Privacy Act of 1974; System of Records, 69645-69647 [2010-28752]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 219 (Monday, November 15, 2010)]
[Notices]
[Pages 69645-69647]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-28752]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0153]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to add a System of Records.

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SUMMARY: The Defense Information Systems Agency is proposing to add a 
system of records to its inventory of records system subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 15, 2010 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/

[[Page 69646]]

Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Defense Information Systems Agency, 
5600 Columbia Pike, Room 933-I, Falls Church, VA 22041-2705, Ms. 
Jeanette M. Weathers-Jenkins at (703) 681-2409.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
system of records notices subject to the Privacy Act of 1974, (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r), of the 
Privacy Act of 1974, as amended, was submitted on November 3, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 9, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.14 DoD

SYSTEM NAME:
    Identity Synchronization Service (IdSS).

SYSTEM LOCATION:
    System locations may be obtained from the systems manager at the 
Defense Information Systems Agency (DISA), Computing Services Division 
(CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Defense (DoD) personnel who have been issued DoD 
Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure 
(PKI) certificate to include civilian employees, military personnel, 
contractors and other individuals detailed or assigned to DoD 
Components.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name (last name, first name, middle initial); unique 
identifiers including Electronic Data Interchange Person Identifier 
(EDI PI), other unique identifier (not Social Security Number), Federal 
Agency Smart Credential Number (FASC-N), login name, legacy login name, 
and persona username; object class; rank; title; job title; persona 
type code (PTC); primary and other work e-mail addresses; persona 
display name (PDN); work contact information, including administrative 
organization, duty organization, department, company (derived), 
building, address, mailing address, country, organization, phone, fax, 
mobile, pager, Defense Switched Network (DSN) phone, other fax, other 
mobile, other pager, city, zip code, post office box, street address, 
state, room number, assigned unit name, code and location, attached 
unit name, code and location, major geographical location, major 
command, assigned major command, and base, post, camp, or station; US 
government agency code; service code; personnel category code; non-US 
government agency object common name; user account control; information 
technology service entitlements; and Public Key Infrastructure (PKI) 
certificate information, including Personal Identity Verification 
Authentication (PIV Auth) certificate issuer, PIV Auth certificate 
serial number, PIV Auth certificate principal name, PIV Auth Subject 
Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common 
name, Identity (ID) certificate issuer, ID certificate serial number, 
ID certificate principal name, ID Thumbprint, ID Common Name (CN), 
signature certificate e-mail address, Signature Subject Alternative 
Name User Principal Name (UPN), Signature Thumbprint, Signature Issuer, 
Signature serial number, Signature CN, Public Binary Certificate, 
Encryption Thumbprint, Certificate Issuer, Encryption Serial Number, 
Encryption CN, distinguished name, PKI login identity, e-mail 
encryption certificate, and other certificate information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and DoD Directive 5105.19, 
Defense Information Systems Agency (DISA).

PURPOSE(S):
    The IdSS will populate and maintain persona-based user objects in 
DoD enterprise-level Domain Controllers, such as the Active Directory 
Enterprise Application and Services Forest (AD EASF) being implemented 
by DISA to provide DoD Enterprise E-Mail, workspace and collaboration 
tools, file storage, and office applications. In addition, the system 
may used to populate and maintain persona data elements in DoD 
component networks and systems, such as directory services and account 
provisioning systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DISA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media.

RETRIEVABILITY:
    By individual's name.

SAFEGUARDS:
    Access to the type and amount of data is governed by privilege 
management software and policies developed and enforced by Federal 
Government personnel. Defense-in-Depth methodology is used to protect 
the repository and interfaces, including (but not limited to) multi-
layered firewalls, Secure Sockets Layer/Transport Layer Security (SSL/
TLS) connections, access control lists, file system permissions, 
intrusion detection and prevention systems and log monitoring. Complete 
access to all records is restricted to and controlled by certified 
system management personnel, who are responsible for maintaining the 
IdSS system integrity and the data confidentiality.

RETENTION AND DISPOSAL:
    Disposition pending (until the National Archives and Records

[[Page 69647]]

Administration approves retention and disposal schedule, records will 
be treated as permanent).

SYSTEM MANAGER(S) AND ADDRESS:
    Defense Information Systems Agency (DISA), Center for Computing 
Services, P.O. Box 4502, Arlington, VA 22204-4502.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should e-mail 
idss@disa.mil or address written inquiries to Defense Information 
Systems Agency (DISA), Center for Computing Services, P.O. Box 4502, 
Arlington, VA 22204-4502.
    Requests must include the individual's full name, rank, grade or 
title, component affiliation, work e-mail address, telephone number, 
assigned office or unit, and complete mailing address.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to get information about themselves 
contained in this system of records should e-mail idss@disa.mil or 
address written inquiries to Defense Information Systems Agency (DISA), 
Center for Computing Services, P.O. Box 4502, Arlington, VA 22204-4502.
    Requests must include the individual's full name, rank, grade or 
title, component affiliation, work email address, telephone number, 
assigned office or unit, and complete mailing address.

CONTESTING RECORD PROCEDURES:
    DISA's rules for accessing records, for contesting content and 
appealing initial agency determinations are published in DISA 
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
system.

RECORD SOURCE CATEGORIES:
    DoD Component directories (such as Army Enterprise Directory 
Service-Lite (EDS-Lite) and the Air Force Directory Service (AFDS)), 
the Defense Eligibility Enrollment Reporting System (DEERS), and the 
DISA DoD PKI Global Directory Service (GDS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-28752 Filed 11-12-10; 8:45 am]
BILLING CODE 5001-06-P