Privacy Act of 1974; Notification of a New Privacy Act System of Records, Rapid Re-Housing for Homeless Families Data Files, 59735-59738 [2010-24346]
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Federal Register / Vol. 75, No. 187 / Tuesday, September 28, 2010 / Notices
information is collected to indicate to
the mortgagee amounts approved for
advance and mortgage insurance.
Frequency of Submission: On
Occasion.
Number of
respondents
Annual
responses
458
13,740
Reporting Burden ..............................................................................
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
administer and enforce Federal labor
standards provisions, especially to
monitor contractor compliance and to
act upon allegations of labor standards
violations.
DATES: Comments Due Date: October 28,
2010.
ADDRESSES: Interested persons are
invited to submit comments regarding
this proposal. Comments should refer to
the proposal by name and/or OMB
approval Number (2503–0033) and
should be sent to: HUD Desk Officer,
Office of Management and Budget, New
Executive Office Building, Washington,
DC 20503; fax: 202–395–5806. E-mail:
OIRA_Submission@omb.eop.gov.
[Docket No. FR–5376–N–96]
FOR FURTHER INFORMATION CONTACT:
Total Estimated Burden Hours:
27,480.
Status: Extension of a currently
approved collection.
Authority: Section 3507 of the Paperwork
Reduction Act of 1995, 44 U.S.C. 35, as
amended.
Dated: September 22, 2010.
Leroy McKinney, Jr.,
Departmental Reports Management Officer,
Office of the Chief Information Officer.
[FR Doc. 2010–24197 Filed 9–27–10; 8:45 am]
BILLING CODE 4210–67–P
Notice of Submission of Proposed
Information Collection to OMB; Record
of Employee Interview
Office of the Chief Information
Officer, HUD.
ACTION: Notice.
AGENCY:
The proposed information
collection requirement described below
has been submitted to the Office of
Management and Budget (OMB) for
review, as required by the Paperwork
Reduction Act. The Department is
soliciting public comments on the
subject proposal.
This information is collected and
used by HUD to fulfill its obligation to
SUMMARY:
Colette Pollard, Reports Management
Officer, QDAM, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Washington, DC 20410;
e-mail Colette Pollard at
Colette.Pollard@hud.gov or telephone
(202) 402–3400. This is not a toll-free
number. Copies of available documents
submitted to OMB may be obtained
from Ms. Pollard.
SUPPLEMENTARY INFORMATION: This
notice informs the public that the
Department of Housing and Urban
Development has submitted to OMB a
request for approval of the Information
collection described below. This notice
is soliciting comments from members of
the public and affecting agencies
20,000
20,000
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Dated: September 22, 2010.
Leroy McKinney, Jr.,
Departmental Reports Management Officer,
Office of the Chief Information Officer.
[FR Doc. 2010–24205 Filed 9–27–10; 8:45 am]
15:22 Sep 27, 2010
[FR–5386–N–09]
Privacy Act of 1974; Notification of a
New Privacy Act System of Records,
Rapid Re-Housing for Homeless
Families Data Files
Office of the Chief Information
Officer.
ACTION: Notification of a new SORN.
AGENCY:
Housing Urban Development
(HUD) proposes to establish a new
SUMMARY:
BILLING CODE 4210–67–P
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DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
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=
Burden hours
27,480
concerning the proposed collection of
information to: (1) Evaluate whether the
proposed collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information will have
practical utility; (2) Evaluate the
accuracy of the agency’s estimate of the
burden of the proposed collection of
information; (3) Enhance the quality,
utility, and clarity of the information to
be collected; and (4) Minimize the
burden of the collection of information
on those who are to respond; including
through the use of appropriate
automated collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
This notice also lists the following
information:
Title of Proposal: Record of Employee
Interview.
OMB Approval Number: 2501–0009.
Form Numbers: HUD–11, HUD–11–SP
(Spanish).
Description of the Need for the
Information and Its Proposed Use: This
information is collected and used by
HUD to fulfill its obligation to
administer and enforce Federal labor
standards provisions, especially to
monitor contractor compliance and to
act upon allegations of labor standards
violations.
Frequency of Submission: On
Occasion.
