Privacy Act System of Records, 56533-56535 [2010-23163]

Agencies

• FEDERAL COMMUNICATIONS COMMISSION

[Federal Register Volume 75, Number 179 (Thursday, September 16, 2010)]
[Notices]
[Pages 56533-56535]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-23163]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission (FCC or Commission).

ACTION: Notice; one new Privacy Act system of records.

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SUMMARY: Pursuant to subsection (e)(4) of the Privacy Act of 1974, as 
amended (Privacy Act), 5 U.S.C. 552a, the FCC proposes to add one new 
system of records, FCC/OMD-23, ``Cadapult Space Management System 
(CSMS).'' The FCC's Space Management Center (SMC) in the Office of 
Managing Director (OMD) will use the CSMS information system to 
allocate the offices, workstations, and facility workspaces

[[Page 56534]]

for FCC employees and contractors following the FCC/National Treasury 
Union (NTEU) space assignment policy. In the event of an emergency, the 
SMC staff will devise a ``Reconstitution Plan'' in which they will 
extract information from the CSMS information system to create the 
space requirements for alternative work location(s) in other buildings 
to be used to relocate FCC employees and/or contractors. This 
information may be shared with the General Services Administration 
(GSA), National Telecommunications and Information Administration 
(NTIA), Department of Homeland Security (DHS), and Federal Emergency 
Management Agency (FEMA), etc.; District of Columbia, Virginia, and 
Maryland state governments, etc.; and other Federal, state, and local 
agencies involved in Federal agency evacuation, emergency facilities, 
space management, and/or relocation policies and plans, etc., as part 
of the FCC's Reconstitution Plan.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (e)(11) of the 
Privacy Act, any interested person may submit written comments 
concerning the new system(s) of records on or before October 18, 2010. 
The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act to review the system of records, 
and Congress may submit comments on or before October 26, 2010. The 
proposed new system of records will become effective on October 26, 
2010 unless the FCC receives comments that require a contrary 
determination. The Commission will publish a document in the Federal 
Register notifying the public if any changes are necessary. As required 
by 5 U.S.C. 552a(r) of the Privacy Act, the FCC is submitting reports 
on this proposed new system to OMB and Congress.

ADDRESSES: Address comments to Leslie F. Smith, Privacy Analyst, 
Performance Evaluation and Records Management (PERM), Federal 
Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
20554, or via the Internet at Leslie.Smith@fcc.gov.

FOR FURTHER INFORMATION CONTACT: Contact Leslie F. Smith, Performance 
Evaluation and Records Management (PERM), Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554, (202) 
418-0217, or via the Internet at Leslie.Smith@fcc.gov.

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a(e)(4) and (e)(11), this document sets forth 
notice of the proposed new system of records to be maintained by the 
FCC. This notice is a summary of the more detailed information about 
the proposed new system of records, which may be viewed at the location 
given above in the ADDRESSES section. The purpose for adding this new 
system of records, FCC/OMD-23, ``Cadapult Space Management System 
(CSMS)'' is to enable the FCC's Space Management Center (SMC) to use 
the CSMS information system to allocate the offices, workstations, and 
facility workspaces for FCC employees and contractors following the 
FCC/National Treasury Union (NTEU) space assignment policy. In the 
event of an emergency, the SMC staff will devise a ``Reconstitution 
Plan'' in which they will extract information from the CSMS information 
system to create the space requirements for alternative work 
location(s) in other buildings to be used to relocate FCC employees 
and/or contractors. This information may be shared with the General 
Services Administration (GSA), National Telecommunications and 
Information Administration (NTIA), Department of Homeland Security 
(DHS), and Federal Emergency Management Agency (FEMA), etc.; District 
of Columbia, Virginia, and Maryland state governments, etc.; and other 
Federal, state, and local agencies involved in Federal agency 
evacuation, emergency facilities, space management, and/or relocation 
policies and plans, etc., as part of the FCC's Reconstitution Plan.
    This notice meets the requirement documenting the proposed new 
system(s) of records that is/are to be added to the systems of records 
that the FCC maintains, and provides the public, OMB, and Congress with 
an opportunity to comment.
FCC/OMD-23

SYSTEM NAME:
    Cadapult Space Management System (CSMS).

SECURITY CLASSIFICATION:
    The FCC's Security Operations Center (SOC) has not assigned a 
security classification to this system of records.

SYSTEM LOCATION:
    Space Management Center (SMC), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals in this system are the FCC employees 
and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in this system include each FCC employee 
and/or contractor's organization (bureau/office/division), pay type, 
grade, supervisory status, bargaining unit, workspace location (office 
or workstation), work telephone number, and barcode(s) on information 
technology (IT) equipment assigned to the employee or contractor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 44 U.S.C. 3101, Executive Order 12411, Government 
Work Space Management Reforms, Section 486 of Title 40 of the United 
States Code, and the NTEU/FCC Basic Negotiated Agreement, Article 9, 
Employee Space and Facilities.

