Privacy Act of 1974; System of Records, 63161-63165 [2010-25871]

Download as PDF Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices 63161 RECORD ACCESS PROCEDURES: RECORD SOURCE CATEGORIES: 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of OSD’s compilation of systems of records notices apply to this system. Delete entry and replace with, ‘‘The individual.’’ * * * * * POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DWHS E05 STORAGE: SYSTEM NAME: Paper file folders and electronic storage media. Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Office of the Secretary of Defense/Joint Staff, Freedom of Information Act Requester Service Center, Office of Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should include the name and number of this system of records notice along with the individual’s name and address of the individual at the time the record would have been created and be signed. RETRIEVABILITY: CONTESTING RECORD PROCEDURES: Retrieved by name of requester and other pertinent information, such as organization or address, subject material describing the MDR item (including date), MDR request number using computer indices, referring agency, or any combination of fields. The Office of the Secretary of Defense rules for accessing records, for contesting contents and appealing initial agency determinations are published in Office of the Secretary of Defense Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. Written requests should include the name and number of this system of records notice along with the individual’s name and address of the individual at the time the record would have been created and be signed.’’ * * * * * Mandatory Declassification Review Files. SYSTEM LOCATION: Chief, Records and Declassification Division, Executive Services Directorate, 1155 Defense Pentagon, Washington, DC 20301–1155. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who request Mandatory Declassification Review (MDR) or appeal a Mandatory Declassification Review determination. These include DoD, Executive Branch Agencies, public or contractors. CATEGORIES OF RECORDS IN THE SYSTEM: Name, address, and organization of person making MDR request or appeal, identification of records requested, dates and summaries of action taken. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: E.O. 13526, Classified National Security Information; DoD Instruction 5200.01, DoD Information Security Program and Protection of Sensitive Compartmented Information. jlentini on DSKJ8SOYB1PROD with NOTICES PURPOSE(S): To process requests and/or appeals from individuals for the mandatory review of classified documents for the purposes of releasing declassified material to the public; and to provide a research resource of historical data on release of records to ensure consistency in subsequent actions. Data developed from this system is used for the annual report required by the applicable Executive Order(s) governing classified National Security Information. This data also serves management needs, by providing information about the number of requests; the type or category of records requested; and the average processing time. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. VerDate Mar<15>2010 16:30 Oct 13, 2010 Jkt 223001 SAFEGUARDS: Paper records are maintained in a Defense Security vault, with all physical security requirements to ensure the protection of special compartmented information. Within the vault, the paper files are stored in security containers with access limited to officials having a need-to-know based on their assigned duties. Computer systems require Common Access Card (CAC) and passwords. Users are limited according to their assigned duties to appropriate access on a need-to-know basis. RECORD SOURCE CATEGORIES: RETENTION AND DISPOSAL: Privacy Act of 1974; System of Records Files that grant access to records are held in current status for two years after the end of the calendar year in which created, then destroyed. Files pertaining to denials of requests are destroyed 5 years after final determination. Appeals are retained for 3 years after final determination. SYSTEM MANAGER(S) AND ADDRESS: Chief, Records and Declassification Division, Executive Services Directorate, 1155 Defense Pentagon, Washington, DC 20301–1155. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Chief, Records and Declassification Division, Executive Services Directorate, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should include the individual’s name and address of the individual at the time the record would have been created. PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 The individual. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2010–25870 Filed 10–13–10; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID DOD–2010–OS–0143] Department of Defense (DoD). Notice to alter a system of AGENCY: ACTION: records. The Office of the Secretary of Defense proposes to alter a system of records in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action would be effective without further notice on November 15, 2010, unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: • Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, Room 3C843 Pentagon, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and SUMMARY: E:\FR\FM\14OCN1.SGM 14OCN1 63162 Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at https:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. Ms. Cindy Allard at (703) 588–6830. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Services, 1155 Defense Pentagon, Washington DC 20301–1155. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on October 1, 2010, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996; 61 FR 6427). FOR FURTHER INFORMATION CONTACT: Dated: October 8, 2010. Mitchell S. Bryman, Alternate OSD Federal Register Liaison Officer, Department of Defense. V5–05 SYSTEM NAME: Joint Personnel Adjudication System (JPAS) (July 1, 2005; 70 FR 38120). SYSTEM IDENTIFIER: Delete entry and replace with ‘‘DMDC 12 DoD’’. * * * * * SYSTEM LOCATION: Delete entry and replace with ‘‘Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955–6771.’’ * * * * * CATEGORIES OF RECORDS IN THE SYSTEM: jlentini on DSKJ8SOYB1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘50 U.S.C. 401, Congressional declaration of purpose; 50 U.S.C. 435, Purposes; DoD 5200.2R, Department of Defense Personnel Security Program Regulation; DoD 5105.21–M–1, Sensitive Compartment Information Administrative Security Manual; E.O. 10450, Security Requirements for Government Employment; E.O. 10865, Safeguarding Classified Information Within Industry; E.O. 12333, United States Intelligence Activities; E.O. 12829, National Industrial Security Program; E.O. 12968, Access to Classified Information; and E.O. 9397 (SSN), as amended.’’ PURPOSE(S): CHANGES: Delete entry and replace with ‘‘Complete investigation packages and documenting records conducted by Federal investigative organizations (e.g., U.S. Office of Personnel Management (OPM), Central Intelligence Agency, NASA, etc.) and locator references to VerDate Mar<15>2010 such investigations. Records documenting the personnel security adjudicative and management process, to include an individual’s Social Security Number (SSN); name (both current, former and alternate names); date of birth; place of birth; country of citizenship; type of DoD affiliation; employing activity; current employment status; position sensitivity; personnel security investigative basis; status of current adjudicative action; security clearance eligibility and access status; whether eligibility determination was based on a condition, deviation from prescribed investigative standards or waiver of adjudication guidelines; reports of security-related incidents, to include issue files; suspension of eligibility and/or access; denial or revocation of eligibility and/or access; eligibility recommendations or decisions made by an appellate authority; non-disclosure execution dates; indoctrination date(s); level(s) of access granted; debriefing date(s); and reasons for debriefing.’’ 16:30 Oct 13, 2010 Jkt 223001 Delete entry and replace with ‘‘The Joint Personnel Adjudication System (JPAS) is an enterprise automated system for personnel security management, providing a common, comprehensive medium to record and document personnel security actions within the Department, including granting interim clearances and submitting investigations. Decentralized access is authorized at the nine central adjudication facilities and DoD Component security offices. JPAS also compiles statistical data for use in analyses and studies.’’ ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to disclosures generally PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as follows: To the White House to obtain approval of the President of the United States regarding certain military personnel office actions as provided for in DoD Instruction 1320.4, Military Officer Actions Requiring Approval of the Secretary of Defense or the President, or Confirmation by the Senate. To the U.S. Citizenship and Immigration Service for use in alien admission and naturalization inquiries. To the Office of the Director of National Intelligence, the Federal Bureau of Investigation; the National Aeronautics and Space Administration; the Central Intelligence Agency; the Office of Personnel Management; the Department of State, the Department of the Treasury; the Internal Revenue Service; the U.S. Postal Service; the U.S. Secret Service; the Bureau of Alcohol, Tobacco, Firearms and Explosives; the U.S. Customs and Border Protection; Department of Homeland Security; and any other related Federal agencies for the purpose of determining access to National Security Information (NSI) pursuant to E.O. 12968, Access to Classified Information. To authorized industry users for the purpose of verifying eligibility and determining access to National Security Information (NSI) of their employees. The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Office of the Secretary of Defense compilation of systems of records notices also apply to this system.’’ POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, SAFEGUARDING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Delete entry and replace with ‘‘Electronic storage media.’’ * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Electronically and optically stored records are maintained in fail-safe system software with passwordprotected access. Records are accessible only to authorized persons with a valid need-to-know, who are appropriately screened, investigated and determined eligible for access. During non-duty hours, alarms systems and/or security or military police guards secure all locations. Only authorized personnel with a valid need-to-know are allowed access to JPAS. Additionally, access to JPAS is based on a user’s specific E:\FR\FM\14OCN1.SGM 14OCN1 Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices functions, security eligibility and access level.’’ RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Disposition pending. Until the National Archives and Records Administration has approved the disposition, treat records as permanent.’’ SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite 400, Arlington VA 22209–2593. Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955– 6771.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955–6771. Written requests must contain the full name (and any alias and/or alternate names used), Social Security Number (SSN), and date and place of birth.’’ jlentini on DSKJ8SOYB1PROD with NOTICES RECORDS ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301–1155. Individuals should provide their full name (and any alias and/or alternate names used), Social Security Number (SSN), and date and place of birth. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed without the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’ Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf. VerDate Mar<15>2010 16:30 Oct 13, 2010 Jkt 223001 Because JPAS is a joint DoD system, it may be necessary to refer specific data to the DoD Component where it originated for a release determination.’’ CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘The Office of the Secretary of Defense/Joint Staff rules for accessing records, and for contesting or appealing agency determinations are published in Office of the Secretary of Defense Administrative Instruction 81, 32 CFR part 311; or may be obtained directly from the system manager.’’ RECORDS SOURCE CATEGORIES: Delete entry and replace with ‘‘Information contained in this system is derived from the appropriate DoD personnel systems; Consolidated Adjudication Tracking System (CATS); records maintained by the DoD adjudicative agencies; and records maintained by security managers, special security officers, or other officials requesting and/or sponsoring the security eligibility determination for the individual. Additional information may be obtained from other sources (such as personnel security investigations, personal financial records, military service records, medical records and unsolicited sources.)’’ EXEMPTIONS CLAIMED FOR THE SYSTEM: Delete entry and replace with ‘‘Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 311. For additional information contact the system manager.’’ * * * * * DMDC 12 DoD SYSTEM NAME: Joint Personnel Adjudication System (JPAS). SYSTEM LOCATION: Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955–6771. PO 00000 Frm 00023 Fmt 4703 Sfmt 4703 63163 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All Department of Defense active and reserve military personnel; civilian employees and applicants; DoD contractor employees and applicants; National Guard personnel; U.S. Coast Guard military and civilian personnel and applicants requiring access to National Security and/or Sensitive Compartmented Information; ‘‘affiliated’’ personnel (such as Non-Appropriated Fund employees, Red Cross volunteers and staff; USO personnel, and congressional staff members); and foreign nationals whose duties require access to National Security Information (NSI) and/or assignment to a sensitive position. CATEGORIES OF RECORDS IN THE SYSTEM: Complete investigation packages and documenting records conducted by Federal investigative organizations (e.g., U.S. Office of Personnel Management (OPM), Central Intelligence Agency, NASA, etc.) and locator references to such investigations. Records documenting the personnel security adjudicative and management process, to include an individual’s Social Security Number (SSN); name (both, current, former and alternate names); date of birth; place of birth; country of citizenship; type of DoD affiliation; employing activity; current employment status; position sensitivity; personnel security investigative basis; status of current adjudicative action; security clearance eligibility and access status; whether eligibility determination was based on a condition, deviation from prescribed investigative standards or waiver of adjudication guidelines; reports of security-related incidents, to include issue files; suspension of eligibility and/or access; denial or revocation of eligibility and/or access; eligibility recommendations or decisions made by an appellate authority; non-disclosure execution dates; indoctrination date(s); level(s) of access granted; debriefing date(s); and reasons for debriefing. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 50 U.S.C. 401, Congressional declaration of purpose; 50 U.S.C. 435, Purposes; DoD 5200.2R, Department of Defense Personnel Security Program Regulation; DoD 5105.21–M–1, Sensitive Compartment Information Administrative Security Manual; E.O. 10450, Security Requirements for Government Employment; E.O. 10865, Safeguarding Classified Information Within Industry; E.O. 12333, United States Intelligence Activities; E.O. 12829, National Industrial Security E:\FR\FM\14OCN1.SGM 14OCN1 63164 Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices Program; and E.O. 12968, Access to Classified Information; and E.O. 9397 (SSN), as amended. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, SAFEGUARDING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: PURPOSE(S): STORAGE: The Joint Personnel Adjudication System (JPAS) is an enterprise automated system for personnel security management, providing a common, comprehensive medium to record and document personnel security actions within the Department, including granting interim clearances and submitting investigations. Decentralized access is authorized at the nine central adjudication facilities and DoD Component security offices. JPAS also compiles statistical data for use in analyses and studies. jlentini on DSKJ8SOYB1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as follows: To the White House to obtain approval of the President of the United States regarding certain military personnel office actions as provided for in DoD Instruction 1320.4, Military Officer Actions Requiring Approval of the Secretary of Defense or the President, or Confirmation by the Senate. To the U.S. Citizenship and Immigration Services for use in alien admission and naturalization inquiries. To the Office of the Director of National Intelligence, the Federal Bureau of Investigation; the National Aeronautics and Space Administration; the Central Intelligence Agency; the Office of Personnel Management; the Department of State, the Department of Treasury; the Internal Revenue Service; the U.S. Postal Service; the U.S. Secret Service; the Bureau of Alcohol, Tobacco, Firearms and Explosives; the U.S. Customs and Border Protection; Department of Homeland Security; any other related Federal agencies for the purpose of determining access to National Security information (NSI) pursuant to E.O. 12968, Access to Classified Information. To authorized industry users for the purpose of verifying eligibility and determining access to National Security Information (NSI) of their employees. The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of the Office of the Secretary of Defense compilation of systems of records notices also apply to this system. VerDate Mar<15>2010 16:30 Oct 13, 2010 Jkt 223001 Electronic storage media. RETRIEVABILITY: Information is retrieved by full name, Social Security Number (SSN), date of birth, state and/or country of birth. SAFEGUARDS: Electronically and optically stored records are maintained in ‘‘fail-safe’’ system software with passwordprotected access. Records are accessible only to authorized persons with a valid need-to-know, who are appropriately screened, investigated and determined eligible for access. During non-duty hours, alarms systems and/or security or military police guards secure all locations. Only authorized personnel with a valid need-to-know are allowed access to JPAS. Additionally, access to JPAS is based on a user’s specific functions, security eligibility and access level. RETENTION AND DISPOSAL: Disposition pending. Until the National Archives and Records Administration has approved the disposition, treat records as permanent. SYSTEM MANAGER(S) AND ADDRESS: Director, Defense Manpower Data Center, 1600 Wilson Boulevard, Suite 400, Arlington VA 22209–2593. Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955– 6771. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955–6771. Written requests must contain the full name (and any alias and/or alternate names used), Social Security Number (SSN), and date and place of birth. RECORDS ACCESS PROCEDURES: Individuals seeking information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301–1155. Individuals should provide their full name (and any alias and/or alternate names used), Social Security Number (SSN), and date and place of birth. PO 00000 Frm 00024 Fmt 4703 Sfmt 4703 In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed without the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’’ If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’ Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf. Because JPAS is a ‘‘joint’’ DoD system, it may be necessary to refer specific data to the DoD Component where it originated for a release determination. CONTESTING RECORD PROCEDURES: The Office of the Secretary of Defense/Joint Staff rules for accessing records, and for contesting or appealing agency determinations are published in Office of the Secretary of Defense Administrative Instruction 81, 32 CFR part 311; or may be obtained directly from the system manager. RECORDS SOURCE CATEGORIES: Information contained in this system is derived from the appropriate DoD personnel systems; Consolidated Adjudication Tracking System (CATS); records maintained by the DoD adjudicative agencies; and records maintained by security managers, special security officers, or other officials requesting and/or sponsoring the security eligibility determination for the individual. Additional information may be obtained from other sources (such as personnel security investigations, personal financial records, military service records, medical records and unsolicited sources.) EXEMPTIONS CLAIMED FOR THE SYSTEM: Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with E:\FR\FM\14OCN1.SGM 14OCN1 Federal Register / Vol. 75, No. 198 / Thursday, October 14, 2010 / Notices requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 311. For additional information contact the system manager. [FR Doc. 2010–25871 Filed 10–13–10; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Air Force Air University Board of Visitors Meeting Notice of meeting of the Air University Board of Visitors. ACTION: Under the provisions of the Federal Advisory Committee Act of 1972 (5 U.S.C., Appendix, as amended), the Government in the Sunshine Act of 1976 (5 U.S.C. 552b, as amended), and 41 CFR 102–3.150, the Department of Defense announces that the Air University Board of Visitors’ meeting will take place on Monday, November 15th, 2010, from 12:15 p.m. to 5 p.m. and Tuesday, November 16th, 2010, from 8 a.m. to 5:30 p.m. The meeting will be held in the Air University Commander’s Conference Room located in building 800. Please contact Dr. Dorothy Reed, 334–953–5159 for further details of the meeting location. The purpose of