Annual
responses
Reporting Burden ..............................................................................
Authority: Section 3507 of the Paperwork
Reduction Act of 1995, 44 U.S.C. 35, as
amended.
Hours per
response
2.0
Number of
respondents
Total Estimated Burden Hours: 8,200.
Status: Extension of a currently
approved collection.
×
×
Hours per
response
.41
=
Burden hours
8,200
Privacy Act of 1974 (5 U.S.C. 552a),
SORN. The proposed new system of
record is the Rapid Re-Housing for
Homeless Families Data (RRHFD) Files.
The records system will be used by
HUD’s Office of Policy Development
and Research (PD&R) to evaluate the
effectiveness of the RRHFD Program,
which is a demonstration program that
was authorized by Congress in the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161). Refer to the
‘‘Objective’’ caption to obtain detailed
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Federal Register / Vol. 75, No. 187 / Tuesday, September 28, 2010 / Notices
information about the purpose of this
study.
Comments Due Date: October 28,
2010.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Room 10276,
Washington, DC 20410–0500.
Communications should refer to the
above docket number and title. A copy
of each communication submitted will
be available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Departmental
Privacy Act Officer, 451 Seventh Street,
SW., Room 2256, Washington, DC
20410, Telephone Number (202) 402–
8047. (This is not a toll-free number.) A
telecommunication device for hearingand speech-impaired individuals (TTY)
is available at (800) 877–8339 (Federal
Information Relay Service).
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended notice is given that
HUD proposes to establish a new SORN
as identified as RRHFD.
Title 5 U.S.C. 552a(e)(4) and (11)
provide that the public be afforded a 30day period in which to comment on the
new system of records.
The new system report was submitted
to the Office of Management and Budget
(OMB), the Senate Committee on
Governmental Affairs, and the House
Committee on Government Reform
pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A–130, ‘‘Federal
Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: September 22, 2010.
Jerry E. Williams,
Chief Information Officer.
SYSTEM NAME:
Rapid Re-Housing for Homeless
Families Data Files.
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SYSTEM LOCATION:
Rapid Re-Housing for Homeless
Families Data Files are to be located at
Abt Associates Inc., 55 Wheeler Street,
Cambridge, MA; Abt Associates Inc.,
4550 Montgomery Avenue, Bethesda,
MD; and the AT&T Datacenter, 15
Enterprise Ave., Secaucus, NJ 07094.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Families enrolled in RRHFD.
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CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Number; study
identifier; birth date; contact
information (home address, telephone
numbers, e-mail address); demographic
characteristics of the family head (e.g.,
race/ethnicity, gender, marital status);
number of children and other adults in
the household (a roster of adults and
children with the family head at
baseline and spouse/partner and
children not with the family head at
baseline, and characteristics of these
family members); income sources and
total family income; employment and
earnings for the family head; current
housing conditions, rent and rental
assistance received; housing history
since program completion; barriers to
housing; homeless program
participation; contact information for
landlord, family and friends; and study
tracking information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sec. 501, 502, Housing and Urban
Development Act of 1970 (Pub. L. 91–
609), 12 U.S.C. 1701z–1, 1701z–2.
PURPOSE:
The FY 2008 budget for the U.S.
Department of Housing and Urban
Development (H.R. 2764) included a $25
million set-aside to implement a Rapid
Re-housing for Families Demonstration
Program ‘‘expressly for the purposes of
providing housing and services to
homeless families.’’ Also included in the
legislation was a requirement that there
be an evaluation of the demonstration
program ‘‘in order to evaluate the
effectiveness of the rapid re-housing
approach in addressing the needs of
homeless families.’’ The underlying
presumption of the rapid re-housing
program posits that providers, through
the use of an assessment tool they have
developed for the program, will be able
to predict with considerable confidence
which homeless families, with a
minimum amount of housing and
supportive services, will be able to
achieve housing stability and selfsufficiency at the conclusion of the
program. In order to measure the
efficacy of the program, HUD will seek
to enroll approximately 1,200
participating families into the outcomes
evaluation. A follow-up survey will be
administered to each participating
family 12 months after completion of
the program. The survey will collect
data related to housing stability; selfsufficiency; employment and earnings;
family well-being; and health.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
• Authorized Abt/SRBI staff will use
the data files in the Web-based study
contact database to track study
participants and locate participants for
12-month follow-up interviews. Staff
will use the data files to match with
other datasets for tracking purposes,
such as change of address and credit
bureau databases.
