Privacy Act of 1974; System of Records, 56517-56519 [2010-23094]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 179 (Thursday, September 16, 2010)]
[Notices]
[Pages 56517-56519]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-23094]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0121]


Privacy Act of 1974; System of Records

AGENCY: Defense Threat Reduction Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: Defense Threat Reduction Agency proposes to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 18, 2010, unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843 
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.

[[Page 56518]]


SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the Freedom of Information and Privacy Office, Defense 
Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 
22060-6201.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 13, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 26

System name:
    DTRA Telework Program Records (March 10, 2008; 73 FR 12712).

Changes:
* * * * *

System Location:
    Delete entry and replace with ``Special Programs Management 
Division (BE-BHS), Human Capital Office, Defense Threat Reduction 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 6120, Flexible and 
Compressed Work Schedules, Purposes; DoD Directive 1035.1, Telework 
Policy for Department of Defense; DoD Instruction 1035.1, Telework 
Policy; and Defense Threat Reduction Agency Instruction 1100.2, Defense 
Threat Reduction Agency Telework Program.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records are destroyed in burn bags 
one year after supersession, cancellation, or termination of 
agreement.''

System manager(s) and address:
    Delete entry and replace with ``DTRA Telework Coordinator, Special 
Programs Management Division (BE-BHS), Human Capital Office, Defense 
Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 
22060-6201.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquires to the DTRA Telework 
Coordinator, Special Programs Management Division, Human Capital 
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.
    Individuals must provide their full name, address, and a telephone 
number and the enterprise/staff office where employed at the time they 
are approved to participate in the DTRA Telework Program.''

Records access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to DTRA Telework Coordinator, Special 
Programs Management Division Human Capital Office, Defense Threat 
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201.
    Individuals must provide their full name, address, and a telephone 
number and the enterprise/staff office where employed at the time they 
are approved to participate in the DTRA Telework Program.''
* * * * *
HDTRA 026

System name:
    DTRA Telework Program Records

System location:
    Special Programs Management Division (BE-BHS), Human Capital 
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.

Categories of individuals covered by the system:
    Individuals who have been granted approval to telework on a 
regular/recurring, or situational (ad hoc) basis in accordance with 
Defense Threat Reduction Agency (DTRA) Telework Program.

Categories of records in the system:
    Records include individual's name; office symbol; office telephone 
number; official duty station; alternative worksite address (GSA 
Telecenter, home, other alternative worksite); mileage savings; time 
savings; work schedule and tour of duty at the alternative worksite; 
regular work schedule (8 hours a day, flexitour or compressed); 
telework schedule.

Authority for maintenance of the system:
    5 U.S.C. 6120, Flexible and Compressed Work Schedules, Purposes; 
DoD Directive 1035.1, Telework Policy for Department of Defense; DoD 
Instruction 1035.1, Telework Policy; and Defense Threat Reduction 
Agency Instruction 1100.2, Defense Threat Reduction Agency Telework 
Program.

Purpose(s):
    Records are used by supervisors and more frequently used by the 
telework program coordinators for managing, evaluating, and reporting 
DTRA Telework Program activity and participation. Data on participation 
in the DTRA Telework Program, minus personal identifiers, may also be 
provided to the Department of Defense (DoD) for a consolidated DoD 
response to the Office of Personnel Management (OPM) Telework Survey.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DOD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To the Home and Alternative Worksites, excluding GSA Telecenters, 
Telework Safety Checklist may be disclosed to the Department of Labor 
when an employee is injured while working at home while in the 
performance of normal duties.
    To the Office of Personnel Management (OPM) Telework Survey to 
provide a consolidated data on participation in the DTRA Telework 
Program, minus personal identifiers, may also be provided.
    The DoD `Blanket Routine Uses' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic media.

Retrievability:
    By name and/or office/official duty station/work schedule.

Safeguards:
    Access is limited to the Employee Relations and Work Life Division, 
Human Capital Office. Case records are maintained in locked security 
containers. Automated records are controlled by limiting physical 
access to

[[Page 56519]]

terminals and by the use of passwords. Work areas are sight controlled 
during normal duty hours. Security guards and an intrusion alarm system 
protect buildings. A risk assessment has been performed and will be 
made available upon request. The electronic database is further 
restricted by the use of Common Access Cards in order to access the 
excel spreadsheet.

Retention and disposal:
    Records are destroyed in burn bags one year after supersession, 
cancellation, or termination of agreement.

System manager(s) and address:
    DTRA Telework Coordinator, Special Programs Management Division 
(BE-BHS), Human Capital Office, Defense Threat Reduction Agency, 8725 
John J. Kingman Road, Fort Belvoir, VA 22060-6201.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquires to the DTRA Telework Coordinator, Special Programs 
Management Division, Human Capital Office, Defense Threat Reduction 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
    Individuals must provide their full name, address, and a telephone 
number and the enterprise/staff office where employed at the time they 
are approved to participate in the DTRA Telework Program.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
DTRA Telework Coordinator, Special Programs Management Division Human 
Capital Office, Defense Threat Reduction Agency, 8725 John J. Kingman 
Road, Fort Belvoir, VA 22060-6201.
    Individuals must provide their full name, address, and a telephone 
number and the enterprise/staff office where employed at the time they 
are approved to participate in the DTRA Telework Program.

Contesting record procedures:
    The DTRA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
318, or may be obtained from the system manager.

Record source categories:
    Data is supplied by telework participants and their supervisors.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-23094 Filed 9-15-10; 8:45 am]
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