Privacy Act of 1974; System of Records, 57458-57460 [2010-23458]
Download as PDF
<![CDATA[
57458
Federal Register / Vol. 75, No. 182 / Tuesday, September 21, 2010 / Notices
CONTACT PERSON FOR MORE INFORMATION:
Sauntia S. Warfield, 202–418–5084.
Sauntia S. Warfield,
Assistant Secretary of the Commission.
[FR Doc. 2010–23650 Filed 9–17–10; 4:15 pm]
BILLING CODE 6351–01–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Dated: September 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[Docket ID: DOD–2010–OS–0123]
Privacy Act of 1974; System of
Records
DNDU 01
Department of Defense.
ACTION: Notice to alter a system of
records.
AGENCY:
SYSTEM NAME:
The Office of the Secretary of
Defense proposes to alter a system of
records in its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on
October 21, 2010, unless comments are
received which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, Room 3C843 Pentagon,
1160 Defense Pentagon, Washington, DC
20301–1160.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Ms.
Cindy Allard at (703) 588–6830.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301–1155.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
srobinson on DSKHWCL6B1PROD with NOTICES
FOR FURTHER INFORMATION CONTACT:
VerDate Mar<15>2010
19:02 Sep 20, 2010
Jkt 220001
submitted on September 8, 2010, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
National Defense University (NDU)
Student Data Files (October 1, 2008; 73
FR 57080).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘National Defense University, 300 5th
Avenue, Building 62, Fort Leslie J.
McNair, Washington, DC 20319–5000.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘Active
Military, Reserve, National Guard, DoD
and other Federal and State civilians,
international military and civilian
fellow, contractor, and private industry
students attached to the National
Defense University. Resident/nonresident students enrolled in courses of
instruction at The National Defense
University (NDU), including the College
of International Security Affairs,
Industrial College of the Armed Forces,
Information Resources Management
College, Joint Forces Staff College,
National War College, Center for
Applied Strategic Learning, Center for
the Study of Chinese Military Affairs,
Center for the Study of Weapons of
Mass Destruction, Center for
Technology and National Security
Policy, Institute for National Strategic
Studies, CAPSTONE, Institute for
National Security Ethics and
Leadership, International Student
Management Office, Joint Reserve
Affairs Center, NATO Education Center,
Secretary of Defense Corporate Fellows
Program, and Strategic Policy Forum.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Name,
address, date of birth, citizenship, race,
Social Security Number (SSN), phone
numbers, e-mail addresses, disability
information, student identification
number, grade/rank, branch of service or
PO 00000
Frm 00022
Fmt 4703
Sfmt 4703
civilian agency, years of Federal service,
school attended and years of attendance,
security clearance granted and date,
biographical data, course/section
assignment, prior education, and
academic data.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 2165, National Defense
University; 10 U.S.C. 2163, Degree
Granting Authority for National Defense
University and E.O. 9397, as amended
(SSN).’’
PURPOSE(S):
Delete entry and replace with ‘‘To
confirm attendance eligibility, monitor
student progress, produce record of
grades and achievements, prepare
assignment rosters and to render
management, statistical summaries and
reports at the National Defense
University.’’
*
*
*
*
*
RETRIEVABILITY:
Delete entry and replace with ‘‘By
name, Social Security Number (SSN), or
student identification number.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Records are housed in a controlled
entry building with 24/7 security guards
and accessed only by authorized
personnel having an official need-toknow. Access Rights List is the
Computer Network Defense Service
Provider with 24/7 monitoring of all
incoming and outgoing traffic. An
Intrusion Detection System, firewalls,
routers, and Access Control Lists are
used to protect access to the system.
Virtual Private Network and Secure
Socket Layers are used for transactions
to and from the system. Internally,
National Defense University employs a
two-factor authentication, Common
Access Card login, role-based profiles
and access is granted on a need-to-know
basis. Access to user and division
folders is granted on a need-to-know
basis. Data at rest is protected through
access controls including role-based
permissions based on need-to-know.
Annual Information Awareness Training
including Personal Identifiable
Information is required by all users.
Completion of Privacy Act training is
required annually.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘President, National Defense University,
300 5th Avenue, Building 62, Fort Leslie
J. McNair, Washington, DC 20319–
5000.’’