• A limited number of authorized Abt
researchers will access personally
identifying information to link data
from one phase of data collection to
another or to match primary study data
with other datasets for data collection
purposes (e.g., matching records from
primary data collection with local
Homeless management Information
Systems (HMIS) administrative data).
• Authorized Abt researchers will
also use the data for statistical analysis
and to develop findings for this research
study.
• Authorized Abt researchers may use
the data to create a public use file of
non-identifiable data for disclosure to
authorized researchers for other
purposes.
• If the Department suspects or has
confirmed that the security or
confidentiality of information in the
system of records has been
compromised; or if the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
HUD or another agency or entity) that
rely upon the compromised
information; then the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the HUD’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
Each data user’s permissions will be
defined based on the user’s role on the
project. For example, the local site
interviewer will be able to review data
for study participants only for his or her
own specific site. Study data will be
aggregated or de-identified at the
highest level possible for each required,
authorized use.
Abt Associates will not use or
disclose the data for any purposes other
than for the ‘‘The Evaluation of the
Rapid Re-Housing for Families
Demonstration Program.’’ Abt Associates
will not disclose the data to additional
parties without the written authority of
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the providing organization, except
where required by law.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
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SAFEGUARDS:
The following safeguards shall be
used to secure data in storage, retrieval,
during access, and disposal.
• All personal data (identifiable and
de-identified data analyses files) will be
encrypted and maintained on a secure
workstation or server that is protected
by a firewall, complex passwords, and
multi-authentication factors, in a
directory that can only be accessed by
the network administrators and the
analysts actively working on the data.
• Data on the secure server will be
encrypted using an industry standard
algorithm incorporating at least 128-bit
encryption. The decryption key will
only be known to analysts actively
working with the data.
• Separate data files will be
maintained for each questionnaire and
for identifying information. Data files
used for analysis will be stored in a
separate location from files with
identifying information to minimize the
risk that an unauthorized user could use
the unique identification number to link
de-identified files with the identifiers.
The unique identification number will
be protected through multi-mode
authentication, in addition to
encryption technologies.
• Access rights to the data are granted
to limited researchers on a need-toknow basis, and the level of access
provided to each researcher is based on
the minimal level required by that
individual to fulfill his research role.
• Abt Associates will backup the data
on a regular basis to safeguard against
system failures or disasters. Only
encrypted versions of the data will be
copied to the backup media.
Unencrypted data will never be stored
on a laptop or on a movable media such
as CDs, diskettes, or USB flash drives.
• If an authorized researcher leaves
employment or is no longer working on
this project, their user ID and access
will be terminated within one day, as
will VPN access. These steps will be
documented as part of termination
process.
• The site interviewers will securely
store any hard copy documents with
personal protected information, such as
signed consent forms, tracking letters, or
interview appointment schedules.
Consent Forms. The participation
agreement/informed consent and
contact information form will be a paper
form. After the family signs the
informed consent form, the RRHD
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program staff person will record the
participant’s contact information in the
secure, Web-based study contact
database. After the contact information
is recorded, the hard copy form will be
placed within a sealed envelope and
stored temporarily in a locked cabinet in
a secure physical location within the
RRHD program’s administrative office.
(If the contact information cannot be
immediately recorded in the database,
the RRHD program staff will store the
signed form in the designated locked
cabinet until the staff person is able to
record the data. Alternatively, the
program can submit the signed form to
the Abt Director of Analysis, and Abt
research staff can enter the contact
information into the study contact
database.)
Tracking documentation. The site
interviewer will store any tracking
letters, appointment schedules, or other
documentation with personal protected
information, such as name, in a locked
cabinet that can only be accessed by the
interviewer. Tracking documentation
with personal protected information
should not be generated until needed in
the tracking process to limit risk of
unauthorized disclosures. Site
interviewers should use study IDs in
lieu of personal protected information
on tracking documentation whenever
feasible to limit risk of unauthorized
disclosures.
