Privacy Act of 1974; System of Records, 64715-64716 [2010-26354]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 75, Number 202 (Wednesday, October 20, 2010)]
[Notices]
[Pages 64715-64716]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-26354]



[[Page 64715]]

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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2010-0037]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy; DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
in its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: The changes will be effective on November 19, 2010, unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843 
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Robin Patterson, (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from Robin Patterson, FOIA/Privacy Act Policy Branch, the Department of 
the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.
    The proposed systems report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 7, 2010, to 
the House Committee on Government Report, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining records About Individual,'' dated February 8, 1996 
(February 20, 1996; 61 FR 6427).

    Dated: October 14, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05230-1

System Name:
    Total Workforce Management Services (TWMS)

System Location:
    Commander, Navy Installations Command, Service Delivery Point, 
Grace Hopper Ctr, Bldg 1482, Read Road, NAS North Island, San Diego, CA 
92135-7056.
    Fail-over servers are located at: Naval Base Norfolk, Building 
W143, Room 647A, 1968 Gilbert Street, Norfolk, VA 23511.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices and can be found at https://doni.daps.dla.mil/sndl.aspx.

Categories of Individuals Covered by the System:
    Active duty and Reservists, appropriated and nonappropriated 
civilian personnel, Navy contract personnel, other DoD and federal 
personnel assigned to Navy commands.

Categories of Records in the System:
    Personnel employment information (name, Social Security Number 
(SSN)), internally generated record ID number), law enforcement 
information, medical information, recall and contact information 
(personal cell telephone number, home telephone number, personal e-mail 
address, mailing/home address), emergency contact information, 
personnel demographic information (gender, race/ethnicity, birth date, 
religious preference, disability information), completed and required 
training information education information, skills, certifications and 
competencies required, certifications and skills acquired, security 
clearance information (citizenship, place of birth), work history, 
leave and payroll information, marital status, assigned billet 
information, personnel accountability information, assigned asset 
information, awards and qualifications information, dependant 
information including age and co-location indicator for emergency 
evacuation procedures and Morale, Welfare and Recreation (MWR) 
demographic accounting.

Authority for Maintenance of the System:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; CNICINST 5230.1, Total Workforce Management 
Services; OPNAVINST 3440.17, Navy Installation Emergency Management 
Program and E.O. 9397 (SSN), as amended.

Purpose:
    Allows authorized budget submitting office/claimant and subordinate 
commands financial management personnel, human resources specialists, 
administrative support personnel, and supervisors to manage their 
entire workforce from one single web based interface utilizing one 
consolidated data warehouse.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of 
Department of Navy compilation of systems of records notices apply to 
this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records:
Storage:
    Electronic storage media.

Retrievability:
    Name, Social Security Number (SSN), Internal assigned employee ID, 
Billet ID number.

Safeguards:
    Access to data is multi-tiered and based on a need to know, and is 
managed by a designated command representative knowledgeable in the 
area of that command's total workforce. The first tier of a user 
account is profile based, which limits the user to specific employee 
types and/or data. Users in a specific profile cannot view data outside 
of that profile's restriction. The second tier further restricts access 
by use of permissions, which allow a user specific access to 
application functions. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers. Password 
complexity, expiration, minimum length, and history, as well as use of 
profiles and permissions assists in assuring only appropriate personnel 
have access to data.

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Retention and Disposal:
    PERMANENT. Retire to Washington National Records Center (WNRC) when 
4 years old, then are transferred to the National Archives and Records 
Administration (NARA) when 20 years old.

System Manager(s) and Address(es):
    Commander Navy Installations Command, 716 Sicard St., SE., Suite 
1000, Washington Navy Yard, DC 20374-5140.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to TWMS Support & Mgmt, Commander Navy Installations Command, 716 
Sicard St., SE., Suite 1000, Washington Navy Yard, DC 20374-5140.
    The request should be signed and include full name, dates of 
service, Social Security Number (SSN), and a complete return mailing 
address.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.
    Department of Navy individuals may also review their records online 
by using their DoD issued Common Access Card (CAC) at a CAC enabled 
computer at https://twms.nmci.navy.mil/selfservice.

Record Access Procedure:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to TWMS Support 
& Mgmt, Commander Navy Installations Command, 716 Sicard St., SE., 
Suite 1000, Washington Navy Yard, DC 20374-5140.
    The request should be signed and include full name, dates of 
service, Social Security Number (SSN), and a complete return mailing 
address.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.
    Department of Navy individuals may also review their records online 
by using their DoD issued Common Access Card (CAC) at a CAC enabled 
computer at https://twms.nmci.navy.mil/selfservice.

Contesting Record Procedure:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record Source Categories:
    Information is obtained primarily from official Department of Navy 
and Department of Defense official programs of record; Defense Civilian 
Personnel Data System (DCPDS), Scientific Applied Programs (SAP-HR), 
PeopleSoft HR, Navy Standard Information Processing System (NSIPS), 
Navy Department Awards Web Service (NDAWS), Contractor Verification 
Systems (CVS)/DEERS, Navy Training Management & Planning System 
(NTMPS), and Total Force Manpower Management System (TFMMS) and from 
the individual and/or support staff.

Exemptions Claimed for the System:
    None.

[FR Doc. 2010-26354 Filed 10-19-10; 8:45 am]
BILLING CODE 5001-06-P