E:\FR\FM\21SEN1.SGM
21SEN1
Federal Register / Vol. 75, No. 182 / Tuesday, September 21, 2010 / Notices
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
President, National Defense University,
300 5th Avenue, Building 62, Fort Leslie
J. McNair, Washington, DC 20319–5000.
Individuals should provide his/her
full name, Social Security number
(SSN), student identification number,
date of birth, school attended, and years
of attendance.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Office of the
Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Individuals should provide his/her
full name, Social Security number
(SSN), student identification number,
date of birth, school attended, and years
of attendance.’’
*
*
*
*
*
RECORD SOURCE CATEGORIES:
Delete entry and replace with
‘‘Individuals, faculty evaluations and
reports or transcripts from educational
institutions.’’
*
*
*
*
*
DNDU 01
National Defense University (NDU)
Student Data Files
SYSTEM LOCATION:
National Defense University, 300 5th
Avenue, Building 62, Fort Leslie J.
McNair, Washington, DC 20319–5000.
srobinson on DSKHWCL6B1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active Military, Reserve, National
Guard, DoD and other Federal and State
civilians, international military and
civilian fellow, contractor, and private
industry students attached to the
National Defense University. Resident/
non-resident students enrolled in
courses of instruction at The National
Defense University (NDU), including the
College of International Security Affairs,
Industrial College of the Armed Forces,
Information Resources Management
College, Joint Forces Staff College,
National War College, Center for
Applied Strategic Learning, Center for
the Study of Chinese Military Affairs,
Center for the Study of Weapons of
Mass Destruction, Center for
19:02 Sep 20, 2010
Jkt 220001
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, date of birth,
citizenship, race, Social Security
Number (SSN), phone numbers, e-mail
addresses, disability information,
student identification number, grade/
rank, branch of service or civilian
agency, years of Federal service, school
attended and years of attendance,
security clearance granted and date,
biographical data, course/section
assignment, prior education, and
academic data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 2165, National Defense
University; 10 U.S.C. 2163, Degree
Granting Authority for National Defense
University and E.O. 9397, as amended
(SSN).
PURPOSE(S):
To confirm attendance eligibility,
monitor student progress, produce
record of grades and achievements,
prepare assignment rosters and to
render management, statistical
summaries and reports at the National
Defense University.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
SYSTEM NAME:
VerDate Mar<15>2010
Technology and National Security
Policy, Institute for National Strategic
Studies, CAPSTONE, Institute for
National Security Ethics and
Leadership, International Student
Management Office, Joint Reserve
Affairs Center, NATO Education Center,
Secretary of Defense Corporate Fellows
Program, and Strategic Policy Forum.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of OSD’s
compilation of systems of records
notices also apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
By name, Social Security Number
(SSN), or student identification number.
SAFEGUARDS:
Records are housed in a controlled
entry building with 24/7 security guards
and accessed only by authorized
Frm 00023
personnel having an official need-toknow. Access Rights List is the
Computer Network Defense Service
Provider with 24/7 monitoring of all
incoming and outgoing traffic. An
Intrusion Detection System, firewalls,
routers, and Access Control Lists are
used to protect access to the system.
Virtual Private Network and Secure
Socket Layers are used for transactions
to and from the system. Internally,
National Defense University employs a
two-factor authentication, Common
Access Card login, role-based profiles
and access is granted on a need-to-know
basis. Access to user and division
folders is granted on a need-to-know
basis. Data at rest is protected through
access controls including role-based
permissions based on need-to-know.
Annual Information Awareness Training
including Personal Identifiable
Information is required by all users.
Completion of Privacy Act training is
required annually.
RETENTION AND DISPOSAL:
Individual and class academic records
are destroyed after 40 years. Records
pertaining to extension courses are held
indefinitely before being retired to the
National Personnel Records Center, St.
Louis, MO. Individual training records
are destroyed annually; management
reports are destroyed when no longer
needed.
SYSTEM MANAGER(S) AND ADDRESS:
President, National Defense
University, 300 5th Avenue, Building
62, Fort Leslie J. McNair, Washington,
DC 20319–5000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
President, National Defense University,
300 5th Avenue, Building 62, Fort Leslie
J. McNair, Washington, DC 20319–5000.
Individuals should provide his/her
full name, Social Security number
(SSN), student identification number,
date of birth, school attended and years
of attendance.
RECORD ACCESS PROCEDURES:
STORAGE:
PO 00000
57459
Fmt 4703
Sfmt 4703
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Office of the
Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Individuals should provide his/her
full name, Social Security number
(SSN), student identification number,
E:\FR\FM\21SEN1.SGM
21SEN1
57460
Federal Register / Vol. 75, No. 182 / Tuesday, September 21, 2010 / Notices
date of birth, school attended and years
of attendance.