All hard copy forms with personal
identifying data (the participant
agreement/informed consent form) will
be stored securely in a locked cabinet
that can only be accessed by authorized
individuals working on the data. The
locked cabinet will be stored in a locked
office in a limited access building.
Hard copy forms that are no longer
needed for the study will be shredded.
If site interviewers do not have access
to a paper shredder, they will submit
the paperwork to the Abt Director of
Analysis via FedEx with clear
instructions to destroy the documents
upon receipt.
RETRIEVING:
The contact database will include
personal identifiers that can be used to
locate records to update families’
whereabouts during the tracking period.
Records within the contact database can
be retrieved by name, social security
number, study identification number,
birthdate, or spouse name.
After data collection is complete,
researchers will use a dataset that is
stripped of identifying information for
all analyses, with the exception of a
unique study identification number
assigned to each participating family.
The study identification number will be
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59737
randomly generated at the time of
random assignment and will be
unrelated to personal information such
as SSN, DOB, or name. The study
identifier can be linked to the personal
identifying information but only by a
small number of central research staff at
Abt Associates.
RETENTION AND DISPOSAL:
PII will be maintained only as long as
required and only under conditions
specified in the study protocol. Upon
completion of all research for The
Evaluation of the Rapid Re-Housing for
Families Demonstration Program, Abt
Associates will permanently destroy all
electronic personally-identifiable
information on the working server using
one of the methods described by the
NIST SP 800–88 ‘‘Guidelines for Media
Sanitization’’ (September 2006).
Encrypted versions of the data may
remain on backup media for a longer
period of time, but will be similarly
permanently destroyed.
At the end of the contract, records
that do not need to be retained will be
shredded and the remainder of the files
will be shredded after the three-year
retention period required in the
contract. The retention and disposal
procedures are in keeping with HUD’s
records management policies as
described in 44 USC 3101 and 44 USC
3303.
SYSTEM MANAGER(S) AND ADDRESS:
Carol Star, Director of the Program
Evaluation Division, Office of Policy
Development and Research, Department
of Housing and Urban Development,
451 Seventh Street SW., Washington,
DC 20410, Telephone Number (202)
402–6139.
NOTIFICATION PROCEDURE:
For information, assistance, or inquiry
about existence or records, contact
Donna Robinson-Stanton, Departmental
Privacy Act Officer, Department of
Housing and Urban Development, 451
Seventh Street SW., Washington, DC, in
accordance with the procedures in 24
CFR part 16.
RECORD ACCESS PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned appear in 24 CFR part 16. If
additional information or assistance is
required, contact the Privacy Act Officer
at the appropriate location.
CONTESTING RECORD PROCEDURES:
The Department’s rules for contesting
the contents of records and appealing
initial denials, by the individual
concerned, appear in 24 CFR part 16. If
additional information or assistance is
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needed, it may be obtained by
contacting:
(i) In relation to contesting contents of
records, the Departmental Privacy Act,
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 2256, Washington, DC 20410;
(ii) In relation to appeals of initial
denials, the HUD Departmental Privacy
Appeals Officers, Office of General
Counsel, Department of Housing and
Urban Development, 451 Seventh Street
SW., Washington, DC 20410.
RECORD SOURCE CATEGORIES:
Original data collected directly from
participating families, third party data
for tracking purposes (e.g., National
Change of Address database, credit
bureaus), and administrative data on
Homeless Management Information
Systems.
EXEMPTION FROM CERTAIN PROVISIONS OF THE
ACT:
None.
[FR Doc. 2010–24346 Filed 9–27–10; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Bureau of Reclamation
Agency Information Collection
Activities; Proposed Revisions to a
Currently Approved Information
Collection; Comment Request
Bureau of Reclamation,
Interior.
ACTION: Notice of renewal of a currently
approved collection (OMB No. 1006–
0023).