this meeting is to provide independent advice and recommendations on matters pertaining to the educational, doctrinal, and research policies and activities of Air University. The agenda will include topics relating to the policies, programs, and initiatives of Air University educational programs. Additionally, four working groups will meet to discuss issues relating to academic affairs; research; future learning and technology; and institutional advancement. Pursuant to 5 U.S.C. 552b, as amended, and 41 CFR 102–3.155 all sessions of the Air University Board of Visitors’ meeting will be open to the public. Any member of the public wishing to provide input to the Air University Board of Visitors should submit a written statement in accordance with 41 CFR 102–3.140(c) and section 10(a)(3) of the Federal Advisory Committee Act and the procedures described in this paragraph. Written statements can be submitted to the Designated Federal Officer at the address detailed below at any time. Statements being submitted in response to the agenda mentioned in this notice must be received by the Designated Federal Officer at the address listed below at least five calendar days prior to the meeting which is the subject of jlentini on DSKJ8SOYB1PROD with NOTICES SUMMARY: VerDate Mar<15>2010 16:30 Oct 13, 2010 Jkt 223001 this notice. Written statements received after this date may not be provided to or considered by the Air University Board of Visitors until its next meeting. The Designated Federal Officer will review all timely submissions with the Air University Board of Visitors’ Board Chairperson and ensure they are provided to members of the Board before the meeting that is the subject of this notice. Additionally, any member of the public wishing to attend this meeting should contact either person listed below at least five calendar days prior to the meeting for information on base entry passes. FOR FURTHER INFORMATION CONTACT: Dr. Dorothy Reed, Designated Federal Officer, Air University Headquarters, 55 LeMay Plaza South, Maxwell Air Force Base, Alabama 36112–6335, telephone (334) 953–5159 or Mrs. Diana Bunch, Alternate Designated Federal Officer, same address, telephone (334) 953– 4547. 63165 Federal agencies and the public an early opportunity to comment on information collection requests. The OMB is particularly interested in comments which: (1) Evaluate whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) Evaluate the accuracy of the agency’s estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used; (3) Enhance the quality, utility, and clarity of the information to be collected; and (4) Minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated, electronic, mechanical, or other technological collection techniques or other forms of information technology. [FR Doc. 2010–25824 Filed 10–13–10; 8:45 am] Dated: October 8, 2010. Sheila Carey, Acting Director, Information Collection Clearance Division, Regulatory Information Management Services, Office of Management. BILLING CODE 5001–10–P Office of Postsecondary Education Bao-Anh Trinh, Air Force Federal Register Liaison Officer. DEPARTMENT OF EDUCATION Notice of Submission for OMB Review Department of Education. Comment request. AGENCY: ACTION: The Acting Director, Information Collection Clearance Division, Regulatory Information Management Services, Office of Management invites comments on the submission for OMB review as required by the Paperwork Reduction Act of 1995 (Pub. L. 104–13). DATES: Interested persons are invited to submit comments on or before November 15, 2010. ADDRESSES: Written comments should be addressed to the Office of Information and Regulatory Affairs, Attention: Education Desk Officer, Office of Management and Budget, 725 17th Street, NW., Room 10222, New Executive Office Building, Washington, DC 20503, be faxed to (202) 395–5806 or e-mailed to oira_submission@omb.eop.gov with a cc: to ICDocketMgr@ed.gov. Please note that written comments received in response to this notice will be considered public records. SUPPLEMENTARY INFORMATION: Section 3506 of the Paperwork Reduction Act of 1995 (44 U.S.C. Chapter 35) requires that the Office of Management and Budget (OMB) provide interested SUMMARY: PO 00000 Frm 00025 Fmt 4703 Sfmt 4703 Type of Review: Reinstatement. Title of Collection: Student Support Services Annual Performance Report. OMB Control Number: 1840–0525. Agency Form Number(s): N/A. Frequency of Responses: Annually. Affected Public: Businesses or other for-profit; Not-for-profit institutions. Total Estimated Number of Annual Responses: 947. Total Estimated Annual Burden Hours: 5,682. Abstract: The Department of Education is requesting a reinstatement without change of the previously approved annual performance report, which was discontinued on November 30, 2009 (OMB No.: 1840–0525), to collect data under the Student Support Services (SSS) Program. Reinstating the report would allow the Department to collect consistent performance data for as much as the grant cycle as possible from current SSS grantees, which were given a one-time, one-year extension due to the negotiated rulemaking process underway to implement the Higher Education Opportunity Act (HEOA) revisions to the Higher Education Act, the authorizing statute for the program. Beginning next year and pending a final rule, all new and continuing grantees will submit performance data consistent with the changes made by the HEOA. Requests for copies of the information collection submission for OMB review may be accessed from the RegInfo.gov E:\FR\FM\14OCN1.SGM 14OCN1