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense
rules for accessing records, and for
contesting contents and appealing
initial agency determinations are
contained in Administrative Instruction
81; 32 CFR part 311; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Individuals, faculty evaluations and
reports or transcripts from educational
institutions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2010–23458 Filed 9–20–10; 8:45 am]
DEPARTMENT OF EDUCATION
Notice of Submission for OMB Review
Department of Education.
Comment request.
AGENCY:
The Director, Information
Collection Clearance Division,
Regulatory Information Management
Services, Office of Management invites
comments on the submission for OMB
review as required by the Paperwork
Reduction Act of 1995 (Pub. L. 104–13).
DATES: Interested persons are invited to
submit comments on or before October
21, 2010.
ADDRESSES: Written comments should
be addressed to the Office of
Information and Regulatory Affairs,
Attention: Education Desk Officer,
Office of Management and Budget, 725
17th Street, NW., Room 10222, New
Executive Office Building, Washington,
DC 20503, be faxed to (202) 395–5806 or
e-mailed to
oira_submission@omb.eop.gov with a
cc: to ICDocketMgr@ed.gov. Please note
that written comments received in
response to this notice will be
considered public records.
SUPPLEMENTARY INFORMATION: Section
3506 of the Paperwork Reduction Act of
1995 (44 U.S.C. Chapter 35) requires
that the Office of Management and
Budget (OMB) provide interested
Federal agencies and the public an early
opportunity to comment on information
collection requests. The OMB is
particularly interested in comments
which: (1) Evaluate whether the
proposed collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information will have
practical utility; (2) Evaluate the
srobinson on DSKHWCL6B1PROD with NOTICES
SUMMARY:
VerDate Mar<15>2010
19:02 Sep 20, 2010
Jkt 220001
Individuals who use a
telecommunications device for the deaf
(TDD) may call the Federal Information
Relay Service (FIRS) at 1–800–877–
8339.
Dated: September 15, 2010.
Darrin A. King,
Director, Information Collection Clearance
Division, Regulatory Information
Management Services, Office of Management.
ACTION:
Federal Student Aid
BILLING CODE 5001–06–P
ACTION:
accuracy of the agency’s estimate of the
burden of the proposed collection of
information, including the validity of
the methodology and assumptions used;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and (4) Minimize the burden
of the collection of information on those
who are to respond, including through
the use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology.
Type of Review: New.
Title of Collection: Student Assistance
General Provisions—Satisfactory
Academic Progress Policy.
OMB Control Number: Pending.
Agency Form Number(s): N/A.
Frequency of Responses: On
Occasion.
Affected Public:
Individuals or households.
Not-for-profit institutions.
State, Local, or Tribal Government, State
Educational Agencies or Local
Educational Agencies.
Total Estimated Number of Annual
Responses: 21,672,244.
Total Estimated Annual Burden
Hours: 977,033.
Abstract: These regulations identify
the policies and procedures to ensure
that students are making satisfactory
academic progress in their program at a
pace and a level to receive or continue
to receive Title IV of the Higher
Education Act of 1965, as amended
(HEA) program funds.
Requests for copies of the information
collection submission for OMB review
may be accessed from the RegInfo.gov
Web site at https://www.reginfo.gov/
public/do/PRAMain or from the
Department’s Web site at https://
edicsweb.ed.gov, by selecting the
‘‘Browse Pending Collections’’ link and
by clicking on link number 4267. When
you access the information collection,
click on ‘‘Download Attachments’’ to
view. Written requests for information
should be addressed to U.S. Department
of Education, 400 Maryland Avenue,
SW., LBJ, Washington, DC 20202–4537.
Requests may also be electronically
mailed to the Internet address
ICDocketMgr@ed.gov or faxed to 202–
401–0920. Please specify the complete
title of the information collection and
OMB Control Number when making
your request.
PO 00000
Frm 00024
Fmt 4703
Sfmt 4703
[FR Doc. 2010–23573 Filed 9–20–10; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF EDUCATION
Notice of Submission for OMB Review
Department of Education.
Comment request.
AGENCY:
The Director, Information
Collection Clearance Division,
Regulatory Information Management
Services, Office of Management invites
comments on the submission for OMB
review as required by the Paperwork
Reduction Act of 1995 (Pub. L. 104–13).
DATES: Interested persons are invited to
submit comments on or before October
21, 2010.