AGENCY:
In accordance with the
Paperwork Reduction Act of 1995 (44
U.S.C. 3501 et seq.), the Bureau of
Reclamation (we, our, or us) intends to
submit a request for renewal (with
revisions) of an existing approved
information collection to the Office of
Management and Budget (OMB): Forms
to Determine Compliance by Certain
Landholders, 43 CFR part 426, OMB
Control Number: 1006–0023. We request
your comments on the proposed
Reclamation Reform Act of 1982 (RRA)
forms and specific aspects of the
information collection.
DATES: Your written comments must be
received on or before November 29,
2010.
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SUMMARY:
You may send written
comments to the Bureau of Reclamation,
Attention: 84–53000, PO Box 25007,
Denver, CO 80225–0007. You may
request copies of the proposed forms by
writing to the above address or by
ADDRESSES:
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contacting Stephanie McPhee at: (303)
445–2897.
FOR FURTHER INFORMATION CONTACT:
Stephanie McPhee at: (303) 445–2897.
SUPPLEMENTARY INFORMATION:
Title: Forms to Determine Compliance
by Certain Landholders, 43 CFR part
426.
Abstract: Identification of limited
recipients—Some entities that receive
Reclamation irrigation water may
believe that they are under the RRA
forms submittal threshold and,
consequently, may not submit the
appropriate RRA form(s). However,
some of these entities may in fact have
a different RRA forms submittal
threshold than what they believe it to be
due to the number of natural persons
benefiting from each entity and the
location of the land held by each entity.
In addition, some entities that are
exempt from the requirement to submit
RRA forms due to the size of their
landholdings (directly and indirectly
owned and leased land) may in fact be
receiving Reclamation irrigation water
for which the full-cost rate must be paid
because the start of Reclamation
irrigation water deliveries occurred after
October 1, 1981 [43 CFR 426.6(b)(2)].
The information obtained through
completion of the Limited Recipient
Identification Sheet (Form 7–2536)
allows us to establish entities’
compliance with Federal reclamation
law. The Limited Recipient
Identification Sheet is disbursed at our
discretion. There are no proposed
revisions to the Limited Recipient
Identification Sheet.
Trust review—In order to administer
section 214 of the RRA and 43 CFR
426.7, we are required to review and
approve all trusts. Land held in trust
generally will be attributed to the
beneficiaries of the trust rather than the
trustee if the criteria specified in the
RRA and 43 CFR 426.7 are met. When
we become aware of trusts with a
relatively small landholding (40 acres or
less), we may extend to those trusts the
option to complete and submit for our
review the Trust Information Sheet
(Form 7–2537) instead of actual trust
documents. If we find nothing on the
completed Trust Information Sheet that
would warrant the further investigation
of a particular trust, that trustee will not
be burdened with submitting trust
documents to us for in-depth review.
The Trust Information Sheet is
disbursed at our discretion. There are no
proposed revisions to the Trust
Information Sheet.
Acreage limitation provisions
applicable to public entities—Land
farmed by a public entity can be
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considered exempt from the application
of the acreage limitation provisions
provided the public entity meets certain
criteria pertaining to the revenue
generated through the entity’s farming
activities (43 CFR 426.10 and the Act of
July 7, 1970, Pub. L. 91–310). We are
required to ascertain whether or not
public entities that receive Reclamation
irrigation water meet such revenue
criteria regardless of how much land the
public entities hold (directly or
indirectly own or lease) [43 CFR
426.10(a)]. In order to minimize the
burden on public entities, standard RRA
forms are submitted by a public entity
only when the public entity holds more
than 40 acres subject to the acreage
limitation provisions westwide, which
makes it difficult to apply the revenue
criteria as required to those public
entities that hold less than 40 acres.
When we become aware of such public
entities, we request those public entities
complete and submit for our review the
Public Entity Information Sheet (Form
7–2565), which allows us to establish
compliance with Federal reclamation
law for those public entities that hold 40
acres or less and, thus, do not submit a
standard RRA form because they are
below the RRA forms submittal
threshold. In addition, for those public
entities that do not meet the exemption
criteria, we must determine the proper
rate to charge for Reclamation irrigation
water deliveries. The Public Entity
Information Sheet is disbursed at our
discretion. There are no proposed
revisions to the Public Entity
Information Sheet.