PURPOSE(S):
    Space Management Center (SMC) uses the CSMS information system to 
allocate the offices, workstations, and facility workspaces for FCC 
employees and contractors following the FCC/National Treasury Union 
(NTEU) space assignment policy. In the event of an emergency, the SMC 
staff will devise a ``Reconstitution Plan'' in which they will extract 
information from the CSMS information system to create the space 
requirements for alternative work location(s) in other buildings to be 
used to relocate FCC employees and/or contractors. This information may 
be shared with the General Services Administration (GSA), National 
Telecommunications and Information Administration (NTIA), Department of 
Homeland Security (DHS), and Federal Emergency Management Agency 
(FEMA), etc.; District of Columbia, Virginia, and Maryland state 
governments, etc.; and other Federal, state, and local agencies 
involved in Federal agency evacuation, emergency facilities, space 
management, and/or relocation policies and plans, etc., as part of the 
FCC's Reconstitution Plan.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Emergency Response--A record on an individual in this system of 
records may be disclosed to emergency medical personnel, e.g., doctors, 
nurses, and/or paramedics, or to law enforcement officials in case of a 
medical or other emergency involving the FCC employee without the 
subsequent notification to the individual identified in 5 U.S.C. 
552a(b)(8);

[[Page 56535]]

    2. First Responders--A record from this system of records may be 
disclosed to law enforcement officials, Department of Homeland Security 
(DHS), Federal Emergency Management Agency (FEMA), Department of 
Defense (DOD), National Telecommunications and Information 
Administration (NTIA), White House Communications Agency, other federal 
agencies, and state and local emergency response officials, e.g., fire, 
safety, and rescue personnel, etc., and medical personnel, e.g., 
doctors, nurses, and paramedics, etc., in case of an emergency 
situation at FCC facilities without the subsequent notification to the 
individual identified in 5 U.S.C. 552a(b)(8);
    3. Reconstitution Plan--A record from this system of records may be 
disclosed to the General Services Administration (GSA), National 
Telecommunications and Information Administration (NTIA), Department of 
Homeland Security (DHS), and Federal Emergency Management Agency 
(FEMA), etc.; District of Columbia, Virginia, and Maryland state 
governments, etc.; and other Federal, state, and local agencies 
involved in Federal agency evacuation, emergency facilities, space 
management, and/or relocation policies and plans, etc.
    4. Congressional Inquiries--When requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--When requested 
by the National Archives and Records Administration (NARA) for the 
purpose of records management inspections conducted under authority of 
44 U.S.C. 2904 and 2906; when the U.S. Department of Justice (DOJ) is 
contacted in order to obtain that department's advice regarding 
disclosure obligations under the Freedom of Information Act; or when 
the Office of Management and Budget (OMB) is contacted in order to 
obtain that office's advice regarding obligations under the Privacy 
Act;
    6. Breach Notification--A record from this system may be disclosed 
to appropriate agencies, entities, and persons when (1) the Commission 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) the 
Commission has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by the Commission or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Commission's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in the Cadapult Space Management System (CSMS) consists 
of electronic data, files, and records, which are housed in the FCC's 
computer network databases.

RETRIEVABILITY:
    Information in the CSMS information system is retrieved by the FCC 
employee or contractor's name, workspace location, and organizational 
unit, e.g., bureau/office.

SAFEGUARDS:
    The CSMS information system's electronic records, data, and files 
are maintained in the FCC's computer network databases. Access to the 
information in these databases is restricted to authorized CMS 
supervisors, staff, and contractors and to staff and contractors in the 
Information Technology Center (ITC), who maintain the FCC's computer 
network databases. Other FCC employees and contractors may be granted 
access on a ``need-to-know'' basis. The FCC's computer network 
databases are protected by the FCC's security protocols, which include 
controlled access, passwords, and other security features. The 
information that is resident on the SMC database is backed-up routinely 
onto magnetic media. Back-up tapes are stored on-site and at a secured, 
off-site location.

RETENTION AND DISPOSAL:
    The FCC maintains information about the FCC employee and/or 
contractor only as long as he/she works at the Commission. The records 
in this system are deleted entirely upon the FCC employee's retirement, 
voluntary resignation, transfer, or re-assignment outside the 
Commission, and when the contractor is no longer working at the 
Commission. The CMS staff uses a sign-out procedure to verify that the 
FCC employee or contractor is no longer working at the Commission, then 
the individual's information is deleted from the CSMS system.

SYSTEM MANAGER(S) AND ADDRESS:
    Space Management Center (SMC), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the Space Management Center (SMC), Office of 
Managing Director (OMD), Federal Communications Commission (FCC), 445 
12th Street, SW., Washington, DC 20554.

RECORD ACCESS PROCEDURES:
    Address inquiries to the Space Management Center (SMC), Office of 
Managing Director (OMD), Federal Communications Commission (FCC), 445 
12th Street, SW., Washington, DC 20554.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the Space Management Center (SMC), Office of 
Managing Director (OMD), Federal Communications Commission (FCC), 445 
12th Street, SW., Washington, DC 20554.

RECORD SOURCE CATEGORIES:
    The sources for the records in the CSMS information system include 
the FCC employee and/or contractor, his/her workspace requirements, 
organization, pay type, grade, supervisory status, bargaining unit, 
workspace location, work telephone number, and IT barcodes on IT 
equipment assigned to the employee or contractor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Federal Communications Commission.
Marlene H. Dortch,
Secretary.
[FR Doc. 2010-23163 Filed 9-15-10; 8:45 am]
BILLING CODE 6712-01-P