ADDRESSES: Written comments should
be addressed to the Office of
Information and Regulatory Affairs,
Attention: Education Desk Officer,
Office of Management and Budget, 725
17th Street, NW., Room 10222, New
Executive Office Building, Washington,
DC 20503, be faxed to (202) 395–5806 or
e-mailed to
oira_submission@omb.eop.gov with a
cc: to ICDocketMgr@ed.gov. Please note
that written comments received in
response to this notice will be
considered public records.
SUPPLEMENTARY INFORMATION: Section
3506 of the Paperwork Reduction Act of
1995 (44 U.S.C. Chapter 35) requires
that the Office of Management and
Budget (OMB) provide interested
Federal agencies and the public an early
opportunity to comment on information
collection requests. The OMB is
particularly interested in comments
which: (1) Evaluate whether the
proposed collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information will have
practical utility; (2) Evaluate the
accuracy of the agency’s estimate of the
burden of the proposed collection of
information, including the validity of
the methodology and assumptions used;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and (4) Minimize the burden
of the collection of information on those
who are to respond, including through
the use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology.
SUMMARY:
E:\FR\FM\21SEN1.SGM
21SEN1
]]>Agencies
[Federal Register Volume 75, Number 182 (Tuesday, September 21, 2010)]
[Notices]
[Pages 57458-57460]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-23458]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0123]
Privacy Act of 1974; System of Records
AGENCY: Department of Defense.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on October 21, 2010, unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, Room 3C843
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the Chief, OSD/JS Privacy Office, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301-1155.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on September 8, 2010, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: September 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DNDU 01
System name:
National Defense University (NDU) Student Data Files (October 1,
2008; 73 FR 57080).
Changes:
* * * * *
System location:
Delete entry and replace with ``National Defense University, 300
5th Avenue, Building 62, Fort Leslie J. McNair, Washington, DC 20319-
5000.''
Categories of individuals covered by the system:
Delete entry and replace with ``Active Military, Reserve, National
Guard, DoD and other Federal and State civilians, international
military and civilian fellow, contractor, and private industry students
attached to the National Defense University. Resident/non-resident
students enrolled in courses of instruction at The National Defense
University (NDU), including the College of International Security
Affairs, Industrial College of the Armed Forces, Information Resources
Management College, Joint Forces Staff College, National War College,
Center for Applied Strategic Learning, Center for the Study of Chinese
Military Affairs, Center for the Study of Weapons of Mass Destruction,
Center for Technology and National Security Policy, Institute for
National Strategic Studies, CAPSTONE, Institute for National Security
Ethics and Leadership, International Student Management Office, Joint
Reserve Affairs Center, NATO Education Center, Secretary of Defense
Corporate Fellows Program, and Strategic Policy Forum.''
Categories of records in the system:
Delete entry and replace with ``Name, address, date of birth,
citizenship, race, Social Security Number (SSN), phone numbers, e-mail
addresses, disability information, student identification number,
grade/rank, branch of service or civilian agency, years of Federal
service, school attended and years of attendance, security clearance
granted and date, biographical data, course/section assignment, prior
education, and academic data.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 2165, National Defense
University; 10 U.S.C. 2163, Degree Granting Authority for National
Defense University and E.O. 9397, as amended (SSN).''
Purpose(s):
Delete entry and replace with ``To confirm attendance eligibility,
monitor student progress, produce record of grades and achievements,
prepare assignment rosters and to render management, statistical
summaries and reports at the National Defense University.''
* * * * *
Retrievability:
Delete entry and replace with ``By name, Social Security Number
(SSN), or student identification number.''
Safeguards:
Delete entry and replace with ``Records are housed in a controlled
entry building with 24/7 security guards and accessed only by
authorized personnel having an official need-to-know. Access Rights
List is the Computer Network Defense Service Provider with 24/7
monitoring of all incoming and outgoing traffic. An Intrusion Detection
System, firewalls, routers, and Access Control Lists are used to
protect access to the system. Virtual Private Network and Secure Socket
Layers are used for transactions to and from the system. Internally,
National Defense University employs a two-factor authentication, Common
Access Card login, role-based profiles and access is granted on a need-
to-know basis. Access to user and division folders is granted on a
need-to-know basis. Data at rest is protected through access controls
including role-based permissions based on need-to-know. Annual
Information Awareness Training including Personal Identifiable
Information is required by all users. Completion of Privacy Act
training is required annually.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``President, National Defense
University, 300 5th Avenue, Building 62, Fort Leslie J. McNair,
Washington, DC 20319-5000.''
[[Page 57459]]
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the President, National
Defense University, 300 5th Avenue, Building 62, Fort Leslie J. McNair,
Washington, DC 20319-5000.