Acreage limitation provisions
applicable to religious or charitable
organizations—Some religious or
charitable organizations that receive
Reclamation irrigation water may
believe that they are under the RRA
forms submittal threshold and,
consequently, may not submit the
appropriate RRA form(s). However,
some of these organizations may in fact
have a different RRA forms submittal
threshold than what they believe it to be
depending on whether these
organizations meet all of the required
criteria for full special application of the
acreage limitations provisions to
religious or charitable organizations [43
CFR 426.9(b)]. In addition, some
organizations that (1) do not meet the
criteria to be treated as a religious or
charitable organization under the
acreage limitation provisions, and (2)
are exempt from the requirement to
submit RRA forms due to the size of
their landholdings (directly and
indirectly owned and leased land), may
in fact be receiving Reclamation
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]]>Agencies
[Federal Register Volume 75, Number 187 (Tuesday, September 28, 2010)]
[Notices]
[Pages 59735-59738]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-24346]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[FR-5386-N-09]
Privacy Act of 1974; Notification of a New Privacy Act System of
Records, Rapid Re-Housing for Homeless Families Data Files
AGENCY: Office of the Chief Information Officer.
ACTION: Notification of a new SORN.
-----------------------------------------------------------------------
SUMMARY: Housing Urban Development (HUD) proposes to establish a new
Privacy Act of 1974 (5 U.S.C. 552a), SORN. The proposed new system of
record is the Rapid Re-Housing for Homeless Families Data (RRHFD)
Files. The records system will be used by HUD's Office of Policy
Development and Research (PD&R) to evaluate the effectiveness of the
RRHFD Program, which is a demonstration program that was authorized by
Congress in the Consolidated Appropriations Act, 2008 (Pub. L. 110-
161). Refer to the ``Objective'' caption to obtain detailed
[[Page 59736]]
information about the purpose of this study.
Comments Due Date: October 28, 2010.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street, SW.,
Room 10276, Washington, DC 20410-0500. Communications should refer to
the above docket number and title. A copy of each communication
submitted will be available for public inspection and copying between 8
a.m. and 5 p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Departmental
Privacy Act Officer, 451 Seventh Street, SW., Room 2256, Washington, DC
20410, Telephone Number (202) 402-8047. (This is not a toll-free
number.) A telecommunication device for hearing-and speech-impaired
individuals (TTY) is available at (800) 877-8339 (Federal Information
Relay Service).
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a), as amended notice is given that HUD proposes to establish
a new SORN as identified as RRHFD.
Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be
afforded a 30-day period in which to comment on the new system of
records.
The new system report was submitted to the Office of Management and
Budget (OMB), the Senate Committee on Governmental Affairs, and the
House Committee on Government Reform pursuant to paragraph 4c of
Appendix 1 to OMB Circular No. A-130, ``Federal Responsibilities for
Maintaining Records About Individuals,'' July 25, 1994 (59 FR 37914).
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: September 22, 2010.
Jerry E. Williams,
Chief Information Officer.
System name:
Rapid Re-Housing for Homeless Families Data Files.
System location:
Rapid Re-Housing for Homeless Families Data Files are to be located
at Abt Associates Inc., 55 Wheeler Street, Cambridge, MA; Abt
Associates Inc., 4550 Montgomery Avenue, Bethesda, MD; and the AT&T
Datacenter, 15 Enterprise Ave., Secaucus, NJ 07094.
Categories of individuals covered by the system:
Families enrolled in RRHFD.
Categories of records in the system:
Name; Social Security Number; study identifier; birth date; contact
information (home address, telephone numbers, e-mail address);
demographic characteristics of the family head (e.g., race/ethnicity,
gender, marital status); number of children and other adults in the
household (a roster of adults and children with the family head at
baseline and spouse/partner and children not with the family head at
baseline, and characteristics of these family members); income sources
and total family income; employment and earnings for the family head;
current housing conditions, rent and rental assistance received;
housing history since program completion; barriers to housing; homeless
program participation; contact information for landlord, family and
friends; and study tracking information.
Authority for maintenance of the system:
Sec. 501, 502, Housing and Urban Development Act of 1970 (Pub. L.