Agencies

[Federal Register Volume 75, Number 198 (Thursday, October 14, 2010)]
[Notices]
[Pages 63161-63165]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-25871]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0143]


Privacy Act of 1974; System of Records

AGENCY: Department of Defense (DoD).

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on November 15, 2010, unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843 
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and

[[Page 63162]]

docket number for this Federal Register document. The general policy 
for comments and other submissions from members of the public is to 
make these submissions available for public viewing on the Internet at 
https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the Chief, OSD/JS Privacy Office, Freedom of 
Information Directorate, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington DC 20301-1155.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 1, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).

    Dated: October 8, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
V5-05

System name:
    Joint Personnel Adjudication System (JPAS) (July 1, 2005; 70 FR 
38120).

Changes:
System identifier:
    Delete entry and replace with ``DMDC 12 DoD''.
* * * * *

System location:
    Delete entry and replace with ``Defense Manpower Data Center, DoD 
Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Complete investigation packages and 
documenting records conducted by Federal investigative organizations 
(e.g., U.S. Office of Personnel Management (OPM), Central Intelligence 
Agency, NASA, etc.) and locator references to such investigations. 
Records documenting the personnel security adjudicative and management 
process, to include an individual's Social Security Number (SSN); name 
(both current, former and alternate names); date of birth; place of 
birth; country of citizenship; type of DoD affiliation; employing 
activity; current employment status; position sensitivity; personnel 
security investigative basis; status of current adjudicative action; 
security clearance eligibility and access status; whether eligibility 
determination was based on a condition, deviation from prescribed 
investigative standards or waiver of adjudication guidelines; reports 
of security-related incidents, to include issue files; suspension of 
eligibility and/or access; denial or revocation of eligibility and/or 
access; eligibility recommendations or decisions made by an appellate 
authority; non-disclosure execution dates; indoctrination date(s); 
level(s) of access granted; debriefing date(s); and reasons for 
debriefing.''

Authority for maintenance of the system:
    Delete entry and replace with ``50 U.S.C. 401, Congressional 
declaration of purpose; 50 U.S.C. 435, Purposes; DoD 5200.2R, 
Department of Defense Personnel Security Program Regulation; DoD 
5105.21-M-1, Sensitive Compartment Information Administrative Security 
Manual; E.O. 10450, Security Requirements for Government Employment; 
E.O. 10865, Safeguarding Classified Information Within Industry; E.O. 
12333, United States Intelligence Activities; E.O. 12829, National 
Industrial Security Program; E.O. 12968, Access to Classified 
Information; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``The Joint Personnel Adjudication 
System (JPAS) is an enterprise automated system for personnel security 
management, providing a common, comprehensive medium to record and 
document personnel security actions within the Department, including 
granting interim clearances and submitting investigations. 
Decentralized access is authorized at the nine central adjudication 
facilities and DoD Component security offices. JPAS also compiles 
statistical data for use in analyses and studies.''

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records may specifically be disclosed outside the DoD as follows:
    To the White House to obtain approval of the President of the 
United States regarding certain military personnel office actions as 
provided for in DoD Instruction 1320.4, Military Officer Actions 
Requiring Approval of the Secretary of Defense or the President, or 
Confirmation by the Senate.
    To the U.S. Citizenship and Immigration Service for use in alien 
admission and naturalization inquiries.
    To the Office of the Director of National Intelligence, the Federal 
Bureau of Investigation; the National Aeronautics and Space 
Administration; the Central Intelligence Agency; the Office of 
Personnel Management; the Department of State, the Department of the 
Treasury; the Internal Revenue Service; the U.S. Postal Service; the 
U.S. Secret Service; the Bureau of Alcohol, Tobacco, Firearms and 
Explosives; the U.S. Customs and Border Protection; Department of 
Homeland Security; and any other related Federal agencies for the 
purpose of determining access to National Security Information (NSI) 
pursuant to E.O. 12968, Access to Classified Information.
    To authorized industry users for the purpose of verifying 
eligibility and determining access to National Security Information 
(NSI) of their employees.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Office of the Secretary of Defense compilation of systems of records 
notices also apply to this system.''

