office of Management and Budget on October 20, 2010.
    It is proposed that the current system will retain the name ``Equal 
Employment Opportunity Records.'' It is also proposed that the amended 
system description will include revisions/additions to the following 
sections: Categories of records, Purpose, Routine uses, Storage, as 
well as other administrative updates. The following section has been 
added to the system of records, Equal Employment Opportunity Records, 
State-09, to ensure Privacy Act of 1974 compliance: Purpose. Any 
persons interested in commenting on the amended system of records may 
do so by submitting comments in writing to Director, Office of 
Information Programs and Services, A/GIS/IPS, Department of State, SA-
2, 515 22nd Street, Washington, DC 20522-8001. This system of records 
will be effective 40 days from the date of publication, unless we 
receive comments that will result in a contrary determination.
    The amended system description, ``Equal Employment Opportunity 
Records, State-09,'' will read as set forth below.

    Dated: October 20, 2010.
 Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration, 
U.S. Department of State.
State-09

SYSTEM NAME:
    Equal Employment Opportunity Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of State, 2201 C Street, NW., Washington, DC 20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and applicants for employment who have filed formal or 
informal complaints which allege discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative reports; employment applications; biographic 
information to include race, color, national origin, sex, sexual 
orientation, religion, age, disability, genetic information; and 
employment histories.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2000e; Executive Order 11478, as amended.

PURPOSE(S):
    For the investigation, processing and resolution of formal and 
informal complaints of discrimination filed against the Department of 
State in accordance with 29 CFR 1614 and the Department's internal 
procedures for addressing Equal Employment Opportunity (EEO) 
complaints.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Records from this system will be disclosed to other federal 
agencies for purposes of investigating, processing, adjudicating, 
resolving and litigating EEO complaints involving more than one agency, 
or in situations where the Department of State has requested that 
another federal agency provide investigative support for an EEO 
complaint.
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all of its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to the Equal Employment 
Opportunity Records, State-09.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard copy and electronic.

RETRIEVABILITY:
    By individual name.

SAFEGUARDS:
    All users are given cyber security awareness training which covers 
the procedures for handling Sensitive but Unclassified information, 
including personally identifiable information. Annual refresher 
training is mandatory. Before being granted access to Equal Employment 
Opportunity Records, a user must first be granted access to the 
Department of State computer system.

[[Page 70343]]

    Remote access to the Department of State network from non-
Department owned systems is authorized only through a Department-
approved access program. Remote access to the network is configured 
with the Office of Management and Budget Memorandum M-07-16 security 
requirements, which include but are not limited to two-factor 
authentication and time out function.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts abroad is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. All paper records containing personal information are 
maintained in secured file cabinets in restricted areas, access to 
which is limited to authorized personnel only. Access to computerized 
files is password-protected and under the direct supervision of the 
system manager. The system manager has the capability of printing audit 
trails of access from the computer media, thereby permitting regular 
and ad hoc monitoring of computer usage.
    When it is determined that a user no longer needs access, the user 
account is disabled.

RETENTION AND DISPOSAL:
    Records are retired or destroyed in accordance with published 
records disposition schedules of the Department of State and as 
approved by the National Archives and Records Administration (NARA). 
More specific information may be obtained by writing the Director, 
Office of Information Programs and Services, Department of State, SA-2, 
515 22nd Street, NW., Washington, DC 20522-8001.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Civil Rights, Room 7428, Department of State, 
2201 C Street, NW., Washington, DC 20520.

NOTIFICATION PROCEDURES:
    Individuals who have cause to believe that the Office of Civil 
Rights might have records pertaining to them should write to the 
Director, Office of Information Programs and Services, Department of 
State, SA-2, 515 22nd Street, NW., Washington, DC 20522-8001. The 
individual must specify that he/she wishes the records of the Office of 
Civil Rights to be checked. At a minimum, the individual must include: 
Name; date and place of birth; current mailing address and zip code; 
signature; the approximate date upon which the individual filed a 
formal or informal complaint alleging discrimination or requested other 
services from the Office of Civil Rights.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of Information 
Programs and Services (address above).

CONTESTING RECORD PROCEDURES:
    (See above).

RECORD SOURCE CATEGORIES:
    The individual; supervisors of the individual; EEO counselors; EEO 
personnel; and other employees or individuals having knowledge of the 
facts involved in the complaint.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    Certain records contained within this system of records are 
exempted from 5 U.S.C. 552a(k)(5). See 22 CFR 171.36.

[FR Doc. 2010-28989 Filed 11-16-10; 8:45 am]
BILLING CODE 4710-24-P