91-609), 12 U.S.C. 1701z-1, 1701z-2.
Purpose:
The FY 2008 budget for the U.S. Department of Housing and Urban
Development (H.R. 2764) included a $25 million set-aside to implement a
Rapid Re-housing for Families Demonstration Program ``expressly for the
purposes of providing housing and services to homeless families.'' Also
included in the legislation was a requirement that there be an
evaluation of the demonstration program ``in order to evaluate the
effectiveness of the rapid re-housing approach in addressing the needs
of homeless families.'' The underlying presumption of the rapid re-
housing program posits that providers, through the use of an assessment
tool they have developed for the program, will be able to predict with
considerable confidence which homeless families, with a minimum amount
of housing and supportive services, will be able to achieve housing
stability and self-sufficiency at the conclusion of the program. In
order to measure the efficacy of the program, HUD will seek to enroll
approximately 1,200 participating families into the outcomes
evaluation. A follow-up survey will be administered to each
participating family 12 months after completion of the program. The
survey will collect data related to housing stability; self-
sufficiency; employment and earnings; family well-being; and health.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Authorized Abt/SRBI staff will use the data files in the
Web-based study contact database to track study participants and locate
participants for 12-month follow-up interviews. Staff will use the data
files to match with other datasets for tracking purposes, such as
change of address and credit bureau databases.
A limited number of authorized Abt researchers will access
personally identifying information to link data from one phase of data
collection to another or to match primary study data with other
datasets for data collection purposes (e.g., matching records from
primary data collection with local Homeless management Information
Systems (HMIS) administrative data).
Authorized Abt researchers will also use the data for
statistical analysis and to develop findings for this research study.
Authorized Abt researchers may use the data to create a
public use file of non-identifiable data for disclosure to authorized
researchers for other purposes.
If the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; or if the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the HUD or another agency or entity) that rely
upon the compromised information; then the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the HUD's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Each data user's permissions will be defined based on the user's
role on the project. For example, the local site interviewer will be
able to review data for study participants only for his or her own
specific site. Study data will be aggregated or de-identified at the
highest level possible for each required, authorized use.
Abt Associates will not use or disclose the data for any purposes
other than for the ``The Evaluation of the Rapid Re-Housing for
Families Demonstration Program.'' Abt Associates will not disclose the
data to additional parties without the written authority of
[[Page 59737]]
the providing organization, except where required by law.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Safeguards:
The following safeguards shall be used to secure data in storage,
retrieval, during access, and disposal.
All personal data (identifiable and de-identified data
analyses files) will be encrypted and maintained on a secure
workstation or server that is protected by a firewall, complex
passwords, and multi-authentication factors, in a directory that can
only be accessed by the network administrators and the analysts
actively working on the data.
Data on the secure server will be encrypted using an
industry standard algorithm incorporating at least 128-bit encryption.
The decryption key will only be known to analysts actively working with
the data.
Separate data files will be maintained for each
questionnaire and for identifying information. Data files used for
analysis will be stored in a separate location from files with
identifying information to minimize the risk that an unauthorized user
could use the unique identification number to link de-identified files
with the identifiers. The unique identification number will be
protected through multi-mode authentication, in addition to encryption
technologies.
Access rights to the data are granted to limited
researchers on a need-to-know basis, and the level of access provided
to each researcher is based on the minimal level required by that
individual to fulfill his research role.
Abt Associates will backup the data on a regular basis to
safeguard against system failures or disasters. Only encrypted versions
of the data will be copied to the backup media. Unencrypted data will
never be stored on a laptop or on a movable media such as CDs,
diskettes, or USB flash drives.
If an authorized researcher leaves employment or is no
longer working on this project, their user ID and access will be
terminated within one day, as will VPN access. These steps will be
documented as part of termination process.
The site interviewers will securely store any hard copy
documents with personal protected information, such as signed consent
forms, tracking letters, or interview appointment schedules.