Policies and practices for storing, retrieving, accessing, 
safeguarding, retaining and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Electronically and optically stored 
records are maintained in fail-safe system software with password-
protected access. Records are accessible only to authorized persons 
with a valid need-to-know, who are appropriately screened, investigated 
and determined eligible for access. During non-duty hours, alarms 
systems and/or security or military police guards secure all locations. 
Only authorized personnel with a valid need-to-know are allowed access 
to JPAS. Additionally, access to JPAS is based on a user's specific

[[Page 63163]]

functions, security eligibility and access level.''

Retention and disposal:
    Delete entry and replace with ``Disposition pending. Until the 
National Archives and Records Administration has approved the 
disposition, treat records as permanent.''

System manager(s) and address:
    Delete entry and replace with ``Director, Defense Manpower Data 
Center, 1600 Wilson Boulevard, Suite 400, Arlington VA 22209-2593.
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Deputy Director, Defense Manpower Data 
Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-
6771.
    Written requests must contain the full name (and any alias and/or 
alternate names used), Social Security Number (SSN), and date and place 
of birth.''

Records access procedures:
    Delete entry and replace with ``Individuals seeking information 
about themselves contained in this system should address written 
inquiries to the Office of the Secretary of Defense/Joint Staff Freedom 
of Information Act Requester Service Center, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Individuals should provide their full name (and any alias and/or 
alternate names used), Social Security Number (SSN), and date and place 
of birth.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual for their 
representative to act on their behalf.
    Because JPAS is a joint DoD system, it may be necessary to refer 
specific data to the DoD Component where it originated for a release 
determination.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense/Joint Staff rules for accessing records, and for contesting or 
appealing agency determinations are published in Office of the 
Secretary of Defense Administrative Instruction 81, 32 CFR part 311; or 
may be obtained directly from the system manager.''

Records source categories:
    Delete entry and replace with ``Information contained in this 
system is derived from the appropriate DoD personnel systems; 
Consolidated Adjudication Tracking System (CATS); records maintained by 
the DoD adjudicative agencies; and records maintained by security 
managers, special security officers, or other officials requesting and/
or sponsoring the security eligibility determination for the 
individual. Additional information may be obtained from other sources 
(such as personnel security investigations, personal financial records, 
military service records, medical records and unsolicited sources.)''

Exemptions claimed for the system:
    Delete entry and replace with ``Investigatory material compiled 
solely for the purpose of determining suitability, eligibility, or 
qualifications for Federal civilian employment, military service, 
Federal contracts, or access to classified information may be exempt 
pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such 
material would reveal the identity of a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.''
* * * * *
DMDC 12 DoD

System name:
    Joint Personnel Adjudication System (JPAS).

System location:
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:
    All Department of Defense active and reserve military personnel; 
civilian employees and applicants; DoD contractor employees and 
applicants; National Guard personnel; U.S. Coast Guard military and 
civilian personnel and applicants requiring access to National Security 
and/or Sensitive Compartmented Information; ``affiliated'' personnel 
(such as Non-Appropriated Fund employees, Red Cross volunteers and 
staff; USO personnel, and congressional staff members); and foreign 
nationals whose duties require access to National Security Information 
(NSI) and/or assignment to a sensitive position.

Categories of records in the system:
    Complete investigation packages and documenting records conducted 
by Federal investigative organizations (e.g., U.S. Office of Personnel 
Management (OPM), Central Intelligence Agency, NASA, etc.) and locator 
references to such investigations. Records documenting the personnel 
security adjudicative and management process, to include an 
individual's Social Security Number (SSN); name (both, current, former 
and alternate names); date of birth; place of birth; country of 
citizenship; type of DoD affiliation; employing activity; current 
employment status; position sensitivity; personnel security 
investigative basis; status of current adjudicative action; security 
clearance eligibility and access status; whether eligibility 
determination was based on a condition, deviation from prescribed 
investigative standards or waiver of adjudication guidelines; reports 
of security-related incidents, to include issue files; suspension of 
eligibility and/or access; denial or revocation of eligibility and/or 
access; eligibility recommendations or decisions made by an appellate 
authority; non-disclosure execution dates; indoctrination date(s); 
level(s) of access granted; debriefing date(s); and reasons for 
debriefing.