Individuals should provide his/her full name, Social Security
number (SSN), student identification number, date of birth, school
attended, and years of attendance.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Office of the Secretary of Defense/
Joint Staff Freedom of Information Act Requester Service Center, 1155
Defense Pentagon, Washington, DC 20301-1155.
Individuals should provide his/her full name, Social Security
number (SSN), student identification number, date of birth, school
attended, and years of attendance.''
* * * * *
Record source categories:
Delete entry and replace with ``Individuals, faculty evaluations
and reports or transcripts from educational institutions.''
* * * * *
DNDU 01
System name:
National Defense University (NDU) Student Data Files
System location:
National Defense University, 300 5th Avenue, Building 62, Fort
Leslie J. McNair, Washington, DC 20319-5000.
Categories of individuals covered by the system:
Active Military, Reserve, National Guard, DoD and other Federal and
State civilians, international military and civilian fellow,
contractor, and private industry students attached to the National
Defense University. Resident/non-resident students enrolled in courses
of instruction at The National Defense University (NDU), including the
College of International Security Affairs, Industrial College of the
Armed Forces, Information Resources Management College, Joint Forces
Staff College, National War College, Center for Applied Strategic
Learning, Center for the Study of Chinese Military Affairs, Center for
the Study of Weapons of Mass Destruction, Center for Technology and
National Security Policy, Institute for National Strategic Studies,
CAPSTONE, Institute for National Security Ethics and Leadership,
International Student Management Office, Joint Reserve Affairs Center,
NATO Education Center, Secretary of Defense Corporate Fellows Program,
and Strategic Policy Forum.
Categories of records in the system:
Name, address, date of birth, citizenship, race, Social Security
Number (SSN), phone numbers, e-mail addresses, disability information,
student identification number, grade/rank, branch of service or
civilian agency, years of Federal service, school attended and years of
attendance, security clearance granted and date, biographical data,
course/section assignment, prior education, and academic data.
Authority for maintenance of the system:
10 U.S.C. 2165, National Defense University; 10 U.S.C. 2163, Degree
Granting Authority for National Defense University and E.O. 9397, as
amended (SSN).
Purpose(s):
To confirm attendance eligibility, monitor student progress,
produce record of grades and achievements, prepare assignment rosters
and to render management, statistical summaries and reports at the
National Defense University.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of OSD's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By name, Social Security Number (SSN), or student identification
number.
Safeguards:
Records are housed in a controlled entry building with 24/7
security guards and accessed only by authorized personnel having an
official need-to-know. Access Rights List is the Computer Network
Defense Service Provider with 24/7 monitoring of all incoming and
outgoing traffic. An Intrusion Detection System, firewalls, routers,
and Access Control Lists are used to protect access to the system.
Virtual Private Network and Secure Socket Layers are used for
transactions to and from the system. Internally, National Defense
University employs a two-factor authentication, Common Access Card
login, role-based profiles and access is granted on a need-to-know
basis. Access to user and division folders is granted on a need-to-know
basis. Data at rest is protected through access controls including
role-based permissions based on need-to-know. Annual Information
Awareness Training including Personal Identifiable Information is
required by all users. Completion of Privacy Act training is required
annually.
Retention and disposal:
Individual and class academic records are destroyed after 40 years.
Records pertaining to extension courses are held indefinitely before
being retired to the National Personnel Records Center, St. Louis, MO.
Individual training records are destroyed annually; management reports
are destroyed when no longer needed.
System manager(s) and address:
President, National Defense University, 300 5th Avenue, Building
62, Fort Leslie J. McNair, Washington, DC 20319-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the President, National Defense University, 300
5th Avenue, Building 62, Fort Leslie J. McNair, Washington, DC 20319-
5000.
Individuals should provide his/her full name, Social Security
number (SSN), student identification number, date of birth, school
attended and years of attendance.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Office of the Secretary of Defense/Joint Staff Freedom of
Information Act Requester Service Center, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Individuals should provide his/her full name, Social Security
number (SSN), student identification number,
[[Page 57460]]
date of birth, school attended and years of attendance.
Contesting record procedures:
The Office of the Secretary of Defense rules for accessing records,
and for contesting contents and appealing initial agency determinations
are contained in Administrative Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
Record source categories:
Individuals, faculty evaluations and reports or transcripts from
educational institutions.
Exemptions claimed for the system:
None.
[FR Doc. 2010-23458 Filed 9-20-10; 8:45 am]
BILLING CODE 5001-06-P