Consent Forms. The participation agreement/informed consent and
contact information form will be a paper form. After the family signs
the informed consent form, the RRHD program staff person will record
the participant's contact information in the secure, Web-based study
contact database. After the contact information is recorded, the hard
copy form will be placed within a sealed envelope and stored
temporarily in a locked cabinet in a secure physical location within
the RRHD program's administrative office. (If the contact information
cannot be immediately recorded in the database, the RRHD program staff
will store the signed form in the designated locked cabinet until the
staff person is able to record the data. Alternatively, the program can
submit the signed form to the Abt Director of Analysis, and Abt
research staff can enter the contact information into the study contact
database.)
Tracking documentation. The site interviewer will store any
tracking letters, appointment schedules, or other documentation with
personal protected information, such as name, in a locked cabinet that
can only be accessed by the interviewer. Tracking documentation with
personal protected information should not be generated until needed in
the tracking process to limit risk of unauthorized disclosures. Site
interviewers should use study IDs in lieu of personal protected
information on tracking documentation whenever feasible to limit risk
of unauthorized disclosures.
All hard copy forms with personal identifying data (the participant
agreement/informed consent form) will be stored securely in a locked
cabinet that can only be accessed by authorized individuals working on
the data. The locked cabinet will be stored in a locked office in a
limited access building.
Hard copy forms that are no longer needed for the study will be
shredded. If site interviewers do not have access to a paper shredder,
they will submit the paperwork to the Abt Director of Analysis via
FedEx with clear instructions to destroy the documents upon receipt.
Retrieving:
The contact database will include personal identifiers that can be
used to locate records to update families' whereabouts during the
tracking period. Records within the contact database can be retrieved
by name, social security number, study identification number,
birthdate, or spouse name.
After data collection is complete, researchers will use a dataset
that is stripped of identifying information for all analyses, with the
exception of a unique study identification number assigned to each
participating family. The study identification number will be randomly
generated at the time of random assignment and will be unrelated to
personal information such as SSN, DOB, or name. The study identifier
can be linked to the personal identifying information but only by a
small number of central research staff at Abt Associates.
Retention and disposal:
PII will be maintained only as long as required and only under
conditions specified in the study protocol. Upon completion of all
research for The Evaluation of the Rapid Re-Housing for Families
Demonstration Program, Abt Associates will permanently destroy all
electronic personally-identifiable information on the working server
using one of the methods described by the NIST SP 800-88 ``Guidelines
for Media Sanitization'' (September 2006). Encrypted versions of the
data may remain on backup media for a longer period of time, but will
be similarly permanently destroyed.
At the end of the contract, records that do not need to be retained
will be shredded and the remainder of the files will be shredded after
the three-year retention period required in the contract. The retention
and disposal procedures are in keeping with HUD's records management
policies as described in 44 USC 3101 and 44 USC 3303.
System manager(s) and address:
Carol Star, Director of the Program Evaluation Division, Office of
Policy Development and Research, Department of Housing and Urban
Development, 451 Seventh Street SW., Washington, DC 20410, Telephone
Number (202) 402-6139.
Notification procedure:
For information, assistance, or inquiry about existence or records,
contact Donna Robinson-Stanton, Departmental Privacy Act Officer,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Washington, DC, in accordance with the procedures in 24 CFR part 16.
Record access procedures:
The Department's rules for providing access to records to the
individual concerned appear in 24 CFR part 16. If additional
information or assistance is required, contact the Privacy Act Officer
at the appropriate location.
Contesting record procedures:
The Department's rules for contesting the contents of records and
appealing initial denials, by the individual concerned, appear in 24
CFR part 16. If additional information or assistance is
[[Page 59738]]
needed, it may be obtained by contacting:
(i) In relation to contesting contents of records, the Departmental
Privacy Act, Department of Housing and Urban Development, 451 Seventh
Street SW., Room 2256, Washington, DC 20410;
(ii) In relation to appeals of initial denials, the HUD
Departmental Privacy Appeals Officers, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Washington, DC 20410.
Record source categories:
Original data collected directly from participating families, third
party data for tracking purposes (e.g., National Change of Address
database, credit bureaus), and administrative data on Homeless
Management Information Systems.
Exemption from certain provisions of the Act:
None.
[FR Doc. 2010-24346 Filed 9-27-10; 8:45 am]
BILLING CODE 4210-67-P