Authority for maintenance of the system:
    50 U.S.C. 401, Congressional declaration of purpose; 50 U.S.C. 435, 
Purposes; DoD 5200.2R, Department of Defense Personnel Security Program 
Regulation; DoD 5105.21-M-1, Sensitive Compartment Information 
Administrative Security Manual; E.O. 10450, Security Requirements for 
Government Employment; E.O. 10865, Safeguarding Classified Information 
Within Industry; E.O. 12333, United States Intelligence Activities; 
E.O. 12829, National Industrial Security

[[Page 63164]]

Program; and E.O. 12968, Access to Classified Information; and E.O. 
9397 (SSN), as amended.

Purpose(s):
    The Joint Personnel Adjudication System (JPAS) is an enterprise 
automated system for personnel security management, providing a common, 
comprehensive medium to record and document personnel security actions 
within the Department, including granting interim clearances and 
submitting investigations. Decentralized access is authorized at the 
nine central adjudication facilities and DoD Component security 
offices. JPAS also compiles statistical data for use in analyses and 
studies.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    In addition to disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as follows:
    To the White House to obtain approval of the President of the 
United States regarding certain military personnel office actions as 
provided for in DoD Instruction 1320.4, Military Officer Actions 
Requiring Approval of the Secretary of Defense or the President, or 
Confirmation by the Senate.
    To the U.S. Citizenship and Immigration Services for use in alien 
admission and naturalization inquiries.
    To the Office of the Director of National Intelligence, the Federal 
Bureau of Investigation; the National Aeronautics and Space 
Administration; the Central Intelligence Agency; the Office of 
Personnel Management; the Department of State, the Department of 
Treasury; the Internal Revenue Service; the U.S. Postal Service; the 
U.S. Secret Service; the Bureau of Alcohol, Tobacco, Firearms and 
Explosives; the U.S. Customs and Border Protection; Department of 
Homeland Security; any other related Federal agencies for the purpose 
of determining access to National Security information (NSI) pursuant 
to E.O. 12968, Access to Classified Information.
    To authorized industry users for the purpose of verifying 
eligibility and determining access to National Security Information 
(NSI) of their employees.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Office of the Secretary of Defense compilation of systems of records 
notices also apply to this system.

Policies and practices for storing, retrieving, accessing, 
safeguarding, retaining and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Information is retrieved by full name, Social Security Number 
(SSN), date of birth, state and/or country of birth.

Safeguards:
    Electronically and optically stored records are maintained in 
``fail-safe'' system software with password-protected access. Records 
are accessible only to authorized persons with a valid need-to-know, 
who are appropriately screened, investigated and determined eligible 
for access. During non-duty hours, alarms systems and/or security or 
military police guards secure all locations. Only authorized personnel 
with a valid need-to-know are allowed access to JPAS. Additionally, 
access to JPAS is based on a user's specific functions, security 
eligibility and access level.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the disposition, treat records as 
permanent.

System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 
Suite 400, Arlington VA 22209-2593.
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Deputy Director, Defense Manpower Data Center, DoD Center 
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
    Written requests must contain the full name (and any alias and/or 
alternate names used), Social Security Number (SSN), and date and place 
of birth.

Records access procedures:
    Individuals seeking information about themselves contained in this 
system should address written inquiries to the Office of the Secretary 
of Defense/Joint Staff Freedom of Information Act Requester Service 
Center, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Individuals should provide their full name (and any alias and/or 
alternate names used), Social Security Number (SSN), and date and place 
of birth.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual for their 
representative to act on their behalf.
    Because JPAS is a ``joint'' DoD system, it may be necessary to 
refer specific data to the DoD Component where it originated for a 
release determination.

Contesting record procedures:
    The Office of the Secretary of Defense/Joint Staff rules for 
accessing records, and for contesting or appealing agency 
determinations are published in Office of the Secretary of Defense 
Administrative Instruction 81, 32 CFR part 311; or may be obtained 
directly from the system manager.

Records source categories:
    Information contained in this system is derived from the 
appropriate DoD personnel systems; Consolidated Adjudication Tracking 
System (CATS); records maintained by the DoD adjudicative agencies; and 
records maintained by security managers, special security officers, or 
other officials requesting and/or sponsoring the security eligibility 
determination for the individual. Additional information may be 
obtained from other sources (such as personnel security investigations, 
personal financial records, military service records, medical records 
and unsolicited sources.)

Exemptions claimed for the system:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with

[[Page 63165]]

requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in 32 CFR part 311. For additional information contact the 
system manager.
[FR Doc. 2010-25871 Filed 10-13-10; 8:45 am]
BILLING CODE 5001-06-P
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