Privacy Act of 1974; System of Records, 67699-67700 [2010-27709]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 75, Number 212 (Wednesday, November 3, 2010)]
[Notices]
[Pages 67699-67700]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-27709]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2010-0022]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on December 3, 2010 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Department of the Army, Privacy 
Office, U.S. Army Records Management and Declassification Agency, 7701 
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905, 
Mr. Leroy Jones at (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 20, 2010 to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 26, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-270a TRADOC DoD

SYSTEM NAME:
    Reception Battalion Automated Support System (RECBASS).

SYSTEM LOCATION:
    The Army Training Support Center (ATSC) (test and development only) 
at Army Training Support Center (ATSC), Commander, Building 2114, 
Pershing Avenue, Fort Eustis, VA 23604-5166 and five production sites 
listed below.
    Commander, 46th Adjutant General Battalion (Reception) (ATZJ-RSZ), 
3576 Wilson Road, Building 6559, Fort Knox, KY 40121-5728;
    30th Adjutant General Battalion (Reception) (ATSH-BCR), 5469 187th 
Infantry Regiment Street, Building 3020, Fort Benning, GA 31905-4158;
    95th Adjutant General Battalion (Reception) (ATSF-KR), 2843 
Davidson Road, Building B-2843, Fort Sill, OK 73503-4443;
    120th Adjutant General Battalion (Reception) (ATZJ-RB), 1895 
Washington Road, Fort Jackson, SC 29207-6704;
    43rd Adjutant General Battalion (Reception) (ATZT-AG), 200 Oklahoma 
Avenue, Building 2108, Fort Leonard Wood, MO 65473-8930.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Army, Navy, Marine, Air Force recruits being managed during the 
initial Army in-processing of new inductees and prior service 
personnel. These include Active, Reserve, and Guard components; and 
Individual Ready Reserve during mobilization. The system is used prior 
to assignment to an Initial Military Training Unit.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data includes name; Social Security Number (SSN); military 
occupational specialty (MOS); roster number; service computation date; 
mental and physical category; term and end of term service (ETS); 
number of dependents; gender; religious code; race; company code; 
enlistment bonus; training phase; mandatory release date; citizenship; 
basic active service date (BASD); marital status; rank; basic pay entry 
date (BPED); date of rank; (yes/no) if person has a driver's license; 
ethnicity; date of birth; education; pulmonary, upper/lower extremity, 
hearing and eye, and psychological(PULHES) test results; date of 
arrival; estimated arrival date (EAD); current mailing address and

[[Page 67700]]

telephone number; if involved in an accident, when and where the 
accident occurred, type of equipment involved in the accident, and 
signature; unit identification code (UIC); aptitude area scores; hair 
color; eye color; school; place of birth; blood type; financial and 
educational related information; third party referring agent.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of 
the Air Force, 10 U.S.C 5013, Secretary of the Navy, DoD Directive 
1145.2, United States Military Entrance Processing Command; Army 
Regulation 601-270, Military Entrance Processing Station (MEPS); MEPCOM 
Regulation 680-3, U.S. Military Processing Command Integrated Resources 
System (USMIRS); and E.O. 9397 (SSN), as amended.

PURPOSE(S):
    Used by the five Army Reception Battalions (Forts Knox, Benning, 
Sill, Jackson, and Leonard Wood) to manage the initial Army in-
processing of new inductees and prior service personnel preceding 
assignment to an initial military training unit.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and electronic storage media.

RETRIEVABILITY:
    By name or Social Security Number (SSN) of the prospective 
enlistee, inquirer, recruiter, or third party referring agent.

SAFEGUARDS:
    RECBASS is hosted in a secure environment on an Army installation. 
The network teams fully comply with Army requirements for physical 
security and security processes. System Administrators have access to 
PII and their access is monitored. All personnel with access to PII are 
Security Plus certified. Data in transit is encrypted. REBCASS exists 
in development, test and production environments in a secure U.S. Army 
computing environment that complies with DoD information assurance and 
certification.

RETENTION AND DISPOSAL:
    Keep in the master file until the individual is reassigned or 
transition from the Reception Battalion, then destroy after 6 years by 
shredding or erasing from electronic storage media.

SYSTEM MANAGER(S) AND ADDRESS:
    Commander, U.S. Army Accessions Command, G-3 (ATAL-O), 90 Ingalls 
Road, Fort Monroe, VA 23651-1065.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if information about themselves is 
contained in this system should address written inquiries to the 
Commander, U.S. Army Accessions Command, G-3 (ATAL-O), 90 Ingalls Road, 
Fort Monroe, VA 23651-1065.
    Individual must furnish his/her full name, Social Security Number 
(SSN), current address and telephone number; and military status or 
other information verifiable from the record itself; if involved in an 
accident, when and where the accident occurred and type of equipment 
involved, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United State of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Accessions Command, G-3 (ATAL-O), 90 Ingalls Road, 
Fort Monroe, VA 23651-1065.
    Individual must furnish his/her full name, Social Security Number 
(SSN), current address and telephone number; and military status or 
other information verifiable from the record itself; if involved in an 
accident, when and where the accident occurred and type of equipment 
involved, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United State of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, contesting contents and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR Part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    Information is received from the individual, DoD staff, Initial 
Receiving Branch (IRB), Public Affairs Branch (PAB) and faculty.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-27709 Filed 11-2-10; 8:45 am]
BILLING CODE 5001-06-P