Privacy Act of 1974; System of Records, 58368-58369 [2010-23876]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 185 (Friday, September 24, 2010)]
[Notices]
[Pages 58368-58369]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-23876]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0125]


Privacy Act of 1974; System of Records

AGENCY: Defense Commissary Agency.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Commissary Agency proposes to add a system of 
records to its inventory of records systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on October 25, 2010, unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843 
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Camillo R. DeSantis at (804) 734-8000, 
x48116.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the Privacy Officer, Office of General Counsel, 
Defense Commissary Agency, 1300 E Avenue, Fort Lee, VA 23801-1800.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 13, 2010, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).

    Dated: September 20, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
ZDO-001

System name:
    Accountability Records/Recall Rosters

System locations:
    Defense Commissary Agency (DeCA), 1300 E Avenue, Fort Lee, VA 
23801-1800.
    DeCA East, 1300 E Avenue, Fort Lee, VA 23801-1800.
    DeCA West, 3401 Acacia Street, Suite 115, McClellan, CA 95652-1002.
    DeCA Europe, Building 2780, Unit 3060, APO, AE, 09021.
    DeCA Facilities Construction and Sustainment Division (DOF), 2250 
Foulois Street, Suite 2, Lackland AFB, TX 78236-1039.
    DeCA Construction-Design Branch (AMDF), 2250 Foulois Street, Suite 
2, Lackland AFB, TX 78236-1046.
    DeCA Zones, Central Distribution Centers (CDC), Central Meat 
Processing Plants (CMPP) and Stores--A complete listing of zone, CDC, 
CMPP and store locations at which recall rosters are maintained can be 
obtained at Headquarters, Defense Commissary Agency, Attn: Continuity 
Program Manager, 1300 E Avenue, Fort Lee, VA 23801-1800.

Categories of individuals covered by the system:
    Current DeCA Federal employees, military personnel assigned or 
detailed to DeCA, contractors at the headquarters, region, zone, and 
store level. Non-DeCA personnel whose job responsibilities include a 
requirement to be aware of the status of DeCA and its commissaries, 
including Department of Defense (DoD) Federal employees, military 
service personnel not assigned to DeCA, personnel of the military 
service exchange services (Army Air Force Exchange Service (AAFES)/Navy 
Exchange Service Command (NEXCOM)/Marine Corps Exchange (MCX)/Coast 
Guard Exchange System (CGES) personnel). Additional information 
maintained in the system includes DeCA business partner's personnel 
that include personnel of contractors, manufacturers, vendors, brokers 
and distributors doing business with DeCA).

Categories of records in the system:
    First and last name, organization consisting of division/staff 
office/region/zone/store;, mission essential status, designated 
Emergency Operations Center (EOC) duty officer status, Emergency 
Relocation Group status, job title, work, home, personal and government 
cell phone, home address (including directions to facilitate location), 
home e-mail address, telework status, name of emergency contact not 
residing in the employee's household, emergency contact's home address 
(including directions to facilitate location), phone number or e-mail 
address of emergency contact.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 147, 
Commissaries and Exchanges and Other Morale, Welfare, and Recreation 
Activities; National Security and Homeland Security Presidential 
Directive-51/Homeland Security Presidential Directive-20, National 
Continuity Policy; Department of Defense Directive 3020.26, Department 
of Defense Continuity Programs; and Department of Defense Instruction 
3001.02, Personnel Accountability in Conjunction with Natural or 
Manmade Disasters.

Purpose(s):
    To notify designated DeCA mission essential personnel, Emergency 
EOC duty officers/members, Emergency Relocation Group members, and 
other DeCA personnel, including those on pre-designated telework status 
to report for duty during drills, emergencies, activation of the EOC, 
and/or Continuity of Operations (COOP) exercises or operations.
    To contact DeCA personnel during emergency situations in order to 
notify them of the status of their place of duty and to determine their 
current location and current health, welfare and safety status.
    To contact designated emergency contacts of DeCA personnel in the 
event efforts to contact personnel failed and the current location, 
health, welfare and safety status of employee cannot be determined.
    To communicate with non-DeCA personnel whose job responsibilities

[[Page 58369]]

include a requirement to be aware of the status of DeCA and its 
commissaries, including Department of Defense (DoD) civilian personnel, 
military service personnel not assigned to DeCA, personnel of the 
military service exchange services (Army Air Force Exchange Service 
(AAFES)/Navy Exchange Service Command (NEXCOM)/Marine Corps Exchange 
(MCX)/Coast Guard Exchange System (CGES) personnel), and DeCA business 
partners personnel that includes personnel of contractors, 
manufacturers, vendors, brokers and distributors doing business with 
DeCA.
    To communicate with DeCA and non-DeCA personnel during non-duty 
hours as necessary to facilitate management and business functions 
required for the administration of a 24/7, worldwide organization.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, or local governments during actual emergencies, 
exercises or continuity of operations tests for the purpose of 
responding to emergency situations.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Defense Commissary Agency's compilation of systems of records notices 
apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage:
    Paper file folders and electronic storage media.

Retrievability:
    Records are retrieved by name, organization, mission essential 
status, emergency relocation group status, telework status or emergency 
operations duty officer/member status.

Safeguards:
    Electronic records are maintained in password-protected network and 
accessible only to DeCA personnel, management, and administrative 
support personnel on a need-to-know basis to perform their duties. 
Access to the network where records are maintained requires a valid 
Common Access Card (CAC). Electronic files and databases are password 
protected with access restricted to authorized users. Paper records are 
secured in locked cabinets, offices, or buildings during non-duty 
hours. The same security standards currently applied to individually 
issued CAC cards are applicable to paper compilations limited to a 
particular organization issued to individual supervisors, managers and 
employees of that organization.

Retention and disposal:
    Records are destroyed upon termination/departure of DeCA personnel 
or when superseded. Electronic records are manually deleted from the 
agency virtual file cabinet under the supervision of agency records 
managers upon supersession of the record. Paper records are shredded 
using a cross-cut shredder that reduces the records to confetti form or 
better upon supersession of the record.

System manager(s) and address:
    Director, Performance and Policy and Component Continuity 
Coordinator, 1300 E Avenue, Fort Lee, VA 23801-1800.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, DeCA, 1300 E Avenue, Fort Lee, VA 23801-
1800.
    Requests should contain name, home address and home phone number 
for positive identification of requester.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, DeCA, 1300 E Avenue, Fort Lee, VA 23801-1800.
    Requests should contain name, home address and home phone number 
for positive identification of requester.

Contesting record procedures:
    The DeCA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
327, or may be obtained from the system manager.

Record source categories:
    The individual, supervisors, existing databases (i.e. Defense 
Civilian Personnel Data (DCPDS), Fouth Estate Personnel Accountability 
and Assessment System (FEPAAS), Defense Logistics Agency (DLA) and 
Office of Personnel Management (OPM) Electronic Official Personnel File 
(eOPF)), computer access or information security documentation.

Exemptions claimed for the system:
    None.
[FR Doc. 2010-23876 Filed 9-23-10; 8:45 